City of Kingsport – Procurement Department 225 W. Center Street, Kingsport, TN 37660
Phone – (423) 229-9419 Fax – (423) 224-2433
September 12, 2021 PROJECT: 2021 Sewer Manhole Rehabilitation Project Dear Prospective Bidder: You are invited to submit a sealed price proposal for the above project. A copy of the Invitation to Bid, Bid Proposal, Compliance Affidavits Form and Envelope Cover are attached. Please make certain to sign your bid and Affidavits Form (affidavits form must also be notarized) and include with your sealed bid. A bid bond will be required. Proposals must be submitted on the forms provided by the City. If you have questions please contact me at (423) 229-9315 or email brentmorelock@kingsporttn.gov . We look forward to receiving your proposal. Sincerely,
Brent Morelock, CPPO, CPPB Procurement Manager C: Engineering
INVITATION TO BID
Sealed bids for the following project will be received by the Procurement Manager until 4:00 P.M., Eastern Time, September 23, 2021, and at that time publicly opened in Conference Room 436, 4th Floor, City Hall. All bids will be considered for award or rejection at a later date.
PROJECT: 2021 Sewer Manhole Rehabilitation Project
Copies of the documents may be obtained on our website @ https://www.kingsporttn.gov/city-services/purchasing/
Copies of the document will be available for review at the office of the City Engineer, 130 Shelby Street, Kingsport, TN and at the following locations:
Knoxville Builders Exchange AGC Plan Room 300 Clark Street 249 Neal Drive Knoxville, TN 37921 Blountville, TN 37617
A Pre-Bid Conference will be held on September 15, 2021 @ 10:00 A.M. in the Engineering Conference Room located @ 130 Shelby Street, Kingsport, TN 37660.
A bid bond or certified check in an amount equal to five percent (5%) of the total of the bid is required. Certified checks should be made payable to City Treasurer, City of Kingsport. The successful bidder will be required to execute acceptable Performance and Payment Bonds in an amount equal to one hundred (100%) percent of the contract price.
All bidders must be licensed Contractors as required by the Contractors Licensing Act of 1994 (TCA Title 62, Chapter 6). No bid will be opened unless the outside of the sealed envelope containing the bid provides the following information: the Contractor's license number, the date of the license's expiration, and a quotation of that part of his classification applying to the bid; the Geothermal, HVAC, Masonry, Plumbing, Roofing, and Electrical subcontractor's license number, each date of the license expiration and that part of each classification applying to the bid if the value of work is $25,000 or greater; ($100,000.00 or greater for Masonry) if value of the subcontractor's work is less than $25,000, ($100,000.00 for Masonry), the bid envelope is to be indicated with the phrase "Subcontractor's bid is less than $25,000" ($100,000.00 for Masonry) after each appropriate heading. If no Subcontractor's are being used, the outside of the envelope must state, "No Subcontractors are being used on this project".
By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.
No submitted bids may be withdrawn for a period of sixty (60) days after the scheduled closing time for receipt of bids. All bids shall be signed, sealed and addressed to the Procurement Manager, City of Kingsport, 225 W. Center St., Kingsport, TN 37660, and marked "2021 Sewer Manhole Rehab Project” The City by its governing regulations reserves the right to accept or reject any or all bids received, to waive any informalities in bidding and to re- advertise.
PUB IT: 09/12/21 Chris McCartt City Manager
I propose to commence the work within ___20___ calendar days after notification of acceptance of bid and complete the work in __90__ calendar days. LIQUIDATED DAMAGES As actual damages for any delay in completion of the work which the Contractor is required to perform under this Contract are impossible of determination, the Contractor and his Sureties shall be liable for and shall pay to the owner the sum of $500.00 per day as fixed, agreed and liquidated damages for each calendar day of delay from the above date stipulated for completion, or as modified in accordance with Section “Changes in Work” under GENERAL CONDITIONS, until such work is satisfactorily completed and accepted. My Terms are AS PER BID DOCUMENT. The bidder hereby agrees that the Board of Mayor and Aldermen have the right to reject any and all bids received and to waive any informality. Certified check or bid bond is herewith deposited with the City Treasurer, in the sum of 5% of the total bid amount, made payable to the order of City Treasurer of the City of Kingsport, Tennessee, with the understanding that if the bid herewith submitted is rejected, the said check will be returned to the bidder; and if the said bid is accepted by the City of Kingsport, check will be returned to the bidder upon the execution and securing of a contract to do the said work. If awarded the contract to this work, and the bidder refuses or neglects to execute a written contract to do the same and furnish security in the amount required within ten days after being notified that the contract has been awarded to him the certified check shall be forfeited to the City as liquidated damages for such neglect or refusal, and the amount so collected shall be paid into the fund set aside for the City’s portion of the cost of the proposed improvement. The successful contractor shall provide for workman’s compensation and comprehensive general public liability insurance in amounts acceptable to the City. The contractor will furnish comprehensive automobile liability insurance and insurance in such form as shall be satisfactory to the City. The contractor shall furnish owners liability insurance to defend, indemnify and save harmless the City of Kingsport from any and all claims and suits for injury to persons or property arising out of the performance of the contract caused in any way by the acts or omissions of the contractor or the contractor’s agents, employees, or subcontractor during or in connection with the contract work, excepting bodily injury or death or property damage caused by the sole negligence of the owner, its agents or employees. The contractor / proposer shall not change any allowances as described on the bid proposal. We have read and acknowledge the requirements of owner’s liability insurance to save and defend the City harmless. We acknowledge receipt of _____ addendum(s) to this project.
BID TO BE SUBMITTED IN DUPLICATE
____________________________________ __________________________________________ HANDWRITTEN Signature of Authorized FIRM Representative ____________________________________ _________________________________________ Date Tennessee Contractor’s License Number
BID MUST BE SIGNED TO BE CONSIDERED
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R K H
PROJECT LOCATIONS
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BID ENVELOPE COVER THIS FORM IS TO BE FIRMLY ATTACHED TO THE OUTSIDE OF THE ENVELOPE CONTAINING THE BID
PART 1 ALL BIDDERS MUST COMPLETE THIS SECTION
Project Name: __________________________________________________________________ Project Opening Date & Time: _____________________________________________________ Contractor’s Licensed Name: ______________________________________________________ Contractor’s Address: ____________________________________________________________ ____________________________________________________________ Contractor’s License Number: _____________________________________________________ Contractor’s License Expiration Date: _______________________________________________ Contractor’s License Classification: _________________________________________________
PART 2 - SUBCONTRACTORS ALL BIDDERS MUST COMPLETE THIS SECTION. IF SUBCONTRACTOR’S BID AMOUNT IS $25,000 OR MORE FOR (1) ELECTRICAL, (2) PLUMBING, (3) HEATING, VENTILATION, AIR CONDITIONING, (4) GEOTHERMAL, (5) ROOFING OR $100,000 OR MORE FOR (6) MASONRY. IF THAT PORTION OF THE BID IS LESS THAN $25,000 FOR ELECTRICAL, PLUMBING, HVAC, GEOTHERMAL, OR ROOFING ENTER “NONE” OR N/A IN THE NAME SPACE FOR THOSE CATEGORIES BELOW. IF THAT PORTION OF THE BID IS LESS THAN $100,000 FOR MASONRY ENTER “NONE” OR N/A IN THE NAME SPACE FOR THAT CATEGORY BELOW.
1) Electrical 4) Geothermal Name: ____________________________ Name: ____________________________ License Number: ____________________ License Number: ____________________ License Expiration Date: ______________ License Expiration Date: ______________ Classification: ______________________ Classification: ______________________ 2) Plumbing 5) Roofing Name: ____________________________ Name: ____________________________ License Number: ____________________ License Number: ____________________ License Expiration Date: ______________ License Expiration Date: ______________ Classification: ______________________ Classification: ______________________ 3) HVAC 6) Masonry Name: ____________________________ Name: ____________________________ License Number: ____________________ License Number: ____________________ License Expiration Date: ______________ License Expiration Date: ______________ Classification: ______________________ Classification: ______________________
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