Senate Standing Committee on Policy Review Review/Agendas/2017/2017... · Senate Standing Committee on Policy Review February 20, 2017 Page 2 Ann Marie Davison moved that the Senate

Senate Standing Committee on Policy Review Monday, September 18, 2017

4:00 p.m. - 6:00 p.m. Surrey Cedar 1140 Meeting Room

AGENDA

1. Call to Order .............................................................................................. Bob Davis 4:00

2. Confirmation of Agenda 4:01

3. Approval of Minutes from February 20, 2017 and May 15, 2017 4:02

4. Chair's Report ........................................................................................... Bob Davis 4:03

5. Pending Business 4:04

5.1 Policy and Procedure AD5, Honorary Degrees and Awards ...... Josephine Chan 4:05

6. New Business

6.1 2018/19 and 2019/20 Academic Year Schedules ........................ Zena Mitchell 4:20

7. Items for Discussion 4:30

8. Adjournment 4:50

Next Meeting

Monday, October 16, 2017 4:00 p.m. - 6:00 p.m. Surrey Cedar 1140 Meeting Room

Senate Standing Committee on Policy Review February 20, 2017 Page 1

MINUTES OF REGULAR MEETING Senate Standing Committee on Policy Review

Monday, February 20, 2017 4:00 PM - 6:00 PM

Surrey Campus Boardroom, Cedar 2110

Present: Ex Officio / Non-voting

Bob Davis / Chair Ann Marie Davison Laurie Detwiler

Jennifer MacArthur Allison Gonzalez Connie Klimek

Jennifer Au Josephine Chan Jane Fee Zena Mitchell

Regrets: Senate Office Guests:

Catherine Dube Sal Ferreras Ron Murray Jim Murray

Rita Zamluk, Administrative Assistant

Deanna Mackenzie Jane Fee Robert Dearle Faith Auton-Cuff

1. Call to Order The Chair called the meeting to order at 4:03 pm. The Chair welcomed students.

2. Approval of Agenda Alison Gonzalez moved the agenda be confirmed as circulated.

The motion carried. 3. Approval of Minutes, November 14, 2016

Jane Fee, Vice Provost, Students reported on Action #8 in the minutes. The date is determined as May 1, 2017. Correction: Senate Standing Committee on Policy Review – missing the word “Review”. Laurie Detwiler moved the minutes be approved as amended.

The motion carried. 4. Chair’s Report

The Chair did not present a report. 5. Pending Business

5.1. Amendments to Policy AC13: Qualifications for Faculty Members Item Josephine Chan presented on the topic. The committee discussed the decoupling of the table from the policy.

Senate Standing Committee on Policy Review February 20, 2017 Page 2

Ann Marie Davison moved that the Senate Standing Committee on Policy Review endorses the decoupling of the current Policy (table), “Minimum Qualifications – Faculty Positions” from Policy AC13, and recommend it to Senate for endorsement.

The motion carried. 6. New Business

6.1. Draft Policy and Procedure AC11: General Education in Degree Programs Faith Auton-Cuff provided background on the development and content of the policy, and the procedures. The committee accepted the report.

7. Items for Discussion No items for discussion.

8. Adjournment The meeting adjourned at 4:41

Senate Standing Committee on Policy Review May 15, 2017 Page 1

MINUTES OF REGULAR MEETING Senate Standing Committee on Policy Review

Monday, May 15, 2017 4:00 PM - 6:00 PM

Surrey Campus Boardroom, Cedar 2110

Present: Ex-Officio / Non-voting

Allison Gonzalez Connie Klimek Jennifer MacArthur Ron Murray

Jennifer Au (Chair) Josephine Chan Jane Fee

Regrets: Senate Office Guests:

Bob Davis / Chair Laurie Detwiler Ann Marie Davison Catherine Dube Jim Murray Sal Ferreras Zena Mitchell

Rita Zamluk, Administrative Assistant

Keri van Gerven Candace Miller

1. Call to Order Jennifer Au, the Vice Chair of Senate, chaired the committee. The Chair called the meeting to order without quorum at 4:08 pm to address the item for discussion. She introduced Keri van Gerven, the University Secretary, and Candace Miller a policy analyst.

2. Approval of Agenda Deferred

3. Approval of Minutes, February 20, 2017 The Chair noted the following changes required in the membership listing:

Faith Auton Cuff is a guest, not a member Jane Fee is an ex officio, non-voting member

As quorum did not exist, the members present deferred the minutes to the next meeting. 4. Chair’s Report

The Chair did not present a report. 5. Pending Business

No business pending. 6. New Business

6.1. Policy and Procedure AD5, Honorary Degrees and Awards

Senate Standing Committee on Policy Review May 15, 2017 Page 2

The Chair introduced the topic. Keri van Gerven, and Candace Miller provided the background and reasoning for updating the policy. The purpose is to streamline processes, and improve language consistency. The forms are updated. The content is essentially unchanged. Procedures Section: A.4 Emeritus/Emeritia Designation: The committee questioned the point of administrators, without faculty appointments, receiving emeritus status as emeritus status is usually granted to faculty. 2.d.4 Nominations: add “nominations that have been approved, and not awarded” 6.c.ii.1) Are there any criteria for choosing the 5 signatories? These comments will be posted to the Policy website.

7. Items for Discussion No items for discussion.

8. Adjournment The meeting adjourned at 4:29

Senate Standing Committee on Policy Review Agenda Item: Meeting Date: Presenter(s):

5.1 September 18, 2017 Josephine Chan

Agenda Item: Policy and Procedure AD5, Honorary Degrees and Awards

Action Requested:

Motion to Approve Discussion Information Education

Recommended Resolution:

THAT the Senate Standing Committee on Policy Review approve the draft Policy and Procedure AD5, Honorary Degrees and Awards for recommendation to Senate

Senate Standing Committee Report:

For Senate Office Use Only

Context & Background:

The policy and procedures serve in part as a guidance document for the Senate Standing Committee on Tributes (SSCT) in candidate selection. The SSCT made a request to have the policy reviewed to provide more clarity and consistency in the requirements for each award so that the committee can make more informed recommendations. More specifically, for Emeritus/Emerita status, the definition of the award was revised to reflect the academic nature of the award. The wording regarding the review of nominations was also revised. Content in the policy and procedures was also reorganized to improve readability.

Resource Requirements:

N/A

Implications / Risks:

Confusion and inconsistencies in the requirements for all honorary degrees and awards at KPU.

Consultations: Senate Standing Committee on Tributes (SSCT)

Senate Standing Committee on Policy Review KPU Community

Key Messages: [maximum of 3, preferably no more than 100 words]

1. The draft policy and procedure was available for University comment on the KPU Policy Blog, from May 4th to June 15, 2017. One comment was received from the community. 2. As per the KPU Policy Protocol (GV2), the Senate Standing Committee on Policy Review (SSC on Policy) reviewed the policy and their feedback was incorporated into the policy and procedures and posted on the blog. 3. Senate is the approving jurisdiction of Policy AD5, Honorary Degrees and Awards.

Senate Standing Committee on Policy Review Agenda Item: Meeting Date: Presenter(s):

5.1 September 18, 2017 Josephine Chan

University Secretary Office of the President Polytechnic University Executive (PUE)

Attachments: 1. Policy AD5, Honorary Degrees and Awards (attached) 2. Procedure AD5, Honorary Degrees and Awards (attached) 3. Distinguished Scholarship Award Nomination Form (attached) 4. Distinguished Service Award Nomination Form (attached) 5. Distinguished Teaching Award Nomination Form (attached) 6. Honorary Degree Nomination Form (attached) 7. Emeritus/Emerita Appointment Nomination Form (attached)

Submitted by: Keri van Gerven

University Secretary

Date submitted: September 8, 2017

Page 1 of 2 Policy No. AD5

Policy History Policy No.

AD5 Approving Jurisdiction:

Senate Administrative Responsibility:

President Effective Date:

September 27, 2010

Honorary Degrees and Awards Policy

A. CONTEXT AND PURPOSE Kwantlen Polytechnic University (KPU) (‘the University”) recognizes outstanding individuals for their contributions and accomplishments either in or outside of the University Community.

B. SCOPE AND LIMITS This Policy guides the awarding of all honorary degrees and awards conferred by the University. These awards include honorary degrees, distinguished service awards, distinguished teaching awards, distinguished scholarship awards and emeritus/emerita designations.

C. STATEMENT OF POLICY PRINCIPLES 1. The University recognizes the outstanding contributions and accomplishments of

individuals both within and outside the University.

2. The University uses various honours such as honorary degrees, distinguished service awards, distinguished teaching awards, distinguished scholarship awards and emeritus/emerita designations to draw attention to outstanding contributions and accomplishments.

3. The University is committed to selecting recipients who reflect the diversity of interests, backgrounds, and concerns reflected in the University community.

4. The contributions and accomplishments that the University recognizes include, but are not limited to:

a. community and public service

b. contributions to the arts, humanities, social sciences, science and technology and other fields of study

c. long-standing service to the University and/or the educational community served by the University

d. examples of outstanding teaching


5. The University provides the following awards:

a. Distinguished Scholarship Award

b. Distinguished Service Award

c. Distinguished Teaching Award

d. Emeritus/Emerita Designation

e. Honorary Doctorate Degree

6. The University establishes eligibility, criteria and nomination procedures for the awards.

7. The University ensures a fair and open nomination process with a requirement that nominations are supported by evidence of broad support.

8. Selection of these individuals will be accomplished through (an) independent body (or bodies) established within the University for that purpose.

9. The designation of Emeritus/Emerita may be terminated by Senate if the individual brings KPU into disrepute.

10. Senate has the authority to rescind any honorary award if the individual brings KPU into disrepute.

D. DEFINITIONS Refer to the related Procedures document for definitions which will enhance the reader’s interpretation of this Policy.

E. RELATED POLICIES & LEGISLATION

HR6 Service Recognition

F. RELATED PROCEDURES

Refer to AD5 Honorary Degrees and Awards Procedures


Policy History

Policy No.

AD5

Approving Jurisdiction:

Senate

Administrative Responsibility:

President

Effective Date:

September 27, 2010

Honorary Degrees and Awards

Procedures

A. DEFINITIONS 1. Distinguished Scholarship Award: Exemplary teaching is a core element of KPU, and

scholarship in its diverse forms is integral to that endeavour: the scholarship of discovery, creativity, application, teaching and learning, and integration. Accordingly, KPU recognizes and celebrates outstanding examples of such scholarship.

2. Distinguished Service Award: Distinguished Service Awards honour and recognize exceptional, long-standing service to KPU and/or the educational community that it serves.

3. Distinguished Teaching Award: Exemplary teaching is a core element of KPU and, accordingly, KPU recognizes and celebrates exceptional examples of teaching. This award is intended to recognize remarkable teaching as demonstrated by activities such as the development of new courses and curricula, contributions to the scholarship of teaching, development of effective teaching methods, enrichment of the learning environment at KPU, and contributions that improve the teaching of colleagues.

4. Emeritus/Emerita Designation: Emeritus/Emerita is an honorary appointment for life awarded to a retired employee for distinguished service and academic contributions to KPU and establishes a relationship that is both symbolic and active. The emeritus/emerita appointment recognizes distinguished performance of an employee, honours the employee’s standing of high regard in the eyes of peers and colleagues, and anticipates the continuation of the employee’s academic contributions to KPU past retirement.


5. Honorary Doctorate Degree: The honorary doctorate degree is the highest form of recognition granted by KPU to recognize persons who are distinguished by their significant contributions and accomplishments and whose excellence reflect positively upon KPU.

6. Senate Standing Committee on Tributes (SSCT): A committee of Senate with a mandate to develop operational procedures for the selection and recommendation of awards, honorary degrees and emeritus designation. The committee invites and evaluates nominations from the community and recommends candidates to Senate.

B. PROCEDURES 1. General

a. The nomination, selection and communication process is diagramed in Appendix 1. b. All individuals nominated as candidates will be considered by the Senate Standing

Committee on Tributes (SSCT). Recommendations of the SSCT will be forwarded to Senate for its consideration and selection.

c. Confidentiality is maintained through the nomination and selection process. d. Except for honorary degrees, awards are limited to up to two Distinguished Teaching

Awards, up to two Distinguished Service Awards and one Distinguished Scholarship Award, per year.

e. Awards or honorary degrees will be acknowledged at one of the convocation ceremonies or other suitable occasion as determined by the Office of the President.

2. Honorary Doctorate Degree

a. Categories i. There are three honorary doctorate degrees as decreed by Order of the Lieutenant

Governor in Council No. 0447 dated April 4, 1996, and are awarded as follows: 1) Doctor of Laws (Honoris Causa), (LL.D.), awarded in recognition of community

and public service. 2) Doctor of Letters (Honoris Causa), (D.Litt.), awarded in recognition of

contributions to the arts, humanities and social sciences. 3) Doctor of Technology (Honoris Causa), (D.Tech.), awarded in recognition of

contributions to science, technology and other related fields such as design. b. Eligibility i. Honorary degrees are not normally awarded to those who currently hold political

office, including senators, or to current KPU employees. ii. Awards will not normally be granted posthumously. c. Criteria i. Nominees must be exceptionally distinguished scholars, artists, public servants,

persons prominent in the community or their profession, and others who have made significant contributions locally, nationally, or globally.

ii. Honorary degrees may be awarded for meritorious service to education or to KPU. iii. Honorary degrees are intended to honour individuals who are widely recognized for

one or more of the following: 1) outstanding and sustained achievements in their areas of expertise


2) noteworthy public service

3) a standard of excellence in one or more fields of endeavour 4) distinguished and noteworthy achievement in their field of study or service

during their career 5) dedication to and recognition of academic excellence 6) entrepreneurship 7) a legacy of respect and understanding toward others 8) a legacy of humanitarian contribution(s)

d. Nominations i. Members of the University community and the community-at-large are invited to

nominate honorary degree candidates. Normally, nominations or letters of support for the nomination, will not be accepted from members of the nominee’s family.

ii. Nominations must include two to five letters of support and a completed Honorary Degree Nomination Form.

iii. Nominations recommended by the SSCT are sent to the Senate for further approval. iv. Nominations that have been approved by Senate, but not awarded to the recipient,

will be reconsidered after three years, including the year nominated, and reviewed by the SSCT for applicability and currency.

3. Distinguished Service Award

a. Categories i. The Distinguished Service Award is awarded in two categories: 1) staff and 2) faculty.

b. Eligibility i. Current and former employees and others associated with KPU are eligible for

nomination. c. Criteria i. The criteria of this award are one or more of the following:

1) significant contributions to KPU over many years of service 2) outstanding accomplishments that have benefited KPU and/or the community 3) important contributions in support of KPU’s mandate, mission, and values

d. Nominations i. Members of the University community and the community-at-large are invited to

nominate Distinguished Service Award candidates by October 1 of each year. Normally, nominations will not be accepted from members of the nominee’s family.

ii. Nominations must include a completed Distinguished Service Award Nomination Form.

iii. Nominations will be reconsidered by SSCT after a period of two years, including the year nominated, for applicability and currency. If the nomination is not approved by SSCT during the reconsideration, it will need to be resubmitted with updated information as a new nomination.

4. Distinguished Teaching Award

a. Categories


i. The Distinguished Teaching Award is awarded in two categories: 1) full-time teaching 2) part-time teaching

b. Eligibility ii. Employees who have worked at KPU for a minimum of five years are eligible. This

may include faculty, staff or administrators that instruct. c. Criteria i. There are no fixed criteria for selection, although generally nominees have:

1) contributed to the learning environment of their students, their departments, and their disciplines (e.g., by showing a consistent contribution to developing methodologies, materials, and processes that have contributed to student success).

2) a demonstrated interest in teaching and pedagogy.

3) been a role model for colleagues and students. 4) had a recognized and substantial impact on students, colleagues, and the

institution (e.g., through letters of support). d. Nominations i. Nominations for the award can be made by any faculty, staff member or student of

KPU by October 1 of each year. Written permission of the nominee is required. ii. Nominations must include a Distinguished Teaching Award Form.


5. Distinguished Scholarship Award

a. Eligibility i. Current or former KPU employees are eligible for nomination.

b. Criteria i. There are no fixed criteria for selection of the award, although generally nominees

will, through their scholarship, have had a recognized and substantial impact on any or all of the relevant discipline(s), students, colleagues, the institution, and the community.

c. Nominations i. Nominations for the award can be made by any faculty, staff member or student of

KPU by October 1 of each year. Written permission of the nominee is required. ii. Nominations should be in the form of a dossier that includes some or all of the

following: 1) Distinguished Scholarship Nomination Form 2) a curriculum vitae 3) evidence of scholarly excellence (e.g., research papers, exhibits, presentations,

professional development reports) 4) a statement that articulates the case for the nomination


5) other evidence that substantiates the importance and relevance of the scholarship


6. Emeritus/Emerita Designation

a. Eligibility i. All persons who have demonstrated exemplary and significant academic

contributions to KPU or the appropriate faculty, school, or department and who normally have a minimum of ten years service before retirement are eligible for nomination.

b. Criteria i. There are no fixed criteria for the selection of the designation, although generally

nominees will have demonstrated exemplary and significant academic contributions to KPU or the appropriate faculty, school or department.

c. Nominations i. Members of the University community are invited to nominate candidates for the

designation. ii. Nomination for the designation must include all of the following:

1) Emeritus/Emerita Appointment Nomination Form

2) a letter of nomination signed by a minimum of five signatories

3) demonstration of past exemplary and significant academic contributions internal and external to KPU, the faculty, school or department for which the employee is held in high regard

4) a description of the value of the award to facilitate the nominee’s ongoing relationship with KPU, the faculty, school or department, as well as the anticipated nature of that ongoing participation

5) a curriculum vitae

6) a statement from the nominee outlining how an Emeritus/Emerita appointment would support the nominee’s intended future participation with KPU, including specific demonstration of the intent to continue and further contribute

d. Privileges of the designation i. The designation allows the designee to:

1) be eligible to apply for grants from external agencies through the established University routes of approval. Collaborative applications between the appointee and KPU are encouraged.

2) have access to library, technical, and computing services consistent with KPU's activities and policies, resources permitting.

3) be eligible to accept assignments or contracts for special projects beneficial to KPU.


4) be entitled to represent KPU at social or fundraising events.

5) be invited to KPU events and receive recognition for contributions to KPU.

6) be eligible to supervise graduate students and honours thesis students.

C. RELATED POLICY Refer to AD5 Honorary Degrees and Awards Procedure

APPENDIX 1


Nomination, Selection and Communication Process

Yes

Nomination Received & Acknowledged

Nomination goes to SSCT

No/Pending

Decision SSCT sends recommendation

to Senate

Senate sends memo to SSCT

SSCT sends letter to nominator with decision

Senate sends memo to SSCT

SSCT sends memo to President with contact

information

President contacts award recipient

(contacts honorary degree candidates from pool of names)

President notifies SSCT & copies Registrar on outcome

Decision

Yes No

Nomination Package:

Distinguished Scholarship AwardAward

Exemplary teaching is a core element of Kwantlen Polytechnic University (KPU),and scholarship in its diverse forms is integral to that endeavour: the scholarshipof discovery, creativity, application, teaching and learning, and integration.Accordingly, KPU recognizes and celebrates outstanding examples of suchscholarship.

Nominations for the Award can be made by any faculty, staff member or studentof KPU by October 1 of each year. Written permission of the nominee is required.There will be one award per year.

Eligibility

Current or former KPU employees are eligible for nomination.

Selection Criteria

There are no fixed criteria for selection of the award, although generallynominees will, through their scholarship, have had a recognized and substantialimpact on any or all of: the relevant discipline(s), students, colleagues, theinstitution, and the community (e.g., through letters of support).

Nomination Process

1. Nominators and/or nominees are required to complete the nominationform with all of the required information.

2. Nominations are to be in the form of the dossier that includes theidentified material as described below.

Nomination Form

Nominations must include a completed Distinguished Scholarship AwardNomination Form. It is in the best interest of the nominator to supply as muchinformation as is relevant and available. This form must include a statement

Distinguished Scholarship Award: Nomination Form

regarding why the nominee is worthy of the distinguished scholarship award(not to exceed 500 words).

Nomination Dossier

The nomination dossier includes evidence that demonstrates the nominee’sscholarly excellence. Nomination dossiers are expected to be 20 pages, but mustnot exceed 30 pages, including all appendices and supplementary material.Dossiers longer than 30 pages are ineligible and will be returned unread. It isexpected that the font of submissions will be no less than 11. Incomplete dossierswill be returned. The following elements should be included in a completenomination dossier.

1. Completed Nomination Form.2. A current curriculum vitae (no longer than five pages).3. Evidence of scholarly excellence. Materials may include (but are not

limited to):papersexhibits of workpresentationsP.D. reports, etc.

4. Other evidence that substantiates the importance and relevance of thescholarship (e.g. letters of support from faculty, staff or students thatreflect the nominee’s scholarly excellence no more than five).

5. Written permission of nominee.

Nominee Responsibility

1. Nominees whose names are standing for the second year must ensure thatan updated dossier is submitted for review and consideration.


Nominationsmust include a completed Distinguished Scholarship AwardNomination Form. It is in the best interest of the nominator to supply as muchinformation as is relevant and available.Please note: All information submitted on behalf of the nominee will be keptconfidential.

Full name of nominee

Name of contact person/representative, if contact person is not the nominee

Nominee’s current address and telephone number

Present title and position

Nominee Permission


Please state why you feel this nominee should be awarded a DistinguishedScholarship Award (not to exceed 500 words – if more room is required, please attachthe statement to this form):


NOMINATION SUBMITTED BY

Nominator’s Name

Nominator’s Address

Nominator’s Telephone Number

Signed by

Date


SELECTION PROCESS

All individuals nominated as candidates will be considered by the SenateStanding Committee on Tributes. Recommendations of the Senate StandingCommittee on Tributes will be forwarded to Senate for its consideration andselection.

RECOGNITION

The Award will be acknowledged at one of the convocation ceremonies or othersuitable occasion by the presentation of a citation and monetary award.

Nominations will be reconsidered after a period of two (2) years, including theyear nominated.

Please return the completed Nomination Form and dossier to:

Chair, Kwantlen Senate Standing Committee on Tributesc/o Maggie MacKenzie, Confidential Assistant, Board of GovernorsSurrey Campus12666 72nd Avenue Tel: 604 599 2475Surrey, BC V3W 2M8 Email: [email protected]

Nomination forms are available on the Senate website www.kwantlen.ca/senate.

be reconsidered after a period of two (2) years, including theNominations willyear nominated.

Nomination Package:

Distinguished Service AwardAward

The Distinguished Service Award honours and recognizes exceptional, longstanding service to Kwantlen Polytechnic University (KPU) and/or theeducational community that KPU serves.

Nominations for the award can be made by members of the Universitycommunity and the community at large by October 1 of each year. Allinformation submitted on behalf of the nominee will be kept confidential.

The Distinguished Service Award is awarded in two categories: 1) for staff and2) for faculty. There will be no more than one award in each category per year.

Eligibility

Current and former employees and others associated with KPU are eligible fornomination.

Selection Criteria

The criteria of this Award are one or more of the following:

1. Significant contributions to KPU over many years of service;2. Outstanding accomplishments that have benefited KPU and/or the

community;3. Important contributions to KPU’s mandate, mission and values.

Nomination Process

1. Nominators are required to complete the nomination form with all of therequired information.


Distinguished Service Award: Nomination Form

Nomination Form

Nominations must include a completed Distinguished Service AwardNomination Form. It is in the best interest of the nominator to supply as muchinformation as is relevant and available. This form must include a statementregarding why the nominee is worthy of the distinguished service award (not toexceed 500 words).

Nomination Dossier

The nomination dossier includes evidence that demonstrates the nominee’ssignificant contributions to KPU and/or the educational community that KPUserves. Nomination dossiers should be about 10 pages, but must not exceed 20pages, including all appendices and supplementary material. Dossiers longerthan 20 pages are ineligible and will be returned unread. It is expected that thefont of submissions will be no less than eleven. Incomplete dossiers will bereturned. The following elements should be included in a complete nominationdossier:

1. completed Nomination Form.2. letters of support from faculty, staff or students that reflect the nominee’s

significant accomplishments (no more than five).3. evidence of distinguished service.

Nominationsmust include a completed Distinguished Service AwardNomination Form. It is in the best interest of the nominator to supply as muchinformation as is relevant and available.Please note: All information submitted on behalf of the nominee will be keptconfidential.

Indicate which Distinguished Service Award the application is for:

� Staff � Faculty







Please state why you feel this nominee should be awarded a DistinguishedService Award (not to exceed 500 words – if more room is required, please attach thestatement to this form):



Nominator’s Name



Signed by

Date


SELECTION PROCESS


RECOGNITION

The award will be acknowledged at one of the convocation ceremonies or othersuitable occasion by the presentation of a citation and monetary award fundedby members of the Kwantlen Polytechnic University Foundation Board ofDirectors and others.

Nominations will be reconsidered after a period of two (2) years including theyear nominated.

Please return the completed Nomination Form and Dossier to:



Nominations will be reconsidered after a period of two (2) years including theyear nominated.

Nomination Package:

Distinguished Teaching AwardAward

Exemplary teaching is a core element of KPU and, accordingly, KPU recognizesand celebrates exceptional examples of teaching. This award is intended torecognize remarkable teaching as demonstrated by activities such as thedevelopment of new courses and curricula, contributions to the scholarship ofteaching, development of effective teaching methods, enrichment of the learningenvironment at KPU, and contributions that improve the teaching of colleagues.

Nominations for the Award can be made by any faculty, staff member or studentby October 1 of each year. Written permission of the nominee is required.

The Distinguished Teaching Award is awarded in two categories: 1) full timeteaching and 2) part time teaching. There will be one award per year.

Eligibility

Employees who have worked at KPU for a minimum of five years are eligible fornomination. This may include faculty, staff or administrators that instruct.

Selection Criteria

There are no fixed criteria for selection of the Award, although generallynominees will have:

1. contributed to the learning environment of their students, theirdepartments, and their disciplines (e.g., by showing a consistentcommitment to developing methodologies, materials, and processeswhich have contributed to student success).

2. a demonstrated interest in teaching and pedagogy.3. been a role model for colleagues and students.4. had a recognized and substantial impact on students, colleagues, and the

institution (e.g., letters of support).

Distinguished Teaching Award: Nomination Form

Nomination Process

1. Nominees are required to complete the nomination form with all of therequired information.


Nomination Form

Nominations must include a completed Distinguished Teaching AwardNomination Form. It is in the best interest of the nominator to supply as muchinformation as is relevant and available. This form must include a statementregarding why the nominee is worthy of the distinguished teaching award (notto exceed 500 words).

Nomination Dossier

The nomination dossier includes evidence that demonstrates the nominee’sexemplary contributions to teaching and learning at Kwantlen PolytechnicUniversity. Nomination dossiers are expected to be 20 pages, but must notexceed 30 pages, including all appendices and supplementary material. Dossierslonger than thirty pages are ineligible and will be returned unread. It is expectedthat the font of submissions will be no less than eleven. Incomplete dossiers willbe returned. The following elements should be included in a completenomination dossier.

1. Completed Nomination Form.2. A current curriculum vitae (no longer than five pages).3. A statement of teaching philosophy submitted by the nominee (not to

exceed 500 words).4. Letters of support from faculty, staff or students that reflect the nominee’s

teaching excellence (no more than five, two of which are written by formeror current students of the Nominee).

5. Evidence of teaching excellence. Materials may include (but are notlimited to):

a minimum of two teaching evaluations from KPUexemplary course materials that demonstrate selection criterianotes of recognition and thanks for teaching

6. Record of professional and scholarly activity.


7. Demonstrated evidence of the scholarship of teaching and learning.Materials may include (but are not limited to):

external recognition of teaching excellenceexhibits of work

8. Written permission of the nominee.

Nominee Responsibility

1. Nominees are strongly encouraged to submit a teaching dossier thatincludes teaching evaluations from recent courses and a selection ofexemplary teaching materials from the list of courses taught in the last fiveyears.

2. Nominees whose names are standing for the second year must ensure thatan updated dossier is submitted for review and consideration.

Nominationsmust include a completed Distinguished Teaching AwardNomination Form. It is in the best interest of the nominator to supply as muchinformation as is relevant and available.Please note: All information submitted on behalf of the nominee will be keptconfidential.

Indicate which Distinguished Teaching Award the application is for:

� Full time teaching � Part time teaching







Please state why you feel this nominee should be awarded a DistinguishedTeaching Award (not to exceed 500 words – if more room is required, please attach thestatement to this form):



Nominator’s Name



Signed by

Date


SELECTION PROCESS


RECOGNITION

The Award will be acknowledged at one of the convocation ceremonies or othersuitable occasion by the presentation of a citation and monetary award fundedby members of the Board of the Kwantlen Polytechnic University AlumniAssociation and others.

Nominations will be reconsidered after a period of two (2) years.




Nominations will be reconsidered after a period of two (2) years.

Nomination Package:Honorary Degree

Award

The Honorary Doctorate Degree is the highest form of recognition granted byKwantlen Polytechnic University (KPU) to recognize persons who aredistinguished by their significant contributions and accomplishments and whoseexcellence will reflect positively upon Kwantlen Polytechnic University. Theauthorized degrees are as follows:

a. Doctor of Laws (Honoris Causa), (LL.D.), awarded in recognition ofcommunity and public service.

b. Doctor of Letters (Honoris Causa), (D.Litt.), awarded in recognition ofcontributions to the arts, humanities and social sciences.

c. Doctor of Technology (Honoris Causa), (D.Tech.), awarded in recognitionof contributions to science and technology and other related fields such asdesign.

Nominations for honorary degree candidates are invited from members of theUniversity community and the community at large. Normally, nominations willnot be accepted from members of the nominee’s family.

Eligibility

All persons who are distinguished by their significant contributions andaccomplishments and whose excellence will reflect positively upon KPU areeligible for nomination.

Honorary degrees are not normally awarded to those who currently holdpolitical office, including senators, or to current KPU employees.

Awards will not normally be granted posthumously.

Nominations Package: Honorary Degree

Selection Criteria

The criteria for the award are significant contributions, accomplishments, andexcellence. Nominees must be exceptionally distinguished: scholars, creativeartists, public servants, persons prominent in the community and theprofessions, and others who have made significant contributions locally,nationally, or globally.

In approving candidates for honorary degrees, the Senate values diversity ofbackgrounds, disciplines, and spheres of contribution. The committee shouldbear in mind that controversial awards may bring unintended consequences andshould be prepared to defend their selection.

Honorary degrees are intended to honour individuals who are widelyrecognized for one or more of the following:

a. outstanding and sustained achievements in their areas of expertiseb. noteworthy public servicec. a standard of excellence in one or more fields of endeavourd. distinguished and noteworthy achievement in their field of study or

service during their careere. dedication to and recognition of academic excellencef. entrepreneurshipg. a legacy of respect and understanding toward othersh. a legacy of humanitarian contribution(s)

Honorary degrees may be awarded for meritorious service to education or toKPU, where the service has brought distinction and honour to KPU.

Nomination Process

1. Nominators are required to complete the nomination form with all of therequired information.



Nomination Form

Nominations must include a completed Honorary Degree Nomination Form. Itis in the best interest of the nominator to supply as much information as isrelevant and available. This form must include a statement regarding why thenominee is worthy of the honorary degree and their connection with KPU, if any(not to exceed 500 words).

Nomination Dossier

The nomination dossier includes evidence that demonstrates the nominee’sexemplary contributions in an area(s) listed below. Nomination dossiers areexpected to be 20 pages or less, including all appendices and supplementarymaterial. Dossiers longer than 20 pages are ineligible and will be returnedunread. It is expected that the font of submissions will be no less than 11.Incomplete dossiers will be returned. The following elements should be includedin a complete nomination dossier:

1. A statement that articulates the case for nomination (not to exceed 500words).

2. Letters of support that reflect the nominee’s exemplary contributions(minimum of two, maximum of five).

3. Demonstrated evidence of:a. outstanding and sustained achievements in their areas of expertiseb. noteworthy public servicec. a standard of excellence in one or more fields of endeavourd. distinguished and noteworthy achievement in their field of study

or service during their careere. dedication to and recognition of academic excellencef. entrepreneurshipg. a legacy of respect and understanding toward othersh. a legacy of humanitarian contribution(s)i. meritorious service to education or to KPU

Nominator’s Responsibility

Nominators are strongly encouraged to submit a nomination dossier thatincludes materials that demonstrate the nominee’s exemplary contributions in anarea(s) listed above.


Page 4 of 4

Nominationsmust include a completed Honorary Degree Nomination Form. It isin the best interest of the nominator to supply as much information as is relevantand available.Please note: All information submitted on behalf of the nominee will be keptconfidential.






Please state why you feel this nominee should be awarded an honorary degree(not to exceed 500 words – if more room is required, please attach the statement to thisform):



Nominator’s Name



Nominator’s email address

Signed by

Date

� Letters of Support enclosed


SELECTION PROCESS

All individuals nominated as candidates will be considered by the SenateStanding Committee on Tributes. Recommendations of the Senate StandingCommittee on Tributes will be forwarded to Senate for its consideration and toadd to the approved honorary degree candidate pool.

RECOGNITION

The Award will be acknowledged at one of the Convocation Ceremonies.

Nominations which have been approved by Senate will be retained for a periodof three (3) years including the year of submission and then reviewed by theSenate Standing Committee on Tributes for applicability and currency.




To be determined by the Senate Standing Committee on Tributes:� Honoris Causa� Honoris Causa� Honoris Causa

Nominations which have been approved by Senate will be retained for a periodof three (3) years including the year of submission and then reviewed by theSenate Standing Committee on Tributes for applicability and currency.

Nomination Package:Emeritus/Emerita Appointments

Emeritus/Emerita is an honorary appointment awarded to a retired employee for distinguished serviceand commitment to Kwantlen Polytechnic University (KPU) for a minimum period of ten years beforeretirement and establishes a relationship that is both symbolic and active. Emeritus/Emeritaappointments are for life. However, the designation may be terminated by Senate if the individual bringsKPU into disrepute.

The emeritus/emerita appointment anticipates the continuation of that commitment past retirement.Members of the University community are invited to nominate candidates for the designation.

All persons who have demonstrated commitment to KPU or the appropriate Faculty, school, ordepartment and have a minimum of 10 years service before retirement are eligible for nomination.

CRITERIA

There are no fixed criteria for the selection of the designation, although generally nominees will havedemonstrated commitment to KPU or the appropriate Faculty, school or department.Nomination for the designation must include all of the following:

1) a letter of nomination signed by a minimum of five signatories

2) demonstration of past exemplary and significant contributions internal and external to KPU,the faculty, school or department for which the employee is held in high regard

3) a description of the value of the award to facilitate the nominee’s ongoing relationship withKPU, the faculty, school or department, as well as the anticipated nature of that ongoingparticipation

4) a curriculum vitae

5) a statement from the nominee outlining how an Emeritus/Emerita appointment wouldsupport the nominee’s intended future participation with KPU, including specificdemonstration of the intent to continue and further contribute

Emeritus/Emerita: Nomination Form

Nominationsmust include a completed Emeritus / Emerita Nomination Form. It is in the best interest ofthe nominator to supply as much information as is relevant and available.Please note: All information submitted on behalf of the nominee will be kept confidential.






Please state why you feel this nominee should be awarded an Emeritus / Emerita honorary appointment:(if more room is required, please attach your statement to this form).


NOMINATION SUBMITTED BY:

Nominator’s Name



Nominator’s Email Address

Signed by

Date

SELECTION PROCESSGiven current evolving definitions of Faculty, the Senate Standing Committee on Tributes will considereach nomination on a case by case basis. Recommendations of the Senate Standing Committee onTributes will be forwarded to Senate for its consideration and selection.

RECOGNITIONAwards will be acknowledged at one of the convocation ceremonies.

Please return the completed form to:


Nomination forms are available on the Senate website (www.kwantlen.ca/senate).

Senate Standing Committee on Policy Review

Agenda Item: Meeting Date:

Presenter(s):

6.1 September 18, 2016 Zena Mitchell

Agenda Item: 2018/19 and 2019/20 Academic Year Schedules

Action Requested:

Motion to Approve Discussion Information Education

Recommended Resolution:

THAT the Senate Standing Committee on Policy Review confirm that the 2018/19 and 2019/20 Academic Year Schedules are compliant with AR17: Academic Schedule Policy, and recommend the schedules to Senate for approval.

Context & Background:

The following consistent guidelines have been used in the establishment of both Academic Year Schedules: • The number of instructional days of the week have been maximized at 13

wherever possible. • The potential for future December holiday closures has been factored in. • A non-instructional day has been included in the first week of January for

Spring’s new student orientation. • Withdrawal dates for each semester have been set at 66% in to the • semester / instructional cycle • Each exam period has been set at 8 days, per policy. • The Reading break each Spring has been aligned with Family Day so two

consecutive instructional Mondays are not lost

Attachments: 1. 2018/19 and 2019/20 Academic Year Schedules 2. AR17: Academic Schedule Policy

Submitted by: Zena Mitchell

Date submitted: September 11, 2017

Key Messages:

1. Both Academic Year Schedules adhere to Policy AR 17. 2. The Office of the Registrar has used a consistent set of guidelines in the

development of both Academic Year Schedules. 3. Approving two Academic Year Schedules allows for better institutional

planning.

Page 1 of 4

2018-19 Academic Year Schedule

KPU HOLIDAYS/CLOSURES Labour Day Mon, Sep 03, 2018 Good Friday Fri, Apr 19, 2019 Thanksgiving Mon, Oct 08, 2018 Easter Monday Mon, Apr 22, 2019 Remembrance Day (in lieu) Mon, Nov 12, 2018 Victoria Day Mon, May 20, 2019 KPU Winter Closure (TBC) Dec 24, 2018 –Jan 1, 2019 Canada Day Mon, Jul 01, 2019 Family Day Mon, Feb 11, 2019 BC Day Mon, Aug 05, 2019

SUMMARY Semester Duration (first day of classes until final grade submission deadline) Fall 2018 Sep 04 – Dec 19 Spring 2019 Jan 03 – Apr 25 Summer 2019 May 06 – Aug 21

FULL SEMESTER DATES Semester Fall Spring Summer Instructional Period First day of classes Tue, Sep 04 Thurs, Jan 03 Mon, May 06 Reading break Mon Feb 11-Feb 16 Last day to withdraw Fri, Nov 02 Fri, Mar 08 Fri, July 05 Last day of classes Mon, Dec 03 Sat, Apr 06 Sat, Aug 03 Exam Period Final exams start Wed, Dec 05 Tue, Apr 09 Wed, Aug 07 Final exams end Thurs, Dec 13 Wed, Apr 17 Thurs, Aug 15 Grade Submission Deadline Wed, Dec 19 Thurs, Apr 25 Wed, Aug 21

Days of instruction (holidays /closures removed):

Semester Fall Spring Summer Mondays 11 12 11 Tuesdays 13 12 13 Wednesdays 13 12 13 Thursdays 13 13 13 Fridays 13 13 13 Saturdays 13 13 13 TOTAL 76 75 76 Exam days 8 8 8

Page 2 of 4

INTERSESSION DATES Session One Fall Spring Summer Instructional Period First day of classes Tue, Sep 04 Thurs, Jan 03 Mon, May 06 Last day to withdraw Mon, Oct 1 Wed, Jan 30 Mon, June 03 Last day of classes Mon, Oct 15 Tue, Feb 19 Mon, Jun 17 Exam Period Final exams start Wed, Oct 17 Thurs, Feb 21 Wed, Jun 19 Final exams end Fri, Oct 19 Sat, Feb 23 Fri, Jun 21

Session Two Fall Spring Summer Instructional Days First day of classes Mon, Oct 29 Mon, Mar 04 Tues, Jul 02 Last day to withdraw Mon, Nov 26 Sat, Mar 30 Mon, Jul 29 Last day of classes Mon, Dec 10 Fri, Apr 12 Mon, Aug 12 Exam Period Final exams start Wed, Dec 12 Tue, Apr 16 Wed, Aug 14 Final exams end Fri, Dec 14 Thurs, Apr 18 Fri, Aug 16

Days of instruction: Semester Fall Spring Summer Session One Two One Two One Two Mondays 5 6 6 6 6 5 Tuesday 6 6 6 6 6 6 Wednesdays 6 6 5 6 6 6 Thursdays 6 6 6 6 6 6 Fridays 6 6 6 6 6 6 Saturdays 6 6 6 5 6 6 TOTAL 35 36 35 35 36 35 Exam Days 3 3 3 3 3 3

Page 3 of 4

2019-20 Academic Year Schedule

KPU HOLIDAYS/CLOSURES Labour Day Mon, Sep 02, 2019 Good Friday Fri, Apr 10, 2020 Thanksgiving Mon, Oct 14, 2019 Easter Monday Mon, Apr 13, 2020 Remembrance Day Mon, Nov 11, 2019 Victoria Day Mon, May 18, 2020 KPU Winter Closure (TBC) Dec 24, 2019 –Jan 1, 2020 Canada Day Wed, Jul 01, 2020 Family Day Mon, Feb 10, 2020 BC Day Mon, Aug 03, 2020

SUMMARY Semester Duration (first day of classes until final grade submission deadline) Fall 2019 Sep 03 – Dec 18 Spring 2020 Jan 03 – Apr 30 Summer 2020 May 11 – Aug 26

FULL SEMESTER DATES Semester Fall Spring Summer Instructional Period First day of classes Tue, Sep 03 Fri, Jan 03 Mon, May 11 Reading break Mon Feb 10-Feb 15 Last day to withdraw Fri, Nov 01 Tues, Mar 10 Fri, July 10 Last day of classes Mon, Dec 02 Thurs, Apr 09 Mon, Aug 10 Exam Period Final exams start Wed, Dec 04 Wed, Apr 15 Wed, Aug 12 Final exams end Thurs, Dec 12 Thurs, Apr 23 Thurs, Aug 20 Grade Submission Deadline Wed, Dec 18 Thurs, Apr 30 Wed, Aug 26

Days of instruction (holidays /closures removed):

Semester Fall Spring Summer Mondays 11 13 12 Tuesdays 13 13 13 Wednesdays 13 13 12 Thursdays 13 13 13 Fridays 13 13 13 Saturdays 13 13 13 TOTAL 76 78 76 Exam days 8 8 8

Page 4 of 4

INTERSESSION DATES Session One Fall Spring Summer Instructional Period First day of classes Tue, Sep 03 Fri, Jan 03 Mon, May 11 Last day to withdraw Mon, Sep 30 Thurs, Jan 30 Mon, Jun 08 Last day of classes Tue, Oct 15 Thurs, Feb 20 Mon, Jun 22 Exam Period Final exams start Thurs, Oct 17 Mon, Feb 24 Wed, Jun 24 Final exams end Sat, Oct 19 Wed, Feb 26 Fri, Jun 26

Session Two Fall Spring Summer Instructional Days First day of classes Mon, Oct 28 Mon, Mar 09 Mon, Jul 06 Last day to withdraw Mon, Nov 25 Sat, Apr 04 Sat, Aug 01 Last day of classes Mon, Dec 09 Tues, Apr 21 Mon, Aug 17 Exam Period Final exams start Wed, Dec 11 Thurs, Apr 23 Wed, Aug 19 Final exams end Fri, Dec 13 Sat, Apr 25 Fri, Aug 21

Days of instruction: Semester Fall Spring Summer Session One Two One Two One Two Mondays 6 6 6 6 6 5 Tuesday 6 6 6 6 6 6 Wednesdays 6 6 6 6 6 6 Thursdays 6 6 6 6 6 6 Fridays 6 6 6 6 6 6 Saturdays 6 6 6 6 6 6 TOTAL 36 36 36 36 36 36 Exam Days 3 3 3 3 3 3

Documents

Senate Standing Committee on Policy Review Review/Agendas/2017/2017... · Senate Standing Committee on Policy Review February 20, 2017 Page 2 Ann Marie Davison moved that the Senate