SD - Aeronautical Information Service

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AERONAUTICAL INFORMATION

SERVICE

First EditionNovemeber 2008

Civil Aviation Authorityof the Fiji Islands

Published by:Civil Aviation Authority of the Fiji Islands

Private Mail Bag, NAP 0354Nadi International Airport

Fiji Islands

www.caafi.org.fj

Co pyright 2008 CAAFI


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Civil Aviation Authority of the Fiji IslandsStandards Document Aeronautical Information Services

3 rd November 2008 ii

Standards Document

AERONAUTICAL INFORMATION SERVICES

First Edition

Novemeber 2008

Civil Aviation Authority of the Fiji IslandsPrivate Mail Bag, NAP 0354

Nadi International AirportFiji Islands

Copyright 2008 CAAFI

Copy number:

This manual is subject to the amendment service: Yes No

Copy Holder: _________________________

Organisation: _________________________

Date of Effectiveness: 3rd November 2008


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3 rd November 2008 iii

PREFACE

The Civil Aviation Authority of the Fiji Islands (CAAFI) is the aviation safety regulatory authority for the Fiji

islands. It issues a number of standards documents detailing the minimum standards and requirementsfor the aviation industry and ultimately has responsibility for ensuring these standards are being complied.

Notwithstanding the above, consideration will be given to other methods practices and procedures thatmay be presented to the Authority provided they meet an equivalent level of safety. Where determined tobe acceptable, they will be added to this document.

SD-AIS is published pursuant to Section 14 (3) (b) of the Civil Aviation Authority Act (1979), as amendedby the Civil Aviation Reform Act 1999 and Section 6 (4), Division 2 of the Civil Aviation Reform Act(1999).. It contains information on standards and practices (SARPS) to meet international requirementswhere applicable. SD-AIS will be amended in keeping with changes made to such SARPS.

In pursuance of Regulations No. 145E, an applicant for the Certification of Aeronautical InformationService Providers shall meet the standards and requirements prescribed by SD-AIS.

Fiji legislation states that Airports Fiji is responsible for the provision of services and facilities for airnavigation, air traffic services and associated services. Where another party or parties provide suchservices via contractual arrangements, the responsibility remains with Airports Fij i for the provision of AIS.It is therefore encumbered upon Airports Fiji to have an operations manual or a system of manualsdetailing the procedures applicable for the provision of aeronautical information services in meeting thestandards and requirements of Standards Document - Aeronautical Information Services (SD-AIS).

.Signed by Chief ExecutiveCivil Aviation Authority of the Fiji Islands


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3 rd November 2008 iv

AMENDMENT RECORDThe following space is provided to keep a record of all amendments.

Amendment

No.

Effective

Date

Entered

By

Date

Entered

Amendment

No.

Effective

Date

Entered

By

Date

Entered

1 26

2 27

3 28

4 29

5 30

6 31

7 32

8 33

9 34

10 35

11 36

12 37

13 38

14 39

15 40

16 41

17 4218 43

19 44

20 45

21 46

22 47

23 48

24 49

25 50

From time to time the Authority will issue amendments to the requirements stipulated in this publication.This will be done in the form of 'Notice of Amendments' including an attachment 'Notification ofApproval/Disapproval' of all or part of the proposed amendment.

The Amendments will also be accessible through CAAFI website.


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3 rd November 2008 v

Contents Page No.

Preface iii

Record of Amendments iv

Contents v

Historical Summary of Amendments vi

Chapter 1 General1.1. Applicability 11.2. Definitions 1 - 61.3. Requirement for certificate 71.4. Application for certificate 71.5. Issue of certificate 71.6. Privileges of certificate 71.7. Duration of certificate 71.8. Renewal of certificate 71.9. Exemptions 7

Chapter 2 Certification Requirements

2.1. Personnel requirements 72.2. Facility Requirements 82.3. Scope of Pre-flight Information Service 82.4. Documentation 82.5. Collection of Information 92.6. Publication of Aeronautical Information 92.7. Error Correction in Published Information 102.8. Records 112.9. Internal Quality Assurance 112.10. Organization Exposition 11

Chapter 3 Operating Requirements3.1. Continued Compliance 12

Chapter 4 Services

4.1. AIP Service 124.2. Notam Service 134.3. Pre-flight Information Service 134.4. Post-flight Information Service 14

Chapter 5 Other Requirements5.1. Changes to Certificate Holders Organisation 145.2. Safety Inspections and Audits 155.3. Transitional Arrangements 15

Chapter 6 Document Format6.1. Fiji Islands Aeronautical Information Publications 156.1.1. Contents of Fiji AIP 156.1.2. Specifications for Fiji AIP 16

6.1.3. Specifications for AIP Amendments 166.1.4. Specifications for AIP Supplements 166.2. Aeronautical Information Circulars 166.3. Notam 176.3.1. Specifications for NOTAM 176.3.2. Distribution of NOTAM 17

Chapter 7 Forms7.1. Application and Renewal Forms 187.2. Responsible Management Declaration 18


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3 rd November 2008 vi

Historical Summary of Amendments

The Civil Aviation Reform Act (1999) requires the Authority to produce standards for the provision ofaeronautical information services. A draft version of Standard Document- Aeronautical InformationServices (SD-AIS, 1

stEdition dated Dec 2005) was developed and circulated internally for comments.

New Regulation No. 145E to Air Navigation Regulations yet to be enacted will specify requirements for

certification of AIS Provider. SDAIS, details the AIS standards and the AIS Provider certificationrequirements

Amendment Source(s) Subject(s) Effective Date

1st

Edition CAAFI Standards Document Aeronautical InformationServices (SDAIS) (includes Certification of AISProvider)

1st

Dec 2005

CAAFI Review of SD by Michael Hunt 12th

June 2007

CAAFI Review and reformatting of the SD by ATMO 21st

July 2008


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3 rd November 2008 2

AIP Supplement. Temporary changes to the information contained in the AIP which are published bymeans of special pages.

AIRAC. An acronym (aeronautical information regulation and control) signifying a system aimed atadvance notification based on common effective dates, of circumstances that necessitate significantchanges in operating practices.

Air defence identification zone (ADIZ). Special designated airspace of defined dimensions within

which aircraft are required to comply with special identification and/or reporting procedures additionalto those related to the provision of air traffic services (ATS).

AIS product. Aeronautical information provided in the form of the elements of the IntegratedAeronautical Information Package (except NOTAM and PIB), including aeronautical charts, or in theform of suitable electronic media.

Application. Manipulation and processing of data in support of user requirements (ISO 19104*).

ASHTAM. A special series NOTAM notifying by means of a specific format change in activity of avolcano, a volcanic eruption and/or volcanic ash cloud that is of significance to aircraft operations.

Assemble. A process of merging data from multiple sources into a database and establishing abaseline for subsequent processing.

Note. The assemble phase includes checking the data and ensuring that detected errors and

omissions are rectified.

ATS surveillance service. Term used to indicate a service provided directly by means of an ATSsurveillance system.

ATS surveillance system. A generic term meaning variously, ADS-B, PSR, SSR or any comparable

ground-based system that enables the identification of aircraft.

Note. A comparable ground-based system is one that has been demonstrated, by

comparative assessment or other methodology, to have a level of safety and performance equal to or

better than monopulse SSR.

Automatic dependent surveillance broadcast (ADS-B). A means by which aircraft,

aerodrome vehicles and other objects can automatically transmit and/or receive data such as

identification, position and additional data, as appropriate, in a broadcast mode via a data link.

Automatic dependent surveillance contract (ADS-C). A means by which the terms of an ADS-C

agreement will be exchanged between the ground system and the aircraft, via a data link, specifying

under what conditions ADS-C reports would be initiated, and what data would be contained in the

reports.

Note. The abbreviated term ADS contract is commonly used to refer to ADS event contract,

ADS demand contract, ADS periodic contract or an emergency mode.

Automatic terminal information service (ATIS). The automatic provision of current, routine

information to arriving and departing aircraft throughout 24 hours or a specified portion thereof:

Data link-automatic terminal information service (D-ATIS). The provision of ATIS via data link.

Voice-automatic terminal information service (Voice-ATIS). The provision of ATIS bymeans of continuous and repetitive voice broadcasts

Bare Earth. Surface of the Earth including bodies of water and permanent ice and snow, andexcluding vegetation and man-made objects.

Calendar. Discrete temporal reference system that provides the basis for defining temporal position toa resolution of one day (ISO 19108*).Canopy. Bare Earth supplemented by vegetation height.

Controller-pilot data link communications (CPDLC). A means of communication betweencontroller and pilot, using data link for ATC communications.Culture. All man-made features constructed on the surface of the Earth, such as cities, railways andcanals.

Cyclic redundancy check (CRC). A mathematical algorithm applied to the digital expression of datathat provides a level of assurance against loss or alteration of data.Danger area. An airspace of defined dimensions within which activities dangerous to the flight ofaircraft may exist at specified times.


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Database. One or more files of data so structured that appropriate applications may draw from thefiles and update them.

Note. This primarily refers to data stored electronically and accessed by computer rather than infiles of physical records.Data product. Data set or data set series that conforms to a data product specification (ISO 19131*).

Data product specification. Detailed description of a data set or data set series together with

additional information that will enable it to be created, supplied to and used by another party (ISO19131*).

Note. A data product specification provides a description of the universe of discourse and a

specification for mapping the universe of discourse to a data set. It may be used for production, sales, end

-use or other purpose.

Data quality. A degree or level of confidence that the data provided meets the requirements of thedata user in terms of accuracy, resolution and integrity.

Data set. Identifiable collection of data (ISO 19101*).

Data set series. Collection of data sets sharing the same product specification (ISO 19115*).

Datum. Any quantity or set of quantities that may serve as a reference or basis for the calculation ofother quantities (ISO 19104*).

Digital Elevation Model (DEM). The representation of terrain surface by continuous elevation values

at all intersections of a defined grid, referenced to common datum.

Note Digital Terrain Model (DTM) is sometimes referred to as DEM

Direct transit arrangements. Special arrangements approved by the public authorities concerned bywhich traffic which is pausing briefly in its passage through the Contracting State may remain undertheir direct control.

Ellipsoid height (Geodetic height). The height related to the reference ellipsoid, measured along theellipsoidal outer normal through the point in question.

Feature. Abstraction of real world phenomena (ISO 19101*).

Note A feature attribute has a name, a data type and a value domain associated with it

Feature attribute. Characteritic of a feature (ISO 19101*).

Feature operation. Operation that every instance of a feature type may perform (ISO 19110*).Note An operation upon the feature type dam is to raise the dam. The result of this operation is toraise the level of water in the reservoir.

Feature relationship. Relationship that links instances of one feature type with instances of the sameor a different feature type (ISO 19101*).

Feature type. Class of real world phenomena with common properties (ISO 19110*).

Note In a feature catalogue, the basic level of classification is the feature type.

Geodesic distance. The shortest distance between any two points on a mathematically definedellipsoidal surface.

Geodetic datum. A minimum set of parameters required to define location and orientation of the localreference system with respect to the global reference system/frame.

Geoid. The equipotential surface in the gravity field of the Earth which coincides with the undisturbedmean sea level (MSL) extended continuously through the continents.

Note The geoid is irregular in shape because of local gravitational disturbances (wind tides, salinity,current, etc) and the direction of gravity is perpendicular to the geoid at every point.

Geoid undulation. The distance of the geoid above (positive) or below (negative) the mathematicalreference ellipsoid.

Note. In respect to the World Geodetic System 1984 (WGS-84) defined ellipsoid, the

difference between the WGS-84 ellipsoidal height and orthometric height represents WGS-84

geoid undulation.


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Gregorian calendar. Calendar in general use; first introduced in 1582 to define a year that moreclosely approximates the tropical year than the Julian calendar (ISO 19108*).

Note. In the Gregorian calendar, common years have 365 days and leap years 366 days divided into

twelve sequential months.

Height. The vertical distance of a level, point or an object considered as a point, measured from aspecific datum.

Heliport. An aerodrome or a defined area on a structure intended to be used wholly or in part for thearrival, departure and surface movement of helicopters.

Human Factors principles. Principles which apply to aeronautical design, certification, training,operations and maintenance and which seek safe interface between the human and other systemcomponents by proper consideration to human performance.

Integrated Aeronautical Information Package. A package which consists of the following elements:

AIP, including amendment service;

Supplements to the AIP;

NOTAM and PIB;

AIC; and

checklists and lists of valid NOTAM.

Integrity (aeronautical data). A degree of assurance that an aeronautical data and its value has notbeen lost nor altered since the data origination or authorized amendment.

International airport. Any airport designated by the Contracting State in whose territory it is situatedas an airport of entry and departure for international air traffic, where the formalities incident tocustoms, immigration, public health, animal and plant quarantine and similar procedures are carriedout.

International NOTAM office (NOF). An office designated by a State for the exchange of NOTAMinternationally.

Logon address. A specified code sued for data link logon to an ATS unit.

Manoeuvring area. That part of an aerodrome to be used for the take-off, landing and taxiing of

aircraft, excluding aprons.Metadata. Data about data (ISO 19115*).

Note - Data that describes and documents data

Minimum en-route altitude (MEA). The altitude for an en-route segment that provides adequatereception of relevant navigation facilities and ATS communications, complies with theairspace structure and provides the required obstacle clearance.

Minimum obstacle clearance altitude (MOCA). The minimum altitude for a defined segment of flightthat provides the required obstacle clearance.

Movement area. That part of an aerodrome to be used for the take-off, landing and taxiing of aircraft,consisting of the manoeuvring area and the apron(s).

NOTAM. A notice distributed by means of telecommunication containing information concerning the

establishment, condition or change in any aeronautical facility, service, procedure or hazard, the timelyknowledge of which is essential to personnel concerned with flight operations.

Obstacle. All fixed (whether temporary or permanent) and mobile objects, or parts thereof, that arelocated on an area intended for the surface movement of aircraft or that extend above a definedsurface intended to protect aircraft in flight.

Obstacle/terrain data collection surface. A defined surface intended for the purpose of collectingobstacle/terrain data.

Orthometric height. Height of a point related to the geoid, generally presented as an MSL elevation.

Portrayal. Presentation of information to humans (ISO 19117*).


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Position (geographical). Set of coordinates (latitude and longitude) referenced to the mathematicalreference ellipsoid which define the position of a point on the surface of the Earth.

Post spacing. Angular or linear distance between two adjacent elevation points.

Precision. The smallest difference that can be reliably distinguished by a measurement process.

Note. In reference to geodetic surveys, precision is a degree of refinement in performance of anoperation or a degree of perfection in the instruments and methods used when taking measurements.

Pre-flight information bulletin (PIB). A presentation of current NOTAM information of operationalsignificance, prepared prior to flight.

Prohibited area. An airspace of defined dimensions, above the land areas or territorial waters of aState, within which the flight of aircraft is prohibited.

Quality. Degree to which a set of inherent characteristics fulfils requirements. (ISO 9000*).

Note 1. The term quality can be used with adjectives such as poor, good or excellent.

Note 2. Inherent, as opposed to assigned, means existing in something, especially as a

permanent characteristic.

Quality assurance. Part of quality management focused on providing confidence that fulfill qualityrequirements will be fulfilled. (ISO 9000*).

Quality control. Part of quality manaement focused on fulfilling quality requirements will be fulfilled.(ISO 9000*).

Quality management. Coordinated activities to direct and control an organisation with regard toquality (ISO 9000*).

Quality system. The organizational structure, procedures, processes and resources needed toimplement quality management (ISO 9000*).

Relief. The inequalities in elevation of the surface of the Earth represented on a aeronautical charts bycontours, hypsometric tints, shading or spot elevations.

Requirements. Need or expression that is stated, grenerall implied or obligatory. (ISO 9000*).

Note 1. Generally implied means that it is custom or common practice for the organization, itscustomers and other interested parties, that the need or expectation under consideration is implied.

Note 2. A qualifier can be used to denote a specific type of requirement,e.g. product requirement, quality management requirement, customer requirement.

Note 3. A specified requirement is one which is stated, for example, in a document.

Note 4. Requirements can be generated by different interested parties.

Resolution. A number of units or digits to which a measured or calculated value is expressed andused.

Restricted area. An airspace of defined dimensions, above the land areas or territorial waters of aState, within which the flight of aircraft is restricted in accordance with certain specified conditions.

Route stage. A route or portion of a route flown without an intermediate landing.

Station declination. An alignment variation between the zero degree radial of a VOR and true north,determined at the time the VOR station is calibrated.

Terrain. The surface of the Earth containing naturally occuring features such as mountains, hills,ridges, valleys, bodies of water, permanent ice and snow, and excluding obstacles.

Note. In practical terms, depending on the method of data collection used, terrain represents thecontinuous surface that exists at the bare Earth, the top of the canopy or something in-between,also known as first reflective surface.

Traceability. Ability to trace the history, application or location of that which is under consideration(ISO 9000*).

Note. When considering product, traceability can relate to: the origin of materials and parts;


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the processing history; and

the distribution and location of the product after delivery.

Validation. Confirmation through the provision of objective evidence that, the requirements for aspecific intended use or application have been fulfilled (ISO 9000*).

Verification. Confirmation by thought the provision of objective evidence that, specified requirementshave been fulfilled (ISO 9000*).

Note 1. The term verified is used to designate the corresponding status.

Note 2. Confirmation can comprise activities such as: performing alternative calculations; comparing a new design specification with a similar proven design specification; undertaking tests and demonstrations; and reviewing documents prior to issue


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1.3 Requirement for Certificate

No person shall provide an aeronautical information service for

(a) the Fiji airspace; or

(b) the areas of the Nadi Oceanic FIR for which Fiji has responsibility for aeronautical informationservices

except under the authority of, and in accordance with the provisions of, an aeronautical informationservice certificate issued under this SD-AIS Air Navigation Regulation 145E.

1.4 Application for Certificate

Each applicant for the grant of an aeronautical information service certificate shall complete form GSxxand submit it to the Authority with

(a) the exposition required by 2.10; and

(b) a payment of the appropriate application fee prescribed by regulations made under the Act.

1.5 Issue of Certificate

An applicant is entitled to an aeronautical information service certificate if the Authority is satisfied that

(a) the applicant meets the requirements of paragraph 2; and

(b) the applicant, and the applicants senior person or persons required by sub-paragraphs 2.1(a)(1), (2)and (3) are fit and proper persons; and

(c) the granting of the certificate is not contrary to the interests of aviation safety.

1.6 Privileges of Certificate

The aeronautical information service certificate specifies the aeronautical information services that thecertificate holder is authorised to provide.

1.7 Duration of Certificate

(a) An aeronautical information service certificate may be granted or renewed for a period of up to 12months.

(b) An aeronautical information service certificate remains in force until it expires or is suspended orrevoked.

(c) The holder of an aeronautical information service certificate that expires or is revoked shall forthwithsurrender the certificate to the Authority.

(d) The holder of an aeronautical information service certificate that is suspended shall forthwith producethe certificate to the Authority for appropriate endorsement.

1.8 Renewal of Certificate

(a) An application for the renewal of an aeronautical information service certificate shall be made on formGS1xx

(b) The application shall be submitted to the Authority before the application renewal date specified onthe certificate or, if no such date is specified, not less than 30 days before the certificate expires.

1.9 Conditions and Exemptions

In granting or renewing a certificate, the Authority in doing so may also prescribe conditions.

Upon application supported by aeronautical studies and a safety risk assessment, the Authority mayexempt any person from any requirement in this SD-AIS.


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(2) current issues of relevant documentation are available to staff at all locations where they needaccess to such documentation for the aeronautical information services listed in their exposition;and

(3) all obsolete documentation is promptly removed from all points of issue or use; and

(4) changes to documentation are reviewed and approved by appropriate personnel; and

(5) the current version of each item of documentation can be identified to preclude the use of out-

of-date editions.

2.5 Collection of Information

(a) Each applicant for the grant of an aeronautical information service certificate shall establishprocedures to collect and collate the information required for the aeronautical information services listedin their exposition.

(b) An aeronautical information service shall, in addition, obtain information to enable it to provide pre-flight information service and to meet the need for in-flight information. The procedures shall ensure

(1) applicable information is obtained from organisations that provide services in support of the FijiIslands air navigation system and from other sources that may be available; and

(2) applicable information is obtained from the aeronautical information services of other Statesrelevant to the requirements of international aircraft operators operating

(i) in the areas of the Nadi Oceanic FIR in which Fiji Islands is responsible for air trafficservices; and

(ii) on international air routes originating from Fiji Islands; and

(3) arrangements for the timely provision of information are made with the information originatorsprescribed in paragraph (b)(1) and (2); and

(4) information/data received from the information originators prescribed in paragraph (b)(1) iscertified as accurate by a person identified by the originator to be responsible for the accuracy ofthat information, and if not verified shall be clearly identified as such; and

(5) information/data received from the information originators prescribed in paragraph (b)(2) shall beclearly identified as having the authority of the State of Origin.

(c) The procedures for the NOTAM service shall, in addition to paragraph (b), ensure that any originators

request for the issue of a NOTAM does not require the NOTAM to be effective for more than 3 months.2.6 Publication of Aeronautical Information

(a) Each applicant for the grant of an aeronautical information service certif icate shall establishprocedures to check, co-ordinate, edit, publish and disseminate aeronautical information for the serviceslisted in their exposition.

(b) The procedures shall ensure that

(1) the information received under 2.5 is checked against available information to verify itsaccuracy prior to publication; and

(2) the information received under 2.5 is edited, accurately published, and disseminated

(i) in the format applicable to the operational significance of the information; and

(ii) where applicable, in accordance with 6.1, 6.2, 6.3; and

(iii) in a format that takes account of the circumstances under which the information will beused; and

(3) except for paragraph (b)(4), permanent publications and long-term temporary publications areclearly identified as being published under the authority of the applicants aeronauticalinformation service certificate; and

(4) when aeronautical information obtained from the aeronautical information services of otherStates under 2.5 (b)(2) is disseminated, that information is clearly identified as having theauthority of the originating State; and

(5) when information that has not been certified as required under 2.5 (b)(4) is disseminated, that


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information is clearly identified as being unverified; and

(6) any permanent change to published information is coordinated with other applicable informationoriginators before the change is published; and

(7) temporary information that is published without a defined expiry date is reviewed at anappropriate time to ensure that the originator takes the required action to cancel or reissue theinformation; and

(8) the aeronautical information is published in the English language; and

(9) place names are spelt according to local usage, transliterated when necessary into the Latinalphabet; and

(10) units of measurement are consistent with those prescribed in ICAO Annex 5 or any differencefiled by the state; and

(11) abbreviations, consistent with those prescribed in ICAO Doc 8400, are used in the publishedaeronautical information when

(i) their use is appropriate; and

(ii) their use will facilitate the dissemination of the information; and

(12) any of the aeronautical information published is promptly made available to the aeronauticalinformation services of other States, upon request by those States; and

(13) the aeronautical information is made available in a form that is suitable for the operationalrequirements of

(i) flight operations personnel, including flight crew members and the services responsiblefor pre-flight briefing; and

(ii) the air traffic service units responsible for the provision of air traffic control services,flight information services and, where appropriate, the provision of Search and Rescueservices.

(c) The procedures for the AIP service shall, in addition to paragraph (b), ensure that

(1) aeronautical charts, and operationally significant information published in AIP Amendments andAIP Supplements, are published in accordance with the AIRAC system; and

(2) the information published under the AIRAC system is clearly identified with the acronym AIRAC;

and

(3) the information published under the AIRAC system is distributed so that recipients receive theinformation at least 28 calendar days before its effective date; and

(4) the information published under the AIRAC system is not changed for at least 28 calendar daysafter the effective date, unless the circumstance notified is of a temporary nature and would notpersist for the full period; and

(5) where an AIP Supplement is published to replace a NOTAM, the supplement includes areference to the serial number of the NOTAM; and

(6) where an AIP Amendment or AIP Supplement is published under the AIRAC system, a NOTAMis originated giving a brief description of the operationally significant contents, the effective dateand the reference number of each amendment or supplement. The NOTAM shall

(i) come into force on the same effective date as the amendment or supplement; and(ii) remain in force until the next AIRAC date; and

(7) when there is no applicable information to be published by the AIRAC date, a NIL notification isissued; and

(8) a NOTAM is originated when information to be published as an AIP Amendment or AIPSupplement takes effect prior to the effective date of the amendment or supplement.

2.7 Error Correction in Published Information

(a) Each applicant for the grant of an aeronautical information service certificate shall establish


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procedures to record, investigate, correct, and report any errors that are detected in the aeronauticalinformation published under the authority of their certificate.


(1) the error is corrected by the most appropriate means relative to the operational significance ofthe error; and

(2) the correction is clearly identified in the republished information; and(3) the source of the error is identified and, where possible, eliminated; and

(4) the Authority is notified of a promulgated information incident in accordance with Air NavigationRegulation.71 Mandatory Occurrence Reporting and Investigation.

2.8 Records

(a) Each applicant for the grant of an aeronautical information service certificate shall establishprocedures to identify, collect, index, store, maintain, protect and dispose of the records that arenecessary for the aeronautical information services listed in their exposition.


(1) there are records enabling all incoming and outgoing aeronautical information to be readilyidentified by serial number and date, and that supplementary information can be similarly

verified and, where necessary, authenticated; and(2) there is a record of each person who is authorised by the applicant to check, edit, and publish

aeronautical information; and

(3) there is a record of each occurrence of error correction under the procedures required by 2.7;and

(4) there is a record of each internal quality assurance review of the applicants organisationcarried out under the procedures required by 2.9; and

(5) all records are legible and of a permanent nature; and

(6) all records are retained for at least 5 years except NOTAM, AIP Supplements and AeronauticalInformation Circulars, which need only be retained for 30 days after cancellation.

2.9 Internal Quality Assurance

(a) Each applicant for the grant of an aeronautical information service certificate shall establish internalquality system containing procedures, processes and resources to ensure compliance with, and theadequacy of, the procedures required to implement quality management at each function stage.

(b) The procedures shall specify

(1) the level of quality that the applicant intends to achieve; and

(2) the level and frequency of internal reviews; and

(3) the person or persons responsible for carrying out the internal reviews; and

(4) how the findings of the internal reviews are to be recorded and reported to the certificateholders Accountable Manager; and

(5) how quality indicators such as error reports, incidents, and complaints are incorporated into theinternal quality assurance procedures; and

(6) the senior persons responsibilities for analysis and overview of the internal reviews; and

(7) the means for rectifying any deficiencies found during an internal review; and

(8) the documentation requirements for all aspects of the review.

(c) The senior person who has the responsibility for internal quality assurance shall have direct accessto the certificate holders Accountable Manager on matters affecting the adequacy, accuracy, timeliness,format, and dissemination of the published aeronautical information.

Note: It is recommended that the quality system established in accordance with 2.9 (a) and (b) should bein conformity with International Organization for Standardization (ISO) 9000 series of quality assurance


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standards.

2.10 Organisation Exposition

(a) An applicant for the grant of an aeronautical information service certificate shall provide theAuthority with an exposition containing

(1) a statement signed by the Accountable Manager on behalf of the applicants organisationconfirming that

(i) the exposition and any included manuals define the organisation and demonstrates itsmeans and methods for ensuring ongoing compliance with this SD-AIS; and

(ii) the exposition and any included manuals will be complied with at all times; and

(2) the titles and names of the senior person or persons required by 2.1(a)(1), (2); and (3) and

(3) the duties and responsibilities of the senior persons specified in paragraph (a)(2) and (3)including matters for which they have responsibility to deal directly with the Authority on behalfof the organisation; and

(4) an organisation chart showing lines of responsibility of the senior persons specified inparagraph (a)(2) and (3); and

(5) a summary of the applicants staffing structure for each aeronautical information service listedunder paragraph (a)(6); and

(6) a list of the aeronautical information services to be covered by the certificate; and

(7) for a pre-flight information service, details of the area, aerodromes and air routes required by2.3; and

(8) the location and address details of the applicable offices required by 4.1(b)(1) and 4.2 (1); and

(9) details of the applicants format and standards required by 2.4(a)(1) for their publishedaeronautical information; and

(10) details of the applicants procedures required regarding

(i) the competence of personnel; and

(ii) the control of documentation; and

(iii) the collection of information; and

(iv) the publication of aeronautical information; and

(v) the correction of errors in published information; and

(vi) the identification, collection, indexing, storage, maintenance, and disposal of records;and

(vii) internal quality assurance; and

(11) procedures to control, amend and distribute the exposition.

(b) The applicants exposition must be acceptable to the Authority.


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3. Operating Requirements

3.1 Continued Compliance

Each holder of an aeronautical information service certificate shall

(1) hold at least one complete and current copy of their exposition at each office listed in theirexposition; and

(2) comply with all procedures and standards detailed in their exposition; and

(3) make each applicable part of their exposition available to personnel who require those parts tocarry out their duties; and

(4) continue to meet the standards and comply with the requirements of Chapter 2 prescribed forcertification under ANR 145E; and

(5) notify the Authority of any change of address for service, telephone number, facsimile numberor email address required by form GSXX within 5 days of the change; and

(6) notify the Authority of any change in the personnel nominated in 2.1(a)(1), (2) and (3) within 3days of the change.


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4. Services

4.1 AIP Service

(a) The holder of the aeronautical information service certificate for the AIP service shall publish

(1) Fiji-AIP in accordance with 6.1; and

(2) Fiji-AIP Amendments in accordance with 6.1.3; and

(3) Fiji-AIP Supplements in accordance with 6.1.4 for notification of

(i) temporary changes that are effective for 3 months or longer; and

(ii) information of less than 3 months duration which contains extensive text or graphics

(b) The certificate holder shall, in addition to paragraph (a),

(1) designate an office as Fiji Islands point of contact with the aeronautical information services ofother States for the interchange of the Integrated Aeronautical Information Package, exceptAIC; and

(2) make the Fiji AIP, AIP Amendments and AIP Supplements available to any person uponpayment of any charge that may apply to the supply of the publications; and

(3) establish a system to disseminate the Fiji AIP, AIP Amendments, AIP Supplements and

aeronautical charts in accordance with 2.6 (c)(3); and(4) ensure that all aeronautical charts published as part of the Fiji AIP conform to the applicable

standards for the charts and/or instrument flight procedures design; and

(5) coordinate the input of all aeronautical information from the originators prescribed in 2.5 (b)(1),except

(i) information which is of immediate operational significance necessitating the immediateissue of a NOTAM; and

(ii) temporary information of a duration of less than three months, that only requires theissue of a NOTAM.

4.2 NOTAM Service

The holder of the aeronautical information service certificate for the NOTAM service shall

(1) designate a NOF for Fiji Islands; and

(2) operate the NOF on a 24-hour basis; and

(3) establish agreements with other international NOTAM offices for the exchange of NOTAM; and

(4) ensure that

(i) the NOF is connected to the AFTN; and

(ii) the AFTN connection provides for printed communication; and

(iii) the NOF has appropriate facilities to issue and receive NOTAM distributed by means oftelecommunicationor other means acceptable to the Authority; and

(5) promptly issue a NOTAM that is in accordance with 6.3, whenever information received under2.5 requires the issue of a NOTAM; and

(6) at intervals of not more than one month, issue a checklist over the AFTN or other meansacceptable to the Authority of the NOTAMs that are currently in force.

4.3 Pre-flight Information Service

(a) Each holder of an aeronautical information service certificate for a pre-flight information service shallmake available to flight operations personnel and flight crew members, aeronautical information that

(1) is essential for the safety, regularity and efficiency of air navigation; and

(2) relates to the geographic area, aerodromes and air routes of the intended operations listed intheir exposition.


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(b) The aeronautical information provided under paragraph (a) shall include, where applicable, but is notlimited to

(1) a summary of current NOTAM and other information of an urgent character, in a plain text PIB;and

(2) relevant elements of the Integrated Aeronautical Information Package except AICs; and

(3) relevant maps and charts (but refer to 4.1 (b)(2) re charges for charts or other items); and

(4) current information relating to the aerodrome of departure, alternates and arrival concerningany of the following:

(i) construction or maintenance work on or immediately next to the manoeuvring area:

(ii) rough portions of any part of the manoeuvring area, whether marked or not, includingbroken parts of the surface of runways and taxiways:

(iii) presence and depth of snow, ice, or water on runways and taxiways, including theireffect on surface friction:

(iv) snow, drifted or piled on or next to runways or taxiways:

(v) parked aircraft or other objects on or immediately next to taxiways:

(vi) the presence of other temporary hazards including those created by birds or animals:

(vii) failure or irregular operation of part or all of the aerodrome lighting system includingapproach, threshold, runway, taxiway, and obstruction lights, and manoeuvring areaunservicability lights, and aerodrome power supply:

(viii) failure, irregular operation or changes in the operational status of air navigationfacilities including ILS and markers, GNSS, DME, ADS-B, ADS-C, CPDLC, ATIS,VOR, NDB, VHF aeromobile channels, , other services and/or facilities nominated bythe Authorityand secondary power supply.

4.4 Post-flight Information Service

(a) The certificate holder shall make provisions for flight crew members to report post-flight informationat those aerodromes listed in the holders exposition.

(b) The certificate holder shall forward any post-flight information reported by flight crew members underparagraph (a) concerning the state and operation of air navigation facilities and information on the

presence of birds, to the operator of the navigation facility or the aerodrome operator.


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5. Other Requirements

5.1 Changes to Certificate Holders Organisation

(a) Each holder of an aeronautical information service certificate shall ensure that their exposition isamended so as to remain a current description of the holders organisation and services.

(b) The certificate holder shall ensure that any amendments made to the holders exposition meet the

applicable requirements of this SD-AIS and comply with the amendment procedures contained in theholders exposition.

(c) The certificate holder shall provide the Authority with a copy of each amendment to the holdersexposition as soon as practicable after its incorporation into the exposition.

(d) Where a certificate holder proposes to make a change to any of the following, prior notification toand acceptance by the Authority is required:

(1) the Accountable Manager required under 2.1 (a)(1):

(2) the listed senior persons required under 2.1 (a)(2) and (3):

(3) the aeronautical information services provided by the holder:

(4) the format and standards for the aeronautical information published under the authority of theircertificate.

(e) The Authority may prescribe conditions under which a certificate holder may operate during orfollowing any of the changes specified in paragraph (d).

(f) A certificate holder shall comply with any conditions prescribed under paragraph (e).

(g) Where any of the changes referred to in this standard requires an amendment to the certificate, thecertificate holder shall forward the certificate to the Authority as soon as practicable.

(h) The certificate holder shall make such amendments to the holders exposition as the Authority mayconsider necessary in the interests of aviation safety.

5.2 Safety Inspections and Audits

(a) The Authority may in writing require the holder of an aeronautical information service certificate toundergo or carry out such inspections and audits of the holders offices, facilities, documents, andrecords as the Authority considers necessary in the interests of civil aviation safety and security in

accordance with section 15 of the Act.(b) The Authority may require the holder of an aeronautical information service certificate to providesuch information as the Authority considers relevant to the inspection or audit.

5.3 Transitional Arrangements

(a) After SD-AIS comes into force, any organisation that currently provides an aeronautical informationservice and which is required under SD-AIS to hold an aeronautical information service certificate maycontinue to provide the service under existing delegations until the expiry of a period of 12 months fromthe date that SD-AIS commences.

(b) At the expiry of 12 months all such organisations must be operating under an SD-AIS certificate. Ifan organisation is unable by itself to meet any requirements for certification, then it must contract for theprovision of such services that it cannot provide with an organisation that can meet the requirements thatis acceptable to the Authority.


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6. Document Format

6.1 Fiji Islands Aeronautical Information Publications

Unless specified in this SD-AIS or otherwise approved by the Authority or in accordance with a differencefrom Annex 15 filed by Fiji, the Fiji AIP shall adhere to the format provided for in ICAO Annex 15-AIS andDoc 8126-AIS Manual.

6.1.1 Contents of FIJI AIP(a) The FIJI AIP shall contain current information, data and aeronautical charts relating to

(1) the regulatory and airspace requirements for air navigation in the Fiji Islands FIR and the areasof the Nadi Oceanic FIR for which Fiji Islands is responsible for air traffic services; and

(2) the Fiji Islands services and facilities that support international air navigation to and from FijiIslands; and

(3) the services and facilities that support air navigation within the Fiji Islands flight informationregion; and

(4) aerodromes operating under an aerodrome operating certificate issued under AerodromeRegulations and SD-Aerodromes.

(b) The FIJI AIP may contain current information, data, and aeronautical charts relating to aerodromes

not operating under an aerodrome operating certificate, where (1) the aerodrome operator provides the holder of the aeronautical information service certificate

for the AIP service with the required data and information relating to the aerodrome; and

(2) the aerodrome operator accepts responsibility for the accuracy and currency of that data andinformation.

(c) The Fiji AIP shall include at an appropriate location

(1) a statement to advise which certificated organisations are responsible for the air navigationfacilities, services and procedures covered by the FIJI AIP; and

(2) the general conditions under which those services and facilities are available for use; and

(3) a list of the differences fromthe ICAO Standards, Recommended Practices and Proceduresthat the Authority has filed under Article 38 of the Convention; and

(4) a summary of any significant standards, practices and procedures followed by Fiji Islands,where the ICAO Standards, Recommended Practices and Procedures allow alternativecourses of action.

6.1.2 Specifications for FIJI AIP

(a) Each publication that forms part of the FIJI AIP shall

(1) specify the purpose of the publication, the geographic area covered and that the publication ispart of the FIJI AIP; and

(2) be self-contained, include a table of contents with page numbers, and be paginated clearly;and

(3) specify that it is published

(i) by the holder of the aeronautical information service certi ficate for the provison of AIP

service; and

(ii) under the authority of their certificate issued by the Civil Aviation Authority of the FijiIslands; and

(4) not duplicate information unnecessarily and if duplication is necessary, there shall be nodifference in the duplicated information in respect of the same facility, service or procedure; and

(5) each page of the AIP shall be dated. The date shall consist of the day, month by name, andthe year when that pagebecomes effective; and

(6) be kept up-to-date by means of AIP Amendments or by reissue at regular intervals; and


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(7) show clearly the degree of reliability of any unverified information.

(b) A publication published in loose-leaf form shall

(1) specify on each page, which publication the page belongs to and that the page is part of theFIJI AIP; and

(2) contain a checklist that

(i) gives the current date, and page number or chart title of each page or chart in thepublication; and

(ii) is issued with each AIP Amendment; and

(iii) specifies which publication it belongs to; and

(iv) is printed with a page number and the date as prescribed in subparagraph (a)(5).

6.1.3 Specifications for FIJI AIP Amendments

(a) Each AIP Amendment shall

(1) clearly identify, by a distinctive symbol or annotation, all changes to the published information,and all new information on a reprinted page; and

(2) be allocated a serial number or the airac effective date, which shall be consecutive and basedon the airac calendar year.

(b) A NIL notification shall be originated and distributed by Notam or monthly printed plain-language listof valid Notams when an AIP amendment will not be published at the established interval.

6.1.4 Specifications for AIP Supplements

(a) Each AIP Supplement shall be allocated a serial number that shall be consecutive and based on thecalendar year.

(b) The AIP Supplement pages shall remain part of the FIJI AIP while any part of their contents remainsvalid.

(c) A checklist of AIP Supplements currently in force shall be issued with each AIP Supplement or atintervals of not more than one month. The checklist shall be given the same distribution as thesupplement.

(d) AIP Supplement pages shall be colored in order to be conspicuous, preferably in yellow.

6.2 Aeronautical Information Circulars

AIC shall be published by the Authority.

6.3 NOTAM

6.3.1 Specifications for NOTAM

(a) Each NOTAM shall be allocated a serial number by the NOTAM Off ice in either an A series or a Dseries. The serial number within each series shall be consecutive and based on the calendar year.

(b) The A series of NOTAM shall only contain aeronautical information that

(1) is operationally significant to international operators operating within the Nadi FIR; and/or

(2) relates to Canton Island and/or Christmas Island (PLCH).(c) The D series of NOTAM shall contain aeronautical information that is operationally significant todomestic operators operating in Fiji domestic airspace.

(d) Each NOTAM shall be brief, deal with only one subject, and be compiled so that its meaning is clearwithout reference to another document.

(e) When a NOTAM contains information that requires an amendment to the FIJI AIP or an AIPSupplement, the NOTAM shall contain a cross-reference to the affected FIJI AIP text or AIP Supplement.

(f) When a NOTAM is issued that cancels or supersedes a previous NOTAM, the serial number of theprevious NOTAM shall be specified.


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(g) When an error is detected in a NOTAM, a replacement NOTAM that cancels the original shall beissued.

(h) Location indicators included in the text of a NOTAM shall conform to those approved by ICAO.

(i) A curtailed form of location indicator shall not be used.

(j) Where no location indicator is assigned to the location, the name of the place, spelt in accordancewith 2.6 (b)(9), shall be entered in the text of the NOTAM.

(k) The NOTAM checklist required under 4.2 (6) shall

(1) refer to the latest AIP Amendments, AIP Supplements and the internationally distributed AIC;and

(2) have the same distribution as the actual NOTAM series to which they refer and shall be clearlyidentified as a checklist.

(l) Each NOTAM in the A series shall be prepared and composed in a manner suitable for internationaldistribution.

6.3.2 Distribution of NOTAM

(a) Each NOTAM shall

(1) where possible, be transmitted as a single telecommunication message; and

(2) be distributed to addressees to whom the information is of direct operational significance, andwho would not otherwise have at least 5 days prior noti ficat ion .

(b) The A series of NOTAM shall be distributed within Fiji Islands and to those international NOTAMoffices with whom agreements have been established under 4.2 (3).

(c) The D series of NOTAM shall be distributed within Fiji Islands

(d) Whenever practicable, the AFTN shall be employed for NOTAM distribution, any alternative meansshall be documented and acceptable to the Authority.

(e) When a NOTAM exchanged under the agreement established under 4.2 (3), is sent by means otherthan the AFTN, a six-digit date-time group indicating the date and time of filing the NOTAM and theidentification of the originator shall precede the text of the NOTAM.

(f) Whenever possible, a predetermined distribution system for NOTAM transmitted on the AFTN shallbe used, subject to the agreements established under 4.2 (3) with other international NOTAM offices.


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Chapter 7 - Forms

7.1 Application and Renewal forms

APPLICATION FOR ISSUE OR RENEWAL OF AN AERONAUTICAL INFORMATION SERVICECERTIFICATE

(Pursuant to ANR No. 145E)

Organisation Details

Name of organisation(Certificate will be issued in this name)

Address for service Postal address

Tel: Fax: Email:

AIS organisation structure diagram (provide on separate sheet and attached with this application)

Reason for Application Mark appropriate box

Initial issue Renewal

Questionnaire - *Delete as applicable. If answering Yes, please provide details onseparate sheet

The following questions must be answered: -(a) Has the organisation been convicted for any transport safety offence in the last fiveyears or is the organisation presently facing charges for a transport safety offence?

Yes/No*

(b) Has the organisation previously had an application for an aviation document rejectedor has an aviation document held by the organisation been suspended or revoked?

Yes/No*

(c) Has the organization contracted out services? Yes/No*

(d) Has the organization been contracted to provide services? Yes/No*

Aeronautical Information Service to be provided

Aeronautical Information Publication AIP & Supplements Amendment Service

AIP Supplements NOTAMs

Pre-flight Information Bulletin Checklists and List of Valid NOTAMs

Aeronautical Charting

LocationFor each service applied for indicate as applicable the name of the aerodrome/airspace being serviced.Where new airspace or a change in classification of existing airspace is proposed include full details.

Service Aerodrome/Airspace

Use an additional sheet if necessary and submit a separate application for each separate ATS unit

Senior Personnel

List of Senior Persons and their areas of responsibility.

Name Job Title Areas of responsibility


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Personnel

Indicate number of persons to be employed in the organisation.

Aeronautical Information Services personnel:

1-5 6-10 11-50 51-100 >100

Training

Indicate type of training to be undertaken within the organisation for personnel.

Basic Air Traffic Control (ICAO 052) Fundamentals of Aeronautical Information

Service

Aeronautical Cartography ICAO Pans-Ops Instrument Flight Procedure

Design OJT (On-the-Job Training)

Exposition / AIS Manual

This must be provided with initial application and updated as required by SD-AIS.

Declaration

This application is made for and on behalf of the organisation identified above. I certify that I am

empowered by the organisation to ensure that all activities undertaken by the organisation can befinanced and carried out to the standard required by the Authority.

I certify that the above information provided is true and correct and the enclosed copies of the attacheddocuments submitted with this application are authentic. I authorise the Authority to use the informationon this form or attached hereto for any purpose as required or authorised by law. I further authorise suchinformation to be disclosed by the Authority to any person who requires such information to carry out aslawfully directed by the Authority

I consent to the disclosure by the Fiji Police of any details of any convictions I may havepursuant to application, to the Civil Aviation Authority of the Fiji Islands.

Full name of (nominated) Chief Executive /Accountable Manager:

Signature of (nominated) Chief Executive /Accountable Manager and Company Stamp:

Date of application:

Notes:(a). The provision of false information or failure to disclose information relevant to the grant or holding ofan aviation document constitutes an offence of Air Navigation Regulations No. 128.

(b) Name of organisation: A certificate will be issued only to a registered company, a partnership, a soletrader or an incorporated society. For a registered company, submit a copy of the companys officeCertificate of Registration.

(c) For initial issue or for a change of Senior Persons, a declaration form prescribed by 9.2 will need toaccompany this application for each of the senior persons nominated in the form.

(d)The completed application and supporting documentation, should be submitted to:

Chief ExecutiveCivil Aviation Authority of the Fiji IslandsPrivate Bag, Nadi Airport, Republic of the Fiji Islands


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7.2 Responsible Management Declaration

ACCOUNTABLE MANAGER DECLARATION FORM

(To be completed by all key AIS managerial personnel)

Name of the Officer:

Name of Employer:

Post title:

Principal Responsibilities:

Report to:

Academic Qualifications

Work Qualification & Experience

Years in Current Position

Last position held

Sub-ordinate staffing structure (Provide on separate sheet)

Declaration of Undertaking

(1) I, ______________________________, an employee of _______________________ and holding theposition of ___________________________________________, having understood my principalresponsibilities, is prepared to uphold them ensuring that the operation of the said aeronauticalinformation services is for the safety of aircraft operations.

(2) I am fully aware that any failure on my part on the area of responsibility so assigned to me to ensure:

(i) compliance to the applicable standards published by the Authority; and

(ii) conformance to the procedures promulgated by my employer;

will be in breach of 3.1 of SD-AIS; and may invalidate the AIS Provider Certificate issued to my employer.

(3) I understand that each post holder is accountable for the responsibilities/functions so prescribed forthe said position and that accountability entails competency on the part of the post holder in his/herperformance.

Signature: ___________________________ Date: ___________________

For CAAFI Use OnlyExposition / AIS MATMAcceptability of the applicant: Yes / No*

Remarks: (*Areas of non-compliance, reasons, etc)

Name: Signature Date


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7.3 AIS Provider Certificate Specimen

A specimen copy of an AIS Provider Certificate given below is for official usage only.

AERONAUTICAL INFORMATION SERVICES PROVIDER CERTIFICATE

Certificate No. xxx

NNNNN

(Name of the certificate holder)

This aeronautical information services provider certificate is issued by the Civil Aviation Authorityof the Fiji Islands pursuant to Air Navigation Regulations Part VIII A Institutions andOrganisation No. 145E Certification of Aeronautical Information Services Providers and certifiedthat the said holder is contracted for the provision of manpower to

Xxxx

and may exercise the following functions -

(a) Aeronautical Information Publication (AIP)

(b) AIP & Supplements amendment service

(c) NOTAM

(d) Pre-flight Information Service

(e) Checklists and List of valid NOTAMs

(f) Instrument Flight Procedure Design;

within the Nadi Flight Information Region and the Fiji Domestic Airspace in accordance with thestandards and requirements prescribed by Standards DocumentsAeronautical InformationServices and the aeronautical information service procedures specified in certificate holdersapproved Operations Manual of Aeronautical Information Services (AIS).

The said certificate holder, in respect of its aeronautical information service functions, shall-

(Conditions of certificate)

The Authority may suspend or cancel this aeronautical information service provider certificatewhere the holder fails to comply with the requirements and conditions set forth in the CivilAviation Act, Air Navigation Regulations, Standards Document Aeronautical InformationServices and the approved Operations Manual of Aeronautical Information Services.

Unlesssuspended or cancelled, this certificate is not transferable and is effective for the periodfrom

d/m/y to d/m/y

_____________________

(Name)Chief Executive

Civil Aviation Authority of the Fiji IslandsDate: d/m/y)

Stamp