Segregating Internal and External Goods Receipts-1

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Segregating Internal and External Account Receipts

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Segregating Internal and External Account Receipts

Wouldn't it be great if every piece of SAP functionality we needed was available right "out of thebox"? As we all know, in the real world, there is always going to be a functionality gap betweenoff-the-shelf software and specific needs. Fortunately, judicious use of SAP user exits can givecompanies a way to fill the functionality gap. In this well-illustrated "how to" guide, FI/CO EditorRohana Gunawardena tells us how to customize the FI to segregate internal and external goodsreceipts using SAP's official user exits. In the process, we gain some tips about table T030, atable that is used for many SAP accounting functions and provides a vital link between the MMand the FI modules.

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Editor's Note: Wouldn't it be great if every piece of SAP

functionality we needed wasavailable right "out of the box"? As we all know, in the realworld, there is always going tobe a functionality gap betweenoff-the-shelf software and thespecific needs of particularcompanies. Fortunately, judi-cious use of SAP user exits canhelp give companies a way to

fill the functionality gap. In thiswell-illustrated "how to" guide, FI/CO Editor RohanaGunawardena tells us how tocustomize the FI module for thepurposes of segregating internaland external goods receiptsusing SAP's official user exits. In the process, we learn someimportant tips about tableT030, a table that is used formany SAP accounting functions

and provides a vital linkbetween the MM and the FImodules.

1. Introduction

When working with the GR/IRclearing account, have you everwanted to know how much wasfrom external vs. internal ven-dors? Have you ever wanted toanalyze this account in someother manner, e.g., whenperforming a consolidation,

have you wanted to segregateyour inter-company GR/IRfrom external vendorsGR/IR? In this article, I willdescribe how to use an SAP

user exit to get this result. Asyou're reading, keep in mindthat the GR/IR clearingaccount may also be knownas the accrued receiversaccount, or REBNI, the"REceived But Not Invoiced"

account. Note also that the tipsin this article are based on an SAPR/3 4.5B environment.

When companies create vendoraccounts, they will assign different

reconciliation accounts to them,based on vendor type (e.g., regu-lar customers vs. inter-companycustomers), in order to segregatevendor balances in the balancesheet. This example does the samefor the GR/IR account. Our articlewill focus on segregating the goodsreceipts for an MM MaterialDocument (See Figure 1).

1.1. Process

Here is a quick overview of ttransaction flow for this process

ME21 Create POME28 Release/Approve POMB01 Post Goods Receipt f

PO. At this step, an Mdocument and a FI doument are posted.

2. MM Account

DeterminationBefore showing you the detail

the user exit, let's do a quirecap of MM account determintion for those of you who are nfamiliar with this area.

In the MM module, table T03the Standard Accounts Table, used extensively to determine tGL accounts that will be postwhen a material movement occu

In the case of a goods receipmovement type 101 is used.

2.1. T030 Entries

Before we go into the detail specific entries, I will need to giour readers a quick explanationthe fields in table T030 and hothey are used. The T030 tableused extensively throughout t

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Segregating Internal & External Goods ReceiptsBy Rohana Gunawardena, Exium I

Figure 1: A Typical MM Goods Receipt Document

In the MM module,

table T030 is used

extensively to deter-

mine the GL accounts

that will be posted

when a material

movement occurs.


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FI system for account determina-tion of many processesnot justMM related postings.

I will show you typical contentsof T030 using transaction SE16,as the normal configuration trans-action OMWB shows a morerestricted set of fields. Seeing thefull set of fields will give you amore comprehensive understand-ing of this table (See Figure 2).

In Figure 3, I've provided adetailed explanation for the head-ings in T030.

The entire configuration relatedto T030 and material movementsis grouped together in the IMG

(See Figure 4).

TIP: You can get a detailed listof the SAP transaction keys andaccount modifiers for MM bydouble-clicking on the text"Create Automatic Postings"in the IMG; this will launchSAP Online IMG Help inyour Internet browser. Printthis out and keep this usefulreference as a cheat sheetduring MM account determi-

nation configuration.

TIP: Another good source ofinformation on table T030MM entries is ASAP. If youhave the ASAP software, go toImplementation Assistant Knowledge Corner SAPProducts Corner R/3 Procurement AutomaticAccount Assignment (ZIPfile) AcctDeterm.doc

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Figure 2: T030 Entries for Stock Account Determination, Using SE16

Field Update Explanation

Chart of Accounts OB13 The chart of accounts used by the company code.

Transaction Key Preset three character codes that represent different

types of business transactions. T030 contains entries

for many processes not just MM, e.g., foreign exchang

revaluation accounts. Set of values predefined by SAP

Valuation Grouping Code OMWD This code is used to group together different compan

codes so that the same configuration does not have to

be repeated many times

Account Modifier OMWB An additional field to allow more detailed account

determination than by transaction key alone. Some

Values are predefined by SAP, e.g., t ransaction key GB

or they can be user-defined.

Valuation Class OMSK A set of values used to segregate different materials.

Each material is given a valuation class in its account

ing view - can be different for each plant.

DR G/L Account FS01 The G/L account selected for debit postings.

CR G/L Account FS01 The G/L account selected for credit postings.

Figure 3: Explanation of T030 fields

Figure 4: IMG Location for MM Account Determination Configuration

Documents

Segregating Internal and External Goods Receipts-1