Senate Standing Committees on Academic Planning and ... Planning...Bob Davis Regrets: Ex-Officio / Non-voting Gordon Lee Jason Dyer Jane Fee Recorder Lori Scanlan 2. Call to Order

Senate Standing Committees on Academic Planning and Priorities and University Budget Friday, January 18, 2013

Senate Standing Committees on Academic Planning and Priorities and Senate Standing Committee on University Budget

Friday, January 18, 2013 09:00 - 12:00 Surrey, Cedar 2110

A G E N D A

1. Call to Order

2. Confirmation of Agenda

3. Approval of SSCAPP Minutes from December 7, 2012 Approval of SSCUB Minutes from November 16, 2012

Attached

4. Chairs' Report / Robert Wood & Marc Kampschuur

5. Welcome to new committee members / co-chairs

6. Overview of Kwantlen Student Information / Kathleen Bigsby

Presentation

7. Budget / Harry Gray Attached

8. Entrance to Kwantlen - PLA / Robert Wood

9. Adjournment

SSCAPP 121207 Page 1

1.

Senate Standing Committee on Academic Planning and Priorities

Friday, December 7, 2012 from 9:00am – 12:00pm

Surrey Campus, Cedar Building, Room 2110

M i n u t e s

Present:

Tru Freeman Robert Wood / Chair Wade Deisman Jared Penland Jane Hobson Kari Michaels

Ex-Officio / Non-voting

Kathleen Bigsby

Regrets:

Aysha Haq Marc Kampschuur Bob Davis

Regrets: Ex-Officio / Non-voting

Gordon Lee Jason Dyer Jane Fee

Recorder

Lori Scanlan

2. Call to Order

The meeting was called to order at 9:05 pm. The committee was without quorum until 9:10am.

3. Confirmation of Agenda

The Agenda was confirmed with the addition of an update on scenario and strategic planning.

4. Approval of Minutes of – October 12, 2012 and November 19, 2012.

Moved by Tru Freeman; seconded by Jared Penland THAT the Minutes of October 12, 2012 be approved. Motion Carried Moved by Wade Deisman; seconded by Kari Michaels THAT the Minutes of November 9, 2012 be approved. Motion Carried

5. Business Arising from Minutes

The committee reviewed the meeting/workshop held on November 19, 2012. Feedback from those who were in attendance proved the event to be successful and worth repeating. There was a definite feeling that faculty would like to be more involved in events of this type.


From the brainstorming work it appears that the academic planning process needs to start in early Fall with Faculty Councils giving notice to the Senate Standing Committee on Academic Planning and Priorities (SSCAPP) as to what plans they have in the works. SSCAPP and the Senate Standing Committee on University Budget (SSCUB) need to provide dates and timelines to Faculty Councils so they know when the key dates needing to be met. SSCAPP needs to establish stronger communication links with Faculty Councils. The discussion on the process and timelines that need to be developed flowed into a discussion about overall committee structure, SSCAPP mandate and continuity between committees. It was noted that originally SSCAPP wanted a representative from each Faculty Council APP committee but the workload for an individual would be too great. The result of discussion formulated an idea to have a rotational faculty representative from each Faculty Council APP committee attend SSCAPP.

6. Update on Learning Technologies Sub-Committee

The idea behind the formation of this sub-committee is to manage the energy and work that various individuals are involved in around Kwantlen and it applies to learning technology and harness it to the benefit of the whole Kwantlen community. At the November meeting a number of initiatives of the committee were announced and the faculty will be returning to their various departments to investigate what initiatives are happening in their areas. It was suggested that the committee start a “wish list” of items to discuss with the Associate Vice President of Learning soon to be hired.

7. Standing Items

7.1 Strategic Planning Update

The draft goals developed in the town hall meetings have been supplied to the Kwantlen community resulting in fulsome discussion and comments. The draft along with the community comments have now been presented to the Board of Governors (BOG). Minor edit suggestions came out of the BOG meeting and have been brought back to the Strategic Planning Committee. The Strategic Planning Committee is now working on strategy crafting and are looking at environmental pressures, goals and planning assumptions. Further meetings are being held for refinement. On January 12th there will be a poster sessions to examine the ten goals and to develop three to four strategies per goal. These goals and strategies will be tested against the scenario plans that were developed in Spring 2012. Models for the measurement of goal achievement will be examined. SSCAPP can expect to see the full plan in April after which it will be sent to Senate who will then send it to Board Governance and finally onto the full BOG meeting on June 12, 2013. Discussions regarding implementation are expected to begin in May/June of 2013. There was a request for a mid-term report to come to Senate.

Action: Robert will make the suggestion to the Strategic Planning Committee to have a mid-term report come forward prior to the final Senate Presentation.

7.2 Research Update

Tabled to next meeting.


7.3 Community Involvement

Tabled to next meeting.

8. New Business: Removal of Diploma Option from GDMA Degree – item forwarded by the Senate Standing Committee on Curriculum.

Moved by Jared Penland; seconded by Tru Freeman THAT the Memo regarding the Bachelor of Design in Graphic Design for Marketing request for the withdrawal of Diploma Option be recommended to Senate for approval. Motion Carried

9. Items for Discussion

A new committee on Culture and Diversity has been formed and any items can be forwarded through Kari for committee review.

The committee discussed asking Jason Dyer, Associate Vice President, Research for a proposal on how he would like to see research and scholarship governed at Kwantlen. The mandate of Kwantlen is to engage in research and scholarship from time to time as resources permit. However, there is a feeling amongst many faculty members that if we don’t engage in research or only become involved in a limited way that they will be viewed only as “knowledge transmitters”. Although our faculty would not be involved in traditional research such as one might see at Simon Fraser University or the University of British Columbia, they could still be involved in community based research that inform the polytechnic mandate of the institution. Other institutions have established research and scholarship committees that are now brokering deals with business and community members to facilitate and conduct community research. This type of activity is definitely viewed as “value adding” by the Government.

10. Adjournment

The meeting adjourned at 11:10am.

Senate Standing Committee on University Budget (12 11 16) Page 1

Senate Standing Committee on University Budget Friday, November 16, 2012, 9am – 12pm

Surrey Campus, Cedar Building, Room 2110

M i n u t e s

Present: Seema Ahluwalia Chris Burns Alan Davis Robert Finlayson Tru Freeman Marc Kampschuur / Chair Alice Macpherson Kari Michaels Christina Pikios Dale Simonson Douglas Torrance

Present Ex-Officio / Non-voting Harry Gray Gordon Lee Vivian Lee Kathy Lylyk

Regrets: David Davidson

Regrets: Ex-Officio / Non-voting Jane Fee

Recorder Lori Scanlan

1. Call to Order The meeting was called to order at 9:07am.

2. Confirmation of Agenda The Agenda was confirmed by consensus. The Senate Standing Committee on University Budget (SSCUB) welcomed and introduced themselves to the two new members.

3. Approval of Minutes of October 12, 2012. Moved by Kari Michaels; seconded by Seema Ahluwalia THAT the Minutes of October 12, 2012 be approved. Motion Carried

4. Chair’s Report and Report on Action Items The Chair welcomed the President, Alan Davis, and explained the role that he would be taking in today’s meeting.

The Chair presented different models of reports that were presented by Senate Budget Committees from Thompson Rivers University (TRU) and Vancouver Island University (VIU). Discussion was held regarding the differences between the budget timeline at VIU and Kwantlen. It was mentioned that Kwantlen’s Annual Accountability Report is similar to the presentations from TRU and VIU. The SSCUB was interested in finding out how TRU and VIU


have defined their roles and functions. The Chair showed the mandate statement for the SSCUB and presented the “responsibilities” document for TRU.

Action: Marc Kampschuur will check with TRU and VIU to ensure that it would be ok to make their budget presentations available on the SSCUB SharePoint site.

5. Board of Governors approach to the review and development of the academic budget. On the heels of the previous topic, the President asked “how has the SSCUB reported to Senate in the past and how has the work of the SSCUB influenced change and growth?” These questions prompted a discussion around areas where the SSCUB could be influential:

• Review and reporting on the tolerance of increasing costs/tuition. • Examining the financial impact of generating new revenue streams through

continuing education and professional continuing studies opportunities. • The use of Continuing Education and Professional Continuing Studies to provide an

annual financial boost. • Investigating the overhead cost of research and what it will mean for Kwantlen to

push ahead in this area. • Reviewing the $10,000,000.00 worth of requests that came in during the budget

presentations and making recommendations given that we only have $1,000,000.00 that we can fund.

• Researching and investigating ways to work “smarter” not “harder” and finding alternative solutions since we cannot continue as we have in the past.

• Find ways to be more cost effective. • Exploring ways that we can “re-configure” how we teach in some areas.

The points above are areas that the Vice Provost of Teaching and Learning will also be investigating along with other incentives that Kwantlen needs to help people shift from status quo to a future that allows students, faculty and staff to thrive.

Other topics that the President touched on in his discussion included:

• Student Life: What does it mean? What does it mean differently if you are a student at Richmond versus Surrey, Langley or Cloverdale? He noted that we don’t need to follow the template of other institutions but should instead forge ahead to find ways to make our Kwantlen students engaged.

• Campus Identity: People from the various areas of Kwantlen all see the institution differently particularly in Richmond. Campus identity can mean something different at each of our locations but what it should mean at each campus is that a student who starts their degree in Richmond should at least be able to complete the first two years of that degree at that campus. The idea coming forward from the Town Hall meetings is that we see our campuses as a “Federation of Campuses”.

• Conversations need to be held regarding strategically “not” doing things in order to allow us to move forward with growth and change. This level of conversation would be directed from the President’s office and would be inclusive of the Faculty Association.

• A quick financial perspective of Governmental revenue sources shows that Government is only focusing on the K-12 sector and that no resources are being made available for additional funding in higher education. A meeting with the New


Democratic Party’s (NDP) members of legislature revealed that if money were available their intention would be to direct it toward student needs and not to institutional base funding.

Alan’s initial remarks wrapped up by saying that the SSCUB would be of benefit to Senate and the President’s Office by helping to set priorities and by supplying ideas of what may be overlooked as possible savings.

Some thoughts coming from the SSCUB following Alan’s remarks included: the need to be riskier in our ideas and offerings to attract students who will push for change and to better serve our community; questions about getting rid of the position of Associate VP of Student Life and Development when there is obviously a need for re-focusing our approach to Student Life; and how to spread out into our communities and make Kwantlen a stronger force? Further discussion was held regarding getting to a strategic level and how the SSCUB would be able to make comments at a strategic level without necessarily always understanding what lies beneath certain decisions. The idea of the SSCUB being involved in budget cuts and having input into decisions that affect peoples’ jobs and lives was raised. The SSCUB agreed that it is often easier to allow those decisions to be made at a higher level. However, it was felt that there was a need for transparency in reasoning up front in order to have an overall understanding and that it would be beneficial for the SSCUB to have input into that reasoning.

As a final point, Alan mentioned a situation regarding the Surrey Board of Trade (SBT). The SBT wants to triple the number of higher education spaces in the South Fraser Region by 2020. The problem for Kwantlen is that to triple our numbers we would need to triple our size. However, if we grew at a 7.5% increase each year then by 2020 we could double our numbers. It was noted that if Kwantlen doesn’t take on the challenge other institutions will. The SSCUB can help with this initiative by modeling and finding ways to sustainably grow.

6. Budget Environment Update The budget asks have been pulled together. There are $10m in operating asks, about $4.5m in capital requests and only about $1.2m to spend. Still waiting to find out what happens with wage increase decisions.

The Standing committee of the Government has a joint (Liberal and NDP) committee. This committee is indicating a need to balance the BC budget regardless of the possibility of a new political party coming in next year.

7. Budget Presentation Process It was noted that the process used for the budget presentations this year were not as conducive for faculty attendance as in previous years. It was felt that there was a lot less dialogue and less sharing of detailed information. A request was made to investigate the use of webinar technology for future presentations to allow ease of attendance. There was also comment about the fact that with all the members of the SSCUB in attendance the room feels a bit like the “dragon’s den” for presenters. There was a further suggestion that future presentations could be held in the Fir Building room D128 (a sloped floor lecture theatre that holds about 100 people). The committee also requested that clear timelines and budget ask documents be made available ahead of time for review.


Action: Marc will add the accountability report to the January 18th Agenda and will ask the Director of Institutional Analysis and Planning, Kathleen Bigsby, to present it. Action: The SSCUB will pre-read the Accountability report in preparation for the January 18th meeting.

8. Items for Discussion (Shared Services) The Executive Director of Finance, Kathy Lylyk, gave a brief description of “shared services”. Services that are involved in sharing include such things as web connectivity, paper purchases, spam filtering, firewall protection along with others. Kwantlen has been involved in sharing services for over fifteen years.

9. Adjournment The meeting adjourned at 11:55am.

OPERATING BUDGET 2013-14

SENATE STANDING COMMITTEE

PRESENTATIONJANUARY 2013

Open Presentations held Nov. 2, 5 & 6, 2012

• Presentations from Academic Areas included:• Faculty of Academic & Career Advancement

• Faculty of Arts

• Faculty of Business

• Faculty of Community & Health Studies

• Faculty of Design

• Faculty of Science & Horticulture

• Faculty of Trades & Technology

• Institutional Analysis & Planning

• Library Services

• Research & Scholarship

Open Presentations held Nov. 2, 5 & 6, 2012

• Presentations from Administrative Areas included:• Office of Advancement

• Communications & Marketing

• Facilities

• General Counsel

• Human Resource Services

• Information & Educational Technology

• Space Planning

• Supply & Business Services

KPU Aggregate Enrolment Information

0

2,000

4,000

6,000

8,000

10,000

12,000

Students (FTE – Domestic) Students (FTE – International)

KPU fte Enrolment Trends provided to Ministry

2008

2009

2010

2011

2012

Total Student fte's Year Ended March 31

2008 2009 2010 2011 2012

Students (FTE – Domestic) 9,038 9,346 9,890 10,195 10,538

Students (FTE – International) 501 518 687 818 845

KPU Faculty Enrolment Information

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

Domestic fte Trends by Faculty provided to Ministry

2008

2009

2010

2011

2012

Domestic Student fte's by Faculty Year Ended March 31

2008 2009 2010 2011 2012

Academic & career Advancement 870 871 468 474 428

Arts (formerly Humanities & Social Sciences) 2,987 3,051 3,480 3,611 3,773

Business 2,256 2,447 2,701 2,799 2,965

Community and Health Studies 633 553 644 637 630

Continuing Education & Professional Studies 31 46 24

Design 400 410 335 358 360

Science and Horticulture 637 600 887 935 1,088

Trades and Technology 1,225 1,367 1,303 1,267 1,233

Non Credential/Undeclared 72 116 37

KPU Budget to Actuals by Fund(in millions)

Fiscal Year 2011-2012 - All Funds

Operating

Budget

Operating

Actuals

Ancillary

Budget

Ancillary

Actuals

Special

Purpose

Budget

Special

Purpose

Actuals

Capital

Budget

Capital

Actuals

Consolidated

Budget Consolidated Actuals

Revenue

Ministry grant $ 71.2 70.8 $ - $ 2.2 $ 2.3 $ - $ 73.4 $ 73.1

Domestic Tuition 35.0 35.3 35.0 35.3

International Tuition 8.9 11.1 8.8 11.1

$ 43.9 46.4 43.8 46.4

Other revenues 3.6 5.1 2.6 0.6 $ 7.4 6.9 13.6 12.6

Application & other fees 3.8 4.8 3.8 4.8

Ancillary 8.9 8.3 8.9 8.3

Total Revenue $ 122.5 127.1 $ 8.9 8.3 $ 4.8 $ 2.9 $ 7.4 $ 6.9 $ 143.5 $ 145.2

Expenses

Salaries $ 84.3 81.5 84.3 81.5

Benefits 18.3 17.5 18.3 17.5

Non Salary Expenses 17.5 17.8 17.5 17.8

Ancillary Operations 7.1 6.8 7.1 6.8

SPF Operations 4.8 3.4 4.8 3.4

Capital Operations 0.5 2.5 0.5 2.5

Capital Asset Amortization 11.0 10.1 11.0 10.1

Total Expenses $ 120.1 116.8 $ 7.1 6.8 $ 4.8 $ 3.4 $ 11.5 12.6 143.5 139.6

Allocations

Transfer in $ (0.7) (4.4) (2.4) (4.3) $ (4.4) (7.6) (5.1) (18.7)

Transfer out $ 4.4 12.7 0.7 3.4 2.1 0.5 5.1 18.7

Total Allocations $ 3.7 8.3 0.7 1.0 - (2.2) $ (4.4) (7.1) - -

Total Expenses & Allocations $ 123.8 125.1 7.8 7.8 $ 4.8 $ 1.2 $ 7.1 5.5 143.5 139.6

Excess of Revenues over Expenses and

Allocations $ (1.3) 2.0 1.1 0.5 $ - $ 1.7 $ 0.3 1.4 - 5.6

Consolidated Budgeted Revenue by Fund

$-

$20.0

$40.0

$60.0

$80.0

$100.0

$120.0

$140.0

Operating Ancillary Special

Purpose

Funds &

Endowments

Capital

Consolidated Budgeted Revenue by Fund(in millions)

2013/14

2012/13

Focus of the 2013/14 budget presentation will be on the Operating Fund as this is the major Fund for KPU and the majority of both the revenue (and expenses) are recorded in this fund. As outlined in the chart below, the other Funds are not of a significant nature and for the most part are restricted in how the revenue is spent.

Consolidated Fund Budgeted Revenue ( in millions)

Draft Approved

2013/14 2012/13

Operating 128.6$ 127.2$

Ancillary 9.4 9.0

Special Purpose & Endowments 4.0 4.0

Capital 6.2 6.2

Total 148.2$ 146.4$

Current Situation

• Domestic enrolment continues to increase slightly

• International enrolment continues to increase

• Cost Drivers continue to rise

• Salaries and benefits

• Progression through the steps on salary grid

• Benefit Premiums

• Promotion through the ranks

• Non Salary – increases from 1.5% to 3% depending on services

• Fiscal Year Results for 2012-13 • Projected to have a small surplus

• Institutional Contingency

• Board mandate to increase from 5% to 6% of Operating Budget

External Pressures 2013-14 and Beyond

• Government Grants:

• Has been 0, 0 for the past two years

• -1.0% and -1.5% over the next two years

• Tuition and Mandatory Ancillary fees

• Based on 2% domestic & 5% international tuition fee increase.

• No increase to Annual Capital Allowance – Deferred Maintenance

• Ministry mandates:

• Increase of International fte’s by 50% 0ver next four years

• Address and meet Developmental targets over next four years

• Address and meet Nursing program targets over next four years

• Salaries and Benefits:

• Last two years, i.e. 2009/10 & 2011/12, 0% & 0%

• Mandate from Ministry for 2012/13 & 2013/14, % TBD

Budget Strategies Discussion

• Estimated new program revenue

• Investigate alternative revenue opportunities

• Streamline and Lean Services

• Identify institution-wide savings

• Fund salary negotiated salary increases through administrative savings and incremental revenue (Cooperative Gains Savings Plan)

• Faculty, school, divisional savings

• Faculties/Units to identify a 1% decrease to operating budget for reallocation purposes

Kwantlen Polytechnic University

Senior Administration

Deliberations and Recommendations

January 7, 2013

Funding Sources for 2013-14 Allocations

Options available for funding allocations:

• Tuition from New Programming $ 600,000

• No longer fund @ top of scale $ 400,000

• Faculties/Units - 1% decrease $1,200,000

Total Available $2,200,000

Operating Fund – Budgeted Revenues

Operating Fund Budgeted Revenue ( in millions) 2013/14 2012/13

Grants $ 70.5 $ 71.2

Domestic Tuition 37.1 36.8

International Tuition 12.8 11.2

Access & Other Student Fees 4.3 4.3

Other Income 3.6 3.6

Total $ 128.3 $ 127.1

Grants, 55%

Domestic

Tuition, 29%

International

Tuition, 10%

Access &

Other

Student Fees,

3%

Other

Income, 3%

Draft Operating Fund Budgeted Revenue 2013/14

(% of Total)

Grants, 56%Domestic

Tuition, 29%

International

Tuition, 9%

Access &

Other

Student

Fees, 3%

Other

Income, 3%

Operating Fund Budgeted Revenue 2012/13

(% of Total)

$- $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 $70.0 $80.0

Operating Fund Budgeted Revenue(in millions)

2013/14

2012/13

Operating Fund – Budgeted Expenses

Salaries, 67%Benefits, 16%

Non Salary

Expenses,

13%

Transfers to

Foundation &

Other Funds,

4%

Draft Operating Budgeted Expenses (% of total) For 2013 /14

Salaries, 68%Benefits,

15%

Non Salary

Expenses,

13%

Transfers to

Foundation

& Other

Funds, 4%

Budgeted Operating Expenses (% of total) For 2012/13

$-

$20.0

$40.0

$60.0

$80.0

$100.0

Salaries Benefits Non Salary

Expenses

Transfer to

Foundation

& other

Funds

Operating Fund Budgeted Revenue(in millions)

2013/14

2012/13

Operating Fund Budgeted Expenses ( in millions)

Draft Approved

Expenses ( in millions) 2013/14 2012/13

Salaries 87.2$ 86.3$

Benefits 20.0 19.2

Non Salary Expenses 17.1 16.9

Transfer to Foundation & Other Funds 5.4 5.6

Total 129.7$ 128.0$

2013/14 Criteria for Requests Review

Criteria used for rationalization of recommendations for Ongoing Funding:

• New and newly-launched degrees that meet the polytechnic mandate; with a priority given to Academic programs

• Provincial Government mandates for 2013/14 and on

• Enhancement of support and experience for students

• Growth of student base in selected faculties to establish viable upper year offerings

2013/14 Ongoing Funding Recommendations for Consideration

Academic Career & Advancement

Plan approved by the Ministry for meeting KPU’s developmental fte targets

• Academic & Career Prep - 1.75 instructional fte to achieve growth of 23 developmental fte’s $184,275

• Career Choice & Life Success – 0.60 instructional fte toachieve growth of 15 developmental fte’s $ 63,140

• English Language Studies – 3.0 instructional fte to achieve growth of 40 domestic ESL fte’s $ 315,800

• Program Support – 1.125 instructional fte to develop withother faculties new developmental programs for delivery $ 118,412


Faculty of Design – Product Design

• 1.50 instructional and coordination fte $157,000

• 2.50 program assistant and technical support $118,250

• Non salary program support $ 48,500


Faculty of Science

• Supplies for upper levels labs $ 55,000

• B.Sc. Sustainable Agriculture Degree - farm manager & assistant (2 fte) to have a fully functional laboratory farm by Fall 2014 $131,500

• B.Hort. Plant Health, Urban Ecosystems Degree –instructional & course development (2 fte), admin staff (2 fte) to support students in labs, and lab supplies $361,160


Faculty of Science – cont’d

• Instructional (0.25 fte), Lab Instructor (0.58 fte) & Admin $100,653support (1 fte) for Langley campus biology laboratories

• B.Sc. Biology Major Degree – faculty support (1 fte) $105,300for program development

• B.Sc. Health Science Degree – instructional (1 fte) to $ 52,100 teach 1000 level courses & develop upper level courses

• Support for 4 additional lab sections to accommodate $ 24,800 increased enrolment for new Biology and Health Science

• Support for ongoing service contract for GC/MS $ 4,600


Student Affairs

• Decision was made to provide a guarantee for funding if required in support of hosting the CCAA Women’s Soccer Championships

• Faculty (0.1 fte) & auxiliary (0.1 fte) coverage for the area that supports students with disabilities $19,400

• Aboriginal outreach & student recruitment activities $25,000

• Support for Aboriginal student assistants $17,000

Institutional Analysis & Planning

• Support for the Student Appraisal of Instruction process $39,950

2013/14 Ongoing Funding

Recommendations for Consideration

Library

• Library resource funding to support new degrees $35,000

• Joint initiative for an Institutional Repository $39,100

Human Resource Services

• Administrative support to the Risk Group $62,500

Information & Educational Technology

• Extension of service desk hours for students & staff $55,800

Summary of Ongoing Recommendations for Consideration

Breakdown of Recommendations by area:

• Support for faculties $1,840,491 86.2%

• Other support for faculties & students

• Student Affairs $ 61,400 2.9%

• Library $ 74,100 3.5%

• IAP $ 39,950 1.9%

• IET $ 55,800 2.6%

• Support for administrative areas $ 62,500 2.9%

• Total Recommendations $2,134,241

2013/14 Capital Recommendations

� Recommendation to continue to provide the same level of support in the Capital Fund for:

• Library acquisitions $ 500,000

• IET technology $ 800,000

• IET infrastructure renewal $ 500,000

• Facility infrastructure renewal $1,000,000

• Major capital $2,000,000

2013/14 Furniture, Fixture & Equipment

(FF&E)

� Recommendation to continue to provide the same level of support for FF&E ($625,000):

• VP Academic & Provost $ 500,000

• VP Finance & Administration $ 125,000

2013/14

One Time Only Requests (OTO)

Recommendation is that all requests for One Time Only funding be re-evaluated once the 2013 fiscal year end numbers are available and funded from operating surpluses if available.

Focus for Fiscal 2013-14 and Beyond

As provincial funding decreases, the University needs to explore and develop:

• Alternative revenue streams:

• Revenue Generating

• Professional and Continuing Studies

• Contract Training

• International Tuition

In addition, the University needs to keep its focus on:• Students

• Quality

• Efficiencies

• Streamlining of processes

Unit Request Faculty FTE Staff and

Other FTE

Ongoing

Operating

Proposed

OTO FF&E Capital Funding

request

Total

FY13/14

2nd cut

Proposed

amount

(Ongoing)

1st cut

Proposed

amount

(Ongoing)

1st cut

Proposed

(OTO)

Considered

1 ACA Academic and Career Prep Growth 1.75 - 184,275 - - - 184,275 184,275 184,275.00 -

2 ACA Career Choice & Life Success 0.60 - 63,140 - - - 63,140 63,140 63,140.00 -

3 ACA English Language Studies 3.00 - 315,800 - - - 315,800 315,800 315,800.00 -

4 ACA Developmental - Other 1.13 - 118,413 - - - 118,413 118,413 118,413.00 -

30 Design Bachelor of Design, Product Design 1.50 2.50 323,750 - 141,300 40,000 505,050 323,750 323,750.00 100,000

32 Design CSWSD project support - - 84,700 - - - 84,700 - - 84,700

38 Sci/Hort Upper Level Multi Program Teaching/Research Lab - - 55,000 - 106,000 175,000 336,000 55,000 55,000.00 281,000

40 Sci/Hort B.Sc. Sustainable Agriculture Degree Continuation 1.00 2.00 131,500 - 207,000 - 338,500 131,500 131,500.00 207,000

41 Sci/Hort B.Hort Sc. Plant Health & B.Hort. Sc Urban Ecosystems Degree Continuation 2.00 - 361,160 - 170,800 - 531,960 361,160 361,160.00 170,800

43 Sci/Hort Langley Campus Biology Labs 0.83 1.00 100,653 - - 25,000 125,653 100,653 100,653.00 25,000

44 Sci/Hort B.Sc. Biology Major Degree Implementation 2.00 - 105,300 - 150,000 175,000 430,300 105,300 105,300.00 325,000

45 Sci/Hort B.Sc. Health Science Degree Implementation 0.50 - 52,100 - - - 52,100 52,100 52,100.00 52,100

47 Sci/Hort Additional Physics Lab Sections - - 24,800 - - - 24,800 24,800 24,800.00 -

51 Sci/Hort Chemistry Lab Equipment and Maintenance - - 4,600 - 130,000 - 134,600 4,600 4,600.00 130,000

74 IET Extended Service Desk hours - - 55,800 - - - 55,800 55,800 55,800.00 -

87 IET Switch to BCNET - - 395,600 - - - 395,600 - - TBD

90 IAP Student Appraisal of Instruction - Budget Increase - - 39,950 - - 15,000 54,950 39,950 - 15,000

94 Library Library Resources for New Degrees - - 35,000 - - 196,458 231,458 35,000 35,000.00 100,000

100 Library Institutional Repository - - 39,100 12,900 - - 52,000 39,100 39,100.00 12,900

109 SA SSD Auxiliary - 0.20 19,400 - - - 19,400 19,400 19,400.00 -

112 SA Aboriginal Outreach and Student Recruitment - - 25,000 - - - 25,000 25,000 25,000.00 -

113 SA Aboriginal Student Assistant - - 17,000 - - - 17,000 17,000 17,000.00 -

69 HR Risk Management - Administrative Support - 1.00 62,500 - - - 62,500 62,500 62,500.00 -

Total of Proposed Allocations 14.31 6.70 2,614,541 12,900 905,100 626,458 4,158,999 2,134,241 2,094,291 1,503,500

Schedule of proposed ongoing allocations and corresponding OTO, FF&E and Capital requests

N:\dept\fin-budget\2013-2014 -\Submissions per Faculty\FY13-14 Budget Submission Detail Summary of Requests Jan 08-20131/11/2013 1 of 4

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Other FTE

Ongoing

Operating


request

Total

FY13/14

2nd cut

Proposed

amount

(Ongoing)

1st cut

Proposed

amount

(Ongoing)

1st cut

Proposed

(OTO)

Considered

16 Arts Strengthening Arts - Ongoing Program Costs: IT and Capital Costs - - - - 175,986 - 175,986 - - 175,986

31 Design Post-Baccalaureate in Technical Apparel 1.25 1.00 210,800 - 20,000 - 230,800 - - 38,000

37 Design Furniture & Equipment Request - e classrooms - - - - 74,700 - 74,700 - - 74,700

46 Sci/Hort Environmental Protection - EPT Lab Equipment Update - - - - 33,052 - 33,052 - - 33,052

48 Sci/Hort Physics Lab Equipment Renewal - - - - 15,800 - 15,800 - - 15,800

53 Sci/Hort Science/Hort & ISH - CRC and Industrial Research Chairs - - - - 50,000 - 50,000 - - 50,000

63 Trades/Tech Capital Equipment Replacement Program - - - - 45,000 - 45,000 - - 45,000

66 Facilities Landscape Improvement - - 45,000 45,000 - - 90,000 - - 45,000

68 Facilities Schedule C - FF&E Request - - - - 18,816 - 18,816 - - 18,816

75 IET Voicemail Replacement - - - - - 75,000 75,000 - - 75,000

76 IET Eliminate DiDs - - - - - 50,000 50,000 - - 50,000

78 IET SharePoint Support 1.00 - - 57,700 - - 57,700 - - 57,700

83 IET - Service Capacity eClassroom Upgrade - - - - 75,000 - 75,000 - - 30,000

85 IET - University Wide Library Systems Upgrade - - - - - 9,550 9,550 - - 9,550

86 IET - University Wide Student Services Mobile Technology Strategy - - 30,000 15,000 - - 45,000 - 30,000 15,000

95 Library Enhance Library Online Presence to Improve Student Experience - - 5,250 150 - - 5,400 - - 5,250

96 Library Extended Library Hours at Surrey & Richmond during Exam Periods - - 17,700 - - - 17,700 - - 17,700

98 Library Learning Center - Pony Wall Constructed between Learning Centre and Library

- -

- - - 6,000 6,000 - - 6,000

99 Library Learning Center - Chairs for Richmond Learning Center - - - - 9,668 - 9,668 - - 9,668

108 SA CCAA Women's National Soccer Championships - - - 53,611 - - 53,611 - - 53,611

118 SA Domestic Student Diversification - - 33,000 - - - 33,000 - - 33,000

127 Space Adm Administrative support - 0.60 30,446 - - - 30,446 - - 30,446

Total of Considered for Funding from YE Surplus 1.60 372,196 171,461 518,022 140,550 1,202,229 - 30,000 889,279

Schedule of OTO, FF&E and Capital requests CONSIDERED FOR FUNDING FROM YE SURPLUS


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Other FTE

Ongoing

Operating


Request

Total

FY13/14

2nd cut

Proposed

amount

(Ongoing)

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Proposed

amount

(Ongoing)

1st cut

Proposed

amount

(OTO) 5 ACA Community Liaison Position - 1.00 75,000 - - - 75,000 - - -

6 ACA Administrative Support Position - 1.00 61,513 - - - 61,513 - - -

7 ACA Learner Support - - 5,000 - - - 5,000 - - -

8 ACA Request for 6 computers for Continuous Intake ABE Classrooms, 4IPads & a Macbook

for Educ Studies & Counseling courses. - -

- - 14,000 - 14,000 - - -

9 Arts Building Arts - Arts Profile in the community: One Year appointment for Third Associate

Dean - -

- 112,700 - - 112,700 - - -

10 Arts Building Arts - Arts Profile in the community: Event Funding - - 31,000 - - - 31,000 - - -

11 Arts Building arts - Continue roll-out of upper level in new flagship programs supported in

FY12/13 budget Bachelor of Fine Arts, Visual Arts 0.25 -

27,300 - - - 27,300 - 27,300 -

12 Arts Building arts - Continue roll-out of upper level in new flagship programs supported in

FY12/13 budget Bachelor of Music, Musical Arts 0.50 -

57,600 - - - 57,600 - 57,600 -

13 Arts Strengthening Arts - Space Schedule D - - - - - - - - - -

14 Arts Strengthening Arts - Ongoing Program Costs: Student Assistant Costs BSc Psych Lab

Support - ?

7,800 - - - 7,800 - - -

15 Arts Strengthening Arts - Ongoing Program Costs: Student Assistant Costs Student

Assistant Salary for Anth Field School - -

12,300 - - - 12,300 - - -

17 Arts Program Coordination - Criminology Programs and Bachelor in Policy Studies &

sustainability 0.50 -

- 52,600 - - 52,600 - - -

18 Business Development and Implementation of Post Bacc Certificates & Diplomas - Canadian

Legal Systems Certificate - -

97,418 - - - 97,418 - - -

19 Business Development and Implementation of Post Bacc Certificates & Diplomas-Operations

Diploma - -

108,884 - - - 108,884 - - -

20 Business Development and Implementation of Post Bacc Certificates & Diplomas - Finance

Diploma - -

58,784 10,600 - - 69,384 - - -

21 Business Development and Implementation of Post Bacc Certificates & Diplomas - Public

Relations Diploma - -

- 13,100 - - 13,100 - - -

22 Business Development and Implementation of Professional Studies Programs - Program

Development - -

- 266,947 - - 266,947 - - -

23 Business Support for Student Engagement - - 50,000 - - - 50,000 - - -

24 Business Staffing to support Growth of School of business - - - 135,677 - - 135,677 - - -

25 Business Demand Sections Rolled into Base Budget - - 1,434,363 - - - 1,434,363 - 650,000 -

26 CHS BSN PB - Faculty Release 0.85 - 152,300 - 6,000 - 158,300 - - -

27 CHS BPN - Faculty FTE 2.00 - 210,600 - - - 210,600 - - -

28 CHS BSN - Additional 16 Student Intake 1.80 - 189,520 - - - 189,520 - - -

29 CHS Furniture for Student gathering places and CAHS open office completion. - - - - 15,000 - 15,000 - - -

33 Design 50% Educational Advisor 0.50 - 34,800 - - - 34,800 - - -

34 Design Continuing Education Development OTO 0.38 - 25,000 - - - 25,000 - - -

35 Design International Recruitment and Marketing - - 50,000 - - - 50,000 - - -

36 Design Design Symposium - - 10,000 - - - 10,000 - - -

39 Sci/Hort Associate Dean of Science - 1.00 135,700 - - - 135,700 - - -

42 Sci/Hort Summer Semester Pilot 0.63 - 67,963 - - - 67,963 - - -

49 Sci/Hort Class Size Adjustment in Horticulture Mechanics - - 43,150 - - - 43,150 - - -

50 Sci/Hort Additional Mathematics Service Courses 0.25 - 26,300 - - - 26,300 - - -

52 Sci/Hort Institute for Sustainable Agriculture Staff - - - - - - - - - -

54 Sci/Hort B.Sc. in Applied Mathematics Degree Implementation 1.00 - 105,300 - - - 105,300 - - -

55 Sci/Hort B.Sc. Physics for Modern Technology Major Degree Implementation 1.00 - 191,624 - 112,000 - 303,624 - - -

56 Trades/Tech Metal Fabrication, CODA Program 1.00 - - 107,950 - - 107,950 - - -

57 Trades/Tech Director Industry Services/External Relations - - - - - - - - - -

58 Trades/Tech Coordinator Program Support and Inventory - - - - - - - - - -

59 Trades/Tech Essential Skills - Student Development 1.78 - 196,500 - - - 196,500 - - -

60 Trades/Tech University Initiative hosted by the Office of the Dean; Skills Canada Regional - - 10,000 - - - 10,000 - 10,000 -

61 Trades/Tech Program Development - Diploma in Trades 0.98 - - 107,950 - - 107,950 - - -

62 Trades/Tech Manager Student Transition - 1.00 73,400 - - - 73,400 - 73,400 -

64 Trades/Tech Faculty Council; Capital Equipment Requests for Existing Programs - - - - - 2,092,668 2,092,668 - - -

65 Comm/Mark Manager Position - 1.00 77,400 - - - 77,400 - - -

67 Facilities Renovations to create additional classrooms - - - - - 350,000 350,000 - - -

Schedule of ongoing allocations and corresponding OTO, FF&E and Capital requests CONSIDERED & NOT FUNDED AT THIS TIME


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Other FTE

Ongoing

Operating


Request

Total

FY13/14

2nd cut

Proposed

amount

(Ongoing)

1st cut

Proposed

amount

(Ongoing)

1st cut

Proposed

amount

(OTO) 70 HR Printing of Emergency contact numbers and Equipment for Emergency Ops Centre

- -

- 5,000 - - 5,000 - - -

71 HR Emergency Planning - Kuali Ready Subscription - - 11,000 - - - 11,000 - - -

72 HR Security - Renovations - - - - - 75,000 75,000 - - -

73 HR Fire Safety - - - - 55,000 - 55,000 - - -

77 IET Video Conference Support - - 29,800 - - - 29,800 - 29,800 -

79 IET Renovation - IET Surrey - - - - - 244,100 244,100 - - -

80 IET Capital Plan Request - IET Surrey - - - - - 555,000 555,000 - - -

81 IET - Service Capacity Server Capacity Upgrade - - - - - 80,000 80,000 - - -

82 IET - Service Capacity Network Administrator Position 1.00 - 67,000 - - - 67,000 - - -

84 IET - University Wide Records Manager - 1.00 86,800 - - - 86,800 - - -

88 IAP Research Assistant Position increase - 0.40 24,000 - - - 24,000 - - -

89 IAP Manager, Strategic Research Position Increase - 0.20 18,000 - - - 18,000 - - -

91 IAP Program Review: Action Plans ($5,000 per program); was described as “ongoing” in FY

09/10 allocation - -

50,000 - - - 50,000 - - -

92 IAP Program Review: increased allocation for external review from $13,600 to $15,400 in

FY13/14 increasing to $28,600 in FY15/16 (12 – 14 programs per year @ $2,200)

- -

1,800 - - - 1,800 - - -

93 IAP Program Review: reinstate .5 program review facilitator - - 45,000 - - - 45,000 - - -

97 Library Regularize AV/Circulation Staff Position Surrey & Richmond - - 14,700 - - - 14,700 - 14,700 -

101 Advancement Director of Alumni Relations and budget increase - - - - - - - - - -

102 Advancement Matching funds - - 160,000 - - - 160,000 - - -

103 Advancement Foundation Board operating funds - - 15,000 - - - 15,000 - - -

104 Advancement Support position to work with External Affairs and Alumni - 1.00 60,000 - - - 60,000 - - -

105 ORS Time Release in Support of Research - - 210,600 - - - 210,600 - - -

106 ORS Request for 2 workstations - - - - 10,000 - 10,000 - - -

107 ORS Administrative Assistant, Improving Service - 1.00 57,700 - - - 57,700 - - -

110 SA Counseling Operating Budget - - 4,000 - - - 4,000 - 4,000 -

111 SA SAFA Financial Aid Assistant Top up to Full Time - 0.30 15,000 - - - 15,000 - 15,000 -

114 SA Student Life Program Assistants - 1.00 61,463 - - - 61,463 - - -

115 SA Coop Education Assistant - 1.00 50,195 - - - 50,195 - - -

116 SA Coop Expansion Research - 4.00 26,325 - - - 26,325 - - -

117 SA Career Services Advisor - 1.00 54,625 - - - 54,625 - - -

119 SA International Education Week - - 15,000 - - - 15,000 - 15,000 -

120 SA International Student Peer Mentoring - 0.85 16,700 - - - 16,700 - 16,700 -

121 SA International Student Orientation - - 7,500 - - - 7,500 - 75,000 -

122 Supply Replace current fleet of University MFD / Copiers - - - - 485,184 - 485,184 - - -

123 Secretariat Privacy Officer - 0.50 66,400 - - - 66,400 - - -

124 Secretariat University Secretariat - Scanning of Educ Council/Senate Mtg Records by E Scan Data

Ltd - -

- 2,000 - - 2,000 - - -

125 Secretariat University Secretariat - Consultant to catalogue and categorize existing policies .5 staff

FTE - 0.50

- 10,500 - - 10,500 - - -

126 Secretariat FY 2013/14 Furniture & Equipment Capital Request - - - - 2,800 - 2,800 - - -

Total of Considered and Not Funded 2.25 1.60 4,795,127 825,024 699,984 3,396,768 9,716,903 - 988,500 -

Total of Requests Total of All Requests 7,781,864 1,009,385 2,123,106 4,163,776 15,078,131 2,134,241 3,112,791 2,392,779

Schedule of ongoing allocations and corresponding OTO, FF&E and Capital requests CONSIDERED & NOT FUNDED AT THIS TIME Cont'd


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Documents

Senate Standing Committees on Academic Planning and ... Planning...Bob Davis Regrets: Ex-Officio / Non-voting Gordon Lee Jason Dyer Jane Fee Recorder Lori Scanlan 2. Call to Order