Separate Attachment PEO 02A Ordinary Meeting of Council 19

Separate Attachment PEO 02AOrdinary Meeting of Council 19 March 2019

Mount Alexander Shire Council Quarterly Annual Plan Progress Report 2018/2019 – Q2 Page 2

Quarterly Annual Plan Report 2018/2019 – Q2

The Annual Plan outlines the actions for 2018/2019 that will implement priorities from the Council Plan 2017-2021. It was adopted by Council on 17 July 2018. This report provides an update on the progress of each action as at 31 December 2018. The actions have been presented under each of the pillars: >> OUR PEOPLE Population | Health | Wellbeing | Support | Resilience | Partnerships | Social services | Connections >> OUR PLACE Buildings | Sport and recreation facilities | Roads | Footpaths | Drainage | Trails | Playgrounds | Gardens | Natural environment | Waste | Recycling | Heritage >> OUR ECONOMY Business | Economy | Jobs | Education | Creativity | Innovation | Tourism | Culture | Events

Report Generated: Wednesday, 23 January 2019


OUR PEOPLE

Population | Health | Wellbeing | Support | Resilience | Partnerships | Social services | Connections

Socially connected, safe and inclusive communities

Year Project name Description Budget Target completion

date

Status Progress Comments

AP1819 Reconciliation Action Plan

Create a Reconciliation Action Plan in consultation

with the local indigenous

community, service providers and Reconciliation

Victoria.

Operating 30/06/2019 Commenced 35% First draft of the Reconciliation Plan developed. To be

submitted to Reconciliation

Australia by the end of January 2019.

AP1819 Off-lead Dog Park Complete construction of an

off-lead dog park in Campbells Creek.

$60,000 31/03/2019 Commenced 10% Continuing to work with State

Government, Catchment

Management Authority and

Friends of Campbells Creek Landcare

Group to understand key land constraints and opportunities.


Local services that support the needs of our community


date


AP1819 Youth Mental Health

Develop resources to support young

people (12-25 years) to access mental

health services and support.

Operating 31/05/2019 Completed 100% Youth Mental Health First Aid training for

teachers at Castlemaine Secondary College

delivered in December 2018.

AP1718 Early Years Develop a Municipal Early Years Plan.

Operating 30/04/2018 Completed 100% Final plan adopted at Ordinary Meeting of Council on 18 Dec

2018.

AP1617 Recreation Strategy

Develop a Recreation Strategy including reviewing

governance arrangements.

$30,000 31/05/2017 Commenced 70% Following consultation with recreation reserves

committees of management,

workshops with Councillors completed

to finalise principles and weightings to be used in

assessing possible projects. The final framework will be

presented to Council in early 2019.


Improved health and wellbeing


date


AP1819 Aged Care Reforms Establish a position on Council provided aged and disability

services in response to the Federal

Government Aged Care reform

changes.

Operating 30/04/2019 Commenced 75% Review of aged care service provision

completed, and will inform

recommendations made to Council.

AP1718 Volunteer Coordination

Facilitate all volunteer

coordinators in Council to review

policies and procedures to ensure compliance with new Australian Volunteer

standards

Operating 30/06/2018 Commenced 5% This has not progressed over the quarter and is being incorporated into the strategic document framework project.


A welcoming place for all


date


AP1819 Social Housing Feasibility

Deliver a State Government funded project to investigate the feasibility of using

Council land for developing social

housing.

$140,000 30/06/2019 Commenced 10% Project underway. Information sharing forum to take place

in February, and needs analysis commenced.

AP1819 Accessible Parking Upgrade of accessible parking spaces to

comply with Australian standards.

$86,000 31/01/2019 Commenced 5% Outline scope has been defined for the identified carparks

and tender documentation being compiled.

Completion expected by mid-

2019.



date


AP1819 Managing volunteers during

emergencies

Develop a plan to ensure appropriate

coordination of volunteers, particularly

spontaneous volunteers, in the

preparedness, response and recovery

phases of an emergency event.

Operating 31/12/2018 Commenced 25% Standard Operating Procedure for the Northern Victorian

Emergency Management being

developed. Expected

completion is June 2019.

AP1718 Retirement Accommodation

Develop a profile of demand and

opportunities for retirement

accommodation that could be met by private

and/or community-owned and operated facilities for Council

approval as a precursor to a

marketing campaign.

Operating 31/12/2017 Commenced 20% An initial workshop identified the need to reconsider the

scope of this project. Further workshop planned to be held in first half of 2019 to present data and

discuss options.



date


AP1718 Create resilient communities

Develop and implement Municipal

Fire Education/Engagement Plan in partnership with

Mount Alexander Municipal Fire

Management Planning Committee.

Operating 28/02/2018 Commenced 80% Draft Mount Alexander Municipal

Fire Management Risk Analysis Engagement

Strategy is being developed. Final strategy due for

completion in June 2019.

AP1718 Disability Access and Inclusion

Conduct community consultation with

people with a disability to listen to, and inform the community about activities undertaken by Council to deliver

objectives of the Disability Action Plan.

Operating 30/06/2018 Completed 100% Access and Inclusion Survey conducted late

2018. Outcomes will inform progression of objectives in the

Disability Action Plan.


OUR PLACE

Buildings | Sport and recreation facilities | Roads | Footpaths | Drainage | Trails | Playgrounds | Gardens | Natural environment | Waste | Recycling | Heritage

Well managed assets for now and into the future


date


AP1819 Castlemaine CBD Streetscape Design

Works

Complete detailed design works for the

Castlemaine Streetscape project.

$216,000 30/06/2020 Commenced Design 95%

Implementation

5%

Draft plans being amended based on

internal review feedback, with

public exhibition to be completed in coming months.

AP1819 Streetscape Planning

Work with the community planning

groups of Newstead,

Campbells Creek, Chewton, Guildford,

Taradale and Elphinstone to

implement selected actions from the

streetscape plans.

$119,830 30/06/2019 Commenced 10% Small town streetscape plans

adopted by Council in November.

Currently pursuing external funding opportunities for

delivery.



date


AP1819 Tree Management Conduct data collection on park trees including the

identification, recording and

assessment of tree health.

$120,000 31/12/2018 Commenced 10% Collection of information on trees

to commence in March.

AP1819 Victory Park Play Space

Construct an accessible play

space for Victory Park, Castlemaine.

$326,000 31/03/2019 Commenced 10% Procurement for construction nearing

completion. Recommendation to

be presented in March to Council for construction option.

AP1819 Gravel Roads Review

Develop a position on the prioritisation

and proposed construction

methods of gravel roads.

Operating 28/02/2019 Commenced 30% Research on best practices has commenced

including liaison with neighbouring

councils. The results of the research are to be presented to

Council for discussion in

February.



date


AP1819 Wesley Hill Recreation Reserve

– Stage 2

Complete the construction of a

multi-use pavilion at Wesley Hill

Recreation Reserve.

$2.43M 31/03/2019 Completed 100% Practical Completion issued

in December. Handover to

committee will occur in February; post-project evaluation

currently underway.

AP1819 Wesley Hill Recreation Reserve

– Lighting

Install floodlights at Doug Powell

Reserve, Wesley Hill Recreation

Reserve.

$400,000 31/03/2019 Commenced 80% Footings complete, light towers and

lights to be installed and audited in

January.

AP1718 Drainage Renewal 2017-2018

Complete the prioritised program of drainage renewal projects including

design and construction of a

number of drainage assets across the

shire.

$535,000 30/06/2018 Completed 100% Saint Street project completed. Planned

drainage design works complete.

Contract award for Moscript Street

project is imminent.



date


AP1718 Road Renewal 2017-2018

Complete the prioritised program

of road renewal projects including

sealed road design, rehabilitation and

resealing, and unsealed road

resheeting across the shire.

$2.79M 30/06/2018 Completed 100% Works are complete.

AP1718 Road Asset Management Plan

Review and adopt an updated road

asset management plan.

Operating 30/05/2018 Commenced 70% The Road Asset Management Plan has been drafted

and will be reviewed internally in the coming months along with the

templates for the asset management plans for the other

asset classes.

AP1617 Depot feasibility study

Undertake a feasibility study and review options for the current works

Depot.

$40,000 31/05/2017 Commenced 95% The report is being finalised and will be

presented to Councillors in Q3.


A clean and green community


date


AP1819 Carbon Neutrality Develop a Carbon Neutrality Roadmap to achieve Council’s

adopted carbon neutrality targets.

Operating 30/05/2019 Commenced 15% Review of actions of similar councils

complete. Potential roadmap actions

being explored for feasibility.

AP1819 Resource Recovery Centre

Finalise the business case of a new

Resource Recovery Centre at the

Castlemaine Waste Facility, and subject to Council approval,

commence implementation.

Capital 30/06/2019 Commenced 5% The interim works at the Landfill are

progressing. The Resource Recovery Centre development plan (including case study information), is

currently being compiled with the

intention of briefing Council and seeking guidance regarding options to take to concept design.


Well planned for growth


date


AP1819 Harcourt Development Plan

Preparation of a Developer

Contribution Plan for Harcourt.

$40,000 30/06/2019 On Hold 0% The Harcourt Developer

Contribution Plan (DCP) will be the

prepared following finalisation of Plan

Harcourt.

AP1819 Design Guidelines Preparation of updated Maldon

Design Guidelines.

Operating 30/06/2019 Commenced 25% The Maldon Design Guidelines project is underway, with the

working group (including community members) examining

the existing Guidelines and considering the direction for new

Guidelines.



date


AP1718 Municipal Strategic Statement

Review Council’s Municipal Strategic

Statement.

Operating 30/06/2018 Commenced 20% Ethos Urban consulting has been appointed to review Council's Planning Scheme, with work

scheduled to commence in January 2019.

AP1718 Castlemaine Botanical Gardens

Develop a Conservation

Management Plan for the Castlemaine Botanical Gardens.

$24,750 30/06/2018 Commenced 75% Plan in final draft. Councillors to be briefed and public

exhibition of plan to be in early 2019.


OUR ECONOMY

Business | Economy | Jobs | Education | Creativity | Innovation | Tourism | Culture | Events

A creative and innovative economy


date


AP1819 Harcourt Play Space Design

Complete the Stanley Park North plan and play space

design.

$64,800 31/03/2019 Commenced 30% Work progressing well. Refining draft

design for next stage of community consultation.

AP1819 Maldon Streetscape Project

Work with project partners to develop the business case, complete detailed design and identify

funding opportunities for the Maldon Rejuvenation

Project.

$195,000 31/03/2019 Commenced 25% Application to Regional

Development Victoria was

announced as successful in late

2018. Tender process for business case development

commenced in January.



date


AP1819 Phee Broadway Theatre Upgrade

Undertake functionality and

safety works at Phee Broadway Theatre.

$50,000 31/03/2019 Commenced 20% Works underway. Fire rating of curtains

to occur shortly, lighting rig

investigations underway.

AP1718 Regional tourism website

Work with Bendigo Regional Tourism to

develop a new website to promote

the region.

Operating 30/04/2018 Commenced 90% Finalisation and launch of regional

tourism website has been revised back

due to flow-on delays from launch of sister

websites for the Bendigo Art Gallery and Capital Theatre. Revised launch date

from developer is March 2019.


Great opportunities for education and technology


date


AP1819 Education Opportunities

Advocate for improved access to

education for all ages.

Operating 30/06/2019 Commenced 50% Discussions held in 2018 with education providers. Council

continues to advocate for

improved access to education.

An innovative and sustainable organisation


date


AP1819 Local Government Act

Implement changes (as required) due to the adoption of an

updated Local Government Act.

Operating 30/06/2019 On Hold 0% Awaiting advice from State Government on the status of the Act

review.

AP1718 Customer Service Charter

Review our Customer Service

Charter

Operating 30/06/2018 Commenced 90% The Customer Service Charter is drafted and

will be incorporated into the community

engagement framework. Target completion date

of June 2019.



date


AP1718 Innovation program

Deliver a program to promote an

innovative culture within Council’s

workforce.

Operating 30/06/2018 Commenced 10% Development of a ‘culture framework’ is underway with rollout to the organisation expected in March/April. Targeted program for development of coordinator and team leader level staff has commenced and will compliment this.

N

Chewton - 8.2kms

Registered Building Practitioner DP-AD 19373R3, LVL 1, 328 Lyttleton Terrace, Bendigo

PH. (03) 54 721324 / 54 417329www.advantagedesigndraft.com.au

CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:54 PM

554 Camberwell PTY LTD

252 White Quartz Road, Fryerstown.1

18-759

May 2018

TOWN PLANNING APPLICATIONDFW

Proposed Shed Conversion to Residence

1 : 200 @ A3Locality Plan1 NOT TO SCALE

A 11/04/18 Client Review

B 15/05/18 Town Planning Application

Separate Attachment ECO 01BOrdinary Meeting of Council 19 March 2019

UP

N

29.03 m

66° 04' 00"

68.52 m

156° 01' 20"

69.65 m1° 27' 20"

28.5

9 m

273°

35' 0

0"

36.4

5 m

295°

36'

40"

21.88 m

218° 30' 00"

26.94

m

135°

31' 0

0"

WHIT

E Q

UART

Z RO

AD

Existingzinculumeshed.

252 White Quartz RoadLot 1PS 408389UVol. 10890Fol. 5904099sqm.

Mark

et S

tree

t - 2

.50km

Not Fence

d

Not Fe

nced

Not Fenced

Not

Fen

ced

Not

Fen

ced

Not Fenced

Not Fenced

Existing Buildingto be convertedto Residence

Approximate locationmeter box.GPS pointLat. -37.156680Lon. 144.248522

Approximate locationfront corner buildingGPS pointLat. -37.156692Lon. 144.248299

Approximate location of current compostingtoilet.Composting toilet to be remnoved/demolished.New septic system to be installed as per CouncilHealth Department requirements.

35000

28570

305605800

27550

PLEASE NOTEThe boundary offsets are approximate only.There is no boundary fencing or pegs on site, solocation is an estimation only.

(uns

eale

d g

rave

l roa

d)



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:54 PM



18-759

May 2018



1 : 400 @ A3Existing Site Plan1



BAL Assessment: BAL 29Refer to accompanying Bushfire Management Statementdocumentation from Regional Planning & Design P/L ref. no.17.335.All construction & materials must conform to AS3959-2009.For further information refer to sheet 4.

Laundry

Entry

Living Bed 1

Bed 2Study

Nook

Verandah

N

90

3290 B

ed 1

90

3940 B

ed 2

90

90

7320 V

erand

ah

90

90

7320 E

ntry

/Laun

dry

90

ston

e base

wall

400 thk

7500

90

2215 Laundry

90 4695 Living 90 4665 Bed 1 90 2540

90 2215 Entry 90 6295 90 3065 Bed 2 90

exte

nt o

f s t

one

wall

1500

14475

WM

7500

1500Ramp Up

12

34

56

78

910

DP

DP

solar inv. A/C con.

Verandah LPG

DH1811 DH1518 DH1316

F0717 F0703 F0703 A0606 F0608 F0608

820

1100

2x 7

50

F0803

2x 7

50

820

F18113x

F1205

DH

1526/3

12

34

56

7

8

9

10

11

Remove existing non-compliant stair set & balustrade.Replace with stair set compliant with BCA Part 3.9.1 & 3.9.2

Demolish existing non-compliant ramp.Replace with external stair set compliant with BCA Part 3.9.1& 3.9.2 AND AS3959-2009 BAL 29.

Demolish existing non-compliant stair & balustrade.Replace with external stair set compliant with BCA Part 3.9.1& 3.9.2 AND AS3959-2009 BAL 29.

existing steel beam existingsteel column

Area shown in cloud requires modification to ensure clearance at stairto ceiling clearance of 2m minimum as per BCA 3.8.2.2.The existing upper floor frame structure also modified for the stairsshall be replaced/repaired to Engineers direction.

Line of edge of existing stone retaining wall.Existing steel & timber framed Verandah.Frame structure & mass concrte footings to be compliant with AS1684timber framing and engineering specification AND AS3959-2009 BAL 29.

UP

Line of balcony over.

Verfication with a licenced plumber is required including obtaininga certificate of compliance installation of the LPG tanks.



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:55 PM



18-759

May 2018



1 : 100 @ A3Existing Floor Plan1



EXISTING SHED FRAME INCLUDINGANY STRUCTURAL/FRAMINGMEMBERS ARE TO BE VERIFIED ASSUITABLE BY A QUALIFIEDSTRUCTURAL ENGINEER.


1870

1040

1610

690

2100

Bath

Study Nook

Passage

Kitchen

Living

Meals

BalconyDec

k

90 2290 90 2435 90 6825 90 2565

90 11730 90

S/Fheater

109

87

65

43 1

Ramp Down

ham

per

ham

per

Ref.

f/s stove

Stg

vani

ty

bath

shwr4770 D

eck

1UP

23

45

67

89

10

2 dow

n

F0317

F0317

920

870

F2306

S0612

Fixe

d triang

ular

win

dow

Fixe

d triang

ular

win

dow

L0808

over

A/c con.

11

N

Remove existing non-compliant stair set & balustrade.Replace with stair set compliant with BCA Part 3.9.1 & 3.9.2

Demolish existing non-compliant ramp.Replace with external stair set compliant with BCAPart 3.9.1 & 3.9.2 AND AS3959-2009 BAL 29.

Demolish existing non-compliant stair & balustrade.Replace with external stair set compliant with BCAPart 3.9.1 & 3.9.2 AND AS3959-2009 BAL 29.

Repair existing balcony & balustrade.Any replacement deck structure to be compliant withAS1684 timber framing and engineeringspecification AND AS3959-2009 BAL 29.New balustrade & handrail to be compliant withBCA 3.9.2.

Repair existing balcony & balustrade.Any replacement deck structure to be compliantwith AS1684 timber framing and engineeringspecification AND AS3959-2009 BAL 29.New balustrade & handrail to be compliant withBCA 3.9.2.

Approx line of exposed steel portal frame over.Steel frame to be verified for suitability by Engineer.

DP

DP

Approximate area of mezzanine shown hatched.Non-complioant mezzanine & access ladder tobe demolished.

Verfication with a licencedplumber is required includingobtaining a certificate ofcompliance installation of thesolid fuel heater.

Remove 3 existing clear roof panels above Study, stairs & living,shown hatched, for compliance with AS3959-2009, BAL 29.

Air conditioner head unit.

900

fall

7deg

.

Move bath to allow forinstallation of toilet pan.



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:55 PM



18-759

May 2018



1 : 100 @ A3Existing Upper Floor1

BAL Assessment: BAL 29Refer to accompanying Bushfire ManagementStatement documentation from Regional Planning &Design P/L ref. no. 17.335.

All construction & materials must conform toAS3959-2009.

SUBFLOOR SUPPORTS:Enclosure by external wall or by steel, bronze or aluminiummesh, non-combustible supports where the subfloor isunenclosed, naturally fire resistant timber stumps or posts on75 mm metal stirrups.

FLOORS:Concrete slab on ground, enclosure by external wall, metalmesh as above or fl ooring less than 400mm above groundlevel to be non-combustible, naturally fire resistant timberor protected on the underside with sarking or mineral woolinsulation.

EXTERNAL WALLS:Non-combustible material (masonry, brick veneer, mud brick,aerated concrete, concrete), timber framed, steel framedwalls sarked on the outside and clad with 6 mm fibrecement sheeting or steel sheeting or bushfire resistanttimber.

EXTERNAL WINDOWS:Protected by bushfire shutter or completely screened withsteel, bronze or aluminium mesh, or 5 mm toughened glasswith openable portion screened and frame of metal ormetal reinforced PVC-U, or bushfire resisting timber andportion within 400 mm of ground level screened.

EXTERNAL DOORS:Protected by bushfire shutter, or screened with steel, bronzeor aluminium mesh or noncombustible, or 35 mm solid timberfor 400 mm above threshold. Metal or bushfire resistingtimber framed tight-fitting with weather strips at base.

ROOFS:Non-combustible covering. Roof/wall junction sealed.Openings fitted with non-combustible ember guards. Roofto be fully sarked.

VERANDAS DECKS ETC:Enclosed sub-fl oor space or non-combustible or bushfireresistant timber supports. Decking to be non-combustible.


EXISTING SHED FRAME INCLUDINGANY STRUCTURAL/FRAMINGMEMBERS ARE TO BE VERIFIED ASSUITABLE BY A QUALIFIEDSTRUCTURAL ENGINEER.


Existing Floor Plan

Ceiling Height GF

Existing Upper Floor

Upper Floor PitchingHeight

LPG

O

O

O

O

O

O

O

O

O

O

OFF

Existing Floor Plan

Ceiling Height GF



F

F O F F F

FOF

O

O

O

O

F O



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:56 PM



18-759

May 2018



1 : 100 @ A3Existing North Elevation2

All glazing to comply with NCC Part 3.6 &relevent Australian Standards, AS 1288 &AS2047.

1 : 100 @ A3Existing East Elevation1



Demolish existing non-compliant ramp.Replace with external stair set compliant with BCAPart 3.9.1 & 3.9.2 AND AS3959-2009 BAL 29.

Existing steel & timber framed Verandah.Frame structure & mass concrte footings to be compliant with AS1684 timber framing andengineering specification AND AS3959-2009 BAL 29.

Repair existing balcony & balustrade.Any replacement deck structure to be compliant with AS1684 timber framing andengineering specification AND AS3959-2009 BAL 29.New balustrade & handrail to be compliant with BCA 3.9.2.

Existing windows to be upgraded or screened to comply withAS3959-2009 BAL 29, typical.


Existing corrugated steel roof gaps & cracks to be sealed tomaximum 3mm opening as per compliance with AS3959-2009 BAL29, typical.

Existing corrugated steel wall cladding gaps & cracks to be sealed tomaximum 3mm opening as per compliance with AS3959-2009 BAL 29.

Verfication with a licenced plumber is required including obtaining acertificate of compliance installation of the LPG tanks.

Existing doors to be upgraded or screened to comply withAS3959-2009 BAL 29, typical.

Existing timber wall cladding on East elevation to be treated to complywith AS3959, including any gaps & cracks to be sealed to maximum 3mmopening as per compliance with AS3959-2009 BAL 29.

Line underside of roof with 6mm cement sheet lining and seal gaps & cracks tomaximum 3mm opening as per compliance with AS3959-2009 BAL 29.


Existing Floor Plan

Ceiling Height GF



F O

FO

F F F

Existing Floor Plan

Ceiling Height GF



FF F F

F FO

A/C con.



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:56 PM



18-759

May 2018



1 : 100 @ A3Existing West Elevation2

1 : 100 @ A3Existing South Elevation1



Demolish existing non-compliant ramp.Replace with external stair set compliant with BCA Part 3.9.1 & 3.9.2AND AS3959-2009 BAL 29.

Existing windows to be upgraded or screened to comply with AS3959-2009 BAL 29, typical.


Existing corrugated steel roof gaps & cracks to be sealed to maximum 3mmopening as per compliance with AS3959-2009 BAL 29, typical.



Repair existing balcony & balustrade.Any replacement deck structure to be compliant with AS1684 timber framingand engineering specification AND AS3959-2009 BAL 29.New balustrade & handrail to be compliant with BCA 3.9.2.

Demolish existing non-compliant stair & balustrade.Replace with external stair set compliant with BCA Part 3.9.1 & 3.9.2 AND AS3959-2009 BAL 29.



WHIT

E Q

UART

Z RO

AD

Existingzinculumeshed.

252 White Quartz RoadLot 1PS 408389UVol. 10890Fol. 5904099sqm.

Mark

et S

tree

t - 2

.50km

Not Fence

d

Not Fe

nced

Not Fenced

Not

Fen

ced

Not

Fen

ced

Not Fenced

Not Fenced

Approximate locationmeter box.GPS pointLat. -37.156680Lon. 144.248522

Approximate locationfront corner buildingGPS pointLat. -37.156692Lon. 144.248299

(uns

eale

d g

rave

l roa

d)

28570

305605800

27550

28.5

9 m

273°

35' 0

0"

36.4

5 m

295°

36'

40"

21.88 m

218° 30' 00"

26.94

m

135°

31' 0

0"68.52 m

156° 01' 20"

29.03 m

66° 04' 00"

69.65 m1° 27' 20"

N

PLEASE NOTEThe boundary offsets are approximate only.There is no boundary fencing or pegs on site, solocation is an estimation only.

Effluent Field

Septictank

ProposedResidence



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:56 PM



18-759

May 2018



1 : 400Proposed Site Plan1




UP1

23

45

67

8

9

10

11

12

Laundry

Entry

Living Bed 1

Bed 2Study

Nook

Verandah

12

34

56

78

910

DP

DP

solar inv.

LPG

3x

F1205

DH

1526/3

UP

Line of edge of existing stone retaining wall.

WM

90

3290 B

ed 1

90

3940 B

ed 2

90

90

7320

90

90

7320 E

ntry

/Laun

dry

90

7500

90

2215 Laundry

90 4695 Living 90 4665 Bed 1 90 2540

90 2215 Entry 90 6295 90 3065 Bed 2 90

14475

VerandahLine of balcony over.

A/C con.

1UP

2

3

4

5

6

7

8

9

10

11

12

DH1811 DH1518 DH1316

1100

F0608F0608A0606F0703F0703F0717

F0803

F1811

New stair & handrail balustrade set installed in compliance with BCA 3.8.2.2, 3.9.1 & 3.9.2.Ensure correct clearances when installing and modify existing stair opening as required.Structural modifications to be verfied with a qualified Structural Engineer.

Provide waterproofing to Laundry in compliance with BCA 3.8.1 & AS3740.



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:57 PM



18-759

May 2018



1 : 100Proposed Ground Floor Plan1

All existing building, service, etc, dimensions and locations,should be checked & verified by the Builder on-site prior toordering any materials or equipment.

Grade finished surface level away from building 1 in 50 for1000mm minimum to prevent water ponding againstdwelling.

All window codes shown are nominal only. Verification ofwindow manufacturer is required for final sizes.

Truss layout required for confirmation of lintel sizes.

Provide lift-off door and hinge system to WC door tocomply NCC Vol.2, Part 3.8.3.3.

Builder to provide temporary downpipes during construction.

The building shall be treated against termite attack inaccordance with NCC Vol.2, Part 3.1.3, local Counciland/or the Building Surveyor.

All new smoke detectors to conform with NCC Part3.7.2 & AS3786. Smoke alarms to be hardwired tomains power, interconnected where there is more thanone alarm & located as per Part 3.7.2.3.

Waterproofing of all wet areas to Comply with NCC3.8.1 & AS3740.Floor area to entire bathroom &walls within shower enclosure to 1800min. high, inc.wall junctions, & penetrations.Waterproof to wall areas of any vessel to 150min.above the vessel including wall junctions &penetrations. Waterproof all exposed areas belowvessel lip.Waterproof entire floor area of WC &Laundry.

3.9.2.5 Protection of openable windows

(a) A window opening must be provided with protection, if the floor below thewindow in a bedroom is 2 m or more above the surface beneath.

(b) Where the lowest level of the window opening is less than 1.7 m above thefloor, a window opening covered by (a) must comply with the following:

(i) The openable portion of the window must be protected with—(A) a device capable of restricting the window opening; or(B) a screen with secure fittings.Window protections to comply with NCC 3.9.2.5. Refer Window Manufacturer fordetails.

WINDOW TAG LEGENDExample: 061206 = 600mm high12 = 1200mm WideS - SlidingCS - CasementF - FixedDH - Double HungLV - LouvreA - Awning

DOOR TAG LEGENDExample: 820820 = 820 wide doorDSD - Double Sliding DoorSGD - Sliding Glass Door

Stair construction to comply with NCC Part 3.9.1

Balustrade construction to comply with NCC Part 3.9.2

Rise - 115 min.- 190 max.

Run - 240 min.- 355 max.

1000 min. height above finished floor level & 865 min. above stairnosingwhen landing is 1000mm above gound level.Openings between balusters must not permit 125mm sphere to passbetween.

Treads must have—Provide P4 (wet surface & P3 (dry surface) classification slip resistance tolanding edge strip, nosing OR tread surface in accordance withAS4586. with AS 4586; or




1870

1040

1610

690

2100

Bath

Study Nook

Passage

Kitchen

Living

Meals

Balcony

Dec

k

90 2290 90 2435 90 6825 90 2565

11730

S/Fheater

109

87

6

5

4

3 1

ham

per

ham

per

Ref.

Stg

vani

ty

bath

shwr

1UP

23

45

67

89

10

2 dow

n

Fixe

d triang

ular

win

dow

Fixe

d triang

ular

win

dow

L0808

over

F2306

F0317

S0612 F0317

920

870

1UP

2

3

4

5

6

7

8

9

10

11

12

f/s stove

A/c con.

620

1112

Provide waterproofing to bathroom incompliance with BCA 3.8.1 & AS3740.

Provide safety glass to Bath window.

fall

7deg

.

Provide non-combustable hearth and wall behindof solid fuel heater.

pan



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:57 PM



18-759

May 2018



1 : 100Proposed Upper Floor1 BAL Assessment: BAL 29

Refer to accompanying Bushfire Management Statementdocumentation from Regional Planning & Design P/L ref. no.17.335.All construction & materials must conform to AS3959-2009.For further information refer to sheet 4.



Existing Floor Plan

Ceiling Height GF



LPG

O

O

O

O

O

O

O

O

O

O

OFF

1000 m

in.

Existing Floor Plan

Ceiling Height GF



1000 m

in.

F

F O F F F

FOF

O

O

O

O

F O



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:58 PM



18-759

May 2018



Stair construction to comply with BCA Part 3.9.1

Balustrade construction to comply with BCA Part 3.9.2

Rise - 115 min.- 190 max.

Run - 240 min.- 355 max.

1000 min. height above finished floor level & 865 min. above stairnosingwhen landing is 1000mm above gound level.Openings between balusters must not permit 125mm sphere to passbetween.

1 : 100 @ A3Proposed North Elevation1

1 : 100 @ A3Proposed East Elevation2




Existing corrugated steel roof gaps & cracks to be sealed tomaximum 3mm opening as per compliance with AS3959-2009 BAL29, typical.


Verfication with a licenced plumber isrequired including obtaining a certificate ofcompliance installation of the LPG tanks.

Repaired balcony & balustrade conform with AS3959-2009 BAL 29.New balustrade & handrail to be compliant with BCA 3.9.2.



Existing timber wall cladding on East elevation to be treated to complywith AS3959, including any gaps & cracks to be sealed to maximum 3mmopening as per compliance with AS3959-2009 BAL 29.

Line underside of roof with 6mm cement sheet lining and seal gaps & cracks tomaximum 3mm opening as per compliance with AS3959-2009 BAL 29.

New stair & handrail balustrade set installed incompliance with BCA 3.8.2.2, 3.9.1 & 3.9.2.External stair set also to onform with AS3959-2009 BAL29, typical.


Existing Floor Plan

Ceiling Height GF



F O

FO

F F F

Existing Floor Plan

Ceiling Height GF



FF F F

F FO

A/C con.



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:58 PM



18-759

May 2018



1 : 100 @ A3Proposed West Elevation1

1 : 100 @ A3Proposed South Elevation2



New stair & handrail balustrade set installed in compliance withBCA 3.8.2.2, 3.9.1 & 3.9.2.External stair set also to onform with AS3959-2009 BAL 29, typical.



Existing doors to be upgraded or screened to comply withAS3959-2009 BAL 29, typical.NOTE: Door at stairs to be fixed shut.

Repaired balcony & balustrade conform with AS3959-2009 BAL 29.New balustrade & handrail to be compliant with BCA 3.9.2.

Existing windows to be upgradedor screened to comply withAS3959-2009 BAL 29, typical.

Existing corrugated steel roof gaps & cracks to be sealed to maximum 3mmopening as per compliance with AS3959-2009 BAL 29, typical.


New stair & handrail balustrade set installed in compliance with BCA 3.8.2.2,3.9.1 & 3.9.2.External stair set also to onform with AS3959-2009 BAL 29, typical.


Defendable Space Management

The area of defendable space is shown hatched, refer Fig.11 of the accompanying Bushfiore ManagameentStatement, for a distance of 21-33m around the building vegetation, (& other flammable materials), will bemodified and managed in accordance with the following requirements:- Grass must be short cropped and maintained during the declared fire danger period- All leaves and vegetation debris must be removed at reqular intervals during the declared fire dangerperiod- Within 10m of a building, flammable objects must be not located close to the vulnerable part of thebuilding- Plants greater than 10cm in height must not be placed within 3m of a window or glass feature of thebuilding- Shrubs must not be located under the canopy of trees- Individual and clumps of shrubs must not exceed 5sqm. in area and must be seperated by at least 5m- Trees must not overhang or touch any elements of the building- The canopy of trees must be seperated by at least 5m- There must be a clearance of at least 2m between the lowest tree branches and ground level

Water Supply

- The building will be designed & constructed a minimum Bushfire Attack Level of (BAL) 29

SCHEDULE OF BUSHFIRE PROTECTION MEASURES

Construction Standards

A tank onsite will hold 10,000lts of effective water supply for fire fighting purposes which meets thefollowing requirements:- Is stored in an above ground water tank constructed of concrete or metal- All fixed above-ground water pipes and fittings required for fire fighting purposes must be made ofcorrosive resistant metalThe water supply must also:- Incorporate a ball or gate valve (British Standard Pipe (BSP) 65mm) & coupling (64mm CFA thread per inchmale fitting)- The outlet of the water tank must be within 4m of the access way & unobstructed- Be readily identifiable from the building or appropriate identification signage to the to the satisfaction ofCFA must be provided- Any pipework & fittings must be a minimum of 65mm (excluding the CFA coupling)

AccessThe driveway shown on the plan will provide access for trucks for fire fighting purposes which meets thefollowing requirements:A turning area will be provided for fire fighting vehicles close to the building by one of the following:- A turning circle with a minimum radius of 8m- A driveway encircling the dwelling- The provision of other vehicles turning heads - such as a T or Y head - which meet the specification of AustroadDesign for an 8.80m Service Vehicle- Curves must have a minimum inner radius of 10m- The average grade must be no more than 1in7 (14.4%) (8.1deg.) with a maximum of no more than 1in5 (20%)(11.3deg.) for no more than 50m- Have aminimal trafficable width of 3.50m of all weather construction- Be clear of encroachments for at least 0.50m on each side & 4m above the access way- Dips must have no more than a 1in8 (12.5%) (7.1deg.) entry & exit angle

To be read in conjunction with Bushfire Management Statement by Regional Planning & Design P/L ref no. 17.335



CLIENT:

ADDRESS:

DRAWN:

DATE:

SHEET No:

JOB No:COPYRIGHT

Rev. Date

PROJECT:

Client Sign:

Builder Sign:

© 15/05/2018 4:07:58 PM



18-759

May 2018



1 : 200Bushfire Protection Measures1

1 : 500CFA Connection2

1 : 200Water Requirements3

NOT TO SCALE

NOT TO SCALE

NOT TO SCALE



Page 1 of 16

Financial Management Report

For the period 1 July 2018 – 31 December 2018

Separate Attachment ECO 04AOrdinary Meeting of Council 19 March 2019

Page 2 of 16

Executive Summary

• Overall a positive performance against year to date of $11.25 million with a budget variance of $2.06 million surplus.

• Revenue exceeds budget with a variance of $1.32 million (5%). • Expenditure less than budget with a variance of $736,041 (4%). • Capital works expenditure is below year to date budget by $856,317 (16%).

Page 3 of 16

a) Income statement – Council

ADOPTED CURRENT

ACTUAL BUDGET BUDGET BUDGET ACTUAL VAR VAR Ref

2017/18 2018/2019 2018/2019 YTD YTD YTD YTD

$,000's $,000's $,000's $,000's $,000's $,000's %

Income

22,365 23,044 23,044 Rates and charges 23,047 23,226 (179) -1%

7,309 4,753 4,722 Grants - operating 2,458 2,592 (134) -5% 1

1,149 997 997 Statutory fees and fines 434 610 (175) -40% 2

1,166 1,022 1,022 User fees 508 585 (76) -15%

987 803 657 Other income 317 579 (262) -83% 3

4,613 2,118 1,948 Grants - capital 82 498 (417) -512% 1

253 70 70 Contributions - monetary 8 129 (121) -1508% 4

292 - - Contributions - non monetary - - - 0%

192 - - Found assets - - - 0%

65 (1) (1) Share of net profit of associates - - - 0%

(4) 0 (4) Internal charges 42 0 42 100%

38,388 32,807 32,454 Total Income 26,896 28,218 (1,322) -5%

Expenses

14,150 14,635 14,628 Employee costs 7,414 7,396 18 0%

10,685 9,406 9,869 Materials and services 5,161 4,524 636 12% 5

8,343 8,521 8,681 Depreciation and amortisation 4,371 4,340 31 1%

1,520 1,571 1,596 Other expenses 632 595 36 6%

224 194 194 Borrowing costs 101 94 7 7%

32 6 6 Bad and doubtful debts 3 18 (15) -513%

414 485 485 (Profit) / loss on disposal of assets 23 - 23 100%

35,369 34,817 35,459 Total Expenses 17,704 16,968 736 4%

3,019 (2,011) (3,005) Net Surplus / (Deficit) 9,192 11,250 (2,058) -22%

Mount Alexander Shire Council

Budget review for the period ended December 2018/2019

Income & Expenses

Reference notes (greater than $100,000 and 5%):

1. Unbudgeted grants received for the following projects (expenditure has been increased to offset for these grants): a) Social housing $69,700 b) Municipal Fire Management Planning Committee Safer Together $41,008 c) Chewton Soldiers Memorial Park lights $153,360 d) Fixing Country Roads program funding on unsealed roads rehabilitation $93,500 e) Roads to Recovery grant funding received in 2018/2019 for projects completed and

acquitted in 2017/2018.

Page 4 of 16

2. Greater than expected planning fees received due to an underestimation on the amount of planning activity that has occurred in the shire ($140,220).

3. Other income is ahead on budget ($261,715) due to unbudgeted receipt of September 2016 flood recovery reimbursement ($136,809) and interest earned on investments ($70,500) greater than year to date budget

4. Greater than expected monetary contributions received from open space levies

($119,170) which were transferred to the reserve.

5. The underspend for materials and services of $636,210 (12%), is primarily due to: a) Places and Spaces:

o collection of tree data ($120,000) is at the planning stage while various tree maintenance works are planned to occur shortly ($65,186);

o Council is auspicing the Barkers Creek Pavilion upgrade with the Barkers Creek Cricket Club and is providing support for them to run this project ($76,730). Funding of $86,760 was received for this project in June 2017;

o Repairs and maintenance of Council buildings is underspent by $57,180 due to the reactive nature of this item;

o Sports ground maintenance is currently underway ($52,158). b) Development Services:

o Harcourt developer contributions plan ($40,000) cannot begin until the Harcourt Framework Plan is finalised ($19,351).

Page 5 of 16

b) Income statement – Directorates

ADOPTED CURRENT


2017/18 2018/2019 2018/2019 YTD YTD YTD YTD

$,000's $,000's $,000's $,000's $,000's $,000's %

Income

60 25 25 User fees 16 15 0 0%

13 - - Grants - operating - 4 (4) 0%

20 5 5 Statutory fees and fines 3 3 (1) -31%

69 12 12 Other income 6 3 3 44%

- 0 0 Internal charges 0 (0) 0 0%

163 42 42 Total Income 24 26 (2) -7%

Expenses

2,000 2,293 2,293 Employee costs 1,242 1,264 (22) -2%

896 744 744 Materials and services 541 487 54 10%

282 322 332 Other expenses 116 117 (1) -1%

128 155 155 Depreciation and amortisation 78 76 2 2%

3,305 3,514 3,525 Total Expenses 1,976 1,943 33 2%

(3,142) (3,472) (3,483) Net Surplus / (Deficit) (1,952) (1,917) (35) 2%


Executive


Income & Expenses


No material variances

Page 6 of 16

ADOPTED CURRENT


2017/18 2018/2019 2018/2019 YTD YTD YTD YTD

$,000's $,000's $,000's $,000's $,000's $,000's %

Income

4,007 4,276 4,276 Rates and charges 4,276 4,288 (11) 0%

2,045 1,092 1,060 Grants - operating 522 613 (91) -17%

1,104 911 911 Statutory fees and fines 393 582 (189) -48% 1

4,613 2,118 1,948 Grants - capital 82 498 (417) -512% 2

488 373 373 User fees 182 271 (89) -49%

216 311 165 Other income 85 247 (163) -192% 3

251 70 70 Contributions - monetary 8 126 (118) -1478% 4

292 - - Contributions - non monetary - - - 0%

192 - - Found assets - - - 0%

(147) 5 5 Internal charges 48 3 45 94%

13,062 9,156 8,808 Total Income 5,595 6,628 (1,033) -18%

Expenses

7,304 7,307 7,467 Depreciation and amortisation 3,761 3,765 (5) 0%

6,525 6,794 6,795 Employee costs 3,397 3,346 51 2%

7,440 6,510 6,903 Materials and services 3,272 2,752 521 16% 5

490 496 496 Other expenses 191 181 11 5%

138 86 86 Borrowing costs 43 40 3 8%

- - - Bad and doubtful debts - 18 (18) 0%

369 406 406 (Profit) / loss on disposal of assets (16) - (16) 100%

22,265 21,599 22,152 Total Expenses 10,649 10,102 547 5%

(9,203) (12,442) (13,344) Net Surplus / (Deficit) (5,054) (3,474) (1,580) 31%

Mount Alexander Shire CouncilInfrastructure and Development


Income & Expenses


1. Greater than expected planning fees received due to an underestimation on the amount

of planning activity that has occurred in the shire ($140,220).

2. Unbudgeted grants received for the following projects (expenditure has been increased to offset for these grants):

a) Chewton Soldiers Memorial Park lights $153,360 b) Fixing Country Roads program funding on unsealed roads rehabilitation $93,500 c) Roads to Recovery grant funding received in 2018/2019 for projects completed

and acquitted in 2017/2018.

Page 7 of 16

3. Other income is ahead on budget ($162,811) due to unbudgeted receipt of September

2016 flood recovery reimbursement ($136,809).

4. Greater than expected monetary contributions received from open space levies ($119,170), which were transferred to the reserve.

5. The variance in spending for materials and services of $520,507 (16%), is primarily due

to: c) Places and Spaces:

o collection of tree data ($120,000) is at the planning stage while various tree maintenance works are planned to occur shortly ($65,186);

o Council is auspicing the Barkers Creek Pavilion upgrade with the Barkers Creek Cricket Club and is providing support for them to run this project ($76,730). Funding of $86,760 was received for this project in June 2017;

o Repairs and maintenance of Council buildings is underspent by $57,180 due to the reactive nature of this item;

o Sports ground maintenance is currently underway ($52,158). d) Development Services:

o Harcourt developer contributions plan ($40,000 cannot begin until the Harcourt Framework Plan is finalised ($19,351).

Page 8 of 16

ADOPTED CURRENT


2017/18 2018/2019 2018/2019 YTD YTD YTD YTD

$,000's $,000's $,000's $,000's $,000's $,000's %

Income

18,359 18,768 18,768 Rates and charges 18,771 18,938 (167) -1%

5,250 3,662 3,662 Grants - operating 1,936 1,975 (39) -2%

702 480 480 Other income 227 328 (101) -45% 1

618 624 623 User fees 311 298 12 4%

25 81 81 Statutory fees and fines 39 25 14 37%

2 - - Contributions - monetary - 2 (2) 0%

65 (1) (1) Share of net profit of associates - - - 0%

142 (5) (9) Internal charges (6) (2) (4) 65%

25,163 23,609 23,604 Total Income 21,277 21,565 (288) -1%

Expenses

5,626 5,547 5,541 Employee costs 2,775 2,786 (11) 0%

2,349 2,152 2,222 Materials and services 1,347 1,286 61 5%

911 1,058 1,058 Depreciation and amortisation 532 499 33 6%

749 753 767 Other expenses 325 298 27 8%

87 108 108 Borrowing costs 58 54 4 6%

32 6 6 Bad and doubtful debts 3 1 2 72%

46 79 79 (Profit) / loss on disposal of assets 40 - 40 100%

9,799 9,704 9,782 Total Expenses 5,079 4,924 156 3%

15,364 13,904 13,822 Net Surplus / (Deficit) 16,198 16,641 (444) -3%

Mount Alexander Shire CouncilCorporate and Community ServicesBudget review for the period ended December 2018/2019

Income & Expenses


1. Other income is ahead on budget ($101,458) due to interest earned on investments ($70,500) greater than year to date budget.

Page 9 of 16

c) Balance sheet The Balance sheet shows Council assets, liabilities and equity, including reserves, as at reporting date.

Mount Alexander Shire CouncilBalance Sheet

As at December 2018/2019

Actual Actual Actual

June

2017/2018

December

2018/2019

December

2017/2018

Variance

to prior

year

Variance

to prior

year

$'000 Ref $'000 $'000 $'000 %

ASSETS

Current assets

2,394 Cash and cash equivalants 1 3,102 3,784 (682) -22%

2,547 Trade and other receivables 2 13,959 13,120 839 6%

16,250 Other financial assets 1 15,005 16,269 (1,264) -8%

69 Inventories 65 124 (59) -92%

186 Non-current assets classified as held for sale 186 186 - 0%

423 Other 116 116 0 0%

21,869 Total current assets 32,433 33,599 (1,166) -4%

Non current assets

5 Trade and other receivables 5 6 (1) -10%

646 Investments in associates 646 581 65 10%

339,279 Property, infrastructure, plant and equipment 3 339,659 307,182 32,476 10%

1,180 Intangible assets 3 1,104 581 523 47%

341,110 Total non current assets 341,414 308,351 33,064 10%

362,979 Total assets 373,847 341,949 31,898 9%

LIABILITIES

Current liabilities

1,839 Trade and other payables 4 812 2,053 (1,241) -153%

1,151 Trust funds and deposits 5 1,563 2,397 (834) -53%

476 Interest bearing loans and borrowings 278 306 (29) -10%

6,322 Provisions 6,523 6,263 260 4%

9,788 Total current liabilities 9,176 11,019 (1,843) -20%

Non current liabilities

3,926 Interest bearing loans and borrowings 3,926 4,322 (396) -10%

2,051 Provisions 2,051 2,053 (2) 0%

5,977 Total non current liabilities 5,977 6,375 (398) -7%

15,765 Total liabilities 15,153 17,394 (2,241) -15%

347,214 NET ASSETS 358,694 324,555 34,139 10%

EQUITY

100,261 Retained earnings 103,513 107,119 (3,606) -3%

3,022 Current year net earnings incl reserve transfers 16,716 11,445 5,271 32%

225,809 Revaluation reserves 3 225,809 194,448 31,360 14%

18,122 Other reserves 6 12,656 11,542 1,114 9%

347,214 Total equity 358,694 324,555 34,139 10%

Page 10 of 16

Reference notes (greater than $500,000 and 5%): 1. Timing of cash flows to meet all obligations as due and split between cash held and

funds invested. 2. Increased receivables as greater balance of rates outstanding compared to the prior

year. 3. Bridge revaluations increased at 30 June 2018. Increase in intangible assets with stage

1 of iMASC project (new corporate reporting system) at 30 June 2018. 4. Payment of trade creditors using purchase orders is now a much more efficient

process, resulting in the lower recognition of outstanding orders via accrued expenditure.

5. Timing of remittance of Fire Services Property Levy (FSPL) to State Revenue Office (SRO).

6. Increase to Waste Reserve on striking of 2018/2019 rates and charges; increase in open space reserve with receipt of developer contributions.

d) Cash reserve levels to reporting date

Cash levels for the year to date in comparison to the last three financial years.

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

22,000

Cash levels

2015/2016 Actual 2016/2017 Actual 2017/2018 Actual 2018/2019 Actual

$,000

Page 11 of 16

e) Key financial ratios

Unrestricted cash ($)

$(2,000)

$0

$2,000

$4,000

$6,000

$8,000

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

2015/2016 2016/2017 2017/2018 2018/2019

Unrestricted cash is total cash and investments held, less trust funds owed less reserve balances (excluding revaluation reserves). It demonstrates the amount of working funds available to meet employee obligations, supplier payments, capital works and borrowing repayments after taking into account funds already committed.

Liquidity (working capital) – current assets / current liabilities

0%

50%

100%

150%

200%

250%

300%

350%

400%

450%


2015/2016 2016/2017 2017/2018 2018/2019

The liquidity ratio measures the ability to pay existing liabilities in the next 12 months. A ratio higher than 1:1 means there is more cash and liquid assets than short term liabilities. VAGO accepts a ratio of greater than 100% as low risk. The ratio is expected to be high early in the financial year when the rates are struck (which increases current assets by showing a higher debtors balance of amounts owing to Council) and is reduced during the year as the money is received by Council and then paid out to cover operational and capital expenditure. 2018/2019 budgeted a liquidity ratio of 195% at 30 June 2019.

Page 12 of 16

Indebtedness – Non-current liabilities / own source revenue

0%

10%

20%

30%

40%

50%

60%


2015/2016 2016/2017 2017/2018 2018/2019

This ratio is a comparison of non-current liabilities (mainly comprised of borrowings) to own-source revenue. The higher the percentage, the less ability Council has to cover non-current liabilities generated from own source revenues. Own-source revenue is used (rather than total revenue) because it does not include capital grants, which are usually tied to specific projects. VAGO accepts a ratio of less than 40% as low risk. The ratio is expected to be higher early in the financial year as revenue is earned throughout the year and debt is paid off during the year, thus reducing the % ratio. 2018/2019 budgeted a ratio of 17% as at 30 June 2019 which is lower than as at 30 June 2018 (25%), which reflects the repayments on borrowings.

Adjusted underlying result – Adjusted underlying surplus (deficit) / adjusted underlying revenue

-20%

0%

20%

40%

60%

80%

100%


2015/2016 2016/2017 2017/2018 2018/2019

This ratio indicates the extent to which Council’s operations are sustainable in the longer-term. Ideally, this ratio will always be positive. Large and/or persistent underlying operating deficits indicate Council may not be retaining sufficient funds to

Page 13 of 16

maintain infrastructure. (Adjusted because it does not include capital grants, which are usually tied to specific projects).

2018/2019 budgeted as at 30 June 2019 to be -13.5% for the adjusted underlying result, compared to -7% budgeted as at 30 June 2018. This negative underlying result is due to the timing of budgeted government capital grants but is progressively expected to improve in line with the adopted long term financial plan.

f) Investments and cash deposits

Institution

S&P

Rating Type

Amount

Invested

Lodgement

Date

Maturity

Date

Days to

Maturity Rate Divested

$'000

AMP A1-/A TD 750 18/06/2018 24/01/2019 24 2.85% No

Bank Australia A2/BBB TD 250 4/12/2018 4/06/2019 155 2.60% Yes




Bank of Melbourne A1+/AA- TD 750 14/09/2018 14/09/2019 257 2.70% No

Bank of Melbourne A1+/AA- TD 750 11/12/2018 11/06/2019 162 2.50% No

Bank of Queensland A2/A- TD 500 28/06/2018 24/01/2019 24 2.77% No

Bank of Queensland A2/A- TD 750 10/12/2018 9/05/2019 129 2.67% No

Bendigo Bank A2/A- TD 750 30/06/2018 30/03/2019 89 2.60% Yes

Bendigo Bank A2/A- TD 750 31/10/2018 30/04/2019 120 2.50% Yes

Bendigo Bank (Maldon) Pledge 5 Yes

CBA A1+/AA- TD 500 26/09/2018 26/06/2019 177 2.70% No

IMB A2/BBB TD 500 23/11/2019 23/04/2019 113 2.60% Yes

me Bank A2/BBB TD 750 17/12/2018 17/11/2019 321 2.75% Yes



NAB A1+/AA- TD 750 19/11/2018 19/07/2019 200 2.60% No

NAB A1+/AA- TD 750 28/12/2018 27/12/2019 361 2.65% No

NAB A1+/AA- TD 750 11/12/2018 11/04/2019 101 2.55% No

Suncorp A1/A+ TD 500 26/10/2018 15/03/2019 74 2.65% Yes

Westpac A1+/AA- TD 1,000 28/06/2018 28/06/2019 179 2.80% No

Westpac A1+/AA- TD 750 11/10/2018 12/08/2019 224 2.60% No

Total Investments 15,005 Average rate = 2.65%

Cash Deposits - NAB 3,102 No

Total cash and investments 18,107

Year to

Date

Budget

$'000

Year to

Date Actual

$'000

Positive/

(Negative)

Variance

$'000

Investment interest income 158 228 71 As at 31 December 2018 Council had $7.01 million (38.69%) invested in financial institutions that support divestment from the fossil fuel industry. This data is confirmed from the Market Forces website: http://www.marketforces.org.au/banks/compare.

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0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

Jun 2016 Sep 2016 Dec 2016 Mar 2017 Jun 2017 Sep 2017 Dec 2017 Mar-18 Jun-18 Sep 2018 Dec 2018

Divestment of investments

Divested Non-Divested

g) Capital works to reporting date

Year to date capital expenditure compared to the budget and prior year actuals.

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

$'000Capital Works 2018/2019

Actual 2017/2018 Budget 2018/2019

Actual including on order 2018/2019 Actual 2018/2019

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h) Capital works by asset class

Capital expenditure and orders by asset class against year to date budget.

Asset Class

Current

Annual

Budget

YTD

Budget

YTD

Actuals

YTD

Variance

YTD

Variance Commitments Ref

$,000's $,000's $,000's $,000's % $,000's

Bridges 1,192 297 201 96 32% 108

Buildings 1,152 929 557 372 40% 190 1

Drainage 1,190 623 542 81 13% 40

Footpaths and cycleways 1,154 792 572 220 28% 47 2

Land improvements 150 50 0 50 99% -

Other infrastructure* 1,485 494 434 61 12% 111

Parks, open space and streetscapes 27 27 - 27 100% -

Plant and equipment 905 445 255 190 43% 347 3

Recreational, leisure and community

facilities 1,791 579 1,436 (857) -148% 425 4

Roads 3,545 808 400 408 50% 181 5

Computers and technology 619 405 219 186 46% (31) 6

Waste management 1,099 38 16 22 58% 3

TOTAL 14,309 5,488 4,632 856 16% 1,421 7


Statement of capital works - Expenditure

For December 2018/2019

*Other infrastructure includes playgrounds, streetscapes, dog park, lighting projects, solar installations, and standpipes.

Reference notes (greater than $100,000 and 5%): Actual capital works expenditure to 31 December 2018 was $4.63 million, which is $856,317 (16%) less than year to date budget. The current status of projects that have significant expenditure variances to budget are summarised below:

1. Buildings

a. Delays have been encountered in the Market Building conservation works project due to unforeseen complications (brick condition, multiple layers of different paint and subsequent paint removal). Expected to complete in January 2019 ($177,127).

b. Town Hall thermal comfort project has been delayed while an external project manager is engaged to deliver the works ($130,000).

2. Footpath and cycleways

a. Footpath construction between Winters Flat Primary School and Camp Reserve tenders have now been received and expect to be awarded in January ($74,946).

b. Footpath design contract has been awarded with concept designs now underway. Expected completion by the end of February 2019 ($40,552).

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c. Trail rehabilitation completed, with savings ($29,896).

3. Plant and equipment

a. A number of motor vehicle replacements will now occur in quarter 3 with the replacement program planned to be achieved by 30 June ($136,750)

b. Major plant purchases procurement process is well underway for the year ($52,995).

4. Recreational, leisure and community facilities

a. Construction works on Wesley Hill Recreation Reserve stage 2 are being finalised ahead of schedule with practical completion achieved on 19 December 2018, within total budget.

5. Roads

a. Castlemaine Primary School crossing tender evaluation is completed and the contract will be awarded shortly ($101,499).

b. Delayed start to gravel road resheeting program due to dry conditions with first round now completed ($93,239).

c. Preferred tenderer for pavement design project is now finalised and the contract will be awarded shortly ($73,315).

6. Computers and technology

a. Integrated corporate platform continues to be rolled out across Council ($143,234).

7. Planned works ($1.42 million) on order includes:

• Wesley Hill Recreation Reserve stage 2 redevelopment $470,397

• Major plant replacement $274,091

• Muckleford-Walmer Road reconstruction $150,823

• Bridge designs $107,004

i) Government grants The organisation has an annual plan action to pursue recurrent grant funding and strategic capital funding aligned with Council Plan objectives. An analysis of grants received compared to total revenue (excluding Roads to Recovery, VGC and Aged Care) provides the following: 2016/2017 Actual 3.4% 2017/2018 Actual 9.9%* 2018/2019 Budget 3.7% 2018/2019 YTD Budget 2.2% 2018/2019 YTD Actual 3.4% *(Includes $1.99 million received for Wesley Hill Recreation Reserve redevelopment. Excluding this the percentage decreases to 4.7%)

Documents

Separate Attachment PEO 02A Ordinary Meeting of Council 19