I have found the paradox that if I love until it hurts, then

there is no hurt, but only more love. ~Mother Teresa How

wonderful it is that nobody need wait a single moment before

starting to improve the world. ~Anne Frank Act as if what

you do makes a difference. It does. ~William James Live

simply that others might simply live. ~Elizabeth Ann Seton I am only one, but

I am one. I cannot do everything, but I

can do something. And I will not let what

I cannot do interfere with what I can do.

~Edward Everett Hale The difference between

a helping hand and an outstretched palm is

a twist of the wrist. ~Laurence Leamer,

King of the Night No man stands so straight

as when he stoops to help a boy. ~Knights

of Pythagoras Charity sees the need, not the cause. ~German

Proverb In about the same degree as you are helpful, you will

be happy. ~Karl Reiland If we could all hear one another's prayers, God might be relieved of some of his burdens. ~Ashleigh

Brilliant

In this Issue! 2 New International Board

3 Our District Board

4 Governor’s Message

5 District Secretary Treasurer’s Message

6

Did You Know? Duties of Secretary and Treasurer

10 Frequenlty asked Questions

11 Star Awards – Monthly Reports

12 Fundraising Ideas

13 Support Eliminate

15 ICON Overview

16 Photo Gallery

Official Newsletter of Key Club Jamaica District

Volume 1 Issue 1

COLERAINE STREET, ORACABESSA P.O. ST. MARY TEL :( 876) 995–3635 FAX: (876) 726-2104 EMAIL:iriesnuff@hotmail.com

Reminders and Upcoming events Cancer Fair Date TBA Fundraising Week Oct 10-15 Key Club Week Nov 7-11 Early Bird Patch Deadline Nov 1

Source: Keyclub.org

Annie Lewandowski

International President

Catt Lovins International Vice President

International Trustees

Nick

DePorzio

Jared

Greene

Somya

Gupta

Yoo Eun

Kim

Kayla Lash Lucy

McDermott

Randolph

McKinnie

Rebecca

Riley

Alan

Wang

Austin Wu Josiah

Zitterkob

Page 2

District Executive

Jodie-Ann Dunn Governor

Romona Morgan Secretary-Treasurer

Christopher Harper Bulletin Editor

Ijah Brown Webmaster

Lieutenant Governors

Division 1 Shanice Walsh

Division 2 Chadwick Anderson

Division 3 Leila Green

Division 6 Renisha Daley

Division 5 Brandon Ten-Fah

Division 7 Shanique Campbell

Page 3

Hello Key Clubbers!

Has it really been three months since District

Convention? Time is just flying! I sometimes

forget that we only have one year to accomplish

all the goals that we’ve set out for ourselves.

Being your Governor has been quite the

experience thus far and I hope to continue on

this positive path of service, fun and fellowship

which brings us all together. I’m curious though;

what does Key Club mean to you?

To me Key Club is so much more than an

afterschool club; it’s a way of life and a constant source of inspiration, excitement and

comfort. Many of you may feel this way also but whenever I’m doing something for my

community, high school or nation I always feel good about myself because I believe that

I’m making a difference one service hour at a time. This is what I hope to pass on to

every Key Clubber I meet. I love how dedicated each one of you are to this

organization and if I accomplish nothing else as District Governor I would be content to

retire next year knowing that our district has placed an increased value on

COMMUNITY SERVICE and SELF GROWTH rather than the aesthetic pleasures of

simply being in Key Club.

So this year everyone I challenge you to be creative, be daring and most importantly

GET INVOLVED. Expect great things from your district board Key Clubbers just as how

we expect great things from you. EACH and EVERY one of you is a part of a Key Club

family and you should always be ready to welcome others in our family. Key Club is for

me, Key Club is for you, Key Club is for everyone.

Have an amazing summer everyone and don’t be afraid to call/text/ping/face

book/Skype/e-mail me! Go ahead and stalk us.

Yours in friendship and service,

Jodie-Ann Dunn

Governor

Page 4

Hello Key Clubbers!

Let me take this opportunity to officially thank you all for your

support at the recently held District Convention. Now that

the dust has settled, I must say that I am still

overwhelmed and therefore the more enthused to help

propel this district to greater heights. Surely any

achievement will not be possible without your full

support and cooperation. I look forward to having

your full participation in our district projects, Kiwanis

events, divisional services, and in sending your

REPORTS on time. Woot!

Our aim for this year is sustenance in maintaining the

active status of our clubs, reactivating inactive and

suspended clubs, and to have greater participation of the

membership from each club. I would like to plead therefore

that each of you will make it your priority to attend every project

your club organizes. We want outsiders to be impressed by the zest and vigour of the

clubs and their members.

The new Key Club year officially began in May, and as we celebrate its inception, revel

in our new positions, and bask in the sensations; I remind you that there is work to be

done. Nevertheless, you are not alone; I assure you that the Kiwanians and the District

board are committed to helping you. Secretaries and Treasurers feel free to contact me

about any uncertainties in your duties. I have open ears and an open heart ready to

serve you.

I wish for you all a productive and enlightening year as we endeavour to serve our home

school and community with much passion, grace and love.

Yours in loving service,

DST Romona Morgan

Page 5

Duties of Club Secretary A good secretary is essential for any Key Club if it is going to function in a proper way. The office of the secretary is one of the most demanding in the Key Club organization. In the hands of the secretary are all of the records, files, and details that are important for the smooth operation of the Key Club. The best way for a secretary-elect to start is to watch and learn from the present club secretary. He/she will be able to give advice and hints on how to best handle the job. A secretary needs to be prompt, neat, and efficient.

Duties and Responsibilities He/she is responsible for Key Club records. This means that the secretary must be organized in his /her approach and Key Club records must be kept up to date and in good order. The secretary’s Key Club record file should include the following: Club bylaws Key Club Guidebook District constitution and bylaws Minutes of all club meetings-regular and board meetings Committee reports List of committee chairs and members Club’s past achievement reports Club’s past monthly reports Club roster having the following information for each member:

Member’s full name, home address, phone, and e-mail address, Date of birth Names and addresses of present Key Club officers Copies of current and past KEYNOTER magazines and district publications. Complete set of printed material and Key Club literature.

NB: The items listed above are those normally found in up-to-date Key Club files. These are important. The secretary should record the following about each regular Key Club meeting:

Number of members present, names of those absent, list of guests attending and presiding

officer.

Page 6

Duties of the Club Treasurer The office of club treasurer is important because the treasurer is in control of the club’s money, its collection and

disbursement. It is important this job is done well.

Many schools do not allow clubs to keep independent checking or savings accounts. It does not matter who writes the

checks, school officials or the Key Club treasurer. What does matter, though, is that the treasurer be responsible for

keeping accurate books that will enable him/her to give a full financial report whenever requested. The treasurer should do his/her best to see that everything is done properly so that there are no doubts about his/her integrity.

If your school policy permits your club to have its own checking or savings account, it is strongly advised that two

(2) signatures be required on each check. Your faculty or Kiwanis advisor should co-sign with the Key Club treasurer or president.

It should be noted that the treasurer’s records always should be open to inspection by the club’s officers, faculty advisor, principal, and Kiwanis advisor.

Duties and Responsibilities Collect member dues. In coordination with the Secretary, forward dues monies and the Invoice and

Membership Roster to the International Office.

Prepare the budget, present it to the board for approval, and ensure that club activities adhere to the budget.

Maintain accurate financial records. Transact business through a bank or school account.

Inform the club of its financial strengths and weaknesses.

Inform the Kiwanis club of the Key Club’s financial status. Disburse funds and pay bills promptly as approved by the board of directors.

Bill members for unpaid dues.

Deposit club funds.

Understand school and club policies regarding student financial accounts relating to school organizations. Weekly Duties Pay all bills as approved by the board of directors. Attend club meetings.

Record all expenditures and income for the week.

Secure advice of your faculty advisor and Kiwanis advisor on all financial matters. Monthly Duties Collect all monies from club projects.

Prepare a financial report for the board of directors meeting. Attend the board of directors meeting.

Collect dues from new members and forward them to the district and International office.

Page 7

Annual Duties Obtain all financial records, receipts, and files from immediate past treasurer.

Prepare a budget for the Key Club year.

Organize all financial records to give to the treasurer-elect.

Preparing the Budget The budget should be the regulating factor for the club’s activities. The budget is a statement of the organization’s planned

expenditures and income based on the approval and commitment of the club. Use the budget as a guide for the club’s activities during the year.

When approving the budget, the club must commit to raising the necessary income, for without the budgeted income, the

club cannot spend as it had planned without incurring a deficit. Thus, when total expected income is not achieved, total expenditures must be cut.

Maintaining Accounts Key Club International is a nonprofit organization, receiving much of its receipts from the general public. Therefore, the law

requires that two separate accounts for receipts and expenditures be maintained. These accounts are the service account and

the administrative account.

Service Account-All monies collected from the general public must be returned to the general public. Such monies cannot be

used for club administrative costs, such as printing, conventions and conferences, and travel to non-service projects.

Administrative Accounts-The administrative account is the operating account for the club. It is used for those monies to be

spent on club administration and/or members. Monies coming from the administrative account are collected from dues,

Kiwanis-family members and school subsidies. Monies in this account may be used to buy supplies, purchase advertising, send members to conventions and conferences, etc. Funds in the administrative account can be transferred to the service

account. However, no funds from the service account may be transferred to the administrative account.

It is helpful in bookkeeping and auditing to note on each receipt into which account the money was deposited. Likewise, all

checks should note from which account the money was drawn.

Collecting and Submitting Dues Your club’s faculty advisor will receive a letter in early September containing your Key Club number and a unique

password. This will allow you to update your club roster and generate a dues invoice on-line at the Key Club Membership

Update Center. Please keep and safeguard this password, and use it to add new members throughout the year. By updating your club’s roster on-line, the electronic submission will generate cards, pins, certificates and handbooks for your new

members much sooner.

Annual dues are payable by November 1st, and become past due on December 1st. Any time your club recruits new members

throughout the year, you should submit their names and contact information on the Membership Update Center, generate an

invoice, and mail the payment to Key Club International.

Page 8

Maintaining Accurate Financial Records It is important to keep an account of all transactions as they are made. A simple method to use is the general journal, containing three columns: income, expenses, and balance. Log in each transaction when it occurs; specify the date and a

simple description; list it properly under income or expense; and record the balance.

When disbursing money, always obtain a receipt as evidence of payment. When at all possible, use a check rather than cash. This will provide you with an additional receipt. When reimbursing a club member for expenses, require them to complete an

expense voucher and attach a copy of the receipt to receive reimbursement. No more than two individuals should have authorization to write checks. Typically, the club treasurer and president are

authorized to write checks. When receiving money, always issue a receipt, especially when you receive cash (i.e. dues and

fundraiser money).

And finally, never hold cash personally for any length of time. You are responsible for the finances of the club. By

depositing cash soon after receipt, you guarantee that your members’ money or community’s contributions are secure.

Bank Reconciliation

Periodically, the bank will submit a statement listing all transactions that took place within a certain period of time.

Upon receipt of the statement reconciliation should be made to certify the accuracy of the club’s balance. If this is done upon

receipt of each statement, errors can be corrected.

To perform this reconciliation, follow these steps: 1. Verify all amounts on the statement with amounts noted in your checkbook.

2. Place the amount of the bank balance in the appropriate space on the back of the statement.

3. Add any deposits not noted on the statement. 4. Deduct all outstanding checks, not yet cashed.

This adjusted balance should agree with the checkbook balance. If it does not, double-check your arithmetic. If the error is

not yours, contact the bank and ask that they review the statement for the possible error.

Page 9

1. Do I need to send monthly reports during the summer?

Yes you do. Your school provides you with a break however in providing service to our home, school and

community we never take a break.

2. The reports have not yet been signed but they are finished. Can I still submit them on the 5th?

Yes, yes yes! You can submit your reports electronically (by e-mail romonamrgn@hotmail.com) without the

signatures. You MUST however get them printed, signed and submitted to your LG or the DST at a later date.

3. If my club did nothing for the month do I still need to send a report?

Yes you do. You need to submit a report that shows you have done nothing for the month otherwise the district

will never know that you did nothing. Instead we would be of the opinion that the Secretary is negligent.

4. If my LG has contacted the club but I do not deem the contact sufficient is it okay to type no?

Yes it is okay to type “no”. Please remember that the LG may have contacted other members of the board. So

before typing “NO” ask your board if they were contacted.

5. As a Treasurer, Do I need to submit a financial report to the District?

Not necessarily. The finances indicated in the Secretary’s report would be sufficient, however the board for your

school’s Key Club should receive a detailed report of the expenses and revenues each month.

6. My school or faculty advisor handles our club’s finances, what should I do as a Treasurer?

As Treasurer, you still collect dues, money from sales, sarges etc, count it off and hand it over to the school or

faculty advisor. At the end of each month in order to submit a financial report to the board ask the school or

faculty advisor to provide you with a summary of the club’s account.

Page 10

Schools that submitted Monthly Reports

MAY

1. Ardenne High

2. Calabar High

3. Campion College

4. Charlie Smith High

5. Convent of Mercy Academy "Alpha"

6. Cornwall College

7. Excelsior High

8. Hampton High

9. Holy Childhood High

10. Immaculate High

11. Kingston College

12. Mannings High

13. Meadowbrook High

14. Merl Grove High

15. Mona High

16. Montegobay High

17. Mt. Alvernia High

18. St. Andrew High School for Girls

19. St. Andrew Technical

20. St. Catherine High

21. St. Georges High

22. St. Hughs High

23. William Knibb High

24. Wolmers Boys

25. Wolmers Girls

JUNE

1. Ardenne Extension High

2. Ardenne High

3. Calabar High

4. Campion College

5. Charlie Smith High

6. Convent of Mercy Academy "Alpha"

7. Excelsior High

8. Hillel Academy

9. Holy Childhood High

10. Immaculate Conception

11. Jamaica College

12. Kingston College

13. Mannings High

14. Meadowbrook High

15. Merl Grove High

16. Mona High

17. Montegobay High

18. Mt. Alvernia High

19. St. Andrew High

20. St. Andrew Technical

21. St. Catherine High

22. St. Georges high

23. St. Hughs

24. The Queens High

25. William Knibb High

26. Wolmers Boys

27. Wolmers Girls

Page 11

The community service provided by Key Club members worldwide is invaluable. By dedicating more than 12

million hours to bettering their homes, schools and communities each year, our members have made

tremendous strides in almost all facets of society, from helping Kiwanis International virtually eradicate

Iodine Deficiency Disorders, to reducing HIV/AIDS rates in Swaziland through a partnership with UNICEF, to

benefitting parks, schools, libraries, and much more in communities around the globe. With each project

completed and hour spent in service, members of Key Club International are changing the world.

Here are some useful ideas!

Bell ringers

Members needed: 1+

This holiday season, sign up to help your local Salvation Army as they serve the underprivileged

members of your community. Contact a volunteer specialist at your local branch and pledge to

spend a few hours out in the cold. After all, it could greatly change a life.

Bright, shining service

Members needed: 3–5+

Take an afternoon to brighten the classrooms and corridors or your campus. Gather a few members

of your Key Club and equip them with glass cleaner, towels and everything else needed to cut

through the grime on the windows. Extend the project to the entire community to make your

service more visible, or to raise funds for your favorite service partner or charity.

Read-a-thon

Members needed: 5+

Volunteer at a local library or elementary school to host a reading day. Choose your favorite kid’s

book with an appropriate, important message and share it with the children of your community.

Enjoy your unique opportunity to promote literacy and help instill a love for reading in the lives of

participating kids.

Winning tips: Have extra copies so older students can follow along as you read, and consider

having a hands-on project or craft ready for students when you’ve finished the story. Don’t forget to

practice your character voices beforehand to make the time even more enjoyable.

Page 12

Source: Key Resources

ELIMINATE

Source: Eliminate pamphlet

When time is short, no act is small

Maternal and Neo natal tetanus isn’t just a fatal disease – It makes every moment of

a baby’s short life painful. That pain robs a mother of the chance to provide even the

comfort of her touch.

In countries where people lack healthcare education and services, a baby can be

infected during birth. Infection brings a disease that kills within days. Hat short life

time is marked by stiffness, difficult breathing and convulsions triggered by the

slightest sound or contact.

To eliminate MNT, more than 1oo million women and their future babies must be

protected. This comes at a cost of roughly US 240 million (Ja $20 640 million).

Millions have already been committed.

But a US $110 MILLION FUNDING GAO REMAINS. With the Eliminate Project,

our goal is to raise US 110 million by 2015, filling the funding gap and becoming

the world’s largest single donor.

Our work will make a historic impact. On average, US $1.80 can protect a

woman and her future children from this horrific disease. Using this average,

we will save and protect more than 61 million mothers and their babies.

After all there are times when something as simple as a mother’s touch

requires a group effort. The worldwide Kiwanis family has the power to protect

that connection.

Page 13

How can my school help contribute

to this cause?

1. Fundraise

2. Submit finances to your LG

or the DST

3. Indicate that the money is

for Project Eliminate

4. Await the response from

Key Club International

when they receive the

money

It’s that simple!

Source: TheEliminateProject.org

Support

ELIMINATE

Page 14

ICON Awards

Robert F. Lucas Outstanding Lieutenant Governor LG D2 Jelani Munroe LG D6 Simone Young LG D5 Ashley~Rae Kelly Distinguished Diamond Clubs Campion College St. Andrew High School

ICON Experience

The date June 29th

seemed forever engraved in my brain but it

seemed so far away. It seemed I awoke to the reality of it all as

I was being driven to the air port, I was going to ICON!

Promoted as an unforgettable experience and so it was.

The heat in Arizona had this surrounding effect. There was no

standing in the shade of a tree to block it because it was

everywhere yet somehow there was no seating.

Inside the hotel where most of the activities took place was

well air conditioned, so no one was miserable. There were

people from the Caribbean, Canada, Asia and across the length

and breadth of the United States. There was a huge buzz of

talking, but it wasn’t just English, there was French, Asian,

Spanish and some creoles.

Lunch hour saw each district chanting their district’s cheer.

We were making our own little lunch time concert. The most

striking effects were the how enthusiastic each person was yet

how organized it all was. Out of respect no district would

cheer while another was doing theirs.

Jamaicans though small in number were notorious. They

absolutely loved our ‘accent’ and traded Key Club pins with us

for taking pictures, singing a song or permitting them a hug.

We were loved, which saw us meeting every culture that was

present there.

I definitely had cool times, in the hot spot.

By: Romona Morgan

Page 15

Relay for Life (Kingston)

Kiwanis Project to Manchester

Page 16

International Convention Phoenix Arizona

www.keyclub.org Contact Information: phone (455-8662), e-mail (romonamrgn@hotmail.com)