Search Retrieval 1

8/10/2019 Search Retrieval 1

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Search andRetrieval of

BusinessDocuments

Torsten FenskeDevelopment & Integration, SAP



SAP AG 2001, Title of Presentation, Speaker Name 2

Agenda

Introduction

The Document Finder Framework

Miscellaneous




Document query in a distributed environment

Invoices in

System A

Sales

Order in

System B

External Storage

System

Document

SAP DMS

Central

Query




Requirements for a business related query

Documents have different index structures in different business

contexts

Find an invoice with vendor name, date and

Find a curriculum vitae with personnel Id, name or birth date

Find a mail stored in external storage system and indexed with subject

Hit lists of a query result can be long and confusing. So, a

presentation of the hit list should be a tree Present invoices according to vendor name and type of invoice

Present HR documents as personnel record

Documents are linked with Business Objects in a distributed

system landscape




Goal: Generic Retrieval Interface

Document Universe

Business

Documents

HR, MM, FI, ...

Documents

Non-SAP

Documents

DMS

Documents

Many more...




Agenda

Introduction


Miscellaneous


http://slidepdf.com/reader/full/search-retrieval-1 7/19 SAP AG 2001, Title of Presentation, Speaker Name 7

Document Finder Framework

Client using a generic retrieval Interface

Easy implementation of query interface for Applications withquery functionality (also for full text query) due to open architecture.

Retrieval of documents both in SAP and external Systems

External storage systems ( via new RFC retrieval interface)

Retrieval in different SAP systems

SAP Document Management System

ArchiveLink Documents and Print lists

Supports combined full text and attribute search (if implemented byquery service)

Combined full text and attribute search e.g. in DMS

Extended attribute search via new ArchiveLink Content Model

News 6.10



Document Finder Client

Full text search

if provided bydocument area

Selection list box

for customized

document areas

Selection screen

for attributes

Results

displayed as tree



Document Area Definition

An ArchiveLink Document Area is a collection of documents

(objects) consisting of common query strategy

common index structure

common location (RFC destination)

Document Areas in context of ArchiveLink are used for structuredretr ieval of documents and presentat ion of the hit list

Basic term of document finder framework

E l P l R d (D t A



Example: Personnel Record (Document AreaDefinition)

Index Structure of a personnel record:

Personnel number

Info type

Archiving date

Query strategy:

Get all archived documents related to the HR Master Data

Presentation structure:

Build a hit list tree hierarchy by personnel number and info type



Example: Personnel Record and Document Viewer



Example: DMS Query

Display of

document info

record

Full text search



Document Finder Framework (Architecture)

IF_ALINK_QUERY

-get_document_attributes

-perform_search-get_hitlist

-get_attributes

-....

CL_ALINK_QUERY

Interface to external

systems

CL_ALINK_QUERY_DOCLIST

Technical view on archived

documents

CL_ALINK_QUERY_DVS

Combined full text

attribute search on DMS

...

...



Agenda

Introduction


Miscellaneous



Document Viewer

Outgoing SmartForms/SAPscript Documents

Online conversion from OTF into PDF Format (4.6c) - Display with PDF

Plugin using HTML control

A choice of viewer for different user interfaces

SAP GUI for HTML (4.6c)

Integrated Internet Browser (HTML control, 4.6c) Internet Browser

SAP GUI for Windows

Internet Browser (4.5)

ECL Viewer (ECL control, 4.6c)

Integrated Internet Browser (HTML control, 4.6c)



Document Viewer (Example ECL Control)

Assignment to other

Business Object

Start Workflow with

Document

Notifications

Document Finder

Generic Object ServicesPaging between

Documents

Integration of

mimetype Plug-Ins

or the ECL Control

No Restriction of

document formats

(MimeTypes)

Notes



Drag & Drop from Desktop Filesystem

Link documents to

Business Objects or

start Workflows

Easy Storage of

document files in

Content Servers by

Drag & Drop

Implemented in

Generic Object

Services (GOS) and

AL Presettings

Visual protocol of

processing dropped

files (single files,

multiple, folders)




Where to find information on ArchiveLink

External documents:

SAPNET http://service.sap.com/archivelink

Support through BPT

Simplification Integration Group

Complementary Software Partner, CSP http://service.sap.com/csp

http://sapnet.sap.com/

http://service.sap.com/archivelink


http://service.sap.com/

http://service.sap.com/csp

http://service.sap.com/csp

http://service.sap.com/


http://service.sap.com/archivelink




SAP AG 2001 Title of Presentation Speaker Name 19

Contacts at SAP

ArchiveLink DevelopmentGerhard Scherer, SAP Germany

Consulting and IntegrationGerhard Scherer, SAP Germany

Consulting

Markus Wagner, Germany

Charles Anthony Farren, US

Pamela Stuart, US

Moteza Safai, South AfricaProduct ManagementCarla Gioertz, SAP Germany