SECPSDFacilities &Transportation Department Annual Report2019 - 2020

Department Staffing(216 Staff)

Caretaking Sector – 1 Supervisor, 2 Assistant Supervisors & 63 FTE Caretakers

Operations Sector – 1 Supervisor, 3 Foreman, 2 Journeyman Electricians, 4 Journeyman Carpenters & 5 Technicians

Transportation Sector – 1 Supervisor, 2 Foreman, 5 Journeyman Mechanics (155 routes: 113 SECPSD & 42 First Student contract)

Management – 1 Manager & 2 Administrative Assistants

FacilitiesSectorWeyburn Maintenance Shop

FacilitiesSectorOPHS Gym

FacilitiesSectorOPHS Boiler Room

FacilitiesSectorCapital Projects

Legacy Park Elementary School (51 seat child care)

-Opening date –September 2021

-7,741 m2

-21st Century learning spaces

-Open concept with an abundance of natural light – curtain wall

NEW Weyburn Transportation Shop

-Completion date – June 17, 2020

-100’ x 120’

-Future plan to take over West contracted bus routes

FacilitiesSectorWeyburn’sNew Bus Shop

FacilitiesSectorLegacy Park ElementaryFront Entrance

FacilitiesSectorLegacy Park ElementaryFront Entrance

FacilitiesSectorLegacy Park ElementaryNorth side

FacilitiesSectorLegacy Park ElementaryCommons Area

FacilitiesSectorLegacy Park ElementaryCommons area construction

FacilitiesSectorLegacy Park ElementaryCommons area stairs

FacilitiesSectorLegacy Park ElementaryCommons area stairs

FacilitiesSectorLegacy Park ElementaryCommons area sky lights

Connaught –commons area staircase to second floor

Connaught –view of commons area & curtain wall

FacilitiesSectorPMR Funded Projects

2019-20 PMR Funded Projects - $2,659,500

Roofing projects $1,496,500 Mechanical projects $ 324,000 Electrical projects $ 230,000 Flooring projects $ 167,000 Building / site projects $ 242,000 Portables demolition $ 200,000

FacilitiesSectorBudget Funded Projects

2019-20 Operations Budget Funded Projects - $299,000

School interior / systems projects $157,500 HVAC duct cleaning $35,500 Stoughton entrance concrete replacement $10,000 (phase II) Transportation shops site improvements $29,000 Wawota boys change room renovation $17,000 Westview stucco repairs $50,000

FacilitiesSectorMajor Renovation Project

Past School Major Renovation Projects

Multiple division wide school grounds fencing, gym LED upgrades & playground projects Alameda computer lab & office renovation Div. office reception area renovation / bus compound reconfiguration & electrical installation ECS basketball systems replacements / loading dock & wheelchair ramp upgrade ECS administration office relocation / renovation (Safe School Initiative) ECS south shops & compound structural remediation (phase I) ECS chiller replacement & HVAC component replacement / repairs 33 Central & Midale complete science lab upgrade & renovations G.F. Kells computer lab conversion & renovation to classroom / consultant office construction MacLeod staff room/tutorial room construction & reno / storage conversion to sensory room Manor poured sport gym floor replacement Maryfield sensory room, meeting room & consultant office renovations McNaughton gym bleacher replacement / gym divider curtain Pangman library / K-room swap and renovation Radville home ec. room complete renovation / special needs washroom construction Redvers science lab to classroom conversion & sewer line replacement Rocanville science lab to home ec. lab project / student lounge renovation / office millwork reno Stoughton & Wawota hardwood gym floor replacement (50% cost share w/ SCC) Wawota computer lab to classroom renovation / science lab to classroom major renovation Weldon school daycare renovation (partnership with daycare Group) Yellow Grass special needs washroom construction

FacilitiesSectorMidale –Science Lab Upgrade

FacilitiesSectorMidale –Science Lab Upgrade

FacilitiesSectorRocanville –Home Ec. Lab

Radville –Home Ec. Reno

33 Central –Science Lab Upgrade

FacilitiesSectorFuture Major Renovation Projects

Future / Proposed School Major Renovation Projects

Arcola gym floor replacement due to concrete spalling issues Arcola 2nd portable addition (pending Ministry approval) MacLeod 2nd south end portable addition (pending Ministry approval) Assiniboia Park complete HVAC system upgrade for 2021-22 school year Maryfield library upgrades to partner with Regional Library Maryfield east wing demolition and grounds remediation McNaughton library / home ec. room swap & renovation Pangman north section demolition & exterior wall construction Wapella north wing decommission and renovations

FacilitiesSectorPMR Projects

SECPSD 2019-20 PMR PLANLampman roof replacement (sec. #4) $ 648,000.00

ECS roof replacement (sec. #2, 3, 8, 9 & 12) $ 450,000.00

McNaughton High School roof system repairs $ 225,000.00

Yellow Grass portables demolition, new south entrance & landscaping $ 200,000.00

Division wide mechanical & HVAC projects $ 324,000.00

Division wide electrical / lighting projects $ 208,000.00

Division wide flooring projects (33 Central / Alameda / ECS / Ogema / Stoughton) $ 167,000.00

Division wide roof repairs $ 173,500.00

33 Central - removal of gym ceiling acoustical foam & paint ceiling $ 20,000.00

Division fire alarm system / panel replacement (Radville & Wawota) $ 22,000.00

Division site improvements - Carlyle Elementary fencing ($28k) / Carnduff asphalt ($75k) $ 103,000.00

Division building improvements - Maryfield main entrance / McNaughton 2nd floor windows $ 49,000.00

Weyburn maintenance shop - Install new water & sewer line service to the building $ 70,000.00

2019-20 PMR Total $ 2,659,500.00

FacilitiesSectorPMR Projects

SECPSD 2020-21 PMR PLAN (reviewed & amended as part of 2020-21 budget development)

Lyndale roof - Recover existing 10,800 sq.ft. BUR roofing material $ 250,000.00

Lampman gym floor refinishing $ 30,000.00

Pleasantdale HVAC upgrades (as per H.D.A. 2018 assessment) $ 850,000.00

Westview portable & link roof replacement (sec. #7 & 8) $ 20,000.00

APES Refresh - HVAC upgrade for 2021-22 school year in conjunction with new school opening $ 900,000.00

Division wide HVAC repairs/replacement projects $ 400,000.00

Haig / QE / Souris playground equipment relocation to Legacy Park Elementary $ 100,000.00

Division wide facility repairs/upgrade projects $ 350,000.00

Division wide electrical replacement / repair projects $ 100,000.00

2020-21 PMR Total $ 3,000,000.00

FacilitiesSectorPMR Projects

SECPSD 2021-22 PMR PLAN

Ogema gym roof & roof section #3 replacement $ 450,000.00

ECS roof replacement (sec. #13, 14 & 15) $ 700,000.00

Division wide HVAC repairs/replacement projects $ 500,000.00

Hillcrest HVAC upgrades (as per H.D.A. 2018 assessment) $ 750,000.00

Division wide facility repairs / upgrade projects $ 250,000.00

Division wide roof replacement / repair projects (APES / Pangman / 33 Central / McNaughton) $ 450,000.00

Division wide electrical replacement / repair projects $ 100,000.00

2021-22 PMR Total $ 3,200,000.00

CaretakingSectorWeyburn Comprehensive

CaretakingSector

Currently working on the Safety Management system that will be presented to Caretakers on March 16, 2020

Caretaking equipment is being upgraded; floor scrubbers, swing machines, vacuums, respirators, etc.

RFP for Floor Care Products, Caretaking & Paper supplies – final year (Veritiv is the current vendor)

Safety component to be managed by Caretaker Supervisor

TransportationSectorEstevan Bus Shop

TransportationSectorEstevan Bus Shop

TransportationSectorMoosomin Bus Shop

Transportation SectorGuidelines

Mechanic ratio for bus repair 1:23

Regular Route buses – 10 years or 300,000km

Spare buses – 12 years or 350,000km

Fleet vehicles (light truck & cars) – 15 years or 350,000km

Safety ManagementSystem

Safety Management System

Safety Management System5 - S

5 – S Sort / Set in Order / Shine / Standardize / Sustain

Phase 1 – Board Office, Estevan Shop, Estevan Comp., Assiniboia Park, Yellow Grass, Carievale, Redvers,

Phase 2 – Carnduff, Carlyle Elementary, GF Kells, Manor, Alameda, Weldon, Oxbow Prairie Horizons

Department Successes & Challenges

Department staff conforming with on-line leaves

Five year PM program has realized 46% reduction in roof leaks and 62% reduction in heating system failures

Excellent buy-in and cooperation with the Safety Management Plan

Positive Dept. restructuring with qualified staff joining our team

Two Capital projects underway simultaneously

Challenges with an aging workforce and poor recruitment response for new sub caretakers & bus drivers

Bus fleet is aging & challenging the operating budget / mechanics to keep them operational