Senior Service America, Inc. (SSAI) Senior Service America, Inc. (SSAI) Webinar “Wish List”Webinar “Wish List”

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Senior Service America, Inc. Senior Service America, Inc. (SSAI)(SSAI)

Webinar for SCSEP Fiscal Webinar for SCSEP Fiscal StaffStaff

““Wish List”Wish List”

Wednesday, April 9, 2014Wednesday, April 9, 2014

2:00 p.m.2:00 p.m.

Today’s Presenters: Chris Garland, National SCSEP Director and Steve Sandberg, SCSEP Finance Manager

Webinar Length 1 hour from 2:00 – 3:00 p.m. Eastern Standard Time

We may finish early if not all time is needed

Webinar AgendaWebinar Agenda Welcome

Review PY2013 context

SSAI procedures for subgrantees that are underspending in Admin, OPC and/or Fringe

SSAI procedures for subgrantees that are overspending in Admin, OPC and/or Fringe

How to apply for additional funds ‘Wish List”

Questions/Answers

Adjourn

PY2013 ContextPY2013 Context SSAI does not expect a “no cost” extension for PY2013 which

means all subgrant funds must be expended by June 30, 2014

Important that each subgrantee spend 100% of its subgrant funds by June 30, 2014

Participant Wages – Through PPP Webtool Fringe, Admin & OPC – Through the SA1 Report of Costs

SSAI does not have additional funds as we have had in prior years

Friday, May 3, 2013, 4:00 p.m. EDTFriday, May 3, 2013, 4:00 p.m. EDT

SSAI process for SSAI process for subgranteessubgrantees::

Underspending Admin/OPC and/or Fringe

If you are underspending If you are underspending Admin/OPC – You have already Admin/OPC – You have already

heard from usheard from us

If you are underspending Fringe If you are underspending Fringe – You will hear from us shortly– You will hear from us shortly

SSAI process for subgrantees:

Overspending Admin/OPC and/or FringeFor those on track - good job! For those on track - good job! For those on track to overspend For those on track to overspend as of June 30as of June 30thth, what should you , what should you do?do?

Recognize this is not a negative – SCSEP typically Recognize this is not a negative – SCSEP typically costs more than the funds available for this programcosts more than the funds available for this program

Submit your costs on web-based SA1 ReportSubmit your costs on web-based SA1 Report

SSAI will reimburse you what your budget allowsSSAI will reimburse you what your budget allows

Additional Funds ‘Wish List” on SA1 Web-based Reporting

Tool Speaking of the web-based Speaking of the web-based

SA1 Report… we’ve made SA1 Report… we’ve made some enhancementssome enhancements

Let’s go to the Test Site and Let’s go to the Test Site and review how to activate the review how to activate the “Wish List”“Wish List”

““Monthly Wish List” Recap

The “Monthly Wish List” will only The “Monthly Wish List” will only become available when you have become available when you have expended your entire budget in one of expended your entire budget in one of the following three categories:the following three categories: 1. 1. AdminAdmin 2. 2. Admin & OPC combinedAdmin & OPC combined 3. 3. Total SSAI BudgetTotal SSAI Budget

Funding of any of the “Closeout Wish Funding of any of the “Closeout Wish List” items will be determined at the List” items will be determined at the end of the grant when we know whether end of the grant when we know whether funds are availablefunds are available

“Closeout Wish List” Recap

The “Closeout Wish List” will The “Closeout Wish List” will populate automatically with any populate automatically with any over-budget expense categoriesover-budget expense categories

Reminder… the “Closeout Wish Reminder… the “Closeout Wish List” is not a substitute for your List” is not a substitute for your non-federal match expensesnon-federal match expenses

Low priority for SSAI is a Low priority for SSAI is a subgrantee with a “Closeout subgrantee with a “Closeout Wish List” and no prior “Monthly Wish List” and no prior “Monthly Wish List”Wish List”

Urgent funds request

If you need funds and cannot If you need funds and cannot wait until after the grant wait until after the grant closeout, please contact us closeout, please contact us immediatelyimmediately

For example – An exorbitant For example – An exorbitant Workers Comp premium billWorkers Comp premium bill

Cannot guarantee funding but Cannot guarantee funding but please contact SSAI immediatelyplease contact SSAI immediately

If we can help, we willIf we can help, we will

Questions?

Raise Your Hand or Send Us a Note

Next Steps After Webinar

Steve and Chris will follow-up with subgrantees Steve and Chris will follow-up with subgrantees who are on track to underspend Fringe on June who are on track to underspend Fringe on June 3030thth

Steve will follow-up with any subgrantee who is Steve will follow-up with any subgrantee who is late with their SA1 reportinglate with their SA1 reporting

Per the Sponsor Agreement and Policy and Procedure Per the Sponsor Agreement and Policy and Procedure Manual, the SA1 and SA2 reports are due no later than Manual, the SA1 and SA2 reports are due no later than 30 days after the close of the prior month30 days after the close of the prior month

Example: today is April 9 so we expect all subgrantees Example: today is April 9 so we expect all subgrantees to have submitted SA1 report of costs through to have submitted SA1 report of costs through February and be working on their March SA1 reports)February and be working on their March SA1 reports)

SSAI needs most current data to ensure spending of SSAI needs most current data to ensure spending of SCSEP grant funds is on track for all funds to be SCSEP grant funds is on track for all funds to be expended by June 30, 2014expended by June 30, 2014

Short Survey

Raise your hand (using raise Raise your hand (using raise hand icon) if today’s hand icon) if today’s webinar helpful?webinar helpful?

Questions After This Webinar

Contact Steven Sandberg Contact Steven Sandberg or Chris Garland by or Chris Garland by opening a case via the opening a case via the SCSEP Help Desk:SCSEP Help Desk:

Call: 301-578-8989; orCall: 301-578-8989; or

Email Email scsephelp@ssa-i.org

And we will respond!And we will respond!

Adjourn

We will notify you when the We will notify you when the following is available on the following is available on the SSAI Partners’ Page:SSAI Partners’ Page:

Today’s PowerPoint PresentationToday’s PowerPoint Presentation

Link to today’s webinar recording Link to today’s webinar recording

Thank you for attending!Thank you for attending!