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Induction Booklet
3
Contents
Page1. SCRI1.1 Background Information on SCRI, Research Programmes, MylnefieldResearchServices,BioSSandSCRIGoverningBoard . . . . . . . . . . . . . . .41.2 Organisational Structure Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61.3 Informationoncentralserviceproviders . . . . . . . . . . . . . . . . . . . . . . . . . . .71.4 Staff Listing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
2. HowSCRIOperates2.1 BBSRCEmploymentCode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.1.1 Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.2 Health and Safety Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.3 EqualOpportunitiesPolicy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.4 Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.5 ComputersystemsandSIMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.6 Car Parking facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.7 Information Notice Boards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.8 Staff Canteen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.9 Smoking Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.10 Unions and NCC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.11 Staff Association . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
3 CareerDevelopment3.1 CareerDevelopment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143.2 PPDR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
4. Key Terms and Conditions4.1 Terms and Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.2 SpecialLeave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.3 Health and Attendance Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.4 Flexible Working Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.5 Salary Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164.6 ExpensesandClaims . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
AppendicesAppendix1 BBSRCInstituteaddresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Appendix2 SiteMap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Appendix3 ComputingRegulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Appendix4 SecuritypassandAccessInformation . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Appendix5 StaffAssociation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Appendix6 FlexibleWorkingHours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Appendix7 PhotocopyingandCopyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Appendix8 PrincipleofPPDR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Appendix9 SicknessAbsenceProcedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Appendix10 UsefulAbbreviations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
4
SCRI
1.1. Background Information on SCRI
public goods of sustainability and high quality and
healthy food. We will achieve our vision by developing
a culture that promotes and supports scientific
curiosity and celebrates the contribution of all staff
and students.”
ToachievethisMission,theInstituteshigh-levelaims
are to:
• Identifypotentialcustomersforourresearchand
focus on and strengthen areas of established and
emerging research excellence for which there are
realisticopportunitiestoreceivefunding.
• Workwithuniversities,businessandother
institutionstodeveloppartnershipsthatallowSCRI
tobecometheacknowledgedcentreforplantand
environmentbasedresearchinScotland.
• Redirectourresourcestoachievetheseends.
• Provideastimulating,challengingandexciting
atmosphereinwhichtoundertakeplantand
environmentalscience.
The Institutes Core Values are a fundamental set of
guidingprinciplesthathelpusalltoworkeffectively
and act consistently.
People
Werespectpeopleandrecognisethattheyareour
mostimportantresourceandvitaltooursuccess.
Webelieveincreatingopportunitiesforeveryone
toachievetheirmaximumpotential.Werespect
diversity,recogniseeachother’sindividualcontribution
andencouragemutualtrustandrespect.
High Standards and Achievements
We conduct our work with integrity and honesty and
aspiretoexcellence.Wevalueteamwork,flexibility,
SCRIisanon-profitmakinglimitedcompany
establishedundertheCompaniesActwhichhas
charitablestatus.Withanannualturnoverof
approximately£15millionitreceivesover50%of
itstotalfundingfromtheRuralandEnvironment
Research and Analysis Directorate (RERAD) of the
ScottishGovernment.ItisoneofthreeResearch
Institutes in Scotland which, together with those of
the Biotechnology and Biological Sciences Research
Council (BBSRC), form the agricultural and food
researchserviceoftheUK.
About300peopleworkontheSCRIsite,including
stafffromSCRI,MylnefieldResearchServicesLtd,
Biomathematics and Statistics Scotland and the
DivisionofPlantServicesoftheUniversityofDundee.
Aspecialemphasisisplacedonprovidingtrainingfor
PhDstudentsandvisitorsfromoverseas.Inthelast
fiveyears,collaborativelinkshavebeenmaintained
withover300institutionsin54countries.
SCRI aims to increase knowledge in the basic
biologicalandenvironmentalsciences;toimprove
cropqualityandutilisationbytheapplicationof
conventionalandmoleculargenetictechniques
andnovelagronomicpractices;andtodevelop
environmentallybenignmethodsofprotectingcrops
fromdepredationsbypests,pathogensandweeds.
TheresearchissupportedbyFinanceand
Administration,EngineeringandMaintenance;Estate,
GlasshouseandFieldResearch;HumanResources
andCommunicationandInformationServices.
SCRI’sMissionisto
“To conduct excellent research in plant and
environmental sciences. Our vision is to deliver
innovative products, knowledge and services that
enrich the life of the community and address the
5
SCRI
opentwo-waycommunicationandresponsive
leadership.
Culture
Wevalueoriginality,creativityandinnovation.
Calculatedrisktakingandhavingfunisanimportant
element of our success.
Community
Werespectthecommunitiesandenvironmentsin
whichweoperate.Wearecommittedtoaworking
environmentthatencouragesco-operationandmutual
supportandtomakingbothourexternalandinternal
environmentsbetterplacestoliveandwork.
Research Programmes
Plant Pathology
Programme Leader: Lesley Torrance
Theprogrammeconductsresearchoneconomically
importantpathogensandpestsofpotato,barleyand
softfruittounderstandpathogenicityanddisease
processes.Studiesareconductedoverarangeof
scalesfromplant-pathogeninteractionsatthelevel
ofcellsandmoleculestothedynamicsofpestand
pathogenpopulationsinthefield.Thediscoveries
andinnovationsareusedtodelivercropimprovement
through durable host resistance and sustainable
disease control strategies.
Genetics
Programme Leader: Robbie Waugh
Theprogrammeconductsinnovativebasicand
appliedgeneticresearchtoidentifyandassociate
variationingenesandgenomeswithvariationin
phenotypeswhicharerelevanttoenduserneeds.
Understandingandutilisinggeneticbiodiversity
byexploitingthepowerofgeneticscanprovidea
platformforlong-termcropimprovementandpromote
thedevelopmentofenvironmentallyenhancedand
sustainableproductionsystems.
Plant Products and Food Quality
Programme Leader: Derek Stewart
Theprogrammeconductsresearchintothechemical,
biochemical and genetic bases of nutritional quality in
plant-derivedfoodsandproducts.Itaimstoenhance
thehealthbenefitsoffoodstothepublicbyimproving
thenutritionalandorganolepticpropertiesofbothraw
andprocessedproducts.
Environment Plant Interactions
ProgrammeLeader:PhilipWhite
Thecentralthemeoftheprogrammeistheefficient
use of resources in resilient and sustainable managed
systems. The resources are energy, carbon, nitrogen,
phosphorusandwater.Sustainabilityinvolvesa
healthyenvironmentandeconomicviability.
MylnefieldResearchServices
MylnefieldResearchServices(MRS)Ltdwas
established in 1989 as the commercial arm of
SCRI.TheprimaryfunctionofMRSLtdistomarket
products,intellectualpropertyandtheexpertiseof
both MRS Ltd and SCRI scientists. MRS Ltd acts
asthegatewaytoavarietyofskillsuniquewithinthe
UK biological, agricultural and horticultural research
service.
MRShasanoptiononallintellectualproperty(IP)
generated at SCRI and has access to a unique range
ofscientificexpertise,laboratory,glasshouseand
fieldfacilitiesandgermplasmcollections.MRSuses
avarietyofroutestogenerateincomefromIPand
expertise,includinglicensing,contractresearchand
thesaleofproductsandservices.Theprofitmade
on these transactions is gifted back to SCRI either
directlyorindirectlythroughtheMylnefieldTrust.
6
BioSS
Biomathematics and Statistics Scotland (BioSS)
undertakes research, consultancy and training in
mathematicsandstatisticsasappliedtoagriculture,
theenvironment,foodandhealth.BioSScomprisesa
groupofstatisticians,mathematiciansandcomputing
expertslocatedatSCRIandMacaulayInstituteand
alsoattheUniversityofEdinburghandtheUniversity
ofAberdeen.Furtherinformationisavailableonthe
BioSS website on www.bioss.ac.uk
GoverningBoard
SCRIhasaGoverningBoardconsistingof12
Directorswhohavecollectiveresponsibilityforthe
strategic direction of SCRI.
ThenewestmembersarePeterBerryCMGand
Professor Wilson Sibbett CBE, FRS, FRSE who joined
theGoverningBoardonthe1stApril2007.Sandy
MorrisonjoinedtheGoverningBoardonthe1st May
2008.
The Board must:
• Ensurethatthehigheststandardsofcorporate
governanceareobservedatalltimes;
• Establishtheoverallstrategicdirectionofthe
organisation;and
• Respondappropriatelytocomplaints
1.2. Organisational Structure Chart
Chief Executive(Director of SCRI)
Peter Gregory
Director of ScienceCo-ordination
Howard Davies
Director of BioSS
David Elston
Managing Directorof MRS
Nigel Kerby
Director of Finance& Corporate Services(Company Secretary)
Neil Hattersley
Director of SciencePlanning
David Hopkins
Head of HumanResources
Alison Cartwright
Deputy Director ofFinance & Corporate
Services
Carla Kydd
Head of Communication& Information Services
Phil Taylor
Head of FacilitiesManagement
Steve Petrie
Programme LeaderPlant Pathology
Lesley Torrance
Programme LeaderGenetics
Robbie Waugh
Programme LeaderEnvironment
Plant Interactions
Philip White
Programme LeaderPlant Products& Food Quality
Derek Stewart
7
1.3 InformationonCentralServicesProviders
respectofstatutory,RERADandfundingbodiesand
providesprofessionaladviceacrossthegroup.
Theunitcomprises9staffinthefollowingdivisions:-
•ContractsDivision
•FinanceDivision
•Purchasing&StoresDivision
1.3.3 Human Resources
TheHRdepartmentplaysanimportantpartinthe
developmentofstaffandtheprovisionofapositive
workingenvironment,providingsupportandguidance
in all areas of staff welfare and ensuring that the
policiesandproceduresintheBBSRCEmployment
Codeareimplementedeffectively.HRisalso
responsiblefortheoperationofeffectiveinductionand
probationprocedurestoensurethatnewstaffbecome
productiveandeffectivemembersoftheInstitute
quickly. On an ongoing basis HR continues to work
withallmanagerstoensurethatthereiseffective
performancemanagementthroughoutanindividuals’
career.
Contact Details – [email protected]
1.3.4 Communication and Information Services(CIS)
CISareresponsibleforSCRI’sexternalandinternal
communications and for working with the science
programmesonKnowledgeExchangeprojectsand
databases.CISalsohasresponsibilityfortheIT
section and for the Information Centre which houses
1.3.1 Facilities Management
Glasshouse and Field Services
TheGlasshouseandFieldServicesUnitfulfilsthe
fundamentalandcrucialrolesofproducingand
maintainingplantmaterialfortheInstitute’sscientific
researchprogrammesandcontractualundertakings.
TheUnitprovidesafullyequippedandprofessionally
expertservicetofulfiltherequirementsofitsclients
withregardtothepreparationofland,growing
medium,sowing,drilling,planting,propagation,
plantmaintenance,environmentalcontrol,harvest
andclearanceofresiduesfortheInstitute’sfieldand
glasshouseresearchobjectives.
Contact Details – Wendy Patterson ext. 2700
Engineering and Maintenance Department
TheEngineeringandMaintenanceDepartment
Unit(EM)withinSCRIhasawide-rangingremit
regardingsiteservicesandfacilities.TheUnit
consistsof15engineeringandtechnicalpostsalong
withthreeancillarypostscoveringsitesecurityand
administration.TheUnithasareputationforproviding
qualityworkandthishasresultedinitsroleevolving
into not only one of dealing with maintenance but also
managingandcarryingoutrefurbishmentprojects.
Contact Details – Wendy Patterson ext. 2700
1.3.2 Finance
FinanceServicesaimstoencouragegoodpractice
inaccounting,reporting,financialplanningand
purchasingandprovidesfinancialinformationto
staff,GoverningBoard,SeniorManagementBoard
and other bodies to enable informed decisions to
bemade.Itensurescompliancewithregulationsin
8
ourlibrary,journalscollectionsandarchives.CIS
hasanEducationandEventsOfficerresponsiblefor
linkstotheeducationsectorespeciallyprimaryand
secondaryschoolsandforthewideprogrammeof
showsanddisplaysthatweattendeachyear.An
InformationandOnlineServicesOfficermaintains
theSCRIwebsite(andpartnersites)andassistswith
mediarelations.Thedepartmentcanalsoadvise
onvisits.AVisualAidsOfficerworkswithstaffon
postersandotherdisplaymaterialandpublications.
Advicecanalsobeobtainedaboutphotographic
requirements.
Contact Details – Phil Taylor ext 2614
Information Technology (IT)
InformationTechnology(IT)playsacrucialroleinthe
work of the Institute because of the extent of the
Institute’srelianceuponITbothforadministration
andforscientificresearch,particularlymathematical
biology.TheITdepartmentadministerstheSCRI
InformationManagementSystem(SIMS)andprovides
fullservicesandsupportforallITthroughoutthe
Instituteincludingservers,networkperformanceand
rapidtroubleshooting.
Contact Details – Scott Clark ext 2604
Visual Aids Unit
TheVisualAidsUnitprovidesacomprehensiveservice
inpresentingtheworkofSCRIinpublications,at
specialistandpubliceventsandonline.Thisinvolves
takingphotographsandpreparingscientificposters
forpresentations.
Contact Details – Ian Pitkethly ext 2023
Reception
Receptionprovideaswitchboardserviceandgreet
visitorstotheInstitute.Theycanalsoprovidehelp
whenbookingaccommodationforvisitorsand
arrangingfortheprovisionofbadgesetcforwhen
meetings are being held at SCRI.
Thereceptionistwillconnectanytelephonecalls
you require to make from work if you are unable to
connecttoanoutside/internationallineviayourown
telephoneextnumber.AllSCRIoutgoingmailshould
bebroughttoreceptionbefore4.30pmeachweek
day.Faxmessagescanbesentfromandreceivedat
thereceptionarea.
ReceptionislocatedinAbuildingandcanbe
contacted by dialling extension 0.
Information Services
InformationServicesareprovidedfromtheInformation
Centre and through the SIMS Portal. Information
ServicesaremanagedbySarahStephensext3742
and Ursula McKean is the Information Centre Manager
ext 2013
All email enquiries should be directed to library@scri.
ac.uk
The Information Centre
Location:BuildingAnexttoReception.
Openinghours:TheCentreisopenwheneverBuilding
AisopenandisstaffedMon–Fri;8.30am–5.30pm.
WirelessNetworkreceptionisavailable
•The Lounge contains:
Comfortablechairs,newspapers,magazines
andcurrentjournalsaswellasdisplays,SCRI
publicationsandacoffeemachine.
•The Reading Area contains:
Books,journals,abstractsandannualreports
Computers,photocopiers,printersandascanner
for anyone to use
Tablesandchairsforprivatework
Theenquirypointwherebooksmaybeborrowed,
inter-libraryloanscollectedandSarahandUrsula
consulted
•Electronic Resources
InformationServicescanbeaccessedfromthe
frontpageoftheSIMSportalbyclicking“library”.
9
SCRI
Datasetsprovideacomprehensivewayoftracing
scientificpublications.ATHENSusernamesare
availablefromtheInformationCentrestaff
The SCRI Online catalogue lists books and journals
inprintandlinksdirectlytoelectronicjournals
and websites. SCRI has access to the full text of
over5,000journaltitlesinelectronicformat;the
mostpopulararelistedontheElectronicJournals
list.InformationonhowtofindEUandother
grantsisalsoprovidedwithlinkstocurrentfunding
opportunities
•Library
TheSCRIlibraryservicesareavailabletoeveryone
who works or studies here. Please ask your
colleaguesorsupervisortointroduceyoutothe
LibraryStafforemailorphoneextension2013.The
Library’spageonSIMShasacompletedescription
ofservicesandallnecessaryInternetlinks.This
includesthecatalogue,currentawarenessservices,
electronic journals, internal and interlibrary lending,
andbibliographicdatasets.
ContactsDetails–SarahStephensext3742or
Ursula McKean ext 2013
1.4 StaffListandTelephoneSystemNumbers
AfullandcurrentversionoftheStaffListandinternal
telephonedirectoryisavailableonSIMSorfrom
Reception.
10
HowSCRIOperates
2.1 BBSRCEmploymentCode
TheCodecanbeaccessedviatheInternetatwww.
bbsrc.ac.uk/organisation/policies/employment/code/
index.html or through the SCRI Intranet. Extracts
fromtheEmploymentCodeareavailableinhardcopy
fromHR.BioSSstaffcanaccesshardcopiesby
contacting Betty Heyburn at [email protected].
TheEmploymentCodesetsoutthedutiesand
responsibilitieswhichemployeesandmanagement
havetowardseachother.Thetermsandconditionsin
these documents are negotiated by management with
nationalunionrepresentatives.Anychangesinthese
terms and conditions are similarly negotiated with the
unionsateithernationalorlocallevel.
2.1.1 Probation
Allemployeescommenceemploymentundera
6monthprobationaryperiodwithregularreports
throughouttheperiod–at2,4and6months.If,
atanytimeduringthisperiod,yourwork,health
attendance or conduct is not satisfactory and it is
considered that you will not be able to reach the
requiredstandardbeforetheendoftheprobationary
periodyourappointmentmaybeterminatedwithin
orattheendofthatperiod.Theprobationaryperiod
may in certain circumstances be extended, but the
appointmentmaystillbeterminatediftheconditions
of the extension are not met during or by the end of it.
FurtherdetailsareavailableintheEmploymentCode,
Section A1.
2.2 Health and Safety PolicyTheInstituteaimstoachievethehighestpossible
standardsofhealthandsafety.Youareexpected
tomakeapositivecontributiontoachievingthese
standards.ThereisacomprehensiveHealthand
SafetymanualaccessibleviaSIMSandyoushould
familiariseyourselfwiththehealthandsafetypolicy
and arrangements therein. The SCRI Health, Safety
andWelfareGuidebookissuedtoallstaffsummarises
the Health and Safety management of the Institute.
Theguidecoversallnecessaryareasincluding
accidentreporting,protectiveclothing,specific
hazardsandevacuationprocedures.Youwillalso
speaktotheInstitutesHealthandSafetyOfficer.
Function Name Telephone
H&SCo-ordinator MikeDeMaine 2611
DeputyHSC GeorgeYoung 2982
FirstAidOfficer HeatherRoss 2909and6357
EmergencyContact Reception 0
EmergencyServices Police,Fire,Ambulance 3333
Caretakers Chris 6370
Jim 6372
11
HowSCRIOperates
2.3EqualOpportunitiesPolicyTheInstitute’sequalopportunitiespolicysupports
threekeyhumanresourceobjectives:
• Toensurethatallstaffareabletofulfiltheir
potentialatwork
• Tomaintainandprotecthumandignityinthe
workplace
• To ensure fair treatment for all staff
Equalityofopportunityalsohasanimportantrole
in enabling the Institute to meet its mission. It is
therefore committed to:
• Opportunityfordevelopmentbasedonmeritand
jobperformancealone
• The elimination of discrimination on grounds of
gender, marital status, race, colour, ethnic or
national origins, disability, age, religious belief or
sexual orientation
• The elimination of harassment of any nature
• Progress towards these goals by setting targets
whichareregularlyreviewed.
FurtherinformationisavailableintheBBSRC
EmploymentCode.
2.4 CodeofConduct-DutiesandResponsibilities
• To adhere to the BBSRC Statement on
SafeguardingGoodScientificPractice.Failureto
do so may be regarded as gross misconduct under
thedisciplinaryrules.
• TocomplywithRERADfinancialrulesand
regulations.
Full details can be found at www.bbsrc.ac.uk/
organisation/policies/employment/code/index.html
2.5 ComputerSystemandSIMS
Aspartofyourdutiesyoumaybegrantedaccess
toInstitutecomputingfacilities,includingtheuse
ofe-mailandInternetsystems.Youmustonlyuse
thesystemsforthepurposesintendedandmust
notabuseeitherthehardwareorsoftwareprovided.
The Institute may carry out regular monitoring of the
volume,originanddestinationofbothe-mailand
Internettraffic.Detailscoveringtheuseofcomputing
systemscanbefoundintheEmploymentCode
AppendixA2.2.
PleaserefertoAppendix3whichisthe
documentationwithregardtocomputingregulations
within the Institute. It includes a form for you
tocompletewhichwillthenbeusedbytheIT
departmenttocreateyouruniqueuseraccount.
PleasealsorefertoAppendix6forinformationon
photocopyingandcopyright.
EmployeesofRERADsponsoredresearchinstitutes
shouldfamiliarisethemselveswiththisCodeof
Conductandconductthemselvesinaccordancewith
itsprinciples.Inparticulartheyshouldobservethe
overridingduties:
• Todischargepublicfunctionsreasonablyandaccording to the law, and,
• Torecogniseanyethicalstandardsgoverningtheirprofession.
12
2.6 Car Parking FacilitiesAllcarsmustbeparkedinthedesignatedareasand
themaincarparkissituatedtotherightatthetop
ofthemaindriveattheInstitute;howeverthereare
anumberofotherspacesaroundtheInstitute.The
spacesatthefrontoftheAdministrationblockarefor
visitorssoitisrequestedthatemployeesdonotuse
these.Vehicleregistrationformsmustbecompleted
foranycaryouintendtoparkonInstitutepremises
(formsavailablefromReception&WendyPatterson,
Maintenance).
Thereisaspeedlimitof15mphonInstituteground.
2.7 Information Notice Boards
There are a number of notice boards located around
the Institute where information can be found. The
noticeboardsincludevacancies,training,unionsand
staff association.
2.8 Staff CanteenThecanteenisoperatedbyanexternalcontractor
and offers for sale a range of hot and cold meals,
snacks,hotbeverages,softdrinksandfilledrollsetc.
Thecanteenisopenfrom10amuntil3.45pm.Lunch
isavailablefrom12noonuntil1pm.Staffarealso
permittedtoeattheirownfoodinthecanteenwhich
islocatedinbuildingD(upperfloor).
2.9 Smoking PolicyPleasenotethatsmokingisprohibitedthroughoutthe
Institute.
13
HowSCRIOperates
2.10 Unions and NCC
TradeUnionsarerecognisedindividuallyand
collectivelyasrepresentativesofstaffemployedbythe
BBSRCandotherJNCCEmployers.Negotiatingand
ConsultativeCommitteesdiscussthefollowingitems:
• conditions of service and the operation of
procedures as they affect SCRI employees (e.g.
local pay arrangements including performance
pay, allowances, hours of work, the operation of
appointment,promotionordisciplinaryprocedures)
• changes in terms and conditions
• training and further education
• keepingunder regular reviewthehumanresources
practices of SCRI and its employee relations
procedures, to maintain consistency of centrally
agreedprinciples
• health, safety and security
• equity of treatment, equality of opportunity and
diversity
• considering disputes relating to the Responsibility
ReviewProcedure
• notificationofredundancies
• discussion of the financial situation and future
prospectsoftheestablishment
• theoperationofspin-outcompanies
StaffmayjoinanappropriateTradeUnionandplay
anactivepartwithinit,makingsuretheirviewsare
represented.Ifyouwishtofindoutmoreabout
theservicesofferedbyProspectatSCRIyoucan
accesstheirpagethroughwww.prospect.org.uk or by
contacting Brian Fenton [email protected]
Prospectisanindependent,thrivingandforward-
looking trade union with more than 102,000 members
inthepublicandprivatesectors.Prospect’smembers
areengineers,scientists,managersandspecialists
inareasasdiverseasagriculture,defence,energy,
environment,heritage,shipbuildingandtransport.
2.11 Staff Association
TheSCRIhashadaveryactiveStaffAssociation
forthepast8yearsand,currently,thereare
approximately200members.Theprimaryaimofthe
Associationistoraisefundsforcharitythroughraffles,
prizedraws,functionsanddonationsfromcompanies.
TheStaffAssociationorganisesseveraloutingsfor
staffincludinggolfcompetitions,anglingcompetitions,
surfing,snowboardingandten-pinbowling.Currently
there is a weekly yoga class and there are netball,
volleyball,softball,badmintonandfootballteams
whoareprovidedwithequipmentandstripsfrom
Associationfunds.Membershipfeesforthe
Associationare£1.50permonth.Furtherinformation
isgiveninAppendix5alongwithaformforjoiningthe
StaffAssociationandisalsoavailablefromJimWilde
14
CareerDevelopment
3.1CareerDevelopment
cornerstoneofourtrainingpolicyistheannual
PerformanceandPersonalDevelopmentReview
(PPDR), at which your training needs for the following
yearwillbeidentifiedandaplanofactiondrawnup.
Further information can be found at www.bbsrc.ac.uk/
organisation/policies/employment/code/index.html
3.2 PPDR
TheSCRIstaffappraisalsystem–thePerformance
andPersonalDevelopmentReview(PPDR)–enables
youtodiscussandreviewyourpastperformance
and agree future targets with your line manager. It
providesyouwithanopportunitytodiscusshowyou
canbuildonyourstrengths;howyoucanimprove
areasinwhichyouareweak;whattrainingmightbe
neededforthecomingyear;andwhatyourcareer
prospectsare.Fulldetailscanbefoundinthe
BBSRCEmploymentCodesectionA5.
TheprinciplesofthePPDRreviewsystemcanbe
foundinAppendix8.
ThequalityandeffectivenessoftheInstitute’s
humanresourcesarevitaltotheachievementof
ourobjectives.TheInstituteiscommittedtoyour
continuedpersonalandprofessionaldevelopment.
Tothisend,theInstitutespends1%ofitsannual
salarybudgetontrainingprovisionsforstaff.The
15
Key Terms and Conditions
SCRIhassomelocallyagreedrules/procedureswhich
are described in the following section.
4.1 Terms and ConditionsThe majority of the standard Terms and Conditions are
explainedindetailintheBBSRCEmploymentCode
whichisavailableatwww.bbsrc.ac.uk/staff.However,
4.2SpecialLeaveEmployeeshavethestatutoryrightunderthe
EmploymentRelationsAct(1999)totakeareasonable
amountofunpaidtimeoff(leave)duringworkinghours
todealwithemergenciesrelatedtodependants.
Thereisnominimumperiodofemploymentfor
eligibility.Thedurationofstatutorytimeoff(leave)
forthesepurposesissuchasisreasonableinorder
totakethenecessaryactiontodealwithaparticular
case.
Further information can be found at www.bbsrc.ac.uk/
organisation/policies/employment/code/index.html
4.3 Health and Attendance StrategyAsagoodemployerSCRIismakingadedicatedeffort
tomonitorandcontrolthelevelofsicknessabsence
within the Institute to ensure that it tackles any areas
of concern. It follows the guidelines as set out in the
BBSRCEmploymentCode,AppendixA9.4.Please
refertoAppendix9forthefullsicknessabsence
procedure
4.4 Flexible Working Conditions
Inordertohelpitsstaffmanagework-balance
moreeffectively,SCRIprovidesaflexibleworking
system.Themainobjectiveofasystemofflexible
working hours is to afford staff a degree of freedom
inarrivingatanddepartingfromworkprovidingthat
theycompletetheirconditionedhours.Thesystem
involvesacoretimewheneveryonemustbeatwork
andflexiblebandswhenstaffareabletoarrangetheir
workingtime.Obviously,theworkoftheInstitute
musthavepriorityoveranysuchsystemandany
abuseofthesystemorgeneralinefficiencyofthe
arisingwillinevitablyleadtoitstermination.Headof
Unitsmaytemporarilysuspendflexibleworkinghours
whentheworkprogrammerequiresit.Therules
governingthesystemaresetoutinAppendix6but
reference should also be made to the Staff Code –
relevantsectionsinclude:-
Section A2 Hours of Attendance
AppendixA7.3 Overtime
SectionA2 TravellingTimes
Section A5 Training
Section A2 Working Time
16
4.5 Salary PaymentPayment of all salaries will be made on the 28th day
ofeverymonth.Thispaymentwillbemadeviathe
Bankers Automated Clearing System (BACS).
4.6 ExpensesandClaimsWhiletravellingonauthorisedjourneysonthe
Institute’sbusinessyouwillbereimbursedandpaid
subsistence in accordance with the rules in the
EmploymentCode,AppendixA7.14.
Applicationsforreimbursementofexpensescanbe
submittedviaSIMS,youradministratorwillmakesure
you know how to submit claims.
17
AppendicesAppendix1InstitutessupportedbytheBiotechnologyandBiologicalServicesResearchCouncil(BBSRC)
BBSRCOffice PolarisHouse,NorthStarAvenue,Swindon,WiltsSN21UH 01793 413200
BBSRCBioscienceITServices WestCommon,Harpenden,HertsAL52JE 01582 714900
Babraham Institute BabrahamResearchCampus,CambridgeCB223AT 01223 496000
InstituteforAnimalHealthComptonLaboratory
Compton,Newbury,BerkshireRG207NN 01635 578411
Pirbright Laboratory AshRoad,Pirbright,Woking,SurreyGU240NF 01483 232441
Rothamsted Research Harpenden,HertsAL52JQ 01582 763133
Institute of Food Research Norwich Research Park, Colney, Norwich NR4 7UA 01603 255000
JohnInnesCentre Norwich Research Park, Colney, Norwich NR4 7UH 01603 450000
Scottish Institutes
TheInstituteisoneoffourInstitutesfundedbytheRuralandEnvironmentResearchandAnalysisDirectorate(RERAD).The
othermainresearchprovidersare:-
scientificresearchoninfectiousdiseasesoflivestock
includingthoseofcomparativerelevancetoman.
Pentlands Science Park, Bush Loan, Penicuik, Midlothian EH26 0PZ0131 4455111www.mri.ac.uk
Scottish Crop Research Institute
Invergowrie,DundeeDD25DA01382 562731www.scri.ac.uk
Biomathematics and Statistics Scotland (Administered
by SCRI)UniversityofEdinburgh,JamesClerkMaxwellBuilding,King’sBuildings,MayfieldRoad,EdinburghEH93JZ
0131 6504900
Macaulay Research Institute
TheMacaulayResearchInstituteisuniquelyequipped
forbiologicalandsocio-economicresearchto
meettheneedsofsustainableruraldevelopment
andenvironmentalmanagementinScotlandand
elsewhere. Its mission is to be an international leader
in research in the management of rural land resources
forthebenefitofpeopleandtheenvironment.
Craigiebuckler,AberdeenAB158QH01224 498200www.macaulay.ac.uk
Moredun Research Institute
The Moredun Research Institute is internationally
recognised for its work on infectious diseases of
livestock.Itsmissionistoconductdistinguished
18
Appendix2
SCRI Site Plan
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19
Appendix3ScottishCropResearchInstituteComputingRegulations&Policies
Anyone wishing additional information about these regulations, should contact IT services
RegulationsfortheUseofSCRIComputingFacilities
Introduction and Definitions
associated software and data, including data created
by other users.
IntheseRegulations“Institutepurposes”meansuse
bystaffinconnectionwiththeirtheme/programme
andotherInstituteactivities,andbystudentsin
connection with their Institute education.
These regulations must be read, understood, and
signedbeforeacomputeraccountwillbegivenout.
Theseregulationscovertheuseofallcomputing
facilitiesadministeredbytheScottishCropResearch
Institute, including use by staff and students of the
InstituteandbyanypersonoutsidetheInstitute
authorised to use these facilities.
IntheseRegulations“Computingfacilities”includes
centralservicessuchasthoseprovidedbytheIT
Department;departmentalcomputers;peripherals;
networksandallprogrammableequipment;any
Regulations
1.Institutecomputingfacilitiesareprovidedsolelyfor
Institutepurposes,unlessotherwiseauthorised.
2.Nopersonshalldeliberatelyorrecklesslyimpairor
underminetheusabilityorperformanceofcomputing
facilities, the communications network, systems
programs,orotherstoredinformationordata.
3.Usersmustcomplywiththeprovisionsofcurrent
UnitedKingdomdataprotectionlaw,whichregulates
accesstoanduseofpersonaldata,andwithany
related Institute requirements.
4.Usersmustcomplywiththeprovisionsofcurrent
UnitedKingdomcopyrightlaw,whichextendsto
machine-readabledataandsoftware.
5.Usersmustcomplywiththeprovisionsofcurrent
United Kingdom law relating to the misuse of
computingfacilities.
6. Users are required to take all reasonable
precautionstomaintaintheintegrityofpasswordsand
any other security mechanisms.
7.Usersmustcomplywithanyadditionalrestrictions
relatingtotheuseofparticularfacilities.
8.InformationprovidedovertheInstitutecomputer
networkisthecopyrightoftheInstituteandmaynot
beexportedfromtheInstitutewithoutauthorisation.
9. Breaches of these Regulations will be dealt with
undertheappropriatedisciplinarycodeorprocedures
andmay,inappropriatecircumstances,bereportedto
thepolice.
20
Notes for guidance
(The notes are numbered according to the Regulations to which they refer.)
tocopy,software.Everyusermustcomplywith
therequirementsoftheAct,andoftheCopyright
(ComputerPrograms)RegulationsAct1992which
amenditand,inparticular,mustnotcopysoftware
excepttotheextent(ifany)permittedintherelevant
licenceagreement.Copyrightsubsistsforthelifetime
oftheauthorplus50years.
Inadditiontoobservingcopyright,everyusermust
complywiththetermsofanylicenceagreementmade
bytheInstitutewithathirdpartywhichgovernsthe
use of software. Licence agreements mean what
theysayandtheirtermsmustbeobserved,however
inconvenient.Everyusermusttakereasonable
precautionstosatisfyhimself/herselfthattheuseof
any item of software is within the terms of the licence
agreement.Sometypicalrestrictionsare:
• Softwaretobeusedonlyforthepurposessetout
intheagreementandonlyoncomputersystems
coveredbythatagreement.Note:useforother
thaneducationalpurposesisusuallyprohibited;
evendepartmentaladministrativeuseisprohibited
in some cases.
• Copyrightstatementtobemaintainedonallcopies
of the software.
• Obligationtoensuresecurityandconfidentiality.
• Prohibition on transferring or lending the software
toanyotherperson.
• Prohibitiononincorporatingamodifiedversion
ofthesoftwareinanyprogramwithoutexpress
permissionofLicensor.
• Prohibition on translating software into another
language or code.
• Onlyapersonal,non-transferableandnon-
exclusiverighttouseacopyofthesoftwareis
granted and no title to the software or to the
intellectualproperty(e.g.copyright)inthesoftware
istransferredtothepurchaseroruser.
• ThesoftwaremustnotbeexportedfromtheUK,
1.Onspecialapplicationbeingmade,theInstitute
mayauthorisetheuseofInstitutecomputingfacilities
forworkoutsidethescopeofnormaldepartmental
duties,functionsorcourseofstudyforprivate
purposesincludingconsultancyorbyexternalusers.
Anypersonmakinguseoffacilitiesforotherthan
Institutepurposesshallbepersonallyresponsible
forpaymentofanychargesbysuchdateasmaybe
specifiedbytheInstitute.
2. When required to, authorised staff may restrict the
useoffacilities,forexampletoallowpreventativeor
remedialmaintenancetotakeplace,ortoprotect
the facilities and data from damage or destruction
by threat from unauthorised users or system fault
orfailure.Inallcaseseveryeffortmustbemadeto
maintain the integrity of the facilities and the data
contained therein.
3.TheInstituteholdspersonaldatawithinmanyofits
scientificandadministrativedepartments.Accessto
such data is restricted in terms of the Data Protection
Act 1998 and the Institute has an obligation to ensure
thatsuchdataremainconfidential.TheInstitute
hasdrawnupaCodeofPracticeforthesecurityof
computer-basedpersonaldata.CopiesoftheCode
areavailablefromdepartmentsandfromtheInstitute’s
DataProtectionCo-ordinator.Disksremoved
fromcomputers,evenwhenfaulty,maycontain
sensitiveinformation;usersshouldseekadvicefrom
InformationTechnologyServices,e.g.beforedisks
areremovedforrepair.Thosewhohavebeenduly
authorisedtoaccessdatamustrespectthestrict
confidentiality,integrityandsecurityofalldatathat
theyencounterintheperformanceoftheirduties.
4.TheCopyright,DesignsandPatentsAct1988
explicitlyrecognisesacomputerprogramasa
“literarywork”forthepurposeofaffordingcopyright
protection.Generally,onlythecopyrightholder
hastherighttocopy,ortopermitanotherperson
21
Appendix3
eitherdirectlyorindirectly.Inparticular,theUS
ExportAdministration
• RegulationsprohibittheexportofUS-derived
softwaretocertaincountriesandtheseprohibitions
are rigidly enforced.
• Thesoftwaremustnotbealtered,reverse
engineered,decompiled,reversetranslated,or
disassembled or any source code otherwise
derivedfromthebinaryportionsofthesoftware.
• Allobligationsrelatingtoconfidentialitymay
continuetoapplyindefinitelyoruntiltheinformation
relatingtothesoftwarebecomesavailablewithout
restrictiontothegeneralpublicbyactsnot
attributable to the Institute.
5.TheComputerMisuseAct1990createsthree
criminal offences:
• Unauthorisedaccesstocomputermaterial:this
makesillegaltheactivityof“hacking”:whether
bya“remote”hacker,workingfromadistance,
whoattemptstogainunauthorisedaccessto
anyprogramordataheldinanycomputer;orby
personssuchasemployeesorstudentswhomay
havelimitedauthorisationtousethecomputerbut
knowinglyexceedthatauthority.The“hacking”
neednotbedirectedataparticularcomputer,
programordata.Forexample,itisunlawful,
withoutproperauthority:touseanotherperson’s
IDandpasswordinordertoaccessacomputer
orusedataoraprogram;toalter,delete,copy
ormoveaprogramordata,orsimplytooutput
aprogramordata;tolayatraptoobtaina
password.
• Unauthorisedaccesstoacomputersystemwith
intent to commit or facilitate the commission of a
furtheroffence:thiscoversthesituationwherean
unauthorisedaccessoffence(asin5.1above)is
committed with intent to commit a further offence.
Itcoversarangeofsituations,e.g.whereaperson
gainsunauthorisedaccesstocomputermaterialin
ordertocommittheftbyre-directingfundstohis/
her own bank account.
• Unauthorisedmodificationofcomputermaterial:
this offence includes the deliberate erasure
orcorruptionofprogramsordata,including
introductionofvirusesandworms,modifyingor
destroyinganotheruser’sfileorsystemfiles,etc.
6. Passwords are issued in order to restrict access
to,andtoprotect,certainfacilities.Useofanother
person’spasswordisonlyexceptionallypermitted
and may in some circumstances infringe the Data
ProtectionAct1998andtheComputerMisuseAct
1990(seeregulations3and5above).
Whereitisnecessaryforausertodivulgehisorher
passwordtoamemberoftheInformationTechnology
Services,thepersontowhomthepasswordis
divulgedmustmaintaintheconfidentialityofthe
password.Assoonasispracticable,anewsecure
passwordshouldbeimplemented.
7. Additional authorisation may be required to use
particularfacilities.Suchauthorisationmayimpose
restrictionsontheuseofspecificfacilitiesadditional
to those contained in these Regulations. The charges
fortheprovisionofsuchfacilitiesshallbedetermined
fromtimetotimebytherelevantInstituteofficers.
8.WhereaseriousoffenceundertheComputer
Misuse Act 1990 has been committed, the
circumstanceswillalsobereportedtothePolice.
Whenappropriate,ScottishCropResearchInstitute
stafforstudentsmayhavetheirrighttousethe
Institutecomputingfacilitiesimmediatelysuspended
pendinganinvestigationbyanauthorisedofficerin
theInstitute.TheInstitutereservestherighttotake
legalactionagainstindividualswhocauseittobe
involvedinlegalproceedingsasaresultofabreach
of these Regulations, and to seek reimbursement of
anyconsequentdamages,costsorotherexpenditure
awarded against the Institute or incurred by it. In the
eventoflossbeingincurredbytheInstituteasaresult
of a breach of these Regulations by a user, that user
maybeheldresponsibleforreimbursementofthat
loss.
22
ScottishCropResearchInstitute
ComputingRegulations&Policies
Insigningthisagreement,IacknowledgethatIhavereadandwillabidebythe“RegulationsfortheUseofSCRI
ComputingFacilities”.
First Name:
(Must Print clearly & include any middle names)
Surname:
(Must Print Clearly)
Signed:
Date:
Line Manager:
Room No: Tel No:
Please circle your Programme:
PP Genetics PPFQ EPI FHRSLISEMEGFR
Other(pleasespecify):
Dateleaving(ifknown):
Anyadditionalnetworkgroupsyouneedaccessto(notincludingtheme/Programme)
[ _ _ _ _ _ _ ]
23
Appendix4Security Pass and Access System Information
willbeBarbaraGunn(intheAdministrationarea(A
building, tel. 3005). If you are unable to contact them,
you should contact a member of the Engineering and
MaintenanceDepartment.
If a card is lost or damaged so that it will not function,
areplacementwillbeissuedbytheadministrator.
Achargenotexceeding£5maybemadeforreplacing
a card more than once.
Theaccesssystemislinkedtothefirealarmand
willprovideanaccuratenominallistofstaffina
buildingduringanalarmincident.Intheeventofan
emergency there is no need to use a card to exit. If
you are in a building and the alarm sounds, instead of
assemblingattheassemblypointforthebuildingin
which you usually work you must go to the assembly
pointforthebuildingyouareinwhenthealarmfor
thatbuildingisactivated.
AllvisitorsmustreporttoReceptionandthereafter
be met and escorted by a member of staff while on
site.Thevisitorwillbetheresponsibilityofthehost
member of staff and will not be able to walk around
alone.Iftheyleaveabuildingbythemselvestheywill
not get back in.
Intheeventofafire,visitorsmustalsoreporttothe
firepointforthebuildingtheyareinwiththeirhost,in
order that they can be accounted for.
Thesystemoperatesonthebasisthateachbuilding
is locked 24 hours a day. Access to these buildings
willonlybeviaavalidcard.
Thecardsincludeanidentityphotographandthe
SCRI or MRS logo. Where the member is staff is also
onflexitime(Section3.2),theircardwillincorporate
a bar code to enable it to be used with the time and
attendancesystem.Insummary,thecardservesfor
identity,accessandflexitime.
Thedefaultsettingforeachcardwillgiveaccessto
allbuildingsexceptforafewspecifiedareasduring
thehoursof7amto6.30pmeachweekday.Anynew
member of staff wishing access out with normal hours
willhavetoapplythroughtheirProgrammeLeader.
Itisvitalthateachpersonenteringorexitingabuilding
presentshisorhercardtothereader.Acardwhich
hasnotbeenusedinthepropersequencei.e.enter-
exit-enter-exit-etc.willbeautomaticallyinvalidated
and will not allow the holder to access any building.
Onlythesystemadministercanreactivatecards
invalidatedinthisway.
The administrator of the system is Wendy Patterson
whooccupiesanofficeintheEngineeringand
Maintenanceworkshops(Mbuilding,tel.2700)in
themorningsandanofficeintheEstateGlasshouse
andFieldServicesarea(Lbuilding,tel.2801)inthe
afternoons.InWendy’sabsencetheadministrator
24
Appendix5SCRI Staff Association
IwishtojointheStaffAssociationoftheScottishCrop
Research Institute. I agree to abide by the Terms of
theAssociation’sConstitutionandRules,ofwhichI
havereceivedacopy,andIagreetoasubscriptionof
£1.50permonthbeingdeductedfrommysalary.
Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Print Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
25
Appendix6Flexible Working Hours
Themainobjectiveofasystemofflexibleworking
hours is to afford staff a degree of freedom in
arrivingatanddepartingfromworkprovidedthat
theycompletetheirconditionedhours.Thesystem
involvesacoretimewheneveryonemustbeatwork
andflexiblebandswhenstaffareabletoarrangetheir
workingtime.Obviously,theworkoftheInstitute
musthavepriorityoveranysuchsystemandany
abuseofthesystemorgeneralinefficiencyarisingwill
inevitablyleadtoitstermination.HeadsofUnitsmay
temporarilysuspendflexibleworkinghourswhenthe
workprogrammerequiresit.
Therulesgoverningthesystemareasfollows,
but reference should also be made to the BBSRC
EmploymentCode–relevantsectionsinclude
• SectionA2–HoursofAttendance;
• AppendixA7.3–Overtime;
• SectionA2–TravellingTimes;
• SectionA5–Training;
• Section A2 – Working Time
Please also note the comments on Health & Safety at
the end of the rules.
The System Administrator is HR – extension 2007
1. Conditioned Hours
Theconditionedhoursare37hoursperweek
givingaconditioneddayof7hours24minutes,
MondaytoFridayinclusive.
2. Daily Time Span
Youmaystartandfinishworkattimesoutsidethe
coreperiod,providedthatyouhavetheconsent
of your line manager, and neither the work of the
department,norsafety,isadverselyaffected.
Hoursworkedoutwiththefollowingperiodswill
notberecordedforflexi-timepurposes.
a) MondaytoFriday- 07.00hoursto22.00
hours
b) SaturdayandSunday-08.00hoursto18.00
hours
Youmayclockinandoutupto4timeswithin
theseperiods.
Forovertime,travellingtimeandtraining,see
sections 7 and 8 below.
3. Core Period
Coretimewillcovertheperiod10.00hrsto16.00
hrseachweekdayandyouarerequiredtopresent
foratleast4hoursofthe6hourcoreperiodeach
weekday – i.e you may clock in after 10.00 hrs or
out before 16.00 hrs. As you are also required
to take a lunch break of at least 30 minutes (see
section4),youwillrequirebepresentforatleast
4.5 hours each weekday.
4. Lunch Break
You must clock out and in at lunchtime,
regardlessofwhetheryouleavetheInstitute.
The lunch break may be taken at any time
between 11.30 hours and 14.00 hours. It must
be at least 30 minutes and not more that 2 hours.
Failuretoswipethecardonbothoccasionsat
lunchtime will result in a default situation where 2
hours will be deducted.
Clocking on only one occasion will require an
adjustment to be made to the system and any
failuretoclockshouldbenotifiedtotheSystem
Administrator.Itisnotnecessarytocompletean
AbsenceAuthorisationform.However,ifmember
ofstaffpersistentlyfailstoclockcorrectly,their
Head of Unit will be informed and their time
recordwillonlybeamendedonproductionofan
Absence Authorisation form, signed by their Head
of Unit.
26
5. Accounting Period
The‘flexi-timeyear’runsinconjunctionwith
anindividual’sannualholidayyear,andthe
‘accountingperiods’aretheequivalentofthe
calendar months within that year.
6. Carry Forward Balance
a) Debit balance
Anydeficitofworkinghourscausedbyworking
shorterhoursmustbemadeuptheinthenext
accountingperiod.Thecarry-overdeficitmust
neverexceed8hours.
b) Credit Balance
If a credit balance is accumulated, it may be used
inthefollowingways:-
i) By working shorter hours.
ii) By carrying the balance forward to the next
period,however,themaximumcredit,which
can be carried forward, is 12 hours.
iii)Bytaking‘flexi-leave’-seesubsectionc)forthe
conditionsregarding‘flexi-leave’.
c) Flexi-leave
Flexi-leavemaybetakeninunitsof1dayor½
day,howeverthemaximumflexi-leavethatcan
betakeninoneaccountingperiodisatotalof1½
days.
Itisonlypossibletotake“flexi-leave”ifyouhave
alreadyaccumulatedsufficientcredit.
Flexi-leavemaybetakenduringtheperiodof
accumulation or by using hours accumulated
duringpreviousflexiperiods.Ifyouwishto
takeflexi-leave,thenyoumustobtaintheprior
permissionofyourlinemanager.Detailsofflexi-
leaveshouldberecordedontheAnnualLeave
CardandauthorisedbytheHeadofUnitprior
totheflexi-leavebeingtaken.Whenyoutake
aday’sflexi-leavetherewillobviouslybeno
recorded time on your card for that day and your
accumulated credit will be automatically reduced
bytheconditionedhours.Whereaflexi½dayis
taken in the morning, you must not clock in before
12.30pm,andiftakenintheafternoon,youmust
clockoutbefore1.30pm,unlessauthorisedin
advancebytheHeadofUnit.
Ifaflexi-dayor½dayistakenwithoutsufficient
creditaccruedthentheannualleaveentitlement
will be reduced accordingly.
7. Overtime
OvertimecanonlybeauthorisedbytheHead
of Unit and authorisation must be obtained
inadvance.Staffwhoarerequestedtowork
overtimebytheirHeadofUnitmustclockout
attheendoftheirflexi-timeworking,inatthe
beginningoftheovertimeperiodandoutatthe
endoftheovertimeperiod.Obviouslywhere
overtimeisworkedoffstationitmaynotbe
possibletoclockinandoutforaperiodof
overtimeworking.Thisdoesnotremovetheneed
forpriorauthorisation,andthecompletionofthe
necessaryovertimeandabsencerecordsheets.
Noperiodpriorto17.00hourswillbeconsidered
forovertime.
Forfurtherinformationonovertime,pleasesee
sections5.2and5.3oftheEmploymentCode.
8. Long Days and Overtime
ItisnotthepolicyoftheInstitutetoencourage
theworkingofexcessivehours,althoughit
recognisesthattheremaybeperiodswhere
thenormalworkingpatterndoesnotmatch
the requirements of the work and additional or
unsocial hours may require to be worked.
You should be aware of the details contained
withintheBBSRCEmploymentCoderelatingto
theWorkingTimeDirective–section15.3.Your
attention is drawn to the following sub sections
– subsection3-ifyouwishtoworkinexcessof
anaverage48hoursperweek,youmustopt
out of this limit, in writing.
– subsection6–paymentofworkingtime
– subsection9–healthandsafetyimplications
If it is necessary to work outwith the daily time
spanof07.00–22.00theactualtimemustbe
27
Appendix6
recordedontheclocks.Excessivehoursmaybe
creditedasovertimeprovidedthat:
i) at least the conditioned day has been worked
that day.
ii)youhavenotbeenindeficitatanytimethat
month.
iii)theHeadofUnitsignstheovertimeformin
advancestatingthattheypersonallyrequired
you to work extra time, and thereason for this.
iv)youareeligibleforovertime–section5.2sub
section2,oftheBBSRCEmploymentCode
Heads of Units will be accountable to the Director
forallovertimethattheyhaveauthorised.It
isaseriousoffencetoauthorisenon-essential
overtime.
ExceptasauthorisedbytheDirector,overtime
may be taken only as time off in lieu (TOIL), and
assoonaspracticalafterithasbeenworked.
TOILbalancesmaynotbecarriedpasttheendof
therelevantAnnualHolidayyear.
b) Travelling time – BBSRC Employment Code
section 8.4
Travellingtimerulesapplyonlytomembersof
overtimegrades–seesection5.2subsection2,
oftheBBSRCEmploymentCode
Tocalculatethetimespentonanofficialjourney
outside of conditioned hours see section 8.4, sub
section3oftheEmploymentCode.
Insummary,tocalculatetravellingtime-
a)takethetotaltimeawayfromhome;
b)deducttheindividual’snormaltraveltowork
time
c) deduct the greater of the following:
i.theconditioneddayplusthelengthofthe
mealbreakactuallytaken;
ii.thehoursworkedplusthemealbreak
actually taken.
Thetravellingtimecalculatedwillbecredited
totheindividual’sflexi-timebalance,aswillthe
normal conditioned day.
c) Absences involving nights away
Each weekday away from the Institute attending
a Course or a Conference will count as a
conditionedday.Thisincludestraveltoandfrom
thevenue.
d) Training Courses
Formoredetailedinformation,pleaseseesection
10.2, of the BBSRC Staff Code
Sub section 8.2 states that unless a course is
heldon-site,thetimetakentotraveltoandfrom
trainingvenueswhichisnotcontainedwithina
standard7.4hoursworkingdaywillbedefinedas
travellingtimeandthenormalrules(seeb)above)
andtheWorkingTimeDirectivewillapply.
Timespentontraining,whichisinexcessof
conditioned hours, does not attract any additional
flexihours(s5.2,subsection8.1).Parttime
you should refer to s5.2, sub section 8.2 of the
EmploymentCode
e) Excess hours worked voluntarily
Surplushours,whichaccumulateasaresultof
theindividualchoosingtoworklongerthanthe
conditionedhours,cannotcountasovertime.
9. Medical and Dental appointments
IfyouneedtoleavetheInstitutetoattendsuchan
appointment,youarerequiredtoclockout.You
will be credited for such an absence during your 4
corehoursprovidedanappropriateappointment
cardisattachedtoAbsenceAuthorisationslip,
which is signed and returned to the System
Administrator.
10. Recording of Time
Time clocks are located in the following buildings
– A, D, E, H, V, and AF. You may use any clock in
the Institute.
Timecardsmustbeswipedat least4timesper
day–Arrivalinthemorning;departureforlunch;
28
returnfromlunchanddepartureforhome.Cards
maybeswipeduptoamaximumof8timesper
day (4 in/out).
No member of staff may swipe a time card on
behalf of someone else. Any member of staff
found doing so will be subject to disciplinary
action, as will any member of staff who commits a
breach of these rules.
AbsenceAuthorisationslipsshouldbesignedby
the Head of Unit and sent to HR.
Inorderforthesystemtofunctioneffectively
andindicateasaccurateaflexi-timebalance
aspossibleSickLeaveCertificatesmustbe
submittedimmediatelyonreturn.Leavecards
andAbsenceonOfficialBusinessforms(‘green
sheets)mustbecompleted,signedbytheHead
ofUnit,andsubmittedpriortotheproposed
absence.
Failuretosubmittheappropriateformsin
advancewillresultinabsencesshownonthecard
being treated as unauthorised.
11. Health & Safety Asnotedabove,theInstitutedoesnotcondone
theworkingofexcessivehours,eventhough
staffmaydosovoluntarily,fortheirownpersonal
interest.Theworkingofexcessivehourscan
bedangeroustotheindividualintermsofhealth
andtoboththeindividualandothermembersof
staff as fatigue can lead to mistakes and failure to
observesafeworkingpractices.
Staff should ensure that they take adequate
breaks(atleast15mins,every4hours)andthat
they do not return to work without an adequate
restperiod.
Ifstaffarefoundtobeabusingtheflexi–time
system, their right to use the system will be
withdrawn,toprotectboththemselvesandother
staff.
Wherestaffusetheflexisystemtoworkoutwith
the‘normal’workinghoursoftheInstitute
(weekdays-8.30a.m.to6.30p.m.),theymust
ensurethattheycontinuetoobserveallaspects
oftheHealth&Safetyprocedures.
They must
– havetheconsentoftheirlinemanager
– recordtheirpresenceinthe‘OutofHours
Working’LogBook
– be adequately trained for the work they are
undertaking
– observeallStandardOperatingProceduresand
safetyprocedures
– ensure,thatwhenworkingwithhazardous
chemicalsorequipment,thatanother,suitably
qualifiedpersonisinattendance,toassistin
case of an emergency
– not work in areas being fumigated or adjoining
a fumigated building
– ensure that they are aware of the emergency
notificationprocedures
– ensure that, for their own safety, the entrances
toallbuildingsarekeptsecurelylocked
29
Appendix7PhotocopyingandCopyright
TheInstituteisnotresponsibleforanybreachesof
copyrightbymembersofstaff.Setoutbeloware
some basic guidelines with regard to legal and illegal
copying.
Allowed
Fairdealingprovisionsallow,forthepurposesof
researchorprivatestudy,criticismorthereportingof
currentevents:
1. Onepaperfromajournalissueorpartonany
one occasion.
2. Notmorethan5%orthesubstantialpartofany
book,whicheverisLESS.(Thiscouldbethe
summaryrecommendationsofareportorthe
conclusions of a book or thesis.)
3. WhencopyingfromtheInternetstaffshould
checkforacopyrightstatementbeforemaking
copiesforpersonaluse.
Not Allowed
Fair dealing does not allow:
1. Copyingfromphotocopies
2. Copyingtomeetreprintrequests,evenifyou
aretheauthor(unlessthepublisherofthe
journalhasassignedthecopyrighttoyou,
whichisveryunusual).
3. Copyingfordistributiontoanyonewithinor
outwith the Institute.
4. Themakingofmultiplecopiesofanywork.
5. Copyingorrequestingacopyofmorethanone
article from any single issue of a journal.
6. Copyingacompletework(e.g.book,images
and artwork).
7. Copyingacompleteworkfromacollected
source e.g. a method from a laboratory
handbook–thisincludes“workingcopies”kept
at the bench.
8. Obtainingacopyofaworkofwhichanother
memberoftheresearchteam/grouphas
alreadyobtainedacopy.
9. Copyingformarchivalpurposes,particularlyifit
isaccessibleandabletobecopiedbyothers.
10.Keepinganycopiesinelectronicformat
(includingscannedcopies)orcopyingfroman
electronic source.
11.Anycopyingforcommercialpurposes(thatis
foranycommerciallyfundedprojectorforany
employeeofacommercialorganisatione.g.
MRS).Thelibraryhasaccesstoacopyright
clearedservice.Pleaseaskthelibrarystaff
whenyourequirethisserviceansweryesto
thequestion“Isthisrequestforacommercially
fundedproject?”ontheinter-libraryloanform.
30
Appendix8PPDRreviewsystem
TheprinciplesofthePPDRreviewsystemcanbe
summarised as follows:
• It is fully open.Thismeansthatindividual
jobholders are entitled to see all sections of the
completedreviewform.Thesystemisdesigned
toencouragejobholderstoplayafullandactive
partintheprocess.Theuseofself-assessmentis
encouraged.
• It is an objective based system. All staff should
updatetheirjobdescriptionandsetwork,
developmentalandtrainingobjectivesonanannual
basis.
• It is mandatory for all staff, including the annual
reviewmeeting.
• Personal development is assessed. Managers
shouldconsiderthejobholder’sfuturedevelopment
andclearlystatewhetherornottheyhavethe
potentialtoworkatthenextband.Theyshould
considerthetypeorareaofworkthejobholder
is most suited to and how they might gain the
necessaryskills/experiencetodevelopfurther.
• Training needs are reviewed. Line manager and
individualstaffmembersshouldjointlyconsider
trainingrequirement,inorderto:-
a) Improveorsustainperformanceinthepresent
post
b) Meet change (e.g. additional duties or
responsibilities,newworkingpractices,new
technology,newobjectives)
c) Improvethejobholder’sprospectsfor
advancement,shouldasuitableopportunity
arise
d)Provideprofessionalexpertiseand/orvocational
qualifications
e) Broadenthejobholder’sskillbaseor
perspectives,provideincreasedjobsatisfaction
andmotivation
f) Accommodate(asfaraspossible)the
jobholders’wishesandaspirations.
• Standards of reporting are monitored by a co-
signatory.Anindividual’sperformanceand
developmentisappraisedbytwopeople,theline
managerandaco-signatory.Theco-signatory
providesadditionalcommentsonthejobholder’s
performanceandensuresthatfairanduniform
standardsareapplied.
• Self-Assessment is encouraged.Jobholdershave
theoptionofcompletingapersonalstatement,
whichgivesthemtheopportunitytoaddtheir
owncommentsandobservations.Thisstatement
cannot be altered in any way by management.
• Training for staff, line managers and co-signatories
is provided. It is essential that all line managers are
trainedinappraisaltechniquesbeforecarryingout
thisprocess.
The Main Stages of Performance Review
Planning
Thejobholderandthelinemanagershouldplanthe
workfortheyearahead.Aforwardjobplan(FJP),
showingthepurposeofthejob,keyareasand
objectives,shouldbeagreedandbothpartiesshould
consider what training may be required.
On-going Assessment and Review
Itisessentialthatregulardiscussiontakesplace
throughout the year between the jobholder and
linemanageronperformance,achievementsand
difficulties,trainingneeds,resources,implications
31
Appendix8
ofnewtechnology,changesinworkload,etc.FJP’s
and,inparticular,objectivesmustalsobereviewed
regularlyandrevisedifnecessary.
Review Meeting
Aformalmeetingwilltakeplaceannuallybetween
the jobholder and the line manager. The line
managerwillgivehis/herviewofthejobholder’s
performanceduringtheyearandbothpartieswill
havetheopportunitytodiscussfactorswhichhave
hadabearingonthatperformance.Potentialand
developmentalissueswillbeidentifiedanddiscussed.
The line manager and jobholder will also agree
requirements(includingtheFJPandtrainingneeds)
forthecomingreportingyear.
Completion of the Form
Followingthereviewmeeting,thelinemanagerwill
thenmakeaformalassessmentofthejobholder’s
workandcompleteSection4ofthereviewform(the
linemanager’sassessment)inthelightofthereview
meeting.Theco-signatoryreviewstheassessment
(section5)andaddsviewsandappropriateadditional
comments.
32
Appendix9Sickness Absence Procedure
SCRIhasvariouspoliciesandpracticestohelpensureyourwellbeingatworkandtohelpcontributetocreatingahealthy
andsafeenvironmentinwhichyoucanperformeffectively.Itishoweverrecognisedthattherearetimeswhenstaffneed
totaketimeofffromworkduetosickness.Inorderthatthisismanagedappropriatelystaffareobligedtofollowthe
proceduredescribedbelow.
takingannualleaveyoumustcomplywiththe
notificationarrangementsabovetohavethetime
treated as sickness absence.
If the illness extends beyond the estimated time, the
employee(orsomeoneontheirbehalf)shouldphone
Pam Duncan or HR again to indicate for how long the
absence is likely to continue.
2. Certification:
Regardless of the length of absence you are required
tocompleteaSelf-CertificationForm,detailing
the dates of and reasons for absence immediately
following your return to work after absence due to
sickness.TheseformsareavailableonSIMSorfrom
HR.Theformsshouldbeauthorized/signedbyyour
linemanagerbeforebeingpassedtoHRwherethey
willberecordedandthenretainedinyourpersonnel
file.
Whenanyperiodofabsencecontinuesbeyondseven
calendar days you are required to obtain a medical
certificatefromyourdoctorandtoforwardthisto
theHRdepartmentassoonaspossible.Ifillness
continuesafterexpiryofthefirstcertificate,further
certificatesmustbeobtainedasnecessarytocover
thewholeperiodofabsenceandforwardedtoSCRI
assoonaspossibleoneachoccasion.Toensure
thatyouarefittoreturntowork,amedicalcertificate
showingaspecificreturntoworkdatemustbe
1. Notification:
YoumustinformtheHRofficebytelephoneby10.00
am or within one hour of your scheduled start time. If
you are too ill to make contact yourself someone may
dothisonyourbehalf.Anyunplannedabsencemust
beproperlyexplained.Ifabsentbecauseofillnessyou
arerequiredtogivedetailsofthe
• nature of the illness
• anindicationofyouranticipatedlengthof
absence
• who else in SCRI should be informed of your
absence
YouarerequiredtonotifytheHROfficeofyour
absence by contacting either
• PamDuncan’sdirectline-01382568562
• OrthemainHROfficedirectline-01382
568561
IfeitherPamDuncanorHRareunavailable,your
call will default to an answering machine in the HR/
Payrolloffice,wewillthenpasstheaboveinformation
ontotherelevantparties.TherelevantProgramme
Administrator will also be informed to ensure that the
employee’slinemanagerisawareoftheabsence.
Entitlementtosickpaymaybeaffectedbylate
notification.Ifyoubecomeunwellduringthe
workingdayyoumustcomplywiththenotification
arrangementsabovebyinformingyourlinemanager
inpersonaswellasstaffintheHROffice.Inthe
unfortunateeventthatyouaresickwhenyouare
33
Appendix9
providedafteranyabsenceofMORETHANfourteen
days (including days not normally worked).
Failuretoprovideevidenceofincapacitywillrender
theemployeeliabletolossofsickpay.Absenceon
a working day in such circumstances is treated as
absencewithoutauthority,whichisadisciplinary
offence (Staff Code Section 11.1). A day when sick
payiswithheld,whetherornotthereisanentitlement
of SSP (Statutory Sick Pay), is treated as a day
withoutpay.
Noadjustmentstoflexi-timerecordswillbemadeuntil
theappropriatecertificate(s)/document(s)arereceived
bytheHR/PayrollOffice.
Further information on the sickness absence
procedureisavailableintheEmploymentCode
AppendixA9.4.
34
Appendix10ListofUsefulAbbreviations
AAB AssociationofAppliedBiologists
ACRE AdvisoryCommitteeonReleasestotheEnvironment
ADAS AgriculturalDevelopmentandAdvisoryService
BBSRC Biotechnology & Biological Sciences Research Council
BCPC BritishCropProtectionCouncil
BioSS Biomathematics and Statistics Scotland
BPC British Potato Council
BSPB British Society of Plant Breeders
BTG BritishTechnologyGroup
CAPS CleavedAmplifiedPolymorphicSequence
CEC CommissionoftheEuropeanCommunities
CHABOS Committee of Heads of Agricultural and Biological Organisations in Scotland
CIP InternationalPotatoCentre-Peru
COST EuropeanCo-operationinthefieldofScientificandTechnicalResearch
DEFRA DepartmentforEnvironment,FoodandRuralAffairs
DfID DepartmentforInternationalDevelopment
EAPR EuropeanAssociationforPotatoResearch
ECRR Edinburgh Centre for Rural Research
ECSA EuropeanChipsandSnacksAssociation
EHF ExperimentalHusbandryFarm
ELISA Enzymelinkedimmunosorbentassay
EPPO EuropeanPlantProtectionOrganisation
ESTs ExpressedSequenceTaggedSites
FF Flexible Funding (ERAD)
FLAIR Food-LinkedAgro-IndustrialResearch
FSE FarmScaleEvaluation
GILB GlobalInitiativeonLateBlight
GIUS GlasshouseInvestigationalUnitforScotland
GMHT GeneticallyModifiedHerbicideTolerant
H-GCA Home-GrownCerealsAuthority
HDC HorticulturalDevelopmentCouncil
HPLC HighPerformanceLiquidChromatography
HRI Hannah Research Institute
IACR InstituteofArableCropsResearch
ICTV International Committee for the Taxonomy of Viruses
INCC InstituteNegotiatingandConsultativeCommittee
IOBC International Organisation for Biological Control
IMP IndividualMeritPromotion
ISHS International Society for Horticultural Science
ISPP International Society for Plant Pathology
IVEM InstituteofVirologyandEnvironmentalMicrobiology
35
Appendix10
JNCC JointNegotiatingandConsultativeCommittee
JEGS JobEvaluationandGradingScheme
MLURI Macaulay Land Use Research Institute (now the Macaulay Institute)
MRI Moredun Research Institute
MRS MylnefieldResearchServicesLtd
NERC NationalEnvironmentalResearchCouncil
NFT National Fruit Trials
NFU National Farmers Union
NIR NearInfra-Red
NMR Nuclear Magnetic Resonance
NPTC NationalProficiencyTestCouncil
ORSTOM OrganisationforResearchinScienceandTechnologyOverseas
PCR Polymerase Chain Reaction
PD Post-doctorate
PIC ProductInnovationCentre
PPDR PersonalPerformanceandDevelopmentReview
PVRO PlantVarietyRightsOffice
RAPD RandomlyAmplifiedPolymorphicDNA
RERAD RuralandEnvironmentResearchandAnalysisDirectorate
RFLP RestrictionFragmentLengthPolymorphism
RNAi RNA interference
RRI Rowett Research Institute
SABRI Scottish Agricultural and Biological Research Institutes
SAC Scottish Agricultural College
SASA Scottish Agricultural Science Agency
SCRI ScottishCropResearchInstitute
SEB SocietyforExperimentalBiology
SET ScottishEnterpriseTayside
SIMS SCRI Information Management System
SNSA Scottish Nuclear Stocks Association
SPD SeniorPost-doctorate
SPP Standard Pay Point
SSCR ScottishSocietyforCropResearch
STS Sequence Tagged Sites
UNDP UnitedNationsDevelopmentProgramme
WHO World Health Organisation
SCRI
Invergowrie
Dundee DD2 5DA
Scotland, UK
Tel: +44(0)1382 562731
Fax: +44(0)1382 562426
Email: [email protected]
Web: www.scri.ac.uk