Section-06: Terms of Reference(TOR) - dhakapbs1.org.bdDPBS-1).pdf · Page-1 Section-06: Terms of Reference(TOR) Background : Government of Bangladesh emphasized top priority to accelerate

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Section-06: Terms of Reference(TOR)

Background :

Government of Bangladesh emphasized top priority to accelerate the pace of electrification

program throughout the country. It is also a constitutional obligation to provide electric power in the

rural areas. Bangladesh Rural Electrification Board has been established as a vital institution to help in

improving the quality of life of the vast rural multitudes and accomplish continuous advancement to

their socio-economic conditions through supply of stable and reliable electric power to the rural areas

of the country as well as to fulfill the constitutional right of the people to have electricity. Based on the

result of a comprehensive feasibility study in 1976 BREB stands on the Area Coverage Rural

Electrification (ACRE) concept for serving electricity in a co-operative model. Government of

Bangladesh’s vision on the Power Sector is “to provide access to affordable and reliable electricity to

all by the year 2021”. GOB’s 7th five-year plan emphasizes on the importance of electricity for

generating employment opportunities. Access to affordable and reliable electricity is a key

requirement for both economic development and poverty reduction. Improved electricity coverage,

particularly in rural areas, shall wheal on to achieve the 7th five-year plan. In support of Government’s

vision, Bangladesh Rural Electrification Board has been functioning with a firm aim to enhance

electrification program all over the countryside based on the concept of Area Coverage Rural

Electrification (ACRE). The ACRE concept leads to the establishment of co-operative called Pally

Bidyut Samity (PBS) to deliver electric services to their member consumers. Since inception, 80nos of

PBSs have been developed all over the country under different projects from ACRE Phase-I to ACRE

Phase-V. After establishing the PBSs, the distribution system of those PBSs were gradually expanded

and intensified under the different Intensification and Expansion Projects.

At present BREB distribution network consists of 3,15,000 km lines (HT and LT), connecting

15.6 million consumers through its 80 nos of PBSs. The major aim of BREB is to ensure consumer

services up to the mark of high satisfaction level through supply of reliable and uninterrupted

electricity at an affordable price. There is no other way but to convert BREB into a world class

renowned modern organization which is one of the most challenging issues for the organization.

BREB desires to create Underground Distribution System facility firstly in Savar(Partly) & Kaliakair

upzillas Area under Dhaka PBS-1 as a model like another modern city in the world.

If any organ of the body is not healthy, then the body cannot be called healthy. A strong nation

cannot have a weak limb. Limb must be strengthened. As so, electricity is the major limb of a nation

and to harden its base, serious measures have to be taken up to produce a better Bangladesh in this

competitive world. As per this project would help BREB to adopt a financial incentive plan based on

weighted average of inputs like generation, transmission, distribution, collection of accents receivable,

project implementation and training as labor management relations. Not only would this save people

from extreme frustration and the depression of being unemployed, it would give people a new life,

new hope and new mode of enjoyment. Everyone would become an active and productive citizen. In

the process, it would create a new economy avoiding wastage of human creativity and saving people

from state dependency.

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BREB is the leading electrical energy user in Bangladesh. About 50 % electricity is used by

BREB consumers lately with increasing demand Government of Bangladesh is committed for

homogenous development in each and every part of the country reducing regional disparity. So, rural

consumers will lead to share a lion portion of generating electricity, where BREB would play the role

of prime electricity user by expanding distribution network to all the remote parts of the country.

BREB now intends to hire an international consulting firm for Feasibility Study, Preparation of

Detailed Drawing, Design and Estimate of Underground Electric Distribution Network in Savar(Part)

& Kaliakair under Dhaka PBS-1.

The purpose of Consultancy Services are as follows:

i. Inventory of Existing Distribution System, Preparation of fitting assembly unit, material lists

Line Sketch, Single Line Diagram etc. as per BREB standard and specification.

ii. Feasibility Study of Proposed Underground Distribution Network of Savar(Part) & Kaliakair

upazila & adjacent area under Dhaka PBS-1.

iii. Design and Drawing of Proposed Underground Distribution Network with fittings, material

specification, catalog number, voltage drop study, technical loss study & charging

current calculation etc.

iv. Preparation of Master Plan, Work Plan, BOQ, Cost Estimation etc. for the existing

distribution network removal and Proposed Underground Distribution Network with proper

documents.

v. Transfer of Technology.

vi. Consideration of environmental issues and proposed mitigation measures.

vii. Consideration of social issues and proposed resettlement plan.

viii. Probable faults & fault detection system & maintenance schedule.

1.0 Objectives of the Project:

The major objectives of the study are;

(i) Ensure quality, reliable, uninterrupted power supply etc. for the consumers;

(ii) Meet up future load demand and changing needs of the customers through

development of required distribution infrastructures in planned and economic ways.

(iii) Determine the requirement, location, capacity etc. of underground distribution

network of Savar(Part) & Kaliakair area in Dhaka PBS-1 are to meet up the projected

demand up to 2041

(iv) To prepare plan for modern and automated underground Electricity Distribution

Network of Savar(Part) & Kaliakair in Dhaka PBS-1 area like modern city in the

world

(v) Ensure financial sustainability of the BREB/PBS to implement the Underground

Distribution Network project.

(vi) Necessary Technology Transfer to Dhaka PBS-1 will be carried out during the study.

(vii) Loss Reduction of the distribution network.

(viii) Voltage drop study of the distribution network.

(ix) Charging current calculation of the underground distribution system.

(x) Required study for smooth operation & maintenance of the system.

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2.0 Project Description

Dhaka PBS-1 will cover partly geographical area of Savar upzila under Dhaka District & some area of

Kaliakair Upazila under Gazipur District. The Savar(Part) & Kaliakair Upazila is situated in the west side of

Turag River. These two upzilla are major inter-road hub in transportation system to the capital city. Hundreds of

buses, trucks and other cars from north Bengal, Benapal and middle part of Bangladesh goes through this area

before entering Dhaka and Gazipur Metropolitan area. A large number of industries are situated in these area for

ease of transportation, availability of land and labor force. power in this area is supplied through 3Nos

132/33KV Grid Substations and 2Nos Generating Stations via 18 Nos PBS Substation. This PBS supplies

around 250MW to its consumers which is quite high in all PBS system. Most of the sub-transmission and

distribution lines are installed based on multi-circuited narrow profile construction. Some information of

Savar(Part) & Kaliakair upazila are given below:

Sl.

No.

Name of

Thanas

Area Sq.

Km.

No.of

included

Unions

No. of

Electrified

Unions

No.of

Included

Villages

No. of

Electrified

Villages

Lines

Staked

Km.

No. of

Cons:

Under

Staked

Line

1 Savar(Part) 154 6 6 217 421 1398.84 246049

2 Kaliakair 316.25 9 9 284 263 1434.74 144501

Total 470.25 15 15 501 684 2833.58 390550

There are five Zonal Offices under Savar(Part) & KaliakairUpazila namely Jamgora Zonal Office, Ashulia

Zonal Office, Sreepur Zonal Office, Kaliakair Zonal Office, Chandra Zonal Office and Mouchak Sub-Zonal

Office. The Zonal Office wise, category wise Service connections in the considered area are given below:

Sl

No.

Name of offices/

Z.O/SZO

No. of Service Connection

33 KV

3ø

11KV

3ø

0.4 KV

3ø

0.23 KV

1ø Total

01 HQ(Palashbari)

0 142 239 40819 41200

02 Jamgora Zonal Office

2 149 251 42928 43330

03 Ashulia Zonal Office

1 76 128 21883 22088

04 Sreepur Zonal Office

5 50 84 14444 14583

05 Kaliakair Zonal Office

2 52 87 14990 15131

06 Chandra Zonal Office

5 122 205 34999 35331

07 Mouchak Zonal Office

1 49 82 14090 14222

Total = 16 640 1076 184153 185885

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The Zonal Office wise, category wise Consumer Connections in the considered area are given below:

Sl

No

A

(Dom)

B

(IRR)

C

(GP)

D

(CI)

E

(Com)

F

(LP)

G

(SL)

H

Others Total

01 37311 82 218 214 3184 142 49 0 41200

02 39239 86 229 225 3349 149 51 2 43330

03 20002 44 117 115 1707 76 26 1 22088

04 13202 29 77 76 1127 50 17 5 14583

05 13701 30 80 79 1169 52 18 2 15131

06 31991 70 187 184 2730 122 42 5 35331

07 12879 28 75 74 1099 49 17 1 14222

Total 168325 369 983 967 14365 640 220 16 185885

Index:

A = Domestic, B = Irrigation, C = General Power, D = Charitable Institution, E = Commercial,

F = Large Power, G = Street Light, Others =

The Zonal Office wise, Length of O/H Lines (Existing) in Km. and Length underground lines

Existing (Approx) in the considered area are given below:

Sl.

N

o.

Name of

Nocs/Z.O

/SZO

Total No

of poles

(Exist.)

Approx

Length of O/H Lines (Existing) in KM (Approx)

Length of

U/G Lines

(Existing)

in KM

(Approx)

33 KV 11

KV

6.3

KV

11/

0.4

KV

11/

.23

KV

0.4

KV

0.23

KV

33

KV

11

KV

01 HQ 4017 30.5 69 61 3 2 12 20

02 Jamgora

Zonal Office 4406 42 48 55 5 3 27 36

03 Ashulia Zonal

Office 3455 25 47 39 2 1 17 40

04 Sreepur Zonal

Office 2805 20 10 35 5 3 24 42

05 Kaliakair

Zonal Office 2438 8 30 38 5 3 16 22

06 Chandra

Zonal Office 2738 19 28 36 8 4 12 28

07 Mouchak

Zonal Office 1911 25 17 20 1 1 5 23

Total = 21770 162.5 251 283 28 16 113 211

Total Km. =1071.7, Say = 1072.00Km.

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The Zonal Office wise, No. of 1 ø & 11/0.4 KV Distribution X-former (Existing) in the

considered area are given below:

Sl.

No.

05

KV

A

1ø

10

KV

A

1ø

15

KV

A

1ø

25

KV

A

1ø

37

.5

KV

A

1ø

50

KV

A

1ø

75

KV

A

1ø

10

0 K

VA

1ø

15

0V

A

1ø

16

6 K

VA

1ø

To

tal

1. 41 62 52 94 107 92 68 12 0 3 531

2. 109 292 156 140 156 90 5 1 0 0 949

3. 45 96 106 131 88 79 19 0 0 1 565

4. 35 85 81 49 44 94 0 0 0 3 391

5. 107 178 241 173 215 187 54 14 0 7 1176

6.

100 170 187 169 159 131 65 16 0 0 997

7. 183 392 206 128 137 113 62 12 5 3 1241

Total 620 1275 1029 884 911 803 273 55 0 0 5850

Dhaka PBS-1 has such a high growth rate, besides existing load increase, there are so many

new industries, housing Companies, residential area and Industrial Park are going to established in

these Upazilas.

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Sheet-3: Inventory staking sheet

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LEGEND :

PBS Boundary

Road

Grid S/S (Existing)

33/11KV S/S (Takenover)

PBS S/S (Existing)

PBS S/S (Proposed)

230KV Line

132KV Line

33KV Line

PBS 33KV Source Line

PBS 33KV Source Line (Prop.)

Generating Station

Grid S/S (Proposed)

Rail Track

33KV Consumer S/S.

Switching Stn.

ASULIA GENERATINGSTATION

Kaliakair

Date :- 06.08.2016

DHAKA PBS - 1

Scale :- NTS

DHAKA PBS-3

DHAKA PBS-3

DHAKA PBS-3

KEY MAP SHOWING 33/11KV SUB-STATIONS,

33 KV SOURCE LINES & 11KV LINES UNDER

COMMANDING OF DHAKA PBS-1

KALIKAIRHI-TECH PARK

Nayarhat Cantonment-3

1

2

6

5

3

C

D

A

B

1

2

3

4

5

6

7

8

9

10

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3.0 Scope of Services :

Scope of services under the proposed assignments include, but not limited to, the following:

3.1 Inventory of Existing Distribution System including all assembly unit with material list

Preparation of work plan, Line Sketch, Single Line Diagram etc. as per BREB

specification and standard:

(i) Inventory and Preparation of Geographical Map with Establishment of Geo-coordinate

including roads, buildings, various installations, empty spaces, sewerage lines, water

supply lines, gas transmission lines, telephone and internet lines etc. Within Savar(Part) &

Kaliakair Upazilla area under Dhaka PBS-1 on Digital Base Map.

(ii) To conduct pole to pole survey with respect to the base point for collecting

data/information of the existing distribution system (substations, switching-stations,

overhead lines, underground cables, equipment, transformers, towers, poles, service

drops, consumers etc. at each voltage level i.e. 33 kV, 11 kV, 0.4 kV and 0.23 kV) as per

approved forms with the help of GPS receiver/transceiver. The accuracy of the GPS data

should not be higher than 50 cm for the coordinate of each pole or other installation of

BREB and any margin of error for distance between objects will not be allowed after post

processing and shall be approved by BREB. The base point of this survey will be defined

by BREB authority.

(iii) Identifying capacity and dimension of existing 33 kV, 11 kV, 0.4 kV and 0.22 kV

underground cables/conductors / service cables etc.

(iv) To prepare feeder wise work plan, Line Route Sketch, Single Line Diagram (SLD) etc. of

existing system;

(v) Analyze the system demand data, load curve, consumer growth, consumption growth, per

capita consumption ,historical demand, growth etc for proper design of underground

Distribution Network considering BREB Master plan up to year 2041.

(vi) Preparation of existing underground Distribution Network diagram (with route map) of

BREB area showing in the geographical map.

(vii) Environmental Impact on implementation of U/G system will be included in the

feasibility study. Scope of environmental Works, mitigation, action plan etc.

3.2 Feasibility Study of Proposed Underground Distribution Network:

(i) Feasibility study of underground Distribution system in Dhaka PBS-1 area under BREB.

(ii) Identifying barriers and challenges for implementation of the proposed underground

Distribution Network considering ducting system.

(iii) Preparation of plans and strategies to mitigate the barriers and challenges for

implementation of the mentioned Underground Distribution Network.

(iv) Environmental Impact on implementation of U/G System or conversion of O/H system into

U/G system will be included in the feasibility study.

(v) To develop forms for survey of existing distribution network system (substations,

switching-stations, overhead lines, underground cables, equipment, transformers, towers,

poles, service drops, consumers etc. at each voltage level i.e. 33 kV, 11 kV, 0.4 kV and 0.23

kV) which will fulfill the requirement of BREB and applicable to GIS database as well and

get the forms approved by BREB before conducting detailed survey. Survey forms must

contain the data.

3.3 Design and Drawing of Proposed Underground Distribution Network:

(i) Preparation of design for proposed 11/0.4 kV transformers (Pad Mounted/ Four leg

Mounted Unit/Kiosk substation/built-in RMU when necessary), 11 kV Ring Main Unit

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(Drawings with Detailed Specification) and 0.4 kV Switchgear/Distribution Box

considering all protection scheme, the roads and space limitation of Savar(Part) & Kaliakair

area under Dhaka PBS-1.

(ii) Preparation of detail Drawing, Design, work plan, estimation etc. for construction of

underground electrical distribution network of Savar(Part) & Kaliakair area in Dhaka PBS-

1 under BREB like modern underground system in the developed country.

(iii) Underground system should be designed considering probable Earthquakes and any other

disasters.

(iv) Preparation of Drawing, Design, work plan BOQ estimation etc. for Conversion of all

existing Overhead network of Savar(Part) & Kaliakair area in Dhaka PBS-1 in to

Underground Distribution Network.

(v) Preparation of existing underground Distribution Network diagram (with route map) of

BREB area showing in the geographical map.

3.3 Preparation of Master Plan, Work Plan, BOQ, Cost Estimation etc. for the Proposed

Underground Distribution Network:

(i) Master Plan, Work Plan estimation etc for conversion of all Existing Overhead networks of

Savar(Part) & Kaliakair Area into Underground Distribution Network.

(ii) Feeder to feeder interlink (11 kV) and future 11 kV feeder split up must be considered

during Design of 11 kV RMUs. Provision for sufficient 0.4 kV and 0.22 kV service

connections should be available in the Distribution Box.

(iii) Submission of proposal for new 33/11 kV substations and replacement of existing

Overhead Distribution Network by Underground Distribution Network System analyzing

the system demand data, load curve, consumer growth, consumption growth, per capita

consumption, historical demand growth and load centers for proper design of Underground

Distribution Network considering Master Plan of BREB and Government of the People’s

Republic of Bangladesh up to year 2041.

(iv) The entire area shall be divided into several zones and preparation of Priority List for

implementation of the mentioned Underground Electric Distribution Network considering

load growth, location, voltage level, consumer pattern, revenue income, existing road

network and road size and preparation of time bound detailed implementation schedule.

(v) Cost estimation for design, drawing, Work Plan, BOQ etc. Preparation of the proposed

Underground Distribution Network.

(vi) Any other scope felt essential by the consultant for successful completion of the study.

(vii) Identify barriers and challenges for implementation of the proposed underground

Distribution Network Projects (Savar(Part) & Kaliakair Upazila area under Dhaka PBS-1)

considering ducting system. Identify barriers and challenges for other areas also.

(viii) Preparation of plans and strategies to mitigate the barriers and challenges for

implementation of Underground Distribution Network in Savar(Part) & Kaliakair Upazilla

area under Dhaka PBS-1 of BREB.

(ix) Preparation of a priority list for implementation of Underground Electric Distribution

Network considering load growth location, Voltage level, consumer pattern, revenue

income, existing network, road size etc.

(x) Underground system should be designed considering probable Earthquakes and any other

disaster.

(xi) Environmental Impact on implementation of U/G system or conversion of O/H system

into U/G system will be included in the feasibility study.

(xii) Preparation of time bound detailed implementation schedule.

(xiii) Re-settlement plan to be considered.

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3.4 Transfer of Technology:

(i) Transfer of necessary technology to BREB (including tools, models, training & capacity

development of BREB Engineers etc.).

3.5 GIS Survey works details:

Consultant have to survey approximately 21770 poles including all details (e.g., conductors, fittings,

service connection etc.) with accurate geo-coordinate (latitude-longitude), basing on the standards

geo-coordinating system. The base point of the survey must selected for every square kilometers.

Details of the survey works and database preparation are as follows:

Sl. No. Description Unit Quantity

1 Preparation of Desktop based GIS Map

Total area to be covered Sq.Km 250

Base map feature extraction, Building, Road, WB Sq.Km 250

GIS Database & Electricity line drawing Pole 21770

2 Surveying, Preparation of Data base and GIS Mapping

Ground-trothing for Base Map Sq.Km 250

Total pole survey Pole 21770

Populating Electric database Pole 21770

Consumer Reconciliation Pole 21770

3.6 System specification of Hardware & software tools and technology

SL No. Description of Item(s) Specification Unit Qty.

GIS Hardware

1. PC (Desktop) Annexure-03, Table-

3.1 Nos. 3

2. UPS for PC Annexure-03, Table-

3.2 Nos. 3

3. Printer (A3, Color) Annexure-03, Table-

3.3 Nos. 2

(i) Comprehensive survey of Distribution System under BREB with Preparation of Database of Existing

Network Elements and Preparation of short term, mid-term and long-term plan for Renovation and

Expansion of Distribution Network up to 2041.

3.7 Capacity Building of BREB Personnel:

3.7.1 Local Training:

To provide classroom training to 10 BREB officials in one session, having duration of 3

(Three) weeks on cable-trench/duct & switchgear design at different voltage levels,

underground distribution network system design, substation design and GPS survey in a

comprehensive manner to make the participants capable of undertaking similar

assignments independently. The Consultant shall provide state-of-the-art training

curriculum and course materials for each participant. Cost of providing all necessary

facilities/items shall be included in the Consultant’s offered price and also pay the

honorarium to the trainee @Tk. 1,500 per day per trainee.

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3.7.2 On Job Training:

To provide On the Job Training (OJT) for at least 4 engineers nominated by BREB

during execution of the assignment.

4.0 Time schedule:

The assignment is proposed to be commenced immediately after the award of contract and the notice

to proceed and is scheduled for completion in 4 (Four) months.

The consultant output shall be as follows:

a. Inception report

b. Interim Report(Monthly & quarterly)

c. Draft final Report

d. Organize Stake holder workshop

e. Final Report incorporating comments from stakeholders

f. Feasibility study report

g. Drawing and design for construction of underground electrical distribution network in

Savar(Part) & Kaliakair Upazila areas.

h. Drawing and Design for conversion of existing O/H system into U/G system

i. Network Diagram of existing distribution system

j. Single line diagram (combined)of existing system and proposed U/G system

k. Transfer necessary technology to the BREB/PBS including tools, model & capacity

development etc.

l. 10(Ten) sets hard copy and soft copy of all reports. Maps, drawing etc.

5.0 Reports and Documents to be submitted:

For the preparation of Consultant’s reports, drawings, recommendations etc., the consultant may acquire

some of the required system data (if available) for studying and analyzing from the concerned NOCS

unit offices and other related offices under BREB. The consultant will complete the assignment under

the supervision of Project Director as appointed by BREB. The consultant will report time to time to the

Project Director and get necessary instructions to complete the assignment properly as per schedule. The

Consultant will be ready to provide any sort of services as per instruction of Project Director. If any

correction, modifications and deletion are needed, Consultant will do promptly as per instruction of

Project Director.

List of Deliverables (with deadlines) by the consultant are stated below:

5.1 Inception Report:

An inception report shall be prepared by the consultant containing pole proposed survey forms,

work plan for carrying out the assignment. 6 (Six) copies of inception report shall be submitted

by the consultant to BREB within 2 weeks after the effective date of contract.

(i) The consultant would be required to submit 10 (Ten) copies of the Interim Project Report no

later than Six weeks of the effective date of contract signing. The interim Report should

contain preliminary finding and analysis, approach for updating the BREB/PBS Master Plan

for the work during the subsequent Period.

(ii) The consultant would be required to submit 10(Ten) copies of draft final report no later than

2.75 months of the effective date of contract signing .This report should include detailed

review of the existing work, demand projections, investment requirements ,financial and

economic feasibility and other related matters. Consultant will also provide its assessment of

adequacy on different aspects as outlined in the scope of Work. As part of this analysis,

following would also be provided.

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5.2 Capacity Building Materials

6 (Six) sets of training materials pertaining to class room training and on the job training shall

be submitted to BREB apart from providing training materials to all participants within 01

months after signing the contract.

5.3 Primary Inventory report of Existing Distribution System (Inventory, Staking Sheets with

fittings assembly unit and material list) and Feasibility Study of Proposed Underground

Distribution Network (Progress Report-1)

Primary Inventory report of the existing distribution system (Inventory, Staking Sheets with

fittings assembly unit and material list as per BREB Standard) and Feasibility Study of

Proposed Underground Distribution Network with materials Specifications shall be prepared

by the consultant containing the summary (after completing 20% of the survey/study), line route

sketch, single line diagram. 6 (Six) copies of survey report shall be submitted by the consultant

to BREB within 01 months after the effective date of contract.

5.4 Intermediate Inventory Report of the existing System and Feasibility Study of Proposed

Underground Distribution Network (Progress Report-2)

Inventory report of the existing distribution system and Feasibility Study of Proposed

Underground Distribution Network with materials Specifications shall be prepared by the

consultant containing the summary (after completing 70% of the survey), line route sketch,

single line diagram. 6 (Six) copies of survey report shall be submitted by the consultant to

BREB within 02 months after the effective date of contract.

5.5 GIS Map and database

GIS map and database of the existing and proposed distribution network shall be prepared by

the consultant. This will be demonstrated by the consultant to BREB for verification within

3(Three) months after the effective date of contract. BREB will verify the whole demonstration

carefully and give consent to go ahead.

5.6 Master Plan :

5.6.1 Draft Master Plan:

Draft Master Plan for replacing existing overhead distribution system by underground

distribution network shall be prepared by the consultant and submitted to BREB within

3(Three) months after the effective date of contract for BREB’s comments/ approval.

5.6.2 Final Master Plan:

Final Master Plan for replacing existing overhead distribution system by underground

distribution network shall be prepared by the consultant incorporating all comments from BREB

and submitted to BREB within 4(Four) months after the effective date of contract.

5.7 Environmental Impact Assessment (EIA) with Environmental Management Plan (EMP) for existing

distribution System and proposed U/G Distribution Network. Re-settlement issue should be

included.

5.8 Completion Report (PCR), BOQ, Estimate, Work Plan, Specifications of U/G Distribution

Network materials:

a) Preparation of BOQ and work Plan of existing Distribution System and proposed

Undergrounding Distribution Network.

b) Materials Specifications of proposed U/G Distribution Network.

c) Project Completion Report (PCR)

The Consultant will prepare Project Completion Report (PCR), BOQ, Estimate, Work Plan,

material Specifications of U/G Distribution Network and submit 6 (Six) copies to BREB within

6 (six) months after the effective date of contract. The Consultant will also hand over computer

center with GIS maps, GIS database, Engineering Analysis and other related software packages

in good running condition along with PCR.

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5.9 Payment schedule:

The consultant shall be paid in accordance with the following payment schedule:

Sl.

No. Deliverables Timeline

Payment upon

successful completion

1. Inception report

Within 02 weeks after the

effective date of contract

(As per Art. 5.1).

5% of total contract

amount

2. Capacity Building Materials

Within 01 months after the


(As per Art. 5.2).


amount.

3.

Primary Survey Report of the existing

System and Feasibility Study of Proposed

Underground Distribution Network

(Progress Report-1)



(As per Art. 5.3).


amount

4.

Intermediate Survey Report of the

existing System and Feasibility Study of

Proposed Underground Distribution Network

(Progress Report-2)



(As per Art. 5.4).


amount

5. GIS Map and database Development on

existing and proposed Underground

Distribution Network.



(As per Art. 5.5).


amount

6. Master Plan

a) Draft Master Plan



(As per Art. 5.6.1).


amount

b) Final Master Plan



(As per Art. 5.6.2).


amount

7.

a) Preparation of BOQ, Estimate and

work Plan of existing Distribution

System and proposed Undergrounding

Distribution Network. Materials

Specifications of proposed U/G

Distribution Network.

b) EIA, EMP, Re-settlement Issue

Report.

c) Project Completion Report(PCR)



(As per Art. 5.7, 5.8).


amount

Total 100%

Note:

1. Payment will be made after the approval of each consecutive report.

2. Final Payment will be made after the acceptance of all deliverables.

Page-14

5.10 Staffing:

The person-months and field of expertise of the professional for the assignment should include the

following:

5.10.1 Consultancy:

5.10.1.1 International Key Experts.

Key-Expert:

SI.

No. Position

Number of

Persons Months

Man-

Months

K-1 Underground cable Expert/ Team

Leader 1 2 2

K-2 Modern Underground Distribution

Network Designer 1 1.5 2

K-3 Civil Engineer/Ducting Expert 1 1.5 2

K-4 Economic/Financial Analyst 1 1 1

K-5 Social and Environmental Specialist 1 1 1

Total 8

Note: Local Expert may be Included.

5.10.1.2 Local Key Experts.

Local Expert:

SI.

No. Position

Number

of

Persons

Months Person-

Months

A-1 Deputy Team Leader (Digital Mapping) 1 2 2

A-2 Electrical sub-station Specialist 1 1.5 1.5

A-3 Coordinator, Survey 1 2 2

A-4 Coordinator, Database Design & Digital

mapping 1 2.5 2.5

A-5 Coordinator, Distribution and System

Planning 1 2 2

Local Non key staffs:

A-6 a) Supervisor (Survey staffs, 33/11/0.4

kV Feeder and Related Data) 1 2.5 2.5

A-7

b) Supervisor (Sub-station/Switching

Stations/Office Location and Related

Data)

1 2 2

Total 7 14.5 14.5

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5.10.2 Qualification and Experience

Educational qualifications and experiences of the professional staff for the assignment should

be as follows:

5.10.2.1 International Key Expert:

5.10.2.1.1 Underground cable Expert /Team Leader:

The Team Leader must have a minimum B.Sc. in Electrical Engineering with

minimum of 10 years related experience with 5 years experience in modern

power distribution network planning and design, She/he should have

experience to prepare a plan for modern and automated underground Electricity

Distribution Network like smart city in the world and must have working

experience in similar conditions outside the home country. She/he must have

knowledge about cable ducting system. She/he must have analytical ability to

review and analyze previous studies in BREB area as well as Power sector

master plan and have experience of planning and implementation of

underground Distribution Network project through ducting system.

5.10.2.1.2 Modern Underground Distribution Network Designer:

The Modern Distribution Network Expert must have minimum B.Sc. in

Electrical Engineering with minimum 10 Years experience with 5 years

experience in modern power distribution system design of modern cities.

She/he should have experience to prepare the planning, design drawing and

estimation of Underground distribution system.

His function will include all engineering and technical matters relating to this

contract, arrangement for prompt and efficient execution of work to be

performed as outlined herein and required by BREB’ assuring adequate

number of personnel assigned by the Consultancy firm for the work to be done,

organizing and coordinating all services enumerated in line with this contract.

He has to provide updated drawing (AutoCAD) and existing underground cable

routes shown in the geographical maps.

5.10.2.1.3 Civil Engineer/Ducting Expert:

Minimum B.Sc. in Civil Engineering, with minimum of 10 (Ten) years

experience among which minimum 05 years in underground ducting system

and able to prepare drawing, design and estimate of Utility Duct for the desired

underground networking system.

Page-16

5.10.2.1.4 Economic/Financial Analyst:

Minimum Master’s degree in Economics, Finance, Business Administration or

related disciplines with minimum 10 (Ten) years experience in econometrics,

demand forecasting, cost estimation, financial and economic analysis and other

related matter, Able to run/operate financial model/tool and familiarity with the

Bangladesh Power sector.

5.10.2.1.5 Social and Environmental Specialist:

He must have minimum B.Sc. in Electrical/Mechanical Engineering or

Master’s in Geographical Information Science with at least 10 years of

experience of distribution consultancy services including surveying & data

collection of power distribution network. He must have capability to plan,

organize, monitor & coordinate all the functions related to surveying and data

collection of electrical distribution system under this proposed project and lead

the survey team.

5.10.2.2 Local Key Expert:

5.10.2.2.1 Deputy Team Leader (Digital Mapping)

He must have minimum B.Sc. in Computer Science & Engineering / Electrical/

Mechanical Engineering or Master’s in Geographical Information Science with

at least 10 years of experience of distribution consultancy services including

GIS / Digital Mapping and provide training on the same to the client. He must

have capability to plan, organize, monitor & coordinate the works of data

analysis and design appropriate data base and conduct GIS / digital mapping of

the distribution network under this proposed project.

5.10.2.2.2 Electrical Sub-station Specialist

Minimum B.SC in Electrical Engineering, with minimum of 10 (Ten) years

experience among which minimum 05 years in Electrical Sub-station for under-

ground ducting system and able to prepare drawing, design and estimate of Utility

Duct/Cable trench for the desired underground networking system.

5.10.2.2.3 Coordinator, Survey

He must have minimum B.Sc. in Electrical/ Mechanical Engineering or


experience of distribution consultancy services including surveying & data

collection of power distribution network. He must have capability to plan,

organize, monitor & coordinate all the functions related to surveying and data

Page-17

collection of electrical distribution system under this proposed project and lead

the survey team.

5.10.2.2.4 Coordinator, Database Design & Digital mapping

He must have minimum B.Sc. in Computer Science &

Engineering/Electrical/Mechanical Engineering or Master’s in Geographical

Information Science with at least 10 years of experience of distribution

consultancy services including Data base design and GIS / Digital Mapping

and provide training on the same to the client. He must have capability to plan,

organize, monitor & coordinate the works of data analysis and design

appropriate data base and conduct GIS / digital mapping of the distribution

network under this proposed project.

5.10.2.2.5 Coordinator, Distribution and System Planning

He must have minimum B. Sc. in Electrical/ Mechanical Engineering or

equivalent qualification with at least 10 years of experience in electrical

distribution system consultancy services including GIS based distribution

system planning with analysis / studies, Load Forecast, Preparation of Master

Plan and preparation of BOQ and material estimate and provide training on the

same to the client in power distribution sector. Must have capability to plan,

organize, monitor & coordinate all the functions related to GIS based network

planning of distribution system under this proposed project

Local Non key staffs.

5.10.2.2.6 Supervisor (Survey stuff, 33/11/0.4 kV Feeder and Related Data)



experience of GIS survey & data collection of power distribution network. He

must have capability to plan, organize, monitor & coordinate all the functions

related to surveying and data collection of electrical distribution system under

this proposed project and lead the survey team.

5.10.2.2.7 Supervisor(Sub-station/Switching Stations/Office Location and Related Data)



experience of GIS survey & data collection of power distribution network. He

must have capability to plan, organize, monitor & coordinate all the functions

related to surveying and data collection of electrical distribution system under

this proposed project and lead the survey team.

Page-18

6 ONSITE CAPACITY SUPPORT PERSONNEL

The onsite capacity support personnel shall be available for a continuous period of six (6) months (or

as otherwise agreed) from the date of the acceptance certificate. The support personnel shall provide

their own computer and peripherals in order to perform their duties. The onsite support personnel

shall be responsible to the Purchaser’s nominated representative for undertaking their specified role

and duties.

The Purchaser is responsible for ensuring access to appropriate work resources and the involvement

of relevant Purchaser staff in capacity development activities, including but not limited to structured

training, on-the-job training, undertaking support tasks, development and review of documentation

and configuration, trouble-shooting and help desk assistance.

Within one month of the commencement of duties, the support personnel shall provide the Purchaser

with a detailed work plan. The work plan shall detail the period of time to be spent on each work item,

planned completion date and specific outputs. This plan shall include, but is not limited to:

(a) Systems optimisation

(b) Specification and configuration documentation

(c) Work procedures documentation

(d) Training and knowledge transfer program

The support personnel shall submit a monthly report to the Purchaser detailing progress and issues

related to the agreed work plan.

6.7 REQUIREMENTS FOR FINAL INSPECTION

All of the following items must, without exception, be completed prior to the Purchaser

issuing a certificate of acceptance.

(a) Test the complete contract installation works and leave the work in perfect condition for

occupation.

(b) Thoroughly clean all parts.

(c) Provision of complete operating instructions and "as built" documentation records to the

approval of the Purchaser and delivery of sufficient copies.

(d) Carry out all specified testing and commissioning.

(e) Supply Authority inspection of the completed installation.

(f) Provision of commissioning and test reports/certificates.

PERFORMANCE TESTING

The Supplier shall carry out performance testing at completion to certify that the installation

conforms to the specification. The Purchaser reserves the right to review the Supplier’s

performance testing or undertake separate testing.

This certification shall include:

(a) Physical inspection of installation methods, configurations and practice utilised against

the specification.

(b) Physical inspection of procedures, configuration and diagram documentation to assure

that it is complete, legible, correct and comprehensive.

Page-19

(c) Assessment of ICT Service officers that they are familiar with and have complete

knowledge of all installed systems and are able to provide standard administration

procedures.

(d) Electrical and transmission performance to assure minimum requirements of the

specification have been met or exceeded.

7 Attached Drawings / Documents

These Bidding Documents includes no drawings.

List of Documents

Sl. No. Document Name Purpose

1. BREB distribution Sites List all BREB site locations for the

implementation within Dhaka PBS-1

area.

2. Hardware Specification Brochure Installation of GIS Server and Hardware

3. Software Specification Brochure Development of GIS based Power

Distribution System

4. Work Plan Development of GIS based Power

Distribution System and Engineering

analysis

5. Curriculum Vitae of Local and Foreign

Consultants

Verification of the consultants

qualification

6. Detail of personnel to involved in the

field survey, GIS mapping and database

developments.

Justification of the work plan