Self Planning V2

8/9/2019 Self Planning V2

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Self Planning

Omar El-Shenety

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Daily Challenges

Developing a Vision

Putting priorities

Achieving potential

Setting goals

Developing the means

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How to get over these

Challenges?

Management


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Planning

Controlling Leading

Organizing

Start

Management


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Management

Process of achieving organizational

goals by engaging in the four majorareas ofPlanning, Organizing,Leading and Controlling

Becoming an advanced Science

Process: entails continuity

Achieving: Need for an outcome

Organizational: applies to corporateframework, yet it also applies to

individuals

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Planning

Controlling Leading

Organizing

Start

Management

Process of setting

goals and deciding

how best to achieve

them

Process of allocatingand arranging humanand non-humanresources so thatplans can be carriedout successfully

Process of influencingothers to engage in

the behaviorsnecessary to reachgoals

Process of regulatingactivities so that the

actual performanceconforms to expectedgoals and standards


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Planning

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Planning Planning is the pillar or cornerstone of any

successful and fruitful managementprocess. e.g. Egypt suffers economicallybecause of random planning rather thanlack of resources (Many Examples)

Logical Process, yet very tiring

Very Practical: We dont plan for the sakeof planning

Realistic: Based on info

Needs Flexibility & Evaluation It is a great Burden & Responsibility

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Planning

First step & Most Vital one

Process of setting personal goals& deciding how best to achieve

them


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Importance of Planning

Pushes U to be Future Oriented

Makes U Sharp & Focused

Omits Haphazard Actions

Saves Time & Effort

Helps in Evaluation

Ready for Crisis

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Without Planning

We are wandering

Driven by Circumstances

We go no where

E.g, Choosing places for new stores

Selecting employees

Changing career

Hardest Thing is to Start


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Principles of planning1. Continuity: Ongoing Process2. Be Future Oriented3. Comprehensive:" Everything should be

taken into Consideration

4. Flexibility: Liable to adjustment5. Achieving goals

6. Efficiency: Time, Effort & Money7. Effectiveness

8. Time Bound9. Gradual: Mission/ Vision/ Goals/ Means10. Realistic

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Framework

Mission

SWOT Analysis

Vision

Means

Goals

Action Plan

Targets & Follow Up


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Mission

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MissionMission

SWOT Analysis

Vision

Means

Goals

Action Plan

TargetsTargets & Follow Up

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Mission

Simply, Reason for Existence

Why are we?

What gathers us? Mission of Companies


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SWOT Analysis

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SWOT AnalysisMission

SWOT Analysis

Vision

Means

Goals

Action Plan



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SWOT Analysis

Strengths Weaknesses

Opportunities Threats

Internal

External

Negative

Positive

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SWOTAnalysis


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SWOT AnalysisStrengths Weaknesses

Opportunities Threats

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Vision


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VisionMission

SWOT Analysis

Vision

Means

Goals

Action Plan


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Vision

Futuristic View about yourself or yourcompany

Tool for Motivation

Where Do you want to go?

It is a Dream: Leaders are Dreamers

We can never achieve more than our vision

Todays vision is tomorrows reality

A vision should be clear to, and

comprehensible by all subjects Goes hand in hand with strategies

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Vision Vision:

Sony

Bill Gates

Mhd Fateh

Zedny Prophet in A7zab & Constantine

General Electric

Ford


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Vision

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Vision


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Goals

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GoalsMission

SWOT Analysis

Vision

Means

Goals

Action Plan



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Goals

It is a future target that one wishes to

achieve A plan is the means devised to try to

reach this goal

Types of Goals

Short Term

Medium Term

Long Term (Strategic)

Periodic Goals

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Importance of Setting Goals

1. Clarify expectations & future

2. Boost performance by setting

challenging goals

3. Facilitate the controlling function

4. Increase motivation due to

participation in setting goals rather

than being put by a higher authority


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Criteria for Goals

Goal Content:

SMART

Specific

Measurable

Attainable

Relevant Time Bound

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Criteria for Goals

Goal Commitment: Set a supervisory authority (Allah)

Peer and group pressure to encourageyourself

Public display of goals to increasemotivation and challenge

Optimism or high expectations ofsuccess

Reward system for Motivation

Participation for more rationality


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Periodicity Goals should be periodic to cope with

environmental changes and acquire

flexibility Not everything is achievable at the same

moment, a fact of life

Some strategic goals are in themselves

periodic to allow for longer-term goals to

happen

A futuristic plan sets periodic goals to avery-well-specified longer-term goal that is

by no means achievable at the moment

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Obstacles to Goal-Setting

Stance to risk

Resistance to change

High stress and fear from failure

Undermined self confidence

Overwhelmed by goals and ignoring somenon-goal areas

Short-sightedness

Dishonest Assessment


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Goals


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Goal SettingLong Medium

Short Periodic

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Means


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MeansMission

SWOT Analysis

Vision

Means

Goals

Action Plan


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Means Things done in order to achieve goals

Detailed & Focused

Sequential


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Means

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MeansGoals Means


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Action Plan

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Action PlanMission

SWOT Analysis

Vision

Means

Goals

Action Plan



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Aggregation of the means

Timed & Scheduled

Action Plan

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ActionPlan

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Action Plan# Action Resp. Start End Target


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Targets

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Targets & Follow UpMission

SWOT Analysis

Vision

Means

Goals

Action Plan



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To Facilitate Evaluation

Setting Targets

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Q1 Q2 Q3 Q4

Setting Targets

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Overview the Plan


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Obstacles to Planning

Changing environment

Domination of experienced or older

people on the process

Poor planning skills for Youth as well

as Lack of Experience

Inability to Formulate a Vision

Day-to-day Pressure

Resistance to change


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DOs and DONTs in Planning

DO:

Trust in God

Have a vision Counsel your Parents & Elder People

Advise your Friends

Devise plan B

Be aware with the surrounding society

Allow flexibility in the plans and even goals


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DO:

Bear some risk. There is always risk Continually assess your capabilities

Set goals that slightly exceed yourcapabilities in order to boost self-development

Seize the opportunities

Overcome the obstacles

Develop clear cut controlling measuresand mechanisms, known to everybody

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DOs and DONTs in Planning DONT:

Undermine yourself

Stick to means. Means are not ends.

Stick to variables, stay to fixed values butbe open-minded and creative in variables

Outstretch yourself by setting goals farbeyond reach

Demoralize in case of failure:

Fail Forward

Build bad impressions on previouslyunsuccessful plans, you may need themlater.


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DONT:

Get overwhelmed by the currentconditions and short-sighted, befuturistic

Discard any opinion or idea without fairlythoroughly studying it

Believe there is a perfect plan

Develop a Utopian picture of situation

Exaggerate in studying details, whiledeveloping a strategic plan

Documents

Self Planning V2