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or compliments, please email sdsinfo@caunj.org and

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Welcome to the Summer 2016 issue of

Self Directed Programs: Fiscal Management HIGHLIGHTS

SDS is proud to share that now over 8,000 individuals participate in one or more of the PPP, PASP, VDHCBS and SSP programs across the

State of NJ.

SDS has recently added a new toll free fax number 1-844-300-4741.

SDS recently added a toll free telephone number for reporting Facility Stays if you are in PPP 1-844-354-4606.

SDS is pleased to tell you about the new rapid! PayCard. See page 2 for more information.

Contact our Call Center toll-free at (877) 354-9944 with any

questions you may have about your self directed services.

Speak to our receptionist during business hours, Monday to

Friday (8AM to 6PM). After business hours, use the

voicemail prompts located below to get directly to the person

who can assist you on the next business day.!

NEWSLETTER Summer 2016

Volume: 3 Issue: 2

SELF DIRECTED SERVICES: FISCAL MANAGEMENT

To learn more about Community Access Unlimited visit www.caunj.org

VOICEMAIL PROMPTS

The Information & Assistance Department:

Press 1 for Time Sheets

Press 2 for Direct Deposit

Press 3 for Employment Packages

Press 4 for Disenrollment/Re-enrollments

Press 5 for Verification of Employment, Disability or Unemployment Matters

Press 6 for Workers Compensation Matters

Press 0 for Operator Assistance

Consulting Department Supervisors:

Sandra Acosta Ext. 289

Sheyla Abanto Ext. 395

Oksana Gritsan Ext. 287

Pamela Jones Ext. 606

Maria Campoverde Ext. 364

Kathleen Wooton—

Hammonton Office

Ext. 610

Amber Yarbrough—

Hammonton Office

Ext. 608

EFFECTIVE JULY 25, 2016: All extensions will begin with the

#4 (ex: 123 will become 4123).

NEW EMPLOYEE PAY CARD

Employees who do not have a checking account, savings

account or simply do not want their check directly deposited into

their account have another option called the rapid! PayCard.

Employees may choose to fax (844) 300-4741 or scan and email

their rapid! PayCard authorization form to sdsinfo@caunj.org.

Please visit the rapid! PayCard website to learn more about the

enhanced features of the card: http://www.rapidpaycard.com/.

Page 2 VOLUME: 3 ISSUE: 2

If you have an employee that resigns or

that you terminate, you need to fill out the

Employee Termination Form. If you con-

tact us, we will mail one to you OR go on

mysdsfiscal.org, download the form, fill it

out and mail, email or fax it to us.

If your employee needs information for Disability you may contact Steven at (877) 354-9944 ext. 343. For any Wage & Hour requests or other documents needed for employment verification including Section 8 housing or Unemployment, please contact Nixie at ext. 300. They will be more than happy to assist you!

Employment Packets Participants are

responsible for making sure Employee’s

paperwork is complete and processed before

they begin working. When sending

employment packets for new employees, don’t forget to

send the employee’s ID’s with the employment packet.

Also, the employee needs to fill out and sign only the first

section of the I-9 form (at the top). The employer must fill

out the ID’s received on top of the I-9, include the

employees start date, and sign the form before mailing

the packet to us.

Direct Deposit or rapid! PayCard Reminder: One of the quickest ways to get paid is by

signing up for Direct Deposit or our new rapid! PayCard. Call (877) 354-9944 to get started.

Tax Questionnaire Forms: If you are an employee and related to

your employer, (Parent or Spouse) you may be exempt from

certain taxes. This is the law and SDS Fiscal cannot make any

exceptions.

Stop Payments

Please wait five full work days before requesting a stop payment. Many times within that period of time checks arrive in the mail and if a stop payment is requested it will further delay possible payments.

Online Web Timesheet Submission!

Over 10,400 participants and workers

currently submit time sheets online!

Be the next one!

Just go to www.mysdsfiscal.org to get

started. Please read over all of the

registration instructions located on the

website before attempting to register.

Once registered, you can also send

messages to I/A, update employer/

employee information and send time-

sheets. All of the instructions are lo-

cated on the main page upon sign in.

Please read all instructions thoroughly.

If you are not registered

but still need to print

forms please visit

www.sdsfiscal.org.

REMINDER:

A valid and working email address is

needed at all times for online time sheet

submission. If it needs to be updated at

any time, you may submit a request to

us directly from your MySDS online

account by clicking on “Profile”. Please

remember after submitting the request

to send us an email from that new email

account to:

validate@mysdsfiscal.org

Remember that participants and em-

ployees can never have the same email

address on their MySDS Fiscal online

account or use the other’s email address

upon registration.

If you have a Homeowner’s Insurance Policy, please be sure to

forward the information to our office right away!

Worker Excess Hours

Your employee/assistant’s

weekly timesheet hours

must not exceed what is

available on your Cash

Management Plan (CMP).

In a case where the hours

worked by the assistant are

more than are available on

the CMP, the employee

can only be paid through

the program up to the

maximum hours available

on your CMP. Any

additional hours worked

will be the participant’s

financial responsibility.

So, please make sure that

you are not asking your

worker to work more

hours than are on your

CMP. This is especially

important to remember if

you have more than one

worker who regularly

works for you. You must

make sure that all worker

hours combined do not

exceed what is available

on your CMP. If you are

unsure, please call your

Consultant or the

Information and

Assistance Department

and we will help you

figure it out.

Managing your Cash Management Plan (CMP) - PPP

Have you moved or changed your phone

number? Please notify your Consultant right

away. If you are registered on the

MySDS website, you may update your information there.

Page 3 SELF DIRECTED SERVICES: FISCAL

IMPORTANT PROGRAM TIPS!

Did you know that it’s a Program requirement for all PPP participants and/or

representatives to meet with their Consultant every three months?

Consultants are also required to complete monthly calls to the participants

and/or representatives. Don’t know who your Consultant is...

Call us now 1-877-354-9944 and ask for a Consulting Department supervisor

if you need the name of your consultant.

Vendors Invoices

When vendor invoices are sent to your address, you must send a copy of these

invoices to SDS Fiscal Management for prompt payment. Late submission of vendor

invoices to SDS Fiscal Management can delay payments and effect services rendered

to you. Vendor invoices must be submitted within 30 days for payment. Invoices

submitted after 30 days are not guaranteed payment. Participants are personally

responsible for Vendor services in excess of the allowed amounts on the CMP.

Proration

Remember if you have updated your CMP, just had a hospital/facility stay, been

out of the program for over 30 days, or are new in the Program, your available

hours within your CMP will be adjusted to reflect this (prorated). It is necessary

to ask your Consultant about your reinstatement in the program and how many

hours your employee/agency will be allowed to work that first week. Newly as-

sessed hours are not effective until your CMP is revised and approved by

the State Program Office.

A friendly reminder

If you are admitted to the

hospital overnight-for even

just one night-you must

contact your Consultant and

the Information and Assistance

Department immediately. Call

our new Facility Stay

Reporting Line at 1-844-354-

4606. Failure to do so could

result in disenrollment from

the program and possibly

being referred to Medicaid

Fraud and Abuse. Your

employee cannot work during

your hospital/rehabilitation

stay. To avoid a delay in re-

enrollment upon your return

home, make sure you are

current with your assessment

by your Managed Care

Organization (MCO). Also,

hold on to your discharge

papers, in case the MCO or

State needs to see them.

Please note: PASP consumers

can receive services while on

vacation.

PPP- Are you

planning to go on

vacation or be out

of the country or attend

overnight camp? Please make

sure you notify your Consultant

so proper changes to your

enrollment status can be made

while you are away.

Reminder: The business tax rate has been changed to 14.7%. All

CMP’s must be revised to reflect this change. Please contact your

Consultant if you have not yet revised your CMP to reflect this change.

What is Fast, Easy and one click away?

Web Timesheets Online

80 West Grand Street

Elizabeth, New Jersey

07202-1447

Return Service Requested

Join over 10,400 participants and workers already

submitting timesheets online!

Don’t like to wait for your timesheets to arrive in the mail or get lost. Try WEB TIMESHEETS ONLINE Today! It is fast, easy, and available 24/7. You can easily create timesheets in the convenience of your own home and even on the go with your mobile phone, tablet or laptop. Once you try it you will not want to go back to submitting paper timesheets.

Go to www.mysdsfiscal.org to register today.

SDS staff are ready to help: (877)-354-9944

NON-PROFIT

ORGANIZATION

U.S. POSTAGE

PAID

PERMIT No. 225

Elizabeth, NJ