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SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506

www.actalliance.org

Preliminary Appeal

Iraq

Survival Assistance for Displaced Populations and their Host Communities in Northern Iraq – IRQ141

Preliminary Appeal Target: US$ 909,617

Balance Requested: US$ 909,617

Geneva, 29 July 2014

Dear Colleagues, The dramatic events of recent weeks have seen the Al Qaida-related armed faction, the Islamic State of Iraq and the Levant (ISIL) take over large swaths of northern and western Iraq from central government control. The violence has spread rapidly with as many as half a million to date displaced following the recent and on-going conflict in Ninewa province and another half million displaced from Anbar province since January 2014. Large numbers have sought refuge in parts of Diyala Governorate (1,880 families) and Salahedin Governorate (3,890 families) as well as the relative safety of the Kurdish region of Iraq (27,149 families in the governorates of Sulaymaniyah, Dohuk and Erbil)1. The Kurdish Regional Government has received these IDPs, but is struggling to find the resources to sustain their lives, especially those families with low personal savings or portable livelihoods. IOM’s rapid assessment of needs of 13 June confirms that food and non-food items are the priority unmet needs of most IDPs. At the same time, the protracted Syrian crisis has meant that almost 220,000 Syrian refugees2 have sought refuge in the Kurdish region of northern Iraq. Some have been in Iraq for as long as 2 years, and this case load has strained the humanitarian capacity of the Kurdish Regional Government and its international partners. The Lutheran World Federation/Department of World Service (LWF) together with local partners CAPNI (Christian Aid Program – Nohadra Iraq) and GIAN Foundation (Kirkuk Centre for Torture Victims), have carried out a one week rapid assessment, and have identified urgent needs in the current IDP situation

1 Information on families displaced from the Displacement Tracking Matrix (DTM) Report, 16 July 2014,

http://iomiraq.net/file/1049/download?token=9pPoctXC

2 217,192 registered refugees on 29 July 2014, according to UNHCR

http://data.unhcr.org/syrianrefugees/country.php?id=103

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in Duhok governorate and the Kurdish controlled areas of Nineveh plain in the east and north of Mosul Governorate. A 6-month intervention is planned to secure clean and sufficient emergency water supply for IDP families and their host communities, ensure a further 2-months’ food security for IDP families, and provide psycho-social services for IDPs trauma survivors. Christian Aid (CA) has been implementing a response to the Syrian refugee crisis since 2012, and recently expanded operations to provide life-saving relief to Iraqis displaced by violence. Limited funds

have been mobilised to support local partner organisations including REACH (Rehabilitation, Education and Community Health), a Christian Aid partner since 1996, which is based in Sulaymaniyah with regional offices in Dohok, Erbil, Kirkuk and Baghdad and significant experience of supporting refugees and internally displaced people within Iraq. Christian Aid has also provided funding to its southern Iraqi partner, enabling the local organisation to scale-up its response to internal displacement that has been on-going since the start of 2014. However, there is still a need for additional funding to support a 6-month intervention focused on provision of food, non-food items, health and hygiene kits and cash assistance. I. EXECUTIVE SUMMARY

TITLE: Survival Assistance for Displaced Populations and their Host Communities in Northern Iraq ACT PRELIMINARY APPEAL NUMBER: IRQ141 PRELIMINARY APPEAL AMOUNT REQUESTED (US$): 909,617 DATE OF ISSUANCE: 29 July 2014 NAMES OF ACT REQUESTING MEMBERS:

ACT REQUESTING MEMBERS THE LUTHERAN WORLD FEDERATION/DEPARTMENT OF WORLD SERVICE

CHRISTIAN AID

THE CRISIS The dramatic events of recent weeks have seen the Al Qaida-related armed faction, the Islamic State of Iraq and the Levant (ISIL) take over large swaths of northern and western Iraq from central government control. The violence has spread rapidly with as many as half a million to date displaced following the recent and on-going conflict in Ninewa province and another half million displaced from Anbar province since January 2014. PRIORITY NEEDS Food and non-food items are the priority unmet needs of most IDPs. PROPOSED EMERGENCY RESPONSE

KEY PARAMETERS: LWF CA

Project Start/Completion Dates

1 Aug 2014 / 31 Jan 2015 15 September 2014 / 15 March 2015

Geographic areas of response

Duhok Governorate of Kurdish region of Iraq and Nineveh Plain area in the northeast of Mosul Governorate of Iraq

Kurdish region and Karbala region of Iraq

Sectors of response & projected target population per sector

WASH, 12,500 IDPs and host families Food security, 2,500 IDPs families Psychosocial support, 5,000 IDPs

Food security, 3,000 families NFIs, 400 IDPs households WASH, 400 IDPs households Livelihood restoration, 439 IDPs households

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TABLE 1: SUMMARY OF PRELIMINARY APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR:

Preliminary Appeal Requirements

LWF CA Total Requirements

Total requirements US$ 659,818 249,799 909,617

Less: pledges/contributions US$ 0 0 0

Balance of requirements US$ 659,818 249,799 909,617

TABLE 2: REPORTING SCHEDULE

Type of Report LWF CA

Situation reports Monthly Monthly

Interim narrative and financial report

30 Nov 2014 15 January 2015

Final narrative and financial report

31 Mar 2015 31 May 2015

Audit report and management letter

30 April 2015 30 June 2015

Please kindly send your contributions to either of the following ACT bank accounts: US dollar Euro Account Number - 240-432629.60A Euro Bank Account Number - 240-432629.50Z IBAN No: CH46 0024 0240 4326 2960A IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT Alliance UBS AG

8, rue du Rhône P.O. Box 2600

1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Director of Finance Jean-Daniel Birmele (jbi@actalliance.org) and the Regional Programme Officer, Alexandra Segura, of all pledges/contributions and transfers, including funds sent direct to the implementers. We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact:

ACT Regional Programme Officer, Alexandra Segura (phone +41 22 791 6334) Or ACT Director, Chief Operating Officer, Pauliina Parhiala (phone + 41 22 7916069 or mobile phone + 41 79 963 5333)

ACT Web Site address: http://www.actalliance.org

Pauliina Parhiala Director, Chief Operating Officer ACT Alliance Secretariat

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II. NARRATIVE SUMMARY DETAILS OF THE EMERGENCY Displaced People in Northern Iraq The protracted Syrian crisis has meant that over 200,000 Syrian refugees have received asylum in the Kurdish region of north eastern Iraq. Many of the Kurdish ethnicity refugees are being accommodated within the homes and communities of relatives and friends, and are able to pursue a livelihood in Kurdish region of Iraq. However, over 85,000 have fewer means of support, and are accommodated in several refugee camps run by the Kurdish Regional Government with the assistance of numerous international agencies. While the standard of provision of basic needs in these camps is generally acceptable, this long-term case load of refugees has strained the resources and capacity of both the government and international agencies working in Northern Iraq. In just the past month, dramatic events have added substantially to the humanitarian situation in Northern Iraq. Al Qaida-related armed faction, the Islamic State of Iraq and the Levant (ISIL) initiated a blitz campaign beginning 9 June that has seen them take over large swaths of north and west Iraq from Iraqi central government control. Mosul, the second largest city in Iraq was overrun quickly, with little resistance put up by the Iraqi national army. This drove large numbers from their homes in Mosul and surrounding areas of conflict to the relative safety of the Kurdish-controlled section of the Nineveh plain to the east and north of Mosul region of Iraq, and further on into the Kurdish Region. Here Kurdish “peshmerga” units, unlike the Iraqi national army, have presented a formidable deterrent to ISIL’ further advance. A rapid assessment report of early July 2014 by REACH (an initiative of Impact Initiatives and a Christian Aid partner), ACTED, and UNOSAT finds that:

While all IDPs left assets behind, some were able to flee their homes with some financial resources and/or had assets available in areas where they fled to. This is notably the case for wealthier urban dwellers that had cash savings. Those IDPs who had no access to personal financial resources are considerably more vulnerable.

Many IDPs are hosted by immediate or extended family or friends and benefit from their safety net. However, IDPs without family or friend support networks are more vulnerable, especially those residing in camps or collective shelters (schools, mosques, churches, empty buildings, etc.). Other IDPs are staying in rented accommodation or hotels, which is rapidly depleting their financial resources.

Some IDPs are able to enter the Kurdish Region proper, which is perceived as a safer area, while others have to remain in the Kurdish controlled areas of the Nineveh plain. Those IDPs who are refused entry into the Kurdish Region proper tend to be more vulnerable. Their vulnerability is compounded by the fact that they often have to settle among local communities, whose own resources such as water and electricity are coming under increasing stress.

In the past few days, ISIL have cut off water supplies from central pumping plants on the Tigris in Mosul to the Kurdish controlled areas of the Nineveh plain.

This is exactly where many of the IDPs of interest are hosted, and this new development puts them and their host communities in need of urgent emergency water supply, as well as the continuing need for emergency food rations.

ACTIONS TO DATE, AND EMERGENCY NEEDS The Lutheran World Federation/Department of World Service (LWF) together with local partner CAPNI (Christian Aid Program – Nohadra Iraq) have carried out a one week rapid assessment, and have found that while many of the initially displaced population of Sunni Arab ethnicity have returned to their homes in Mosul area, the displaced minority groups of Shiite, Christian, Yezedians (Zoroastrians), and

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Kurdish ethnicity remain fearful for their future under ISIL, and seem most likely to remain in the Iraqi Kurdish region or the area of the Nineveh plain immediately bordering the region for the medium term. These minorities who fall within the vulnerable groups identified by REACH are the priority target groups for the proposed LWF and CAPNI intervention. CAPNI is a partner for both CA and DKH, ACT members, and has provided assistance to IDPs in Northern Iraq, under bilateral arrangements with both ACT organisations. CAPNI, an NGO registered for operations by both the government of the Kurdish Region of Iraq and by the Iraqi federal government, has been active in humanitarian response since its founding in 1992. In the current crisis since early June, CAPNI has been providing nearly 2000 IDP families with NFIs, family food baskets, and mobile medical services to vulnerable Syrian refugees and Iraqi IDPs. CAPNI has requested LWF to reinforce its capacities in order to scale up and expand these initial activities. Several water supply boreholes and water storage facilities recently constructed in the IDP hosting area as part of CAPNI’s regular development program has demonstrated their competence in water supply work as well as being potentially very useful as sources for an emergency water supply in the area. An estimated 12,500 IDP and host community families are at risk of water shortage due to the recent ISIL actions, and estimated 2,500 IDP families living in host communities need additional food support in the coming months. GIAN Foundation is also a registered NGO with both the Kurdish Region and national Iraqi governments. GIAN has been providing high-quality psycho-social counselling in the Domis (Syrian) Refugee Camp for nearly two years, as well as running a number of drop-in centres throughout northern Iraq for several years. Over 10,000 Syrian refugees have received counselling and treatment at Domis camp since the service was initiated there. GIAN is very experienced and competent in proving services to people traumatized by the armed violence that has plagued Iraq over the past decades. Iraqi IDPs from the most recent events in Mosul have witnesses and experienced there very same type of trauma as the Syrian refugees, and GIAN estimates that 5000 trauma survivors are in great need of similar counselling and treatment. Christian Aid’s partner REACH has been responding to the current IDP crisis since early July 2014, following an extensive needs assessment of the IDPs they began the distribution of food and non-food items starting in the Iranian border area of Khanaqeen with distribution of 300 food parcels. Funding for this intervention is coming from Irish Aid, DCA and Act for Peace. Christian Aid’s southern Iraqi partner has carried out food distributions to IDPs in Dahuk, Senjar and Kirkuk as well as NFI distributions (health kits and children’s clothing) in Karbala. They also have experience in cash assistance response for emergency response situations in the past. A total of approximately 4,000 households in these areas have been reached so far. PROPOSED EMERGENCY RESPONSE ACT REQUESTING MEMBER: LWF OVERALL GOAL: The overall goal is to alleviate suffering through immediate relief assistance to targeted IDP households and their host communities, through ensuring water supply, food security and psycho-social services. OBJECTIVES OF THE EMERGENCY RESPONSE:

To secure clean and sufficient emergency water supply for 12,500 IDP and host community families in the Kurdish controlled areas of the Nineveh plain, north and east of Mosul.

To ensure a further 2-months’ food security for 2,500 IDP families in the Nineveh plain.

To provide psycho-social services and trauma counselling for 5,000 IDPs in the Nineveh plain

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PROPOSED ASSISTANCE: The proposed response by LWF with its implementing partners CAPNI and GIAN Foundation: LWF and CAPNI

Objective 1: To secure clean and sufficient emergency water supply for 12,500 IDP families and their host communities in the Kurdish’ controlled areas of the Nineveh plain, north and east of Mosul.

Output 1.1: 12,500 displaced families and their host communities have access to clean and sufficient emergency household water supply.

Indicators: Number of CAPNI consultations with IDPs and host

community representatives regarding solutions to the water crisis.

Number of households accessing clean and sufficient emergency water supplies through the CAPNI intervention.

Number of above households trained by CAPNI in hygienic storage and use of emergency water supplies.

Number of households satisfied with the quality of the CAPNI emergency water supply.

Major Activities: 1.1.1. Consultation with IDPs and host community organizing committees on appropriate

emergency water supply solutions. 1.1.2. Design and construction of emergency water supplies in coordination with government and

other watsan initiatives in the Nineveh plains area. 1.1.3. Facilitation of household training in hygienic use of emergency water transport and storage. 1.1.4. Survey of beneficiary families as to their satisfaction with the emergency water supply.

Objective 2: To ensure a further 2-months’ food security for 2,500 IDP families hosted by communities in Kurdish-controlled areas of the Nineveh plain.

Output 2.1: 2,500 targeted vulnerable IDP families received a 2 month ration of food.

Indicators: Number of consultations with IDP beneficiaries on

preferred food basket. Number of families targeted by CAPNI who fit

REACH vulnerability assessment criteria. Number of families receiving 2 month food ration

from CAPNI. Number of targeted families satisfied with quality of

the CAPNI food package.

Major Activities: 2.1.1. Targeting survey of potential IDP beneficiary families 2.1.2. Discussions with IDPs on preferred food basket 2.1.3. Procurement and distribution of 2 month food packages. 2.1.4. Survey of beneficiary families as to their satisfaction with food package.

Objective 3: To provide psycho-social services and trauma counselling for 5,000 IDPs in the Nineveh plain

Output 3.1: 5,000 vulnerable individuals access support services for psychological and physical trauma suffered during displacement.

Indicators: Number of IDP trauma survivors who receive

counselling and treatment by GIAN Number of persons receiving psycho-social

counselling and treatment who are satisfied with GIAN’s services.

Major Activities:

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3.1.1. Establishment of temporary counselling and treatment facilities at one appropriate location in the Nineveh plain. 3.1.2. Facilitation of transport of IDP trauma survivors to treatment facilities. 3.1.3. Survey of trauma survivors as to their satisfaction with GIAN treatment services.

TARGET POPULATIONS: The targeted families for emergency water supply and food packet distribution are given below: (assumed average family size is 5)

Villages/Towns Total Families Water Supply Beneficiary

Families

Food Package Beneficiary

Families

1 Bashiqa Town 4400 2200 600

2 Bartilla Town 4300 4300 450

3 Al-Hamdaniya Town 10,000 6000 500

4 Garmawa IDP Camp 250

5 Alqosh Town 100

6 Hatara Township 200

7 Telskuf Town 150

8 Batnaya Township 100

9 Karmles Township 150

Total 12,500 2,500

The above data is preliminary and subject to developments on the ground and within the humanitarian coordination system. The REACH criteria for selection of families for food distribution will be applied in a transparent way, so that everyone understands the basis of selection according to vulnerability and need. All levels of authority including local government and local leaders will need to endorse the selection criteria to ensure support of the process. IMPLEMENTATION ARRANGEMENTS: LWF is the ACT requesting member on behalf of CAPNI and GIAN, LWF’s partners. A memorandum of understanding outlining the cooperation will be signed with both organizations agreeing on all formalities and details of the implementation of the response. An LWF expert will be seconded to work within CAPNI to oversee the implementation of both CAPNI and GIAN responses, and, in the case of CAPNI, to build capacity of CAPNI staff for independent management of future humanitarian work according to international program and financial management standards. LWF policies and procedures will be followed for finance, human resources and procurement for project activities. All LWF, CAPNI and GIAN staff involved in the response will be required to sign the LWF Code of Conduct. LWF regional hub in Nepal will be providing support. COORDINATION: As described under implementation arrangements an LWF/DWS seconded expert will be recruited for oversight of the ACT appeal project. A ToR for the expert will spell out the roles and responsibilities for the implementation of this appeal. This expert will ensure coordination between LWF, CAPNI, and GIAN. In addition, the project manager will provide capacity building in agreed areas for CAPNI staff. CAPNI and GIAN will continue to participate in the government and UN humanitarian coordination structures for the appropriate sectors.

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CAPNI and GIAN will comply with LWF/ACT Alliance visibility and co-branding requirements. COMMUNICATIONS: The LWF seconded expert, working with CAPNI and GIAN staff, will be responsible for communicating updates on the response to the ACT funding members. Regular updates of the response will be shared with the communication units in ACT and LWF Communion office. PRINCIPLES AND STANDARDS: LWF, CAPNI, and GAIN prioritise the following principles and standards when carrying out the proposed response:

Participatory methods: All stakeholders (donors, local IDP and community leaders, and local authorities) shall be consulted and their opinions on strategies, success and challenges will be solicited in a timely fashion. In a similar way, implementation decisions shall focus on gender mainstreaming so that opinions and issues affecting women are put into consideration with their full participation. This is expected to ensure project success and ownership.

Accountability: Efforts shall be made to ensure both upward and downward feedback on plans of how to use actual resources. CAPNI and GAIN will ensure beneficiaries are encouraged to participate in the process of the project, information will be shared on activities and how they will be carried out, including beneficiary selection criteria.

Non-discrimination: The project shall ensure that those receiving assistance are not discriminated against based on their gender, physical appearance, social and religious belief. This is expected to contribute to equal fulfilment of rights. The LWF seconded expert will facilitate training for CAPNI and GIAN staff on HAP, Red Cross Code of Conduct, SPHERE standards, and ACT procedures at the start of this project. PLANNED IMPLEMENTATION PERIOD: The period of implementation will be for six months, from 1 August 2014 to 31 January 2015. LWF will ensure that all reporting requirements are met as per the ACT Alliance policies and guidelines governing ACT appeals and RRF funds. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: LWF procedures for finances, human resources and procurement will be followed by CAPNI and GIAN for this response. The LWF seconded expert will serve in a quality assurance role in these respects. MONITORING AND EVALUATION: Continuous monitoring of implementation will be carried out by CAPNI, GIAN and the LWF seconded expert. The project logical framework indicators specify the aspects of project impact that will be monitored for use in later evaluation. ACT REQUESTING MEMBER: CHRISTIAN AID (CA) OVERALL GOAL: The overall goal is to alleviate suffering through immediate relief assistance to targeted IDP households, through provision of food, NFIs, health and hygiene kits and cash assistance.

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OBJECTIVES OF THE EMERGENCY RESPONSE: To meet the immediate needs of vulnerable IDPs displaced by conflict in Iraq, through: 1. Provision of emergency food relief to 3,000 families in the Kurdish region of Iraq. 2. Provision of non-food item assistance to 400 vulnerable internally displaced households, promoting

personal dignity and well-being, reaching 200 households in the Kurdish region and 200 households in Karbala region.

3. Provision of health and hygiene kits to improve sanitation and promote the personal dignity of 400 vulnerable IDP households in the Kurdish region.

4. Provision of cash assistance to 439 households (43 households in the Kurdish region and 396 households in Karbala region of Iraq) to help support the most vulnerable families meet their priority needs.

PROPOSED ASSISTANCE: The proposed response will be delivered by Christian Aid through its implementing partners in northern and north-central Iraq:

Sub-Objective 1: Provision of emergency food relief to 3,000 families in the Kurdish region of Iraq.

Output 1.1: 3000 families have emergency food relief in the KRG region of northern Iraq

Indicators: Number of internally displaced households

provided with food assistance Number of families receiving food assistance

reporting satisfaction with packages received

Major Activities: 1.1.1 Needs assessment of Iraqi IDPs to analyse gaps in needs and provision. 1.1.2 Distribution of food kits over 6 months to 3,000 families starting in non-camp

communities and shifting to camps as more are created. 1.1.3 Post distribution monitoring and gathering of beneficiary feedback.

Sub-Objective 2: Provision of non-food item assistance to 400 vulnerable internally displaced households, promoting personal dignity and well-being (200 households in the Kurdish region and 200 households in Karbala region).

Output 2.1: 400 vulnerable internally displaced households receive non-food item assistance that promotes personal dignity and well-being

Indicators: Number of IDP families provided with non-food

items Feedback from IDPs on satisfaction with NFI kits Feedback on impact of NFI kits on their well-

being

Major Activities: 2.1.1. Needs assessment of IDPs to be completed to assess overall need for NFIs and type of NFIs 2.1.2 Distribution of NFI packages. 2.1.3 Post distribution monitoring and gathering of beneficiary feedback.

Sub-Objective 3: Provision of health and hygiene kits to improve sanitation and promote the personal dignity of 400 vulnerable IDP households in the Kurdish region.

Output 3.1: 400 IDP households receive health and hygiene kits (emphasis on female-headed households)

Indicators: Number of households who receive health and

hygiene kits Feedback on satisfaction with kits received

(particularly from gender perspective)

Major Activities: 3.1.1 Carrying out needs assessment to identify which households are most vulnerable and to ensure kit contents are suitable.

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3.1.2 Distribution of health and hygiene kits 3.1.3 Post distribution monitoring and gathering of beneficiary feedback.

Objective 4: Provision of cash assistance to 439 households to help support the most vulnerable families to meet their priority needs (43 households in the Kurdish region and 396 households in Karbala region).

Output 4.1: 439 IDP households are able to meet their priority needs through provision of cash assistance.

Indicators: Number of households who receive cash

grants Feedback on use of cash assistance and

satisfaction with timing and amount

Major Activities: 4.1.1 Needs assessment of IDPs to be completed to identify most vulnerable households based in beneficiary selection criteria. 4.1.2 Distribution of cash assistance 4.1.3 Post distribution monitoring and gathering of beneficiary feedback.

TARGET POPULATIONS:

Region Total households

KRG region of northern Iraq Food security, 3,000 families

Kurdish region and in Karbala region

NFIs, 400 IDPs households

Kurdish region WASH (health and hygiene kits), 400 IDPs households

Kurdish region and in Karbala region

Livelihood restoration (cash assistance), 439 IDPs households

The above data is preliminary and subject to developments on the ground and within the humanitarian coordination system. The criteria for selection of families for all distributions will be applied in a transparent way, so that everyone understands the basis of selection according to vulnerability and need. All levels of authority including local government and local leaders will need to endorse the selection criteria to ensure support of the process. IMPLEMENTATION ARRANGEMENTS: Christian Aid is the ACT requesting member on behalf of REACH and their other Iraqi partner. A funding and reporting agreement will be signed with all partners. Christian Aid’s local consultant in northern Iraq will work to support the implementation of the response on the ground, primarily in terms of coordination and reporting. Christian Aid will have at least one emergency programme visit to the region during this time. Security restrictions do not allow for on-hand support and monitoring to programmes in Karbala but coordination and support will be provided by our consultant and the Christian Aid London team remotely. Christian Aid policies and procedures will be followed for finance, human resources and procurement for project activities. Christian Aid as a certified HAP member will ensure a high level of accountability financially and programmatically. COORDINATION: Christian Aid local consultant will coordinate CA’s partners’ programmes on the ground and will also

support partners to ensure there is coordination with other projects under the ACT appeal as well as

broader emergency response programmes being implemented by other agencies. Coordination

mechanisms to be used in Kurdish areas of northern Iraq include liaison with local government and

participation in the NGO Co-ordinating Committee for Iraq (NCCI), KNCF, and UN agencies (UNHCR &

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UNICEF in particular), with whom partners already have strong links. In Karbala, Christian Aid’s partner is

coordinating with the city IDP registration centre to gather details of all new comers, as well as cross

checking information with the Iraqi Red Crescent, UN and other NGOs on the ground.

COMMUNICATIONS: Christian Aid local consultant will ensure that updates on the implementation of the response are communicated to the Christian Aid emergency team regularly. These updates will be shared within Christian Aid for our internal communications requirements as well as ACT secretariat and with ACT funding members. PRINCIPLES AND STANDARDS: Christian Aid and its partners will follow the following principles and standards when carrying out the proposed response: • HAP standards of participation involving consultation with all relevant stakeholders to ensure their involvement in the distribution process – including an assessment of needs that reflects the IDPs’ priorities. Activities will be planned based on rapid field assessments, which include the contribution of staff and volunteers as well as community leaders/representatives based in the target locations. Christian Aid’s partners have been trained on HAP and are currently being supported to put in place formal systems of information sharing and complaints response mechanisms. Monitoring, evaluation and learning activities will be made with strong participation from beneficiaries, community leaders and local partners. • The Christian Aid strategy of gender mainstreaming will be evidenced in the female-headed households’ focus of health and hygiene kits which will include female specific items. Female-headed households will be prioritized in targeting; women’s needs will be considered for the composition of the hygiene kits (for example, sanitary pads will be included). • Christian Aid staff will support and monitor partners to ensure their continued awareness of and application of the Red Cross Code of Conduct and SPHERE standards. Capacity training will be provided during our M+E visits, the first of which is expected in October/November 2014. PLANNED IMPLEMENTATION PERIOD: The period of implementation will be for six months, from 15 September 2014 to 15 March 2015. CA will ensure that all reporting requirements are met as per the ACT Alliance policies and guidelines governing ACT appeals and RRF funds. HUMAN RESOURCES AND ADMINISTRATION OF FUNDS: Christian Aid procedures for finances, human resources and procurement will be followed by REACH and our southern Iraqi partner for this response. The Christian Aid local consultant will assure quality control of these systems. MONITORING AND EVALUATION: Continuous monitoring of implementation will be carried out by REACH and CA’s other partner, as well as our local consultant. Remote monitoring tools will be applied for additional monitoring of implementation in the Karbala region. At least one monitoring and evaluation visit will also be carried out by Christian Aid emergency response staff during this period.

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II. FINANCIAL SUMMARY/BUDGET

LWF

EXPENDITURE

Type of No. of Unit Cost Appeal Appeal

Budget Budget

Unit Units

local currency local currency USD

DIRECT COST (LIST EXPENDITURE BY SECTOR)

Emergency Water Supply (CANPI)

Bashiqa (Boreholes fitted with submersibile pumps) No

5 42,000,000 210,000,000 175,000.00

Bartilla (Sedimentation/treatment plant and storage) No

3 43,000,000 129,000,000 107,500.00

Al-Hamdaniya (Generator & rising main) No

1 144,000,000 144,000,000 120,000.00

Total

483,000,000 402,500.00

Food Security (CAPNI)

2-month family food packages No

2,500 54,000 135,000,000 112,500.00

Total

135,000,000 112,500.00

Psychosocial Support Services (GIAN)

Port cabin accommodation for clinic No

1 24,000,000 24,000,000 20,000.00

Drugs and treatment materials Sum

6 1,200,000 7,200,000 6,000.00

Total

31,200,000 26,000

Other Sector Related Direct Costs

Field Coordinator, Food (CAPNI)

Months 6.00

700,000 4,200,000 3,500

Engineer (CAPINI)

Months 6.00

1,200,000 7,200,000 6,000

Distribution Volunteers honorarium (CAPNI) Days 65.00

20,000 1,300,000 1,083

Clinic Staff (GIAN - 6 nos)

Month 36.00

600,000 21,600,000 18,000

Total

34,300,000 28,583

TOTAL DIRECT COST

683,500,000 569,583

Other Sector Related Direct Costs (List expenditure by sector)

Communication (sending in a LWF Communicator) item

1 6,000,000 6,000,000 5,000.00

TOTAL DIRECT ASSISTANCE

689,500,000 574,583

TRANSPORT, WAREHOUSING & HANDLING

Transport of relief materials

Hire of truck for food (CAPNI) Days 10.00

500,000 5,000,000 4,167

Fuel for light vehicles (CAPNI) Km 12,000 2,880,000 2,400

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240

Fuel for light vehicles (GIAN)) Km 10,000

240 2,400,000 2,000

TOTAL TRANSPORT, WAREHOUSING & HANDLING

10,280,000 8,567

CAPITAL ASSETS ( over US$500)

Computers and accessories

2,400,000 2,000.00

Printers

240,000 200.00

TOTAL CAPITAL ASSETS

2,640,000 2,200

TOTAL DIRECT COST 702,420,000 585,350

INDIRECT COSTS: PERSONNEL, ADMINISTRATION & SUPPORT

Staff salaries

LWF Seconded Expert 100%

Months

6 6,000,000 36,000,000 30,000.00

CAPNI Director 50%

Months

6 720,000 4,320,000 3,600.00

CAPNI Finance Officer 50%

Months

6 360,000 2,160,000 1,800.00

CAPNI PMR Officer 50%

Months

6 480,000 2,880,000 2,400.00

CAPNI Driver 80%

Months

6 480,000 2,880,000 2,400.00

LWF Hub Coordinator support from Asia

Months

6 2,000,000 12,000,000 10,000.00

CAPNI Office Operations

Office Utilities

Months

6 40,000 240,000 200.00

Office stationery

Months

6 30,000 180,000 150.00

Communications

Telephone and fax

Months

6 90,000 540,000 450.00

TOTAL INDIRECT COST: PERSONNEL, ADMIN. &

SUPPORT 61,200,000 51,000

AUDIT, MONITORING & EVALUATION

Audit of ACT appeal (CAPNI)

One off

1 1,500,000 1,500,000 1,250.00

LWF Monitoring & Evaluation travel Cost trip

2 1,800,000 3,600,000 3,000.00

TOTAL AUDIT, MONITORING & EVALUATION 5,100,000 4,250

TOTAL EXPENDITURE exclusive International Coordination Fee

768,720,000 640,600

INTERNATIONAL COORDINATION FEE (ICF) - 3%

23,061,600.00 19,218.00

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TOTAL EXPENDITURE inclusive International

Coordination Fee 791,781,600.00 659,818.00

BALANCE REQUESTED (minus available income) 791,781,600.00 659,818.00

EXCHANGE RATE: local currency to 1 USD

Budget rate

1,200.00

Iraqi Dinar 1

CA EXPENDITURE

Type of No. of

Unit Cost Appeal

Budget

Unit Units USD USD

DIRECT COST (LIST EXPENDITURE BY SECTOR)

Food security Household food kit

3,000 23 68,250

Water, sanitation & hygiene

Household health and hygiene kit

400 31 12,400

Non-food items Household NFI kit

200 72 14,350

Non-food items Household winterization kit

200 100 20,000

Early recovery & livelihood restoration

Household cash assistance in KRG

43 240 10,299

Early recovery & livelihood restoration

Household cash assistance in Karbala

396 120 47,520

Other Sector Related Direct Costs (List expenditure by sector)

Salaries & benefits for direct staff (e.g. nutritionist, engineers, program Project Manager 6.00 1,115 6,690

officer / coordinator, driver of nutritionist etc.) Distribution Team Leader 12.00 930 11,160

Field Monitoring Officer 11.00 625 6,875

Distribution Database Controller 5.00 625 3,125

Communication/visibility cost Vests, stickers & signs

1 2,532 2,532

TOTAL DIRECT ASSISTANCE

203,201

TRANSPORT, WAREHOUSING & HANDLING

Transport (of relief materials)

Hire/ Rental of Vehicles

Rented trucks & cars for distributions

40 249 9,960

Handling

Salaries for Logistician and Procurement Officer Logistics Officer 2.20 750 1,650

Salaries / wages for labourers Loaders at distributions

10 20.0 200

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TOTAL TRANSPORT, WAREHOUSING & HANDLING

11,810

CAPITAL ASSETS ( over US$500)

Computers and accessories Laptop

2 400 800

Vehicles

Car used for project purposes

1 2,200 2,200

TOTAL CAPITAL ASSETS

3,000

TOTAL DIRECT COST 218,011

INDIRECT COSTS: PERSONNEL, ADMINISTRATION & SUPPORT

Staff salaries

Salaries for accountant and other admin or secretarial staff …..)

Administrative and Finance Officer 3.00 685 2,055

Salaries for accountant and other admin or secretarial staff …..) Reporting Officer 3.00 1,188 3,564

Office Operations

Office Utilities

Bank charges, procurement costs and administration fees

1 2,394 2,394

Office stationery Office stationery

1 1,500 1,500

Communications

Telephone and fax Phone and internet

1 2,000 2,000

TOTAL INDIRECT COST: PERSONNEL, ADMIN. & SUPPORT 11,513

AUDIT, MONITORING & EVALUATION

Audit of ACT appeal Estimate

1 5,000 5,000

Monitoring & Evaluation Estimate

1 8,000 8,000

TOTAL AUDIT, MONITORING & EVALUATION 13,000

TOTAL EXPENDITURE exclusive International Coordination Fee

242,524

INTERNATIONAL COORDINATION FEE (ICF) - 3%

7,275.71

TOTAL EXPENDITURE inclusive International Coordination Fee 249,799.21

BALANCE REQUESTED (minus available income) 249,799.21

EXCHANGE RATE: local currency to 1 USD

Budget rate 1.00

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Appendix 1: Maps of intervention area (Outlined in red)