SELL Meeting, June 2010, Bordeaux

Sharing an ERMS: a project from Sharing an ERMS: a project from CouperinCouperin

Emilie Barthet, Consortium COUPERIN, Paris Emilie Barthet, Consortium COUPERIN, Paris Kareen Louembé, Université Lumière Lyon 2, LyonKareen Louembé, Université Lumière Lyon 2, Lyon

SELL Meeting, June 2010, Bordeaux

A project from Couperin A project from Couperin consortiumconsortium

• A project enabling members to• manage e-resources life-cycle and metadata• analyze overlapping collections• gather e-resources usage statistics

• A project to deal with the needs of Couperin for:• managing its negotiations• storing and sharing e-resources and negotiations metadata with its

members• better identifying its members’ collections

SELL Meeting, June 2010, BordeauxERMS Partagé, Emilie Barthet & Kareen Louembé

Key issues in 2009-2010Key issues in 2009-2010

1. Last technical issues

2. Deal with legal issues

3. Address last technical issues

4. Organizing the workflows among interested members

SELL Meeting, June 2010, BordeauxERMS Partagé, Emilie Barthet & Kareen Louembé

Book of specificationsBook of specifications• During summer 2009, the book of specifications for a shared ERMS

has been completed.• Thank to :

– Kareen Louembé (Université Lyon 2), – Emilie Barthet (Couperin E&P), – Mariette Naud (Couperin CND), – Marlène Delhaye (Université Aix-Marseille 3), – Céline Dubois (Université Paris Descartes), – Tanguy Laurent (Université Paris-Est), – Pierre Naegelen (Université Toulouse 3), – Claire Nguyen (Bibliothèque interuniversitaire de Médecine et d’Odontologie), – Marie-Laure Bretin (INRIA).

SELL Meeting, June 2010, BordeauxERMS Partagé, Emilie Barthet & Kareen Louembé

Expertise of consultantExpertise of consultant• Submission of our requirements and specifications book to a

consultant• Outcomes :– A good expression of needs and a precise book of

specifications– Effectiveness of being in partnership with the French

Bibliographical National Agency for Higher Education (ABES)

– The need of reducing the number of institutions taking part in the project to 5 pilot institutions

– Choose a competing procedure for the call for tender

SELL Meeting, June 2010, BordeauxERMS Partagé, Emilie Barthet & Kareen Louembé

5 pilots and a « MAPA »5 pilots and a « MAPA »

• 5 pilot institutions– INRIA (French National Institute for Research in Computer Science

and Control)– University Lumière - Lyon 2, – University of Technology and Sciences - Bordeaux 1, – University Paris Descartes, – Pole of Research in Higher Education from Toulouse - PRES de

Toulouse• MAPA : tender with an adapted procedure (marché à

procédure adaptée) : shorter and easier to apply than a competing procedure

SELL Meeting, June 2010, BordeauxERMS Partagé, Emilie Barthet & Kareen Louembé

CalendarCalendar

• Launching of the call for tender on 30 April 2010.– https://www.achatpublic.com/sdm/ent/gen/ent_detail.do?P

CSLID=CSL_2010_cc3G4w5aFY

• Answers from the providers should be received on the 25 June 2010.

• The legal process ended on September 2010.• From October 2010 one person will be hired to

manage implementation of the ERMS with the colleagues of the 5 pilots and Couperin.

SELL Meeting, June 2010, BordeauxERMS Partagé, Emilie Barthet & Kareen Louembé

Involvement of the ABESInvolvement of the ABES

• Both steering committees of Couperin and the ABES have validated the consultant proposition and the calendar of the working group

• ABES will launch a study on the interaction between the knowledgebase of Couperin’s ERMS and the national catalog (SUDOC)