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SECTION J: STUDENTS - Section J is a repository for statements concerning students –
admissions, attendance, rights and responsibilities, conduct, discipline, health and welfare
services. However, all statements pertaining to the curriculum, instruction of students, and
extracurricular programs are filed in the I (Instruction) Section.
JBA Discrimination – Student Complaint Procedure
JC School Attendance Area
JE Student Attendance
JEB Entrance Age
JEC School Admissions
JECA Foreign Exchange Students
JECB Homeless Children Provision
JECB-E Referral for Homeless Child
JF Student Conduct
JFC Student Discipline
JFCJ Weapons in School
JFD Suspension or Expulsion of Students
JFE Pregnant/Married Students
JFG Interrogations and Searches
JG Assignment of Students to Classes and Grade Levels
JICE Student Publications
JICE-R Student Publications – Rules and Regulations
JICFA Harassment, Intimidation and Bullying
JICFA-E Harassment, Intimidation and Bullying Form
JICG/JICH Alcohol/Tobacco/Drug/Substance Abuse By Students
JJ Student Activities (Co-Curricular and Extra-Curricular)
JJE Student Fund-Raising Activities
JJF Student Activity Funds
JJIF Student Athlete Concussions
JJIF-R Student Athlete Concussion Protocols
JJI Student Athletics
JJI-R Athletic Travel and Procedures of Participation
JJIC Participation in High School Activities
JLCD Administering Medicine to Students
JLJ Seclusion and Restraint in Schools
JLJ-R Seclusion and Restraint in Schools
JLJ-E(1) Physical Restraint Incident Report
JLJ-E(2) Isolation Room Incident Report
JO Employment of Students
JQ Student Fees, Fines and Charges
JRA Student Records
JRA-R Procedures (Student Educational Records)
JRA-E(1) Request for Disclosure of Student Educational Records
JRA-E(2) Notification of Rights under FERPA for Elementary and Secondary Schools
JRA-E(3) Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)
Code: JBA
DISCRIMINATION – STUDENT COMPLAINT PROCEDURE
Any student of this District who believes he/she has been discriminated against, bullied, denied a benefit, or excluded from participation in any District program or activity on the basis of sex, age, race, religion, national origin or handicap may file a written complaint with the School District Title IX Coordinator. Bullying is a form of aggressive behavior that involves coercion, intimidation, and threats to one’s safety or well-being. These interactions include physical and/or verbal assaults, offensive, and/or threatening gestures and faces, and exclusion from groups and friends. Prior to filing the grievance the student shall contact the building principal or the individual whose decision generated the grievance and make an appointment for an informal meeting in an attempt to resolve the grievance. If the alleged grievance is not resolved satisfactorily at the informal meeting, the person may file a grievance in accordance with the procedures set forth in these guidelines, AC. The written grievance shall be presented to the Title IX Coordinator, the Superintendent of Schools within fifteen (15) school days of the date upon which the complainant learned or should have known of the circumstances upon which the complaint is based. Adoption Date: June 11, 2007
Code: JC
SCHOOL ATTENDANCE AREA
The Board of Trustees believes that children learn best when they are in an environment
which is comfortable for them. We believe their designated attendance area affords that
comfort level for them. All students are urged to attend that school in the area in which
they reside. Those children who desire to attend schools within the district outside their
residential areas may do so, however, school transportation will not be provided beyond
the established bus routes, unless required by federal or state regulations. Any student
living in Laramie County School District #2 is limited to one school change at the
elementary level and one school change at the secondary level without a corresponding
parent move, or change of legal guardianship. Additional changes must be approved by
the Superintendent.
Attendance areas will coincide with bus routes established by the administrative team and
the Transportation Coordinator. The routes will not be changed arbitrarily from one year
to the next.
Bus routes will be approved by the board in the fall of each year.
Adoption Date: May 12, 2008
Code: JE
STUDENT ATTENDANCE
Promptness and regular attendance are essential characteristics for success in life as well as in school. Lack of attendance at school has been researched as one of the best indicators for students eventually decided to forego public education. Parents and students should make prompt and regular attendance a habit and avoid all unnecessary absences. Absenteeism creates a loss to the student even when such absence is excused and work is made up. In many cases this loss is irretrievable. Any absence, except those for school activities or for major contagious diseases, will be recorded as an absence.
Each building principal is the designated attendance officer.
GENERAL PROCEDURES
Excused Absence. An excused absence for activities, credit earned through another educational institution, through course-related work experience or events that are not emergencies, such as vacations, may be considered excused at the discretion of the principal. The principal must use excellent judgment if the non emergency absence is classified as not being an excused absence.
Every absence of a student from the district, except for school activities, shall require a note or telephone call from the parent/guardian explaining the reason for the absence. This notice shall be given preferably prior to the absence, but not later than one day following the absence.
Unexcused Absence. Any absence from school without parental consent or parent knowledge shall be considered an unexcused absence. Absences for non-emergencies that failed a review by the principal will be considered unexcused. Wyoming law requires that any student with five (5) or more unexcused absences in one school year be considered a habitual truant and referred to the district attorney’s office.
Rules regarding make-up work are outlined in student handbooks. All schools will work to reach an agreement concerning make-up guidelines for the district. The guidelines should reflect appropriate expectations in relationship to the absence. Tardiness. Any student who is not in class by the time the final bell, signifying the start of class, as designated by the school shall be tardy unless the student is excused by another teacher or administrator. Teachers should not withhold such excuses without due cause. Tardies will be tracked and reviewed. The building principal shall be directed to investigate when a student has accumulated four tardies to the same class. Disciplinary procedures may be started on the fourth tardy and these procedures could lead to the student serving detention to make up the time or in extreme instances tardies may lead to a student needing to develop and complete an attendance contract with the principal. Class work missed because of tardiness should be
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Code: JE
made-up but the time for such activities will be at the discretion of the teacher.
Excessive Absenteeism. Students that are continually absent from school may lack the academic experience necessary for meeting the learning requirements. Laramie County School District #2 considers the total number of absences in one semester in any class prior to determining the student to have excessive absences.
If the Superintendent or designee has reason to believe that a student has a contagious disease or extended illness which would make attendance dangerous to himself or others, the student shall be excluded from school immediately. Verification of the disease or illness shall be made with a physician or by a school nurse, and shall be completed immediately. If verified by a physician or by the school nurse using follow up contacts with parents, the student will be excluded from school under the guidelines of the school’s health code and attendance expectations will be adjusted using the latitude requested by the Board of Trustees under health emergencies.
Any absence by any student that is accompanied with a physician’s note may allow the absence to be waived by the Building Administrator. Physician notes may include multiple days of absence from school and parents are encouraged to have these days specified on the absence excuse note.
NOTIFICATION FOR ELEMENTARY STUDENTS:
Except when using a doctor’s written excuse or verification of a contagious disease or illness by the school nurse, the following attendance totals will be followed. It is the prerogative of the building administrator to begin attendance conversations between the school and the family at any time regardless of the total class absences in question.
1. When a student is absent for ten (10) days during any semester, written notification will be sent to the parents and the students. Any absences supported by a doctor’s written excuse or a school nurse’s submission that a contagious disease or extended illness was noted, such absences will not be used to determine this absent count.
2. After a student is absent from school a total of eleven (11) days during the semester, the principal will schedule a conference with the student and the student’s parents to discuss the absences, the importance of attendance, and the attendance policy. Any absences supported by a doctor’s written excuse or a school nurse’s submission that a contagious disease or extended illness was noted, such absences will not be used to determine this absent count.
3. After a student has been absent from school for twelve (12) days for any class or classes during a semester, the principal may refer the concern to the district attorney’s office for further investigation, according to the provisions of Wyoming statute 21-4-107. Any absences
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supported by a doctor’s written excuse or a school nurse’s submission that a contagious disease or extended illness was noted, such absences will not be used to determine this absent count.
4. Any student absent for ten (10) consecutive days without an excuse to support these absences of lacking any communication with the school will be dropped from the school district roll. Upon return the parents will need to follow through with re-enrollment procedures.
NOTIFICATION FOR SECONDARY STUDENTS Attending Jr./Sr High Schools
Except for excused school activities, a doctor’s written excuse or verification of a contagious disease or illness by the school nurse, the following attendance totals will be followed. It is the prerogative of the building administrator to begin attendance conversations between the school and the family at any time regardless of the total class absences in question.
1. When a student is absent from the same class for a total of nine (9) times during any semester the principals shall send notification to the student and parent stating so, specifically notifying the parent of the importance of complying with the attendance policy. The principal with cooperation from the faculty attendance counsel will schedule a conference with the student and the student’s parents to discuss the absences, the importance of attendance, and the attendance policy. Any absences supported by a doctor’s written excuse or a school nurse’s submission that a contagious disease or extended illness was noted, such absences will not be used to determine this absent count.
2. After a student has been absent from the same class a total of ten (10) times during the semester, the parents and student shall be sent a notice of the number of absences and that further absences may result in a potential loss of credit for the class for the semester. Any absences supported by a doctor’s written excuse or a school nurse’s submission that a contagious disease or extended illness was noted, such absences will not be used to determine this absent count.
3. On the eleventh (11) absence for the semester, a letter will be sent by certified mail to the parents explaining that their child has exceeded the absence limit and a recommendation of receiving no credit for the affected class(es) is considered. This no credit recommendation will be reviewed when the parent and the student meet with the principal and if an agreement for an attendance contract can be reached. If the student meets the attendance standard set forth in the contract, and receives passing grades in the affected class(es), credit will be reinstated. Attendance contracts will be designed on an individual basis and will be constructed to try and remedy the attendance issue. Any absences supported by a doctor’s written excuse or a school nurse’s submission that a contagious disease or extended illness was noted, such absences will not be used to determine this absent count.
a.) Students in 7th and 8th grades or Junior High School do not lose credits. However the resulting absence totals may be considered in determining advancement status to the high school grades. The building administrator is directed to communicate with the
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parents concerning the number of class absences and if appropriate develop an attendance contract with the student and the parents.
4. Any student who has eleven (11) absences in a semester and is attending under an agreement of attendance and then violates the terms of that agreement may request a hearing with the building principal to retain class credit. The student may be allowed to remain in class pending the hearing. The hearing shall be scheduled within five (5) school days beginning with the day the attendance hearing is requested. The student and his parents shall be required to attend the hearing along with the building principal. If the student and parents can demonstrate that any absences over the eleven (11) absence was due to extenuating circumstance that could not be prevented including hospitalization, required medical, dental, orthodontia, or optometric care that could not be scheduled after school, serious illness, family emergency or other emergency which the principal believes warrants continuation of class credit, then the principal, in consultation with the school attendance counsel, may grant an exception to the attendance policy. Any additional absences after an extended attendance agreement has been granted still allow the student to request subsequent attendance hearings, in which event the same procedures as set forth above shall be followed.
5. In the event the principal and the attendance counsel determine to withhold credit from a student under this policy, and subsequent to an attendance hearing, the parent, if they have complied with the attendance hearing process may appeal the decision to the board of trustees. In the event the parents and /or student desire to appeal the principal’s and the attendance counsel’s determination, they shall do so in writing to the board of trustees within five (5) days after the final determination. The Board shall take the appeal matter up at their next regularly scheduled board meeting held after receipt of the notice of appeal unless the matter is sooner scheduled to be heard at a special meeting. The board shall hear the appeal by allowing both sides to discuss the circumstances of the absences with the board and to call whatever witness either side desires. While the appeal is pending, the student shall be permitted to remain in class. The board’s determination shall be final. 6. After a student has been absent from school for twelve (12) days for any class or classes during a semester, and the twelve absences cannot be supported by written physician or school nurse verifications, the principal may refer the concern to the district attorney’s office for further investigation, according to the provision of Wyoming statute 21-4-107.
Any student absent for ten (10) consecutive days without an excuse to support these absences or lacking any communication with the school will be removed from the school district roll. Upon the student’s return the parents will need to follow through with re-enrollment procedures.
Adopted: May 12, 2008
Revised: June 14, 2010 4 of 4
Code: JEB
ENTRANCE AGE
A pupil may register in the first grade in the public schools of this district in the year in which his/her sixth birthday falls on or before the fifteenth day of September, and he/she may enroll in kindergarten in the year in which his/her fifth birthday falls on or before the fifteenth day of September, according to the provisions of Wyoming Education Code 21-4-301, 302. A child who has legally completed kindergarten in another state and moves into Laramie County School District No. 2 will be allowed to enter grade one even though the child has not attained the sixth birthday by September 15. A child who has legally entered kindergarten or grade one in another state and transfers to Laramie County School District No. 2 will be allowed to continue in that grade even though he/she was not of legal age to enter the appropriate grade level in Wyoming. Adoption Date: April 11, 2005
Code: JEC
SCHOOL ADMISSIONS
All persons legally residing in Laramie County School District No. 2 and living with a legal parent or guardian, who are between the ages of five (5) and twenty-one (21) and who have not otherwise completed the prescribed course of study are entitled to attend class in the schools of this district, unless otherwise excluded because of physical or mental health which will be detrimental to the student or to other students in the schools. Every child attaining the age of seven (7) on or before September 15, and under the age of sixteen (16) years or who has not completed the tenth (10) grade, shall be required to attend a public or private school each year during the entire time that the public school shall be in session in the district in which the child resides. Non-resident students may be admitted to district schools only under the following conditions: 1. Parents must submit a written letter application to the building principal of the school
they wish their child to attend. Reasons for the request must be included. 2. Admission will be subject to approval of the building principal and superintendent
with a possible review by the Board of Trustees. 3. Students must conduct themselves in accordance with the policies and standards of
the school they attend. Any non-resident student creating or involved in disciplinary problems will be subject to expulsion.
Legal Parent Guardian. A parent is considered a legal guardian unless parental rights have been removed by the court. Students who have reached the age of majority (18) in Wyoming are their own legal guardian unless declared incompetent by the court. Any other legal guardians must provide guardianship documents which have been filed with the court. Non-resident Students. Laramie County School District No. 2 may accept out-of-district students if such enrollment does not overcrowd the school in which the student desires to attend. If, in the opinion of the building principal, overcrowding exists, the Superintendent may at any time ask a non-resident student to leave. Non-resident student(s) with the latest enrollment date will be the first student(s) asked to leave. Beginning Students. All students entering school for the first time in either kindergarten or first grade are required to go through a screening process to determine proper placement and to assist in developing an appropriate learning program for them.
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Code: JEC
Home School Students. Students transferring to the school district from a home-based educational program may be required to take a school-selected examination in one or more of the following areas to determine proper grade placement: reading, writing, mathematics, civics, history, literature, and science. The school principal, in consultation with appropriate personnel, will determine grade/course placement. Transfers from other Districts. Students transferring from another school district shall provide a full and complete copy of educational records or a release for the district to obtain educational records, specifically including transcripts and disciplinary records as the school principal deems necessary to appropriately place the student and prepare an educational plan. Student Health Impairment. If a student is diagnosed by a professional medical person as having a mental or physical impairment that may put at risk other students or employees, it will be referred to a team composed of the county health officer, the student’s physician, the student’s parents or guardian, and appropriate school personnel (principal and/or school nurse, and/or teacher) for a recommendation. If the recommendation is that the child should remain home (not attend school), homebound instruction will be considered. Adoption Date: June 11, 2007
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Code: JECA
FOREIGN EXCHANGE STUDENTS
The promotion of friendship and understanding throughout the world through a greater understanding among people and cultures is an appropriate and worthwhile goal, and having students from foreign countries reside within the district and attend district schools is encouraged. To most effectively achieve this goal, foreign students should be placed in the district through student exchange programs which adhere to the regulations, requirements, and deadlines developed by the district’s administrative team. FOREIGN EXCHANGE STUDENTS – ADMINISTRATIVE REQUIREMENTS Foreign Exchange Student Agencies A. Foreign exchange student agencies whose students are to be considered for admission
into Laramie County School District No. 2 schools must meet the following requirements and complete district Certification and Student Data Forms no later than 30 days prior to the student’s enrollment. These criteria are for the student’s protection and benefit as well as that of the school district. Each agency shall:
1. Agree in writing that it understands and will adhere to district policy and
regulations.
2. Provide a representative from its national agency to visit with the counselor at each school prior to approval of the agency or placement of its students.
3. Provide information about the agency to include:
a. U.S. State Department approval; pamphlets, names, addresses, and telephone
numbers of national, regional, and district representatives for future contact by district personnel.
b. The name, address, and telephone number of available references of current or past participants in the agency program.
4. Ensure that a local representative will be available to assist student host families
and school personnel with all problems and situations involving the placement and progress of the student. The local representative must visit the school in person to discuss the student’s enrollment and placement.
B. The sponsoring agency must provide to the district administration office no later than
30 days prior to the enrollment of students the following assurances and minimum information about each student whom they wish to enroll:
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Code: JECA
1. Documentation that the student is an above average academic achiever as evidenced by a current official transcript written in English. The records must include the name of each class taken, the number of hours per week it met, and for how many months.
2. A measure of the student’s ability to communicate in the English language as
substantiated by at least one of the following:
a. A minimum scaled score of 480 (54th percentile) on the Test of English as a Foreign Language (TOEFL).
b. A minimum raw score of 74 on the Michigan Test of English Language Proficiency.
c. A minimum scaled score of 45 (55th percentile) on the Secondary Level English Proficiency Test (SLEP).
3. Evidence of good health and current record of immunizations. The State of
Wyoming requires that all students through grade twelve must have a physician-verified record in English of the following immunizations (having had the disease does not substitute for immunization).
a. four (4) doses of DPT (Diphtheria, Pertussis, and Tetanus) b. four (4) doses of polio vaccine c. two (2) doses of measles after one (1) year of age d. two (2) doses of mumps after one (1) year of age e. two (2) doses of rubella after one (1) year of age
4. Written assurance that each student will be living with a responsible adult
sponsor. The sponsor must be available and willing to meet with school personnel if and when deemed necessary.
5. Written assurance from each student that he/she will comply with the attendance,
conduct, and academic standards of the local school.
6. Written assurance that arrival and departure dates will be arranged to coincide as closely as possible with the beginning and end of the school year or as approved by the Principal. Students may enter at semester providing there is space available.
Student Placement Students will normally be placed at the grade level that most closely corresponds to their grade level in their home country. The placement of students within Laramie County School District No. 2 will be based upon the following guidelines:
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Code: JECA
1. Placement will depend upon available capacity for additional students. 2. No more than one foreign exchange student per high school will be enrolled in the
district per semester.
3. An honorary diploma may be awarded at the discretion of the principal.
Adoption Date: April 11, 2005
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Code: JECB
LARAMIE COUNTY SCHOOL DISTRICT #2
TITLE ONE GUIDELINES HOMELESS CHILDREN
Every child in Laramie County School District No. 2 will have equal access to a free and appropriate public education (FAPE). Children who are homeless have the same rights to FAPE as do the other children, and the District is committed to assuring that those rights are fully protected and honored. If a school has any student who meets the following definition of homeless, please complete the attached referral sheet and send it to: Laramie County School District No. 2 P.O. Box 489 Pine Bluffs, WY 82082 (307) 245-4050 Definitions HOMELESS is defined as an individual who lacks a fixed, regular and adequate nighttime residence and who has a primary nighttime residence that is:
• A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters and transitional housing for the mentally ill);
• An institution that provides a temporary residence for individuals intended to be institutionalized; or
• A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.
The terms “homeless” or “homeless individual” do not include any individual imprisoned or otherwise detained. In determining whether a child or youth is homeless, the relative permanence of the living arrangements should be considered. Determinations will be made on a case-by-case basis. In general, children or youth living in welfare hotels, transitional housing shelters, the streets, cars, abandoned buildings and other inadequate accommodations will be considered homeless.
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Code: JECB
Children and Youth in Transitional or Emergency Shelters If children or youth are placed in a transitional or emergency shelter because there is nowhere else to send them, and they are awaiting placement in a foster home or a home for neglected children, they will be considered homeless while in the emergency or transition shelter. Once placed in a foster home or a home for neglected children or youth, they will no longer be considered homeless. Children and Youth Living in Trailer Parks and Camping Grounds Children and youth staying temporarily in trailer parks or campgrounds because they lack adequate living accommodations will be considered homeless. Those living in trailer parks or camp areas on a long-term basis in adequate accommodations will not be considered homeless. Doubled-Up Children and Youth Children and youth who are living in “double-up” accommodations, that is, are sharing housing with other families or individuals, will be considered homeless if they are doubled-up because of a loss of housing or other similar situation. Families living in doubled-up accommodations voluntarily to save money will not be considered homeless. Foster Children and Youth In general, children and youth in foster homes will not be considered homeless. Many foster children are in the care of a public agency, awaiting placement in more permanent situations. The foster home, although temporary, serves as a fixed, regular and adequate nighttime residence. Children placed in foster homes for lack of shelter space, however, will be considered homeless. Incarcerated Children and Youth Children and youth that are incarcerated for violation or alleged violation of a law will not be considered homeless even if prior to their incarceration they would have been considered homeless because they are living in inadequate accommodations. Children and youth that are under care of the state and are being held in an institution because they have no other place to live will be considered homeless. Once these children are placed in more permanent facilities, they will no longer be considered homeless. Migratory Children and Youth Migratory children will not be considered homeless simply because they are children of migratory families. To the extent that migratory children are staying in accommodations not fit for habitation, they will be considered homeless.
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Code: JECB Runaways Children or youth who have run away from home and live in runaway shelters, abandoned building, the street or other inadequate accommodations will be considered homeless, even if their parents have provided and are willing to provide a home for them. School-Age, Unwed Mothers In general, if school-age, unwed mothers or expectant mothers are living in homes for unwed mothers, and they have no other available living accommodations, they will be considered homeless. However, if they are staying in such a home only temporarily to receive specific health care or other services, and intend to move to other adequate accommodations, they will not be considered homeless. Sick or Abandoned Children and Youth There are instances where children and youth remain in a hospital beyond the time that they would normally stay for health reasons because their families have abandoned them. These children and youth will be considered homeless because they have no other place to live. Children and youth that were homeless prior to hospitalization will be considered to be homeless while they are in the hospital, unless regular and adequate living accommodations will be made available to them upon release from the hospital. Services Once a child has been identified as a homeless child, and every effort has been made to find appropriate accommodations (i.e. housing, food, clothing, medical attention if needed, etc), LCSD #2 will do the following to provide free and appropriate public education (FAPE).
1. Contact the parent(s) to discuss whether or not the student has been attending school and if so where, if the student had an IEP and what grade the student should be in at the present. Request the following documents from the appropriate institution.
a. Copy of transcript b. Copy of most recent IEP if in place c. Copy of most recent evaluation information d. Attendance records e. Current medical/health concerns and records f. Teacher reports from last school attended g. Any behavioral concerns that might need to be addressed.
2. Set up meeting with the principal, counselor, classroom teachers, parents, Guardians, advocates, and any other agencies that might need to be involved. At this meeting, discuss:
a. Eligibility for special education – if no IEP exists; discuss whether or not an evaluation is in order. If an evaluation is needed, it should be conducted in an expedited manner.
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Code: JECB
b. Course of study – courses and schedule can be determined. c. Development of medical/behavioral intervention plan if needed.
3. If the student has an IEP, the IEP team may determine any related services and
modifications to the student’s school day, such as: a. Shortened school day if needed b. Special transportation c. Counseling d. Academic instruction e. Speech/language, OT, PT, etc. f. Behavioral intervention plan g. Special education support in general education classrooms h. Anything else that might make a student successful
Adoption Date: April 11, 2005 Page 4 of 4
Code: JECB-E
Laramie County School District No. 2 P.O. Box 489
Pine Bluffs, WY 82082
REFERRAL for HOMELESS CHILD
Date ___________________ Student Name:_____________________________________________Sex: M F Address: _________________________________________ _________________________________________ Birthdate: ____________________ School Attending: ______________________________________ Current Grade: _______ Previous School: ____________________________________________________________ Parent(s) Name: ____________________________________________________________ Student Resides With: ____________________________________________________________ Address: ____________________________________________________________ ____________________________________________________________ Daytime Phone: ____________________________________________________________ Adoption Date: April 11, 2005
Code: JF
STUDENT CONDUCT District policy and general rules of conduct for students are applicable for all district schools to ensure the rights and welfare of all students, and are designed to prevent the disruptive few from interfering with the education of all. The goal of maintaining safe schools requires that staff, students and parents share responsibility toward the attainment of that goal. When students violate rules, the district will take appropriate action. Students not under the authority of a parent or guardian will assume full responsibility for their behavior. The school principal has the overall responsibility to direct the school staff to guide and counsel individuals and groups within each school. The staff is responsible for maintaining proper order and discipline and uniform enforcement of established standards. The principal and staff will work together for optimum effectiveness in assisting students. All students are expected to comply with printed school regulations, specifically including conduct requirements set forth in student handbooks, as well as other commonly accepted standards of good behavior, and to learn behavior patterns which will enable them to be responsible, contributing members of society. School rules and regulations are applicable to school grounds and adjacent premises, all activities sponsored by the school and all situations while students are being transported in school-authorized vehicles and buses. The board shall give support and protection, legal and otherwise, to its staff in carrying out their respective responsibilities in the maintenance of good school discipline so long as the conduct is reasonable. Students will be expected to conduct themselves in keeping with their level of maturity, acting with due regard for the supervisory authority vested in all district employees by the Board of Education; the educational purpose underlying all school activities; the widely shared use of school property; and the rights and welfare of other students. All employees of the district will be expected to share the responsibility for supervising the behavior of students and for seeing that students abide by the established rules of conduct. Adoption Date: June 11, 2007
Code: JFC
STUDENT DISCIPLINE PROCEDURES
Category I Violations – Any extreme or severe behavior or activity that is clearly
detrimental to the education, welfare, safety or morals of the educational setting. This
can include but is not limited to:
1. Continued willful disobedience or open defiance of the authority of school
personnel.
2. Willful destruction or defacing of school property during the school year or any
recess or vacation.
3. Any behavior which in the judgment of the Board of Trustees is clearly
detrimental to the education, welfare, safety or morals of other pupils, including
the use of foul, profane or abusive language or habitually disruptive behavior (see
JBA)
4. Torturing, tormenting or abusing a pupil or in any way maltreating a pupil,
teacher, school employee or visitor with physical violence (see JBA).
5. Possession, use, transfer, carrying, selling, or threatening to use a weapon as
defined in JFCJ while on the school campus or on any school bus or while in
attendance at any school activity.
6. Any Category II Violation that is extreme or severe enough to be clearly
detrimental to the education, welfare, safety, or morals of the educational setting.
• Category I Consequences – Each Category I violation will be grounds for
suspension and may result in recommendation for expulsion, restitution and/or
notification of Law Enforcement. These may be administered separately or in
conjunction with each other. Specific guidelines for suspensions and expulsions
are found in JFD.
Category II Violations – Any behavior or activity that is significant enough to interfere
with the education, welfare, safety or morals of the educational setting. This can include
but is not limited to;
1. Causing or attempting to cause physical injury to self or others.
2. Fighting
3. Malicious verbal abuse, profanity and/or vulgar language toward students, school
personnel or visitors, including bullying.
4. Major threats to students or staff.
5. Causing damage to school or private property.
6. Stealing or unauthorized possession of school or private property of value.
7. Possession or use of alcohol, drugs, tobacco, controlled substances, including
drug paraphernalia. (See ADB)
8. Extortion or gambling.
9. Internet or electronic media/mail violations (including, but not limited to
computers, cell phones, or other personal electronic devices).
10. Any other behavior, activity or action that is of a chronic or major concern.
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Code: JFC
• Category II Consequences – All Category II Violations are to be reported to the
principal of the school building. Each violation of student conduct will be judged
individually, according to the specific circumstances and by the severity of the
specific situation. Age, grade level and maturity are taken into consideration.
Continued violations may invoke more serious consequences. Any violation of
item #7 will result in an immediate suspension with required counseling.
Tobacco Violations: Mandatory successful completion of a tobacco education
class (to be determined by the principal or trained instructor) is required.
Minor Violations – Minor violations include student behavior, activities or actions that
are not consistent with good student conduct, behavior or rules as established by the
classroom, bus, activity, sport, school or school district.
• Consequences for Minor Violations – The administration, teachers, staff and
student(s) will handle Minor Violations of student conduct at the point of contact.
Each violation of student conduct will be judged individually, according to the
specific circumstances and by the severity of the specific situation. Age, grade
level and maturity are taken into consideration. Continued violations may be
considered a Category II violation.
Adoption Date: May 12, 2008
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WEAPONS IN SCHOOL (Possession or Use of Weapons)
Section 1. Definitions
a. Items in the following categories are defined as weapons:
i. Type 1: Deadly weapon (as such term is defined in W. S. 6-1-
104(a)(iv).
ii. Type 2: Articles other than deadly weapons used or threatened to
be used to inflict bodily harm and/or to intimidate other persons
regardless of whether or not the possessor actually used or
intended to use the article to inflict bodily harm or intimidate other
persons. Examples are chains, clubs, stars, etc.
b. “Possession” means having a weapon actually in a student’s personal
possession, in their desk, locker or vehicle.
c. “Use” means threatening to or actually inflicting injury on another person
with a weapon.
d. “Campus” means within the boundaries of real property used by the school
district primarily for the education of students in grades Kindergarten through
twelve.
Section 2, Possession or use of weapons
a. “Possession” of a Type 1 or a Type 2 weapon on campus, or at a school
activity, or within any school bus is prohibited.
b. “Use” of any type of weapon on campus, or at a school activity, or within any
school bus is prohibited at all times.
Section 3. Penalty
a. Any student who possesses, uses, transfers, carries or sells a deadly weapon
while on school campus or on any school bus or while in attendance at any
school activity, shall be expelled from school for not less than one (1) year
except that the superintendent of schools may modify the expulsion
requirement on a case-by-case basis.
b. A student in possession of a Type 2 weapon shall be subject to administrative
disciplinary action which may include suspension or expulsion of up to one
(1) year.
c. A student using any type of weapon shall be suspended immediately from
school and referred to the Superintendent and the Board of Education for
further disciplinary action up to and including expulsion from school.
Section 4. Expulsion Procedures
a. Any student recommended for expulsion shall be afforded an opportunity for
a hearing as provided by W.S. 21-4-305(d).
b. If the Superintendent of Schools modifies the expulsion of a student pursuant
to Section 3 above, such modification shall be in writing.
Section 5. Notification to District Attorney
a. After the applicable notice and hearing requirement of this section are
complied with, if it is determined that a student is to be expelled pursuant to
Section 3(a) of this policy, the superintendent shall refer to the criminal justice
or juvenile delinquency system any student who brings a firearm defined in
section 921 of Title XVIII of the U.S. Code to school.
Adoption Date: May 12, 2008
Revised Date: February 14, 2011
Code: JFD
SUSPENSION OR EXPULSION OF STUDENTS
Any student who moves into the district and who has been suspended or expelled from a
previous district, will complete the suspension or expulsion from the prior school before
enrollment in Laramie County School District #2. Any student from another school
district who has been expelled will not be accepted as an out-of-district student in
Laramie County School District #2.
The Board of Trustees delegates to each principal the right to suspend a student for not
more than ten (10) school days for reasons expressed in policy and procedures. The
Superintendent may extend the suspension beyond 10 days. Only the Board may expel a
student unless otherwise expressly provided for in Board policy. The Superintendent and
Board shall be notified of all out-of-school suspensions and cases that warrant expulsion
consideration.
A. PRINCIPAL LEVEL SUSPENSION PROCEDURES
a. The principal will suspend for up through ten (10) days any student with any
Category I suspensions and other violations deemed appropriate for suspension by
the principal. (see JFC) The principal will also notify Law Enforcement
authorities of a weapons violation or any other violation, if deemed appropriate.
b. Prior to suspending a student from school, the principal shall inform the student of
the reasons for the suspension and the evidence against him and shall give the
student a chance to present his version of the charges against him and to present
evidence in his behalf.
c. If the student’s behavior endangers persons or property or threatens to disrupt the
educational program, the student may be suspended immediately. The student
will then be given a chance to be heard as soon thereafter as practical, not later
than seventy-two (72) hours after the suspension, not counting Saturdays and
Sundays.
d. Oral notice will be given immediately, if possible, and written notice sent within
twenty-four (24) hours to the student’s parents or guardian stating the reason for
the suspension or contemplated expulsion.
e. The principal will immediately notify the Superintendent of any out of school
suspensions.
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Code: JFD
B. SUPERINTENDENT AND BOARD LEVEL SUSPENSION AND/OR
EXPULSION PROCEDURES
a. If Law Enforcement is conducting an investigation, the student will not return to
school until the investigation is complete and the Superintendent has made a final
determination regarding discipline.
b. The Superintendent may recommend further suspension or expulsion for up
through one (1) year.
c. No student may be suspended for more than ten (10) school days or expelled
without an opportunity for a hearing, if requested. The hearing shall be held in
accordance with the procedures set forth in Guideline BEE.
d. The student and parents/guardian may waive the requirement for an expulsion
hearing by requesting an Agreement for Disposition of Expulsion Proceeding.
The Superintendent may negotiate to modify the suspension or expulsion on a
case-by-case basis. If there is no negotiation agreement, and the student is found
to be in violation in a disciplinary hearing before the Board of Trustees, an
expulsion for a full calendar year shall occur.
e. Special Circumstances: In the case of a special education student where it has
been determined by the IEP team through a manifestation determination that the
action was related to the disability, the IEP team shall determine an off-campus
alternative educational placement for the student beyond any ten (10) day
suspension. For such a student, a suspension will not exceed 45 days without the
consent of the parents. IEP services will continue to be provided for any
suspensions beyond ten (10) days.
Suspension or expulsion from school shall not be imposed as an additional punishment
for offenses punishable under the laws of the State, except where the offense was
committed at a school or school function or is of such a nature that continuation in school
would be detrimental to the welfare, safety or morals of others.
C. AGREEMENT FOR DISPOSITION OF EXPULSION PROCEEDING
An agreement between the student, parent/guardian, and the administration of Laramie
County School District No. 2 will contain joint recommendations for a resolution of a
recommendation for expulsion from school.
1. The agreement will state the reasons and disposition of the case prior to the
recommendation for expulsion.
2. The agreement will state the recommendation for a resolution of the matter.
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3. The agreement will state the conditions that need to be fulfilled for a resolution of
the matter.
4. The agreement will state that the Board is under no obligation to accept the
agreement.
5. The agreement will contain a signed statement by the parent/guardian requesting
the Board accept this agreement and waive the right to an expulsion hearing.
6. The agreement will be signed by the student, parent/guardian, principal and
superintendent.
7. The agreement will contain a date of acceptance signed by the board chairman.
Adoption Date: May 12, 2008
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Code: JFE
PREGNANT/MARRIED STUDENTS
Pregnant Girls. The Board of Trustees believes that decisions concerning the educational
future of a pregnant girl should be made by the student and her parents after consultation
with a licensed physician, school guidance counselor, and school administrator.
Should the girl decide to remain in school, either temporarily or throughout the
pregnancy, a written statement of approval from a licensed physician should state which
activities are appropriate for participation.
If the student decides not to remain in school, the school will help arrange
correspondence courses or other courses of instruction. These courses shall be paid for
by the student.
Upon submission of a written statement of approval from a licensed physician, the girl
may re-enter school after the pregnancy’s termination.
Married Students. Pupils who marry during the school year or re-enter after being
married, may continue to attend classes. Married students will be expected to conform to
school regulations dealing with attendance, behavior, and fees as outlined by the building
administrator. Special considerations may be made.
Students with Children. In order to protect Laramie County School District No. 2 from
additional liability and health issues, and to avoid disruptions in the school setting, the
Board of Trustees prohibits pre-school children of students from being in the school
buildings during the hours school is in session.
Adoption Date: April 11, 2005
Code: JFG
INTERROGATIONS AND SEARCHES
The school district shall cooperate at all times with Law Enforcement agencies. Interrogations No students in grades K-12 shall be interviewed by law enforcement agencies, insurance adjusters, and other unauthorized persons during school hours without consent of the parent/guardian. The above persons are to contact the parent/guardian and the parent/guardian is to notify the building principal if approval is given. Child abuse or neglect cases are exempt from this policy. Searches A student’s person and/or personal effects, such as a purse, book bag, backpack, etc., may be searched whenever a school authority has reasonable suspicion to believe that the search will turn up evidence that the student has violated or is violating either the law or rules of the school. All lockers, desks, storage and similar areas provided for student use on school premises are school property and remain at all times under the control of the school. Student use of such areas is subject to the right of school authorities to open or enter into the same and inspect the contents for any reason at any time without notice or student consent. Students are permitted to park on school property as a matter of privilege, not of right. The school retains authority to conduct routine patrol of student parking lots and inspections of the exteriors of student vehicles on school property. The interiors of student vehicles may be inspected whenever a school authority has reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is in violation of the law or rules of the school Such patrols and inspections may be conducted without notice or student consent. This applies not only during school hours but any school activity as well, home or away. Adoption Date: June 11, 2007
Code: JG
ASSIGNMENT OF STUDENTS TO CLASSES AND GRADE LEVELS
Students transferring to Laramie County School District #2, hereafter “The School District”, will have all records evaluated and may be tested with appropriate placement examinations. Placement developed during registration is tentative pending arrival of official records or placement examination. The administration will assign the student after a thorough evaluation of the records and / or placement examination.
HOME –BASED STUDENTS
Students transferring to the School District from a home-based educational program may be required to take a school-selected examination in one or more of the following areas to determine proper grade placement in reading, writing, mathematics, civics, history, literature, and science. The administration of the school, in consultation with appropriate personnel, will determine grade / course placement.
HOME-BASED STUDENTS’ REQUEST TO PARTICIPATE IN LIMITED CLASS SCHEDULE
Student who are residents of the School District and who are receiving their education through a home-based educational program may request that the school allow admission of the home-school student to participate in isolated courses offered at the School District. The School District is not required to accept students who only want to participate in isolated classes without being enrolled as a full-time student within the School District. The School District will, however, consider any request for a home-schooled student to participate in specific classes being offered by the School District. The decision of whether or not to allow such participation is left to the sole discretion of the School District. In the event the School District determines to accept a request for a home-schooled student to participate in specific classes offered by the school, the School District shall require the student and the student’s parents to comply with the School District’s admission process, including immunization requirements. Students who are allowed to participate in courses offered by the School District shall be subject to all the same policies, rules, regulations, and course requirements as are applicable to all other students participating in that class. Approval for admission into a class requested for the home-school student does not require the School District to approve admission into any other classes. The School District may in its sole discretion approve admission into some courses and not others. Priority will be given to full-time enrolled students within the School District as to admission into all classes offered by the School District. Admission of home-schooled students will be on a case-by-case basis for each student and each class. Each year a new request must be made by the home-schooled student and will be evaluated by the School District as to every class or course requested, including an advanced level class or any class that the home-schooled student might have been approved for. Participation in any one class by a home-schooled student will not guarantee participation in any other class.
Adopted: December 9, 2013
Code: JICE
STUDENT PUBLICATIONS
School- Sponsored Publications (Newspapers and other Literature)
The Board encourages students to express their views in school-sponsored publications, but
they must observe rules for responsible journalism. This means that libelous statements,
obscenity, defamation of persons, false statements, materials advocating racial or religious
prejudice, hatred, violence, the breaking of laws and school regulations, or material designed to
disrupt the educational process will not be permitted.
The Board also encourages school-sponsored publications as an educational activity through
which students can gain experience in reporting, writing, editing, printing, and an
understanding of responsible journalism. The sponsors of student publications have a
responsibility to review the contents of these papers before publication and to assist students
in improving their skills, their modes of expression, and to recognize material that is in poor
taste, misleading, false, ill-advised, prejudiced, and even libelous.
Review of content prior to publication is not censorship, but part of the educational process as
this concerns student publications. It can be pointed out to students, as it frequently is to
journalists, that a publisher (in this case, the school district) enjoys freedom to determine what
it will and will not publish.
Distribution of Literature
Student shall enjoy constitutional rights to the distribution of literature on school grounds and
in school buildings, except that the principal may prohibit the distribution in school buildings of
a specific publication for the reasons stated in the first paragraph above. The principal may
require that no literature be distributed unless a copy is submitted in advance.
The school and district shall at all times retain the right to reasonably regulate the time, place
and manner of such distribution of all literature.
Adoption Date: September 12, 2011
Code: JICE-R
Student Publications--Rules and Regulations
The principal of each school is authorized to approve or disapprove all student publication (in
print, on web based programs or any other medium ) if they are requested as being sponsored
by the school or the district, and to exert such control as may be necessary to ensure good
school and community relations. Defiance or continued publication of materials that defy
journalistic ethics may results in discontinuance of student publications and appropriate
disciplinary actions against students or student groups.
In order to protect the educational process and school environment, official school publications
will adhere to ethics and expectations as presented in policy code JICE.
Newspaper. Since publication instruction includes salesmanship and ad writing, it is permissible
for student publications to solicit advertising from national and local companies. A maximum of
five (5) advertisements per newspaper issue may be solicited. The cost is not to exceed $30.00
per advertisement. This is not to be a fund-raiser for the school newspaper. All proceeds from
advertising will be documented through the district financial recording keeping process. These
funds may be used through an activity fund accounted as established by school district
procedures. The proceeds will only be used to defray costs of printing and distributing the
newspaper.
Yearbook. Each year a budgeted amount from the general fund will be provided to subsidize
school yearbooks at the various high schools. Such amount will be part of the total budget
allocation for the individual school and will receive proper coding. Funds derived from the sale
of yearbooks, or from other sources, are to be used to augment the above appropriations.
Adoption Date: May 12, 2008
Revised Date: September 12, 2011
Code: JICFA
HARASSMENT, INTIMIDATION AND BULLYING
Laramie County School District #2 enacts this policy to offer compliance with all expectations of the Safe School Climate Act (W.S 21-4-311 though 21-4-315). Harassment, intimidation or bullying of students by students, of students by staff, or of staff by students at any school or school sponsored or school operated activity is prohibited. Harassment, intimidation or bullying means any intentional gesture, or any intentional written, verbal or physical act that a reasonable person under the circumstances should know will have the effect of:
1. Harming a student physically or emotionally, damaging a student’s property or placing a student in reasonable fear of personal harm or property damage;
2. Insulting or demeaning a student or group of students causing substantial disruption in, or substantial interference with, the orderly operation of school; or
3. Is so sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for a student or group of students.
“Written” acts include, but are not limited to handwritten or typed communications, e-mails, text messages, blogs and other forms of electronic communications. School, as used in this policy includes a classroom or other location on school premises, a school bus or other related vehicle, a school bus stop, and activity or event sponsored by a school, whether or not it is held on school premises, and any other program or function where the school is responsible for the child. Students and staff shall conduct themselves according to the rules and policies of the school district, and shall conduct themselves in a respectful manner towards all staff and all other students. All staff members have a responsibility to be familiar with, and abide by, the applicable laws of the state, the policies of the Board, and the regulations designed to implement them. A substantiated charge of the prohibitions in this policy against an employee of the District shall subject such employee to disciplinary actions which may result but not be limited to verbal warnings, letters of reprimand, suspension or termination.
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To the extent possible every student of this school district will have equal educational opportunities. Harassment, intimidation and Bullying will be seen by the Board as a form of denial of this equal educational opportunity. As such students are required to uphold the following expectations of this policy. A student who engages in any act of bullying, harassment or intimidation is subject to appropriate disciplinary action including suspension, expulsion, and / or referral to law enforcement authorities. The severity and pattern, if any, of bullying, harassment, or intimidation behavior shall be taken into consideration when disciplinary decisions are made. Counseling, corrective discipline, referral to law enforcement, proven best practice, and / or other administrative insight may be used to positively influence (or change if possible) the behavior of the perpetrator and remediate the impact on the victim. This may include, but is not limited to, appropriate intervention(s), restoration of a positive climate, student based programs, anti-bullying programs, mentor based initiatives, code of conduct initiatives, and support for victims and others impacted by the violation. Students who witness, harassment, intimidation or bullying of another student shall report that conduct to a teacher, principal, or other school staff member as soon as possible. The staff member who receives the complaint shall request that the student make a written report describing the conduct they witnessed, including but not limited to the date, time and location of the incident, and the names of the students involved, to the extent possible. If the complaining student chooses not to file a written report, the staff member shall ask the student to verbally describe the incident, including the information described above. The staff member shall then forward that information, including the written report, if any, to the building principal, who shall immediately investigate the complaint, or designate another staff member to investigate the complaint. Students may anonymously report any harassment, intimidation or bullying. Anyone making or receiving an anonymous report shall provide or collect as much information as possible, including but not limited to a description of the conduct, the date, time and location of the incident and the names of the individuals involved. Disciplinary action shall not be taken against a student based solely on the basis of an anonymous report. Once a staff member receives a report of harassment, intimidation or bullying, the report shall be immediately given to the building principal who shall initiate an investigation or designate another staff member to investigate the complaint.
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Code: JICFA During the investigation, the principal or his/her designee shall interview witnesses, including, but not limited to the alleged victim and the student(s) alleged to have engaged in the harassment, intimidation or bullying. The person conducting the investigation shall prepare a written report of the findings and conclusions of the investigation. If the person who conducts the investigation determines that a student or students engaged in harassment, bullying or intimidation, the building principal shall take appropriate disciplinary action toward the student or students. Decisions by the building principal may be appealed to the Superintendent. Retaliation or reprisal against a student or other individual who makes a good faith report or complaint of harassment, intimidation or bullying is prohibited and shall not be tolerated. Anyone who engages in such retaliation or reprisal against an individual who makes a report of harassment, intimidation or bullying shall be subject to discipline, up to and including suspension or expulsion. When a student reports that he or she has been harassed, bullied or intimidated in violation of this policy, and the report is substantiated using the investigative procedures outlined in this policy, the principal shall schedule a meeting with the student, student’s parent(s), the student’s teacher(s), and any other appropriate staff members or any other individuals, as determined by the principal to discuss steps or strategies to protect that student from additional harassment, intimidation or bullying and from retaliation. Any student who is found to have made a deliberate or intentional false accusation, report or complaint is subject to discipline, up to and including suspension or expulsion. At the start of each school year, every teacher shall be required to review the district’s harassment, intimidation and bullying policy with the student in his/her class and discuss that policy with them. This policy shall be included in the student manual or handbook and shall also be available to the public on the school district’s web site in a manner to be determined by the superintendent or his/her designee. The school shall provide copies of the anti-bullying policy to parents in a manner and method to be determined by each principal, which may include distribution of the student handbook to parents. Students will be provided with age-appropriate information on the recognition and prevention of harassment, intimidation, or bullying, and their responsibilities under this policy. Parents shall be provided with copies of this policy and its associated procedures.
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Code: JICFA
The school district shall incorporate training and education on this policy in its professional development program and the policy shall be provided to volunteers and other noncertified employees of the district who have significant contact with students. Adoption Date: December 14, 2009
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Code: JICFA-1-E
School: Albin ES, Carpenter ES, Pine Bluffs ES, Burns ES, Pine Bluffs -Jr.Sr, Burns- Jr.Sr. ________________________
COMPLAINT OF HARASSMENT, INTIMIDATION & BULLYING
Please Print:
Name ___________________________________________________________ Date: ______________________
Address ______________________________________________________________________________________
Telephone__________________________ or number where you can be contacted _________________________
during the hours of ______________________________________________________________________ .
I wish to register a complaint against: Name of person, school: (give department, program activity, etc.) ______________________________________________________________________________________ ______________________________________________________________________________________
Specify your complaint by stating the problem as you see it. Describe the incident, participants, background to the incident, and any attempts you have made to resolve the problem. Please note relevant dates, times and places. (Use the back of this form for additional description information.) ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________
Indicate if there are other people who could provide more information regarding your complaint:
Name Address Telephone Number
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________
Proposed Solution: Indicate your opinion on how this problem might be resolved. Be as specific as possible. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________
I certify that there is no falsification of the above information and events are accurately depicted to the best of my knowledge. ______________________________________________________ Signature of Complainant _______________________________________________________ Date Please return the original completed form to the Building Principal. A copy of this will be provided to the complainant. Additional notes can be completed for documentation purposes. Adults in care provider aspects may assist students with the completion of this document. Please document any assistance by signing under the complainant signature. Adoption Date: December 14, 2009
Code: JICG/JICH ALCOHOL/TOBACCO/DRUG/SUBSTANCE ABUSE BY STUDENTS The possession, distribution or use of alcoholic beverages, tobacco (defined to include electronic cigarettes), drugs for which the user does not have a lawful prescription, or substances which are used in such a manner as to be dangerous to the student in any school building, on school grounds, at any school function, or while on any school-sponsored trip is prohibited. Students are prohibited from being in any school building, on school grounds, or at any school function while under the influence of alcohol, drugs or other substances or following the immediate prior use of alcohol, drugs or substances. This policy shall apply to all students regardless of whether or not they are of legal age. Any student suspected of being under the influence of alcohol, drugs or other substance or whose immediate prior use of alcohol, drugs or other substance is suspected may be removed from the classroom, school building, school grounds, or school function pending further investigation. Students may be suspended or expelled for violation of the prohibition of alcohol, tobacco, drugs or other substances. The reference herein to “other substance” is intended to prohibit the use, possession or distribution, including smoking, huffing, in haling, consuming, absorbing or otherwise ingesting a substance for the purpose of generating a high or rush, or otherwise altering the mental processing or impairing the consumer’s judgment or motor skills, or for use contrary to the lawful and intended use of the substance. Such substances include, but are not limited to, glue, paint, Dust-off, petroleum products, “spice”, “K-2”, “Black Mamba”, “Puff”, “Sugar Sticks”, herbal incense, Salvia Divinorum, Salvinorum A, or any other substance, whether organic or non-organic, which substances are utilized in such a manner as to create a high or rush or otherwise alter the mental processing or impair the consumer’s judgment or motor skills or in such a way as to be contrary to their intended use or purpose. To help students who are identified as abusing alcohol/drugs/substances, District and community resources will be available to work toward overcoming this illegal use of tobacco, alcohol, drugs or substances. Students may self-refer or be remanded to such District and community resource providers. The responsibility of correcting an identified problem is that of the student and his/her parent(s). The District will develop programs to educate students to bring about awareness and understanding of the dangers inherent in the use/abuse of alcohol, tobacco, controlled drugs, or other substances. The District will provide counseling service that will make it possible for students to seek and obtain counseling for drugs/substances and/or alcohol-related problems or will provide counseling as to where appropriate help can be received. Adoption Date: April 11, 2011 Revision: February 10, 2014
Code: JJ
STUDENT ACTIVITIES
(Co-Curricular and Extra-Curricular)
Student activities are an important part of the total school curriculum. Student activities
including athletics, clubs, and organizations provide opportunities for students to explore areas
of interest and skill as well as opportunities to learn team work, sportsmanship, discipline,
leadership, pride and fairness.
Student activities are to be considered learning experiences and are to be developed managed
and evaluated with this purpose in mind. Student activities are considered part of the total
school curriculum and are to be included in regular curriculum planning, review, and evaluation
processes. All student activities are to be approved by the Board of Trustees and will operate
under the policies, rules and regulations of the Board. Building principals are responsible for
the day-to-day operations and management of all student activity programs.
RESPONSILBITY FOR ACTIVITIES AND ELIGIBILITY
See Board Policy IHAR.
Adoption Date: September 12, 2011
Code : JJ-R
CO-CURRICULAR AND EXTRA-CURRICULAR PROGRAM
STUDENT TRAVEL
The Board believes that Co Curricular and Extra Curricular activities promote the educational
goals and values received by students in the classroom and help promote a better overall
educational program and as such some events require students to travel for participation.
Recognizing that extra-classroom activities represent an essential part of the education
experience which should be available to young people, the Board of Trustees will recognize and
support those extra-classroom activities which are formed for educational and school service
purposes.
The school district does not fund or support summer clinics, camps for: sports, athletics, extra-
curricular or co-curricular groups or individuals.
The school district does not fund or directly support any activity that is termed a “community
based support group activity” as describe by policy KGD.
Definitions
The definition of an extra-curricular school activity is one which falls into one of the categories
as describe in policy IHAR.
The definition of a co-curricular school activity is any activity that is outside of the regular
curriculum but complements the regular curriculum, for example: FCCLA, FBLA, FFA,
Musical Concerts or Performances, and Drama.
EXPENSES , ALLOWABLE FUNDING and REPORTING
Expenses Involving Students and Activities. Payment of funds for school related activities will
be paid from school activity accounts for all regular season, regional competition/workshops,
state competitions. School activity fund payments for meals and room expenses will be allowed
only for culminating or overnight competitions in which the student is a bona fide competitor.
Any other expenses will be paid by the students involved. Coaches, chaperones, sponsors, and
bus drivers necessary to the proper supervision and transportation of students shall have their
reasonable and necessary expenses paid as part of the cost of the activity. The school district
does not financially support students to attend summer clinic or camps for sports and athletics
which includes use of district transportation services.
Reimbursement for meals will be allowed up to $30 per day, if gone the whole day, or $16 if
leaving after noon. Itemized receipts must be submitted for reimbursement. (Reimbursement
exceeding the above costs due to special circumstances requires the approval of the
Superintendent or Business Services Director.) Gratuity may be added up to 15% of the total
bill.
FFA, FBLA, FCCLA, or other related club activities
1. Prior to any travel the student (or group) must fill out a request form for the Club
Sponsor to attend an event as a school activity. The request must include: an itinerary of
the event, a copy of the check-in time and release time from the event, and a copy of the
event entry form.
2. The Club Sponsor will present the request form to the administrator.
3. Students must be eligible and in good standing with the Club to attend.
4. Students are required to get all work assignments ahead of time for classes that will be
missed.
5. Administrator can approve or deny the request.
6. If requests are denied, the activity will not be considered a school activity and the
excused absence rule will apply.
All travel expenses can be made by an approved voucher, Imprest Fund Check, or Credit Card.
Request for direct billing for lodging is highly encouraged. The principal shall approve all
expenditures before the students leave the home school. Receipts and completed vouchers must
be turned in to the principal upon arrival back at the home school.
PROCEDURES and LIMITATIONS
Planning and Sponsorship. The club, team or organization is responsible to plan and carry out its
activities in a responsible manner. Permission must be obtained through the sponsor and
principal in advance of any planned activity. The club, team or organization sponsoring an
activity is responsible for all clean up unless otherwise specified.
Each sponsor will coordinate travel arrangements with the building principal and the
transportation department. Departure time may be influenced by such factors as cost and
weather. The Director of Transportation will have authority to regulate activity travel. In most
cases, the departure time should reflect that the group, team or organization will arrive at the
competition approximately two hours prior to the scheduled start time of the group’s activity.
Overnight the day before a contest will be allowed only if a group cannot reasonably arrive at the
contest by leaving after 6:00 am the day of the contest. Overnight after a contest will be allowed
only if a group cannot reasonably return home by 1:30 am the following day.
The sponsor of the activity is responsible to supervise the activity, from planning through
execution and to advise the group toward responsible, mature behavior and good citizenship.
The sponsor or coach for any travel will supervise student activities in the transporting vehicle.
Lettering. Each secondary principal shall have on file the procedures for lettering in an activity
at his/her school. This will be provided for all participating students of the activity and their
parents.
Limitation on Activities. All day Sunday and Wednesday evenings (after 6:00 p.m.) may not be
used for school activities (including practices). WHSAA and State and/or National activities are
exceptions. School sponsored activities shall not meet outside school property unless prior
consent of the school principal has been obtained.
Limit on Number of Contests. High school activities may not exceed the limit set by the
schedule as submit at the start of the school year and through the WHSAA.
No other activities will be added without prior expressed approval of the Board.
All non-athletic organizations shall present their schedule of activities to the principal and then to
the superintendent prior to the start of the school year.
After-School Academic Program. Each year, if funding is available, a budget will be developed
for an elementary After-School Academic activities program. Participation is open to all
elementary students according to state guidelines.
REGULATIONS FOR INTERSCHOLASTIC CO CURRICULAR AND EXTRA
CURRICULAR ACTIVITIES
A. Each individual and group is to adhere to the rules and regulations of the Board of Trustees
and the Wyoming High School Activities Association.
B. All students, grades 9-12 are eligible for co and extra activities if they meet the WHSAA and
school’s requirements. Participants for competitions may be selected by the coaches of the
activity on the basis of merit.
HOME SCHOOL WAVIER PROCEDURES
Refer to policy IHCA.
Adoption Date: September 12, 2011
Code: JJE STUDENT FUND-RAISING ACTIVITIES The Board prefers that the school district support student activities, but it may be necessary for students to raise funds to support some of them. The building principal is responsible for fund-raising activities and, in all cases, must approve any fund-raising in advance. In general, school or district initiated fund-raising will be subject to the following guidelines:
1. All proceeds of student fund-raising campaigns shall be maintained in an activity account.
2. All information, advertising, tickets, and other materials shall carry the name of the sponsoring organization. The use of the title of any district official or student organization shall not be used on any materials, notices, or advertising without the official approval of the school principal.
3. Individuals representing the school shall not seek direct cash donations from individuals or businesses without a written authorization from the building principal. The building principal will develop procedures which will include a notice of receipt as to allow parents or individuals to offer a cash amount to replace the fund raising activity. Parents or students may opt out of any fund raising activity without being penalized by non-participation or reward.
4. Any summer fund-raising project must be approved by the Superintendent of Schools.
5. Each organization or class within a given school shall be limited to (2) fund raising activities. When approved by the School Principal, an organization, student group, etc. may be authorized to hold additional fund raising activities.
Adoption Date: December 12, 2011
Code: JJF STUDENT ACTIVITY FUNDS The school activities fund of each school will include athletic and student organization funds and any other funds belonging to any student or class, group or activity. Whether such funds are collected from student contributions, club dues, for special activities, or result from admissions to special events or from other fund-raising activities, all such funds will be under the jurisdiction of the Board and under the specific control of the school principal. They will be deposited in a designated depository, and will be disbursed and accounted for in accordance with the Activity Funds Procedures Manual maintained under the supervision of the Business Services Director. The activities funds of each school will be audited on a regular basis. Any unencumbered class or activity funds will automatically revert to the general activity fund of the school when a class graduates or an activity is discontinued unless the by-laws or constitution of the club or group which have been approved by the Board provide for the funds to be used by successor groups or classes or other school activity. Materials and equipment purchased by student activity funds become district property. Projects for raising student activity funds should in general contribute to the educational experience of students and should not conflict with, but add to the instructional program and comply with district guidelines. Adoption Date: September 12, 2011
Code: JJIF
TRAINING, INFORMATION AND RESTRICTIONS ON PARTICIPATION
FOR STUDENT ATHLETE CONCUSSIONS
Because a concussion is a type of traumatic brain injury, it should always be treated
carefully and seriously. Young athletes are particularly vulnerable to the effects of a
concussion, which has the potential to result in short or long-term changes in brain
function or, in some cases, death. Any time the signs or symptoms of a concussion are
observed by or reported to school personnel, precautions should immediately be taken.
The school district has developed protocols for the training of coaches and athletic
trainers to facilitate the recognition of symptoms of concussions and to address
restrictions concerning participation in school athletic events after suffering a
concussion or head injury. The district has also developed protocols which require
providing information to students and parents on head injuries and concussions and
related restrictions on participation in athletic activities. The school administration and
Activities Director shall take the appropriate steps to ensure that the district’s coaches,
athletic trainers, volunteers and other individuals responsible for coaching, providing
athletic training, or advising school athletic teams, comply with the district’s protocols
as set forth in Regulation JJIF-R(1).
Adoption Date: August 8, 2011
Code: JJIF-R (1)
TRAINING, INFORMATION AND RESTRICTIONS ON PARTICIPATION
FOR STUDENT ATHLETE CONCUSSIONS
PROTOCOLS
In order to address risks associated with concussions and other head injuries resulting
from athletic injuries, the school district adopts the following protocols:
Definitions:
“Athletic coach or trainer” means any paid or volunteer individual whose responsibilities include
coaching, athletic training, or advising a school athletic team or club.
“Health care provider” means any person who is licensed and qualified under Wyoming law to
provide health care services and is also permitted to perform a pre-participation athletic
physical examination.
“School athletic event” means a game, competition, or practice associated with an athletic
activity sanctioned by the Wyoming High School Activities Association or a game, competition,
or practice associated with school-sponsored athletic activities in a middle or junior high school
which directly corresponds to those high school activities sanctioned by the Wyoming High
School Activities Association.
“Student athlete” means a middle school, junior high school, or senior high school student who
engages in or seeks to engage in a school athletic event.
“Symptoms” means any change in the athlete’s behavior, thinking, or physical functioning, as
self-reported by the athlete.
“Signs” means any change in the athlete’s behavior, thinking, or physical functioning, as
observed by a coach or trainer, or school official, or another student athlete.
“Head injury” means a mild, moderate, or severe traumatic brain injury and is not intended to
include superficial injuries to the head or face that do not involve trauma or potential trauma to
the brain.
“Youth Athletic Activity” means any athletic activity related to competition, practice, or training
exercises among middle school, junior high school or senior high school student athletes.
1. Training of Coaches and Athletic Trainers to Facilitate the Recognition of Signs of
Concussions.
A. Every coach and athletic trainer shall annually complete a concussion
recognition education course. The course shall be completed prior to the start
of the first athletic season in which the coach or athletic trainer provides
assistance for youth athletic activities during the school year.
B. The concussion recognition education course shall, at a minimum, include:
i) Information on how to recognize the physical and cognitive signs and
symptoms of a concussion;
ii) The necessity of obtaining proper medical attention for a person who is
suspected of having a concussion;
iii) Information regarding the nature and risk of concussions, including the
danger of continuing to play after sustaining a concussion; and
iv) The proper method of allowing a student athlete who has sustained a
concussion to safely return to athletic activity. This may include training
regarding a progressive physical activity program.
2. Restrictions Concerning Participation in School Athletic Events After Suffering a Head
Injury (Concussion)
A. A coach or athletic trainer shall immediately remove the student athlete from
the school athletic event and shall not allow the athlete to continue
participation in a school athletic event on the same day that the student athlete
meets one or both of the following criteria:
i) Exhibits physical or cognitive signs or symptoms consistent with a
concussion or other head injury after a coach, athletic trainer, school
official, or student athlete reports, observes, or suspects that the
student athlete exhibiting these signs or symptoms has sustained a
concussion or other head injury, and the signs and symptoms cannot be
readily explained by a condition other than concussion; or
ii) Has been suspected by an athletic coach, trainer or health care
provider of having a concussion or other head injury.
B. If a student athlete is removed from a school athletic event pursuant to Section
2(A), the coach or athletic trainer shall make reasonable efforts to notify the
athlete’s parent or legal guardian that the student is suspected of having
sustained a concussion or other head injury.
C. If a student athlete is removed from a school athletic event pursuant to Section
2(A), the coach or athletic trainer shall not permit the student athlete to return
to the athletic event or to participate in any youth athletic activity involving
physical exertion until the student athlete has been evaluated by a health care
provider and receives written clearance from the health care provider to return
to participation in the youth athletic activity.
D. Any student athlete who loses consciousness during an event, whether related
to a head injury or not, shall not be allowed to participate for the remainder of
that day and, in order to return to practice or play in the future, the student
must have medical clearance by a practitioner licensed by the State Board of
Medicine. WHSAA Rule 2.4.5.
3. Information to Students and Parents Regarding Head Injuries and Related Restrictions
on Participation in Athletic Activities
A. At the beginning of each academic year, each public middle, junior high and high
school within the district shall provide to a student athlete and the student
athlete’s parent or guardian, a form with information pertaining to concussion
and other head injury. The school district shall receive signatures on the form
from the student athlete and the student athlete’s parent or guardian before
permitting the student to begin participating in youth athletic activities for that
academic year. This form may be combined with other consent to participate
forms utilized by the school or in connection with registration forms, at the
discretion of the school/athletic administrator.
Adoption Date: August 8, 2011
Code: JJI
STUDENT ATHLETICS
The board of Trustees believes that students benefit from the experiences made possible
through participation in intramural and interscholastic sports. Learning how to deal with
success and failure, developing self-discipline, experiencing the successes of teamwork, and
developing physical skills are some of the benefits which can come from these programs.
All intramural and interscholastic programs shall require Board approval and shall operate
under the general supervision of the building principal. Personnel shall be assigned to
supervise and coach the various sports as needed.
Membership of the district or an individual school in an interscholastic athletic association or
league shall be subject to the approval of the Board. The Board shall review the constitution
and bylaws of any such organization, and its rules and regulations for member teams, before
granting approval.
The Board shall appoint a voting representative to all meetings of athletic associations or
leagues in which the district maintains membership. Before voting on any change of bylaws,
rules, or regulation, the representative will advise the Board of the proposed change and seek
and follow its directions for voting.
The District maintains membership in various associations including the Wyoming High School
Activities Association and in all athletic matters and activities which are controlled by the
association which the school district is affiliated with, the athletic program and its participants
shall adhere strictly to the requirements of those bodies.
The eligibility of students to participate in athletic program shall be determined in accordance
with the regulations of the associations and the school board. Each secondary principal shall have
on file the procedures for lettering in an activity at his/her school. This will be provided for all
participating students of the activity and their parents.
The school district as well as the coaches involved with each athletic program may adopt other
training rules and/or requirements pertaining to participation in such activities. In such event,
each student participant shall agree to abide by and comply with the additional requirements
set forth by the school district and the responsible coaches.
Adoption Date: September 12, 2011
Code: JJI-R
ATHLETIC TRAVEL AND PROCEDURES OF PARTICIPATION
GENERAL PROCEDURES for POLICY
District student athletic travel, usually associated with grades 7-12, should be scheduled
as close to the home school as possible. Every attempt should be made to schedule
activities as close to home as possible and still maintain quality competition. Travel that
exceeds 200 miles one-way or overnight must have prior approval of the Superintendent.
All travel expenses can be made by an approved voucher, Imprest Fund Check, or Credit
Card. Requests for direct billing for lodging is highly encouraged. The principal shall
review all budgetary items before approving an athletic travel event and before any
student leaves the home school for an event. Receipts and complete vouchers must be
turned in to the principal upon arrival back at the home school. Student athletes must
travel under guidance and supervision of a qualified district hired coach or sponsor.
(Additional travel sponsors may be approved by the Superintendent.) All coaches/
sponsors must follow staff travel guidelines and will be reimbursed. Failure to submit
travel receipts will delay or prevent reimbursement.
The school district does not fund or support summer clinics, camps for: sports, athletics,
extra-curricular or co-curricular groups or individuals.
The school district does not fund or directly support any activity that is termed a
“community based support group activity” as describe by policy KGD.
Reimbursement for meals will be allowed up to $30 per day, if gone the whole day, or
$16 if leaving afternoon. Itemized receipts must be submitted for reimbursement.
(Reimbursement exceeding the above costs due to special circumstances will require the
approval of the Superintendent or Business Director.) Gratuity may be added up to 15%
of the total bill.
State/ Regional Athletic Events: State and regional sponsored activities will be governed
by rules and regulations of the Wyoming High School Activities Association. The
athletic director and other employees are responsible for the organization and completion
of these culminating events. Overnight trips are not allowed for elementary or junior high
students. Overnight trips to Cheyenne are not allowed except by permission of the
athletic director, building principal and the superintendent. The district may from time to
time pay for one sponsor’s room which can also be used as a hospitality room during the
duration of an event which occurs in Cheyenne.
National Group Activities: The district does not provide any funding for student athletic
competitions or events that are called national level activities.
Transportation: All student athletes are expected to travel to and from their activity
venues using district transportation. The building administrators have developed
procedures that must be followed for any student not traveling to or from the event using
district transportation.
Standard travel times will be the following:
Travel to activities will not start prior to 5:00 AM on the requested activity date. Home
arrival time must be prior to 1:30 AM, if this time cannot be met the group will make
arrangements to stay overnight. The driver of the activity or event will be responsible for
making decisions regarding road conditions or any other condition that impacts their safe
operation of the district fleet vehicle and these decisions may lead to an overnight stay.
The District Transportation Supervisor will assist in decisions that involve the safe travel
of students and the safe operations of the fleet by the driver.
Not all travel requests will meet the standard times. In these instances the travel will be
reviewed by the transportation supervisor, the travel group’s principal, the group’s coach
or sponsor and the superintendent. A final decision will be provided by the
Superintendent.
Limitation on Activities. All day Sunday and Wednesday evenings (after 6:00 p.m.) may
not be used for school activities (including practices). WHSAA and State and/or
National activities are exceptions. School sponsored activities shall not meet outside
school property unless prior consent of the school principal has been obtained.
Limit on Number of Contests. High school activities may not exceed the limit set by the
WHSAA. Junior High activities may not exceed the following numbers per squad:
A. Basketball, Wrestling, Volleyball – eight (8) games and two (2) tournaments
or ten (10) total events.
B. Track – five (5) meets
C. Football – five (5) games
D. Cross Country – eight (8) meets in conjunction with High School meets less
culminating events.
E. No overnight trips for Junior High Athletics
No athletic activities will be added at any level without prior expressed approval of the
Board.
REGULATIONS FOR INTERSCHOLASTIC ACTIVITIES
A. Each individual and team is to adhere to the rules and regulations of the Board of
Trustees and the Wyoming High School Activities Association.
B. All students, grades 9-12 are eligible for varsity athletics if they meet the state’s and
school’s requirements. Participants for varsity contests will be selected by the
coaches of the activity on the basis of merit.
C. On the reserve level, greater emphasis is placed on providing each student the
opportunity to compete, gain experience, and develop skills for future varsity
competition.
D. On the junior high level, every eligible individual that practices faithfully will get to
participate in practices and contests in order to gain experience and develop skills for
future competition.
E. Elementary Athletic Competition. Inter-school athletic competition below the
seventh grade is prohibited. Elementary athletic activities shall be limited to a
district-wide field day. Special Olympics shall be an exception. Any other
exceptions will require the Superintendent’s approval at the request of the
administrator.
HOME SCHOOL WAVIER PROCEDURES
Refer to policy IHCA.
Adoption Date: September 12, 2011
Code JJIC
PARTICIPATION IN HIGH SCHOOL ACTIVITIES
Any high school student may, subject to the rules and regulations of the District, the activity
sponsor or coach, and the WHSAA, if applicable, participate in Laramie County School District
No. Two high school activities, subject to the following:
1.) Students who have not yet reached the age of thirteen (13) years as of September 15 of
the applicable school year, and who are high school students, and who wish to
participate in activities sponsored by the Wyoming High School Activities Association,
may petition the high school principal or his or her designee to participate. Because the
request could result in younger age students participating with older students in
physical activities, the principal or his/her designee will determine the student’s fitness
to participate in the activity, taking into account the safety, health and welfare of the
students.
2.) Factors to be considered in determining whether an underage student may participate
in high school activities include, but shall not be limited to, the following: the student’s
age, size, skill level and experience in the particular activity, the amount of physical
contact in the relevant activity and the risk of injury.
3.) For purposes of this sub-section, a “high school student” shall be defined as a resident
student who is enrolled full time as a student in a school, which may include a virtual
school, or a home school, and whose curriculum is equivalent to the curriculum offered
by the high school. If any part of the curriculum for such student is not equivalent to a
high school curriculum offered by the district, the student shall not be deemed a high
school student.
Adoption Date: February 11, 2013
Code: JLCD
Administering Medicine to Students
All medications will be administered by the School Nurse/RN or a non-licensed staff member who has been designated by an LCSD #2 administrator or department coordinator and has received training by the School Nurse/RN.
I. Prescriptions A. No medication will be given to students by school personnel without a signed
parent/guardian permission form which includes the following: 1. Name of medication 2. Amount to be given 3. Date(s) and time(s) to be given
B. Prescribed medication is brought to school and kept in the container provided and labeled by the dispensing pharmacist.
C. The school personnel administering the medication shall sign or initial the “Medication Administration” form with the date and time the medication was administered which will signify that the medicine was given as directed by parent/physician.
II. Non-Prescription or Over-the-Counter Medications
A. These medications shall be brought to the office along with a signed Parent/guardian permission form which includes the following: 1. Name of the medication 2. Amount to be given 3. Date(s) and time(s) to be given
B. Medications brought to school shall be in their original containers. C. Acetaminophen and/or Ibuprofen may be given at school by school personnel
only if a signed Parent/guardian permission form is in the Health Record/Student Profile or Parent/guardian permission is verified by phone.
D. The school personnel administering the medication shall sign or initial the “Medication Administration” form or “Medical Log” with the date and time of administration which will signify that the medicine was given.
III. Other A. Topical Medications
A limited supply of the following will be available for symptomatic use: Lip balm, antibiotic ointment, benzocaine gel, diphenhydramine spray/cream, antiseptic solutions, antifungal cream, soothing eye drops, saline eye drops, and contact solution.
B. Cough Drops A limited supply will be available for symptomatic use.
C. Epigastric Medications
Antacids and mints will be available in limited supply for symptomatic use. D. Injectable Medications
a. Insulin can be administered to a student by the School Nurse/RN or a specially trained staff member per physician protocol. A signed agreement by Parent/guardian will be kept on file that acknowledges that unlicensed staff members may be administering this medication.
b. Allergy injections can be administered by the School Nurse/RN per physician’s protocol. An Epi-pen will be available for use in case of severe allergic reaction.
IV. Field/Sport Trips In-school Medication Policies and Procedures will be followed on Field/Sports Trips
Pursuant to WS S21-4-310, a student may possess and self-administer medication required for potentially life threatening conditions such as diabetes, seizure disorder, severe allergic reaction, asthma attack within a school of the District if a written statement is submitted to the District containing all of the following:
A. Parental verification that the student is responsible for and capable of self-administration of medication required for a potentially life threatening condition.
B. Health Care Provider identification of the prescribed or authorized medication required for the potentially life threatening condition and verification of the appropriateness of the student’s possession and self-administration of the medication.
C. The written verification required by this policy may be provided on the forms provided by the State Department of Education and shall require the signatures of the Parent/guardian of the student and the student’s physician or physician’s representative.
Student use of the emergency medication must be reported immediately to school personnel. 911 must be activated if the following have been administered: Epi-pen or Glucagon
Adoption Date: November 11, 2013
Code: JLJ
SECLUSION AND RESTRAINT IN SCHOOLS
General Statement of Policy.
It is the policy of Laramie County School District No. #2 to regulate the use of seclusion and restraint with students pursuant to W.S. '21-2-202(a)(xxxii), W.S. '21-3-110(a)(xxxi), and Chapter 42 of the Wyoming Department of Education rules (hereinafter Rules). This policy and the regulation that accompanies it shall govern all regulated use of seclusion and restraint.
Adopted: December 12, 2011
Code: JLJ-R
SECLUSION AND RESTRAINT IN SCHOOLS
I. Definitions. All definitions used in this policy shall be consistent with the definitions in the Rules. For the purpose of clarity, the following definitions are restated:
A. Emergency: means a situation constituting an imminent risk to health or
safety.
B. Imminent Risk: means an immediate and impending threat of a person causing substantial physical injury to self or others.
C. Prohibited Practices: means that certain activities or objects are
prohibited from being utilized with students under any circumstances. Prohibited elements include:
1. Aversives: means an intervention that is intended to induce pain or
discomfort to a student for the purpose of eliminating or reducing maladaptive behaviors.
2. Locked Seclusion: means a seclusion room with a locking device
that is engaged by leverage of an inanimate object, key, or other mechanism to keep the door closed without constant human contact. The term does not include a securing mechanism requiring constant human contact, which upon release immediately permits the door to be opened from the inside.
3. Mechanical Restraints: include devices or equipment designed or
utilized to restrict the free movement of all or a portion of a student’s body. The term does not include assistive or protective devices or equipment prescribed by an appropriately trained professional or professional team that are used for the specific and approved purposes for which such devices or equipment were designed and prescribed.
4. Prone Restraints: include holding a student in a face down position
or in any position that will:
a) obstruct a student’s airway or otherwise impair the ability to breath;
b) obstruct a staff member’s view of a student’s face;
c) restrict a student’s ability to communicate distress;
d) place pressure on a student’s head, neck, or torso; or
e) straddle a student’s torso.
D. Restraint: means the use of physical force, with or without the use of any device or material, to restrict the free movement of all or a portion of a student’s body. Restraint does not include comforting or calming a student, holding the hand or arm of a student to escort the student if the student is complying, intervening in a fight or using an assistive or protective device prescribed by an appropriately trained professional or professional team. The term does not encompass any of the prohibited practices described in this rule.
E. Seclusion: means removing a student from a classroom or other school
activity and isolating the student in a separate area. Seclusion occurs when a student is placed in a room or location by school personnel, purposefully separated from peers, and prevented from leaving that location. Separation in an area where the student is prevented from leaving is always considered seclusion. There are two distinct categories: I) Seclusion from the Learning Environment, or ii) Isolation Room. The term does not include a student- requested break or in-school suspension, detention or other appropriate disciplinary measure. Seclusion does not include time out, which means providing the student with a brief opportunity to regain self-control in a setting that does not physically remove the student from peers or the learning environment, and the student is not physically prevented from leaving the time out area. The use of time out is not regulated by this policy.
1. Seclusion from the Learning Environment: means visually or
audit orally isolating the student from the classroom or other school activity, away from peers in an area that obstructs the student’s ability to participate in regular classroom or school activities. The student is prevented from rejoining the learning environment or school activity until directed by staff.
2. Isolation Room: means purposefully placing the student in an
enclosed room built in compliance with all relevant health and safety codes and in compliance with Wyoming Department of Education Physical Space Requirements for Isolation Rooms. The student is not released from the Isolation Room and permitted to rejoin the learning environment or school activity until directed by staff. An Isolation Room is not the same as locked seclusion, which is a prohibited practice.
II. Staff Training.
A. The district adopts the CPI-Non Violent Crisis Prevention Intervention evidence-based model for the purpose of training and safe implementation of seclusion and restraint.
B. A core group of classified and nonclassified staff shall be certified
consistent with the CPI-Non Violent Crisis Prevention Intervention for the safe and appropriate use of physical restraint. This core group of staff shall be recertified according to CPI-Non Violent Crisis Prevention Intervention’s standards.
1. The initial training for each staff member shall be completed in
accordance with the model program.
2. The ongoing training shall be completed in accordance with the model program.
C. All staff shall receive training in the prevention of physical restraint and
seclusion including skills training related to positive behavior supports, safe physical escort, conflict prevention, de-escalation, and conflict management. Professional development in this area will be ongoing.
D. In addition to the ongoing training for all staff referred to above, all staff shall
also annually receive information regarding the implementation of this policy, including information regarding the staff members assigned as core group of staff in paragraph B.
III. Seclusion and Restraint Procedures.
A. Restraint.
1. Non-emergency situations: only trained, certified staff pursuant to paragraph III.C above shall be permitted to utilize restraint as part of a planned behavior intervention.
2. Emergency situations: Any staff member may intervene for purpose
of restoring safety in a bona fide emergency situation constituting an imminent risk to the health or safety of students, staff or others.
3. Durational guidelines: The following durational guidelines are to be
followed when implementing a restraint:
a) the minimum amount of time necessary to de-escalate the conduct necessitating the restraint will always be used.
b) The duration of the initial restraint and any additional restraint needed thereafter to de-escalate the situation shall be that recommended by the evidence-based model referenced in II(A) above.
4. Administrative review: In the event that implementation of the
restraint exceeds the durational guidelines specified above, an administrator or administrative designee shall immediately be contacted and review the following elements to determine if and under what conditions the restraint may continue:
a) the reason for the restraint, including the likely harm to the
student or others;
b) the type of restraint being used;
c) the factors, if known, which precipitated the conduct necessitating restraint;
d) other options available to eliminate the risk of harm or safety
to student or others;
e) the likelihood that continued restraint will prevent harm to the student ore others.
5. Debriefing: After restraint has been implemented, the following
debriefing procedures will be utilized:
a) A conference will be held involving all staff present and/or involved with the restraint, as well as the responsible administrator. The debriefing will include:
1) a discussion of the factors that precipitated the conduct
necessitating the restraint;
2) a review of all interventions and de-escalation techniques, procedures or efforts utilized in advance of the restraint;
3) a review of the behavior plan or other plan, if one
exists, for dealing with the behaviors of the student;
4) a review of training received by staff involved with the restraint procedure and a determination of whether such restraint was done in compliance with this policy;
5) a discussion of changes that could be made or implemented that might assist in preventing the student conduct or eliminating the need for restraint.
6. Documentation: The completion of an incident report as referenced
below is required for each restraint.
B. Seclusion
1. There are two regulated seclusion categories: Seclusion from the Learning Environment, or Isolation Room.
2. The use of a locked seclusion room is prohibited in all school
facilities. 3. The use of an Isolation Room will be limited to locations specifically
built and/or modified for that purpose, meeting all relevant health and safety codes and the Wyoming Department of Education Physical Space Requirements for Isolation Rooms.
4. School staff must be able to see and hear the student in seclusion at
all times.
5. Students placed in seclusion must be permitted access to normal meals and personal hygiene opportunities. Meals and bathroom breaks may be separate and supervised if needed to ensure safety.
6. Seclusion from the Learning Environment: The following requirements apply:
a) Durational guidelines: These durational guidelines are to be
followed when implementing a Seclusion from the Learning Environment. Seclusion should not be used any longer than necessary to allow a student to regain control of his/her behavior. Initial Seclusion from the Learning Environment and any additional exclusion shall be in accordance with the training and recommended durational guidelines from the evidence-based model referenced in II(A) above.
b) Use of a debriefing procedure and an incident report following
the implementation of Seclusion from the Learning Environment is not required.
7. Isolation Room: The following requirements apply:
a) Durational guidelines: These durational guidelines are to be
followed when implementing a Seclusion from the Learning Environment. Seclusion should not be used any longer than necessary to allow a student to regain control of his/her behavior. Initial Seclusion from the Learning Environment and any additional exclusion shall be in accordance with the training and recommended durational guidelines from the evidence-based model referenced in II(A) above.
b) Debriefing: After a removal to an Isolation Room has been
required, the following debriefing procedures will be utilized:
(i) A conference will be held involving all staff present and/or involved with the Isolation Room, as well as the responsible administrator. The debriefing will include: (A) a discussion of the factors that precipitated the
conduct necessitating the Isolation Room;
(B) a review of all interventions and de-escalation techniques, procedures or efforts utilized in advance of the Isolation Room;
(C) a review of the behavior plan or other plan, if
one exists, for dealing with the behaviors of the student;
(D) a review of training received by staff involved
with the Isolation Room procedure and a determination of whether such Isolation Room was used in compliance with this policy;
(E) a discussion of changes that could be made or
implemented that might assist in preventing the student conduct or eliminating the need for the Isolation Room.
c) Administrative review: In the event that implementation of the
Isolation Room exceeds the durational guidelines specified above, an administrator or administrative designee shall immediately be contacted and shall review the following elements to determine if and under what conditions the Isolation Room may continue:
(1) the reason for the restraint, including the likely
harm to the student or others;
(2) the type of restraint being used;
(3) the factors, if known, which precipitated the
conduct necessitating restraint;
(4) other options available to eliminate the risk of harm or safety to student or others;
(5) the likelihood that continued restraint will
prevent harm to the student ore others.
8. The use of appropriate disciplinary measures involving such things as after-school detentions or in-school suspensions and/or other disciplinary measures is not regulated by this policy and may continue in accordance with the approved district policies and procedures relating to such disciplinary measures.
C. Documentation. The completion of an incident report is required for each
use of an Isolation Room as referenced below.
D. Incident Report. For each incident involving a need to implement a restraint or remove a student to an Isolation Room, a Physical Restraint Incident Report or Isolation Room Incident Report will be filled out. The Physical Restraint Incident Report is attached as Exhibit JLJ-E(1) and the Isolation Room Incident Report is attached as Exhibit JLJ-E(2).
E. Parent Notification. Parents shall be notified of each use of regulated
seclusion or restraint procedure according to the following schedule:
1. An attempt shall be made to contact the parent by phone as soon as reasonably possible after the event.
2. Written notification of the regulated procedure should be sent to the
parent within twenty-four (24) hours of the regulated procedure unless the parent and school have agreed to an alternative time frame.
IV. Enforcement Procedures
A. Complaint Process: The following process for the receipt of complaints from any individual or entity regarding the use of restraint or seclusion shall be utilized:
1. Parent shall be directed to provide written notice of their complaint,
specifically including the following:
a) the conduct complained of; b) a statement as to whether or not they felt the conduct violates
this seclusion and restraint policy and, if so, how; c) a statement of other options or alternatives that the
complainant believes should have been utilized in lieu of the restraint or seclusion procedure used; and
d) a statement as to the remedial action being requested.
2. Subsequent to receipt of the written complaint, the investigation process shall be initiated. The investigation process shall include the following requirements:
a) the responsibility administrator (principal or special education
director) or his/her administrator designee shall immediately conduct an investigation, including meeting with the complainant and with all staff involved separately, interview witnesses, gather information regarding the event being complained of. The administrator in his/her discretion may elect to have a meeting involving the complainant and the staff who are being complained about, after which the administrator shall make a written determination as to the complaint with a finding as to whether or not the seclusion and restraint policy was complied with, as well as recommendations for any subsequent action or changes involving the student impacted by the restraint or seclusion, as well as any remedial actions applicable to the staff involved. A copy of the decision shall be provided to both the complainant and the staff being complained about.
3. In the event the complainant is not satisfied with the decision of the
responsible administrator, the complainant may appeal that determination to the superintendent of schools who, in his/her sole discretion, may elect to conduct an additional investigation or, alternatively, review the information provided by the complainant, the staff complained about, and the investigating administrator and either affirm, reverse or modify the decision. The determination of the superintendent shall be submitted in writing to the complainant, the staff complained about, and the original investigating administrator.
4. In the event the complainant is not satisfied with the decision of the
superintendent, the complainant may appeal the decision to the board of trustees. The board of trustees shall review all information submitted to and reviewed by the original administrator and the reviewing superintendent. The board in its sole discretion may elect
to receive verbal communication from the complainant, the staff complained about, or the building administrator. Should the board elect to receive input from the original investigating administrator or the superintendent, the board shall extend an equal opportunity to the complainant to present information. In the event the board elects to receive verbal information, such information shall be informally presented to the board. No formal contested case hearing will be initiated.
5. The board will, at the next regular board meeting following the first
meeting at which the information is presented to the board, render a decision upon the complaint, which decision shall thereafter be submitted in writing to the complainant, the superintendent, the original investigating administrator, and the staff member(s) being complained about.
V. Publication of Policy
This policy shall be adopted in the regular course of policy adoption by the board and included with other policies within the district and maintained in the official policies of the district. All students and parents shall be given notice that the district has a seclusion and restraint policy and advised as to where such policy may be reviewed. District policies and regulations published on an official school website shall include a complete copy of this seclusion and restraint policy and parents and students shall be notified as to how that website may be accessed or, alternatively, that the policy may be reviewed at the administration office of the district. Notification of the existence of this policy and where it may be reviewed shall be included in all student handbooks. In addition thereto, to the extent a behavioral intervention plan, IEP or other behavioral document applicable to any student incorporates the possibility of utilizing a restraint or seclusion procedure, the student and parent shall be given a copy of this policy for review. Adoption Date: December 12, 2011
Code: JLJ-E(1)
PHYSICAL RESTRAINT INCIDENT REPORT
Student Name:
Grade: School:
Incident Description
Date Incident Occurred: Time restraint began:
□ A.M. □ P.M. Time restraint ended:
□ A.M. □ P.M. Location of incident:
□ Classroom
□ Hall
□ Cafeteria
□ Playground
□ Other: ______________________
Behavior(s) that lead to restraint:
Behavior(s) directed at:
□ Staff
□ Peers
□ Self
□ Other: _____________________
Thorough description of efforts made to deescalate and alternatives to physical
restraint that were attempted: (include positive behavior interventions used)
Student’s behavior during restraint: Student’s behavior after restraint:
Description of any injury to student and/or staff and any
medical or first aid care provided (as per district policy, if
injury occurred, complete Injury/Incident Report in
addition to this form.):
Follow Up (check all that apply):
□ Determination by staff member that student was no
longer a risk to himself or others
□ Intervention by administrator(s) to facilitate de-
escalation
□ Law enforcement personnel arrived
□ Staff sought medical assistance
□ Other (describe):
Post physical restraint physical condition (if any):
Staff Administering/Observing Restraint
Name Position Parent Notification Contact Method Name of parent(s) contacted:
Phone #:
Date and time of contact:
□ A.M. □ P.M.
□ Written □ Verbal □ Both
This report has been prepared by:
___________________________________ _____________________________ __________________
(Name) (Position) (Date)
Code: JLJ-E(2)
ISOLATION ROOM INCIDENT REPORT
Isolation Room means purposefully placing the student in an enclosed room built in compliance with all relevant health
and safety codes. The student is not released from the Isolation Room and permitted to rejoin the learning environment
or school activity until directed by staff. An Isolation Room is not the same as locked seclusion, which is a prohibited
practice.
.
Student Name: Grade: School:
This incident report has been prepared by:
____________________________________ _____________________________ ___________________________
(Name) (Position) (Date)
Incident Description Date Incident Occurred: Time seclusion began:
□ A.M. □ P.M. Time seclusion ended:
□ A.M. □ P.M. Location of incident:
□ Classroom
□ Hall
□ Cafeteria
□ Playground
□ Other: _______________________
Behavior(s) that lead to seclusion:
Behavior(s) directed at:
□ Staff
□ Peers
□ Other: ______________________
Thorough description of efforts made to deescalate and alternatives to seclusion that were attempted: (include use of
positive behavior interventions)
Student’s behavior during seclusion: Student’s behavior after seclusion:
Location of seclusion area:
Seclusion room meets the following criteria:
□ Allow staff full view of the student in all areas of the
room
□ Free of potentially hazardous conditions such as
unprotected light fixtures and electrical outlets
Follow Up:
□ Determination by staff member that student no longer
required seclusion
□ Intervention by administrator(s) to facilitate de-
escalation
□ Other (describe):
Staff member(s) responsible for continuous monitoring of student’s status during seclusion:
Staff Administering/Observing Time Out: Name Position
Parent Notification Contact Method Name of parent(s) contacted:
Phone #:
Date and time of contact:
□ A.M. □ P.M.
□ Written
□ Verbal
□ Both
Contacted by the following staff
member (include name and position):
Policy Code JO
Employment of Students
The Board of Trustees of Laramie County School District #2 recognizes that for some students, employment may be a quality experience. The following guidelines are established by the district with expectations that directives from the high school be designed to assist senior level students in this endeavor. Senior students who will meet all high school graduation requirements as outlined in policy IKF before the end of their senior year may request to be released for gainful employment.
With the approval of the high school principal, a senior student may be gainfully employed during and up to one-half of the school day provided:
1. A written request for the employment is made by the student’s parents or guardian;
2. The student has a bona fide job offer and the work permit if one is required;
3. The student’s work schedule covers a continuous block of time either in the morning or
afternoon so the student will not be required to come to and from school more than
once a day. The student would be eligible for extra and co-curricular activities if so
allowed by WHSAA time in school regulations;
4. The senior student must be in good academic standing with a 2.0 GPA or above, has
displayed proficient results in district assessments and must be receiving passing grades
in required classes for the half day not gainfully employed but at school;
5. The senior student must be taking or will need to take: (Graduating classes for 2014 and
2015. Classes for 2016 and 2017 will have requirements as noted in section 5a.)
Math The current high school graduation requirements that include a combination of at least
TWO years of the following courses (for the graduating class of 2017 the requirements will change as noted): Algebra I, Algebra II, and Geometry (3 credits)
Language Arts The current high school graduation requirements (4 credits) Science The current high school graduation requirements (3 credits) Social Studies The current high school graduation requirements (3 credits) Foreign Language Demonstrate proficiency on the state standards for the foreign cultures and languages
common core of knowledge requirements.
Total Required Credits to Graduate is 26.
5a. Changes in Graduation Requirement by District Policy: The 2016 high school graduation requirement includes a combination of at least three years of the following courses plus one optional math course Algebra I, Algebra II, and Geometry (4 credits)
Total Required Credits to Graduate will remain at 26. 6. The work schedule will not interfere with the student meeting graduation requirements
and will not require the school to make any adjustments in its regular daily class
schedule;
7. The school assumes no responsibility or liability nor will the district provide
transportation for the student to and from the student’s work site;
8. Students are to remain off campus during their scheduled work time;
9. The school will issue no credit for work time programs;
10. Employment notifications will be received at the school prior to the start of the current
school year;
11. If the building principal in consultation with a teacher determines that the student has
failed to meet academic requirements, as outlined in this policy, this privilege may be
revoked at their discretion;
12. The administration reserves the right to deny this privilege to any student if it is
determined that disruptions of the student’s learning or disruptions in the school’s
operational procedures may result.
The program will be limited so that no more than 10 (ten) students in the district may request
the policy during a school semester. Requests that exceed this number will be brought to the
Board of Trustees for consideration of expanding the number of participants.
Approved: August 9, 2010 Revised: February 10, 2014
Code: JQ
STUDENT FEES, FINES AND CHARGES
Laramie County School District #2 enacts the following policy to meet the requirements under
No Child Left Behind Law and to establish procedures to determine book fees, school fees, and
when to forward a student’s transcript to another school district.
Schools in Laramie County School District #2 shall not assess instructional fees. Books will be
provided on a loan basis; no rental fees will be assessed for textbooks and workbooks used in
the classroom or for reference.
Students participating in activities which are not required by the teacher or used in the
determination of a grade may be required to pay charges covering the costs of the activity.
These charges may include, but are not limited to, admission fees, food costs, and
transportation costs of field trips. Costs of major projects in all classes, when the items
produced will be retained by the student, will be paid by the student. However, it is incumbent
upon the teacher and principal to make every effort to be sure no student is denied the right to
participate in trips, construct projects or other enrichment activities because of lack of funds.
Pupils will be assessed fines for late return, lost, damaged, or defaced books, including library
books, materials or equipment. The fines may be for the amount of the loss or for the actual
replacement cost. The building administrator will have the discretion to assist students and
families in financial need by determining an acceptable cost required for the replacement of
any lost, damaged or defaced book owned by the school district.
Fines for damage to school property shall be assessed at a reasonable rate, designed to restrain
further damage.
All credits, report cards, and grades will be upheld until proper settlement of fines, bills or
assessments is rendered. Student transcripts will be forwarded to any school when a formal
request has been received by any school or the district office.
Adopted: March 8, 2010
Code JRA
Student Records
An accurate cumulative record shall be maintained for every child enrolled in the
schools of Laramie County School District #2. Data in the cumulative record shall be
factual and objective. The cumulative records shall be limited to identifying data,
academic work completed, level of achievement, attendance data, health data,
standardized test scores, disciplinary records involving suspension or expulsion, and
family information.
Parents shall have an opportunity for a hearing to challenge the content of their child’s
school records, to insure that the records are accurate, not misleading, or otherwise in
violation of the privacy or other rights of students, and to provide an opportunity for the
correction or deletion of any inaccurate, misleading, or otherwise inappropriate data
contained therein.
Access to a student’s cumulative record shall be limited to authorized school personnel,
eligible students, parents and legal guardians of the student. Any other access will
require a subpoena or the written permission of the parent or legal guardian.
Whenever a student has attained eighteen years of age, or is attending an institution of
post secondary education, the permission or consent required of and the rights
accorded the parents of the student shall be accorded to the student.
District officials will forward transcripts and disciplinary records involving suspension or
expulsion from the cumulative record upon the request of a bona fide educational
institution with whom the student intends or is instructed to enroll, parent, legal
guardian, or the student if he has attained eighteen years of age or is attending an
institution of post secondary education.
With the exception of the high school transcript, high school grade reports, and
attendance records, all material in the student cumulative record shall be destroyed five
years after the student has or would have completed the 12th grade in the school
district.
Adoption Date: December 12, 2011
Code: JRA-R
PROCEDURES AND PRACTICES OF THE SCHOOL DISTRICT GOVERNING THE MAINTENANCE, TRASFER,
AND DISCLOSURE OF STUDENT EDUCATIONAL RECORDS
1. Student educational records and progress records will be maintained on established forms which have been adopted for district-wide use (cumulative folders, health records, history sheets, achievement test labels, attendance registers, etc.) Additional information reports such as observation notes, letters from parents, teacher comments, etc. will be placed in the educational records of students only upon the advice of the school principal or other school official who is responsible for the maintenance of student educational records.
2. The additional information reports, considered to be the property of the school district, shall
be maintained in files other than student cumulative folders. This policy shall apply to lesson plan books, grade books, observation notes, evaluation comments, case study records, and other similar record forms developed by teachers, psychologists, therapists, social workers, and other similarly trained professionals employed by the school district.
3. Achievement tests may be administered without prior parental permission and the results of
those tests may become part of the student’s educational records. In addition, other tests may be administered upon approval of parents or the appropriate school officials. Results of those additional tests may also be placed in the educational records of students.
4. In compliance with applicable governmental regulations, the record-keeping practices of the school district shall include the following: a. Provision to annually inform parents of their rights regarding the educational records of students; b. Announcement of the procedure to be followed by those who seek to examine, challenge, or obtain copies of student educational records; c. Announcement of the location of student educational records and the responsible school district officials. 5. Disclosures of directory information will be made without prior or written parental permission.
Directory information, for the purposes of the school district, may include: student name, address, telephone listing, electronic mail address, photograph, grade in school, date and place of birth, participation in officially recognized activities and sports, weight and height of athletic teams, dates of attendance, awards received, and the most recent previous school attended. Any student or parent who objects to the disclosure of directory information should provide the school with a written objection prior to the start of school or within fifteen (15) days after notification of the school’s intent to make public directory information, whichever is later.
6. Personally identifiable information, for the purposes of the school district, may include such
information as: names of parents and other family members, health records, identifiers such as student or social security number, descriptions of personal or educational characteristics, test scores and other similar information. Personally identifiable information generally shall require written consent prior to disclosure.
7. Officials of the school district may disclose the educational records of students, without prior
or written consent: a. When parents or legal guardians seek to examine the records of their own children; b. When parents request that records be transferred to schools or school districts in which the students seek or intend to enroll; c. When requested by school officials from schools or school districts in which students seek or intend to enroll; d. To officials and employees of the school district who have a legitimate educational interest in those records; e. To eligible students (those who have reached 18 years of age or are attending a post-secondary educational institution) who seek to examine their own educational records; f. To comply with a judicial order or lawfully issued subpoena, provided that a reasonable attempt has been made to notify the parent prior to compliance with the judicial order; g. To appropriate organizations and governmental officials (as specified by the Family Educational Rights and Privacy Act, P.99.31). 8. Written records of disclosure will be maintained by the responsible school district officials.
Disclosure records will be maintained on approval forms and will be filed with the educational records of students. Records of disclosure will be maintained by the school district.
9. Unless it has received legal evidence to the contrary (legal instrument or court orders governing
such matters as divorce, separation, or custody), the school district will presume that both parents of students have the legal authority to examine the educational records of their children.
RIGHTS OR PARENTS UNDER THE PROVISIONS OF THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT 1. Parents, legal guardians and eligible students under the provisions of the Family Education
Rights and Privacy Act are granted the right to examine the educational records of local educational agencies. Upon receipt of the request, the educational agency has a maximum of 45 days in which to comply with that request.
2. Unless the school agency has received official or legal evidence to the contrary (divorce decree,
contested custody, etc.) it may presume that either parent has legal right of access to the records of students, and may honor the written request form either parent.
3. No portion of an educational record may be destroyed during the period of time when there is
an outstanding request for the disclosure of those records. 4. It is permissible to require that the educational records be examined in the presence of a
school district official. If the parent requests a copy of the records, the request must be honored (costs of reproduction will be borne by the parent).
5. Parents, legal guardians, and eligible students who feel that the contents of educational records
are inaccurate, misleading, inappropriate, or in violation of privacy or other rights of students may request that the records be amended.
6. If the school agrees with the request, the records will be amended and the parent will be
advised, in writing, of the agreement. 7. If the education agency does not agree with the request for amendment, the parent must be
advised of his right to a hearing. (Central administration instructions should be sought at this point, for the regulations governing hearings are lengthy, detailed and explicit).
8. If the hearing determines that an amendment will be made, the records are amended and the
parent informed, in writing, of the changes. 9. If the hearing does not result in a record amendment, the parent must be advised of his right to
place a statement of disagreement in the educational record of the student. The disagreement statement must remain as part of the student record as long as the record is maintained by the school district. Any disclosure of the educational record must include the disclosure of the statement of disagreement
Adoption Date: December 12, 2011
Code JRA-E(1)
Request for Disclosure of Student Educational Records
(Completed form to be retained, on file with student records by appropriate school district administrator cooperating in this disclosure request).
_______________________ Name of Organization or Agency Making Disclosure Request _______________________ Signature of Representative of Person Making Disclosure Request _______________________ Date of Report _______________________ Student Name _______________________ Description of Student Records for which Disclosure request is Made
Statement of Relationship or Description of Legitimate Educational Interest of Person
Making Disclosure Request: __________________________________________
______________________________________________________________________
AUTHORIZATION FOR DISCLOSURE
Permission is hereby granted to ______________________________ to disclose
(School official)
the educational records of _____________________________. I understand that the
education records will be examined by ________________________________, and I
certify that I am fully authorized to grant permission for this disclosure. My relationship
with the named student is : ____________________________________.
________________________________________________ _____________________
(Signature of Person Authorizing Disclosure) (Date)
Record/Report of Disclosure of Student Educational Records
_________________________________________ Date of Disclosure
JRA-E(2)
LARAMIE COUNTY SCHOOL DISTRICT #2
Notification of Rights under FERPA For Elementary and Secondary Schools
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18
years of age (“eligible students”) certain rights with respect to the student’s educational
records. These rights are:
(1) The right to inspect and review the student’s education records within 45 days of the day
the school receives a request for access.
Parents of eligible students should submit to the School principal (or appropriate school official)
a written request that identifies the record(s) they wish to inspect. The School official will make
arrangements for access and notify the parent or eligible student of the time and place where
the records may be inspected.
(2) The right to request the amendments of the student’s educational records that the parent
or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s
privacy rights under FERPA.
Parents or eligible students who wish to ask the School to amend a record should write the
School principal (or appropriate school official), clearly identify the part of the record they want
changed, and specify why it should be changed. If the School decides not to amend the record
as requested by the parent or eligible students, the School will notify the parent or eligible
student of the decision and advise them of their right to a hearing regarding the request for
amendment. Additional information regarding the hearing procedures will be provided to the
parent or eligible student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the
student’s education records, except to the extent that FERPA authorizes disclosure without
consent.
One exception, which permits disclosure without consent, is disclosure to school officials with
legitimate educational interests. A school official is a person employed by the School as an
administrator, supervisor, instructor, or support staff member (including health or medical staff
and law enforcement unit personnel); a person serving on the School Board; a person or
company with whom the School has contracted as its agent to provide a service instead of using
its own employees or officials (such as an attorney, auditor, medical consultant, or therapist);
or a parent or student serving on an official committee, such as a disciplinary or grievance
committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records, including disciplinary records relating to
suspension and expulsion, without consent to officials of another school district in which a
student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged
failures by the School District to comply with the requirements of FERPA. The name and
address of the office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington DC 20202-5920
Laramie County School District #2 will make available to the public directory information
pertaining to students in Laramie County School District #2. Directory information includes the
following: the student’s name, address, telephone listing, electronic mail address, photograph,
date and place of birth, participation in officially recognized activities and sports, weight and
height of members of athletic teams, dates of attendance, the most recent previous education
agency or institution attended, and degrees and awards received. If you are unwilling to allow
any or all of the above-described directory information to be release without your consent, you
must notify the Office of the Superintendent within thirty (30) days for the date of this notice.
Adopted: December 12, 2011
Code JRA-E(3)
LARAMIE COUNTY SCHOOL DISTRICT #2
Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)
PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:
Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED). 1. Political affiliations or beliefs of the student or student’s parent; 2. Mental or psychological problems of the student or student’s family; 3. Sex behavior or attitudes; 4. Illegal, anti-social, self incriminating, or demeaning behavior; 5. Critical appraisals of others with whom respondents have close family relationships; 6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers; 7. Religious practices, affiliations, or beliefs of the student or parents; or 8. Income, other than as required by law to determine program eligibility.
Receive notice and an opportunity to opt a student out of – 1. Any other protected information survey, regardless of funding; 2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agenda, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and 3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
Inspect upon request and before administration or use –
Protected information surveys of students;
Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
Instructional material used as part of the educational curriculum.
These rights transfer from the parent to a student who is 18 years old or an emancipated minor under State law. The School District will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes. School District will also directly notify, such as through U.S..mail or e-mail, parents of students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parents to opt his or her child out of participation of the specific activity or survey. School District has identified the specific or approximate dates of the activities or surveys at that time. For surveys and activities scheduled after the school year starts, parents will be provided an opportunity to opt their child out of such activities and surveys. Parents will also be provided an opportunity to review any pertinent surveys. Following is a list of the specific surveys covered under this requirement:
Collection, disclosure, or use of personal information for marketing, sales or other distribution.
Administration of any protected information survey not funded in whole or in part by ED.
Any non-emergency, invasive physical examination or screening as described above.
Parents who believe their rights have been violated may file a complaint with:
Family Policy Compliance Office U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202-5920
Adoption Date: December 12, 2011
