SEQUENCE OF MEETING

Welcome Note by the Rector Confirmation of Minutes of 1st

Meeting Progress on Agenda Items of 1st

Meeting Discussion on Fresh Agenda Items Working Lunch at 1400 hrs

1

Current Status of QA Activities

and

Visit of HEC–IPES Review Panel

19–21 April

2

• Present Status of QA Activity at BU

• Visit of HEC IPES Review Panel :

o Background

oComposition & Schedule

oAreas / Standards to be Assessed

o 3 - Days Evaluation Program

Scheme of Presentation

3

Present Status of QA Activities at BU

Quality Assurance Procedures being fully

implemented on all Academic Programmes of

BU since Sept 2010

Self Assessment Reports (SARs) prepared by

Departmental Programme Teams

SARs examined by the Campuses

Assessment Teams 4

Program Teams - Islamabad Campus

S. No Department Team Members

1 EngineeringMr. Haroon RashidMr. Raja Qasim MaqboolMs. Freeha Azmat

2 Management Sciences

Dr. Zahid MehmoodDr. Shafqat HameedMr. Muhammad Aslam Khokhar

3Earth & Environmental Science

Dr. M. IkramDr. Humera FarahMr. Asif JavedMs. Fiza Sarwar

4 Humanities & Social Sciences

Dr. Huma HaqueMrs. Shiraza ShakeelMrs. Huma WaqarMr. Ali Imran Bangash

5Applied Sciences and Graduate Studies Department

Mr. Fazal WahabMr. Nasir Sohail

5

Program Teams - Karachi Campus

S. No Department Team Members

1 EngineeringMr. Naeem Ul Hassan JanjuaMr. Saeed A MughalMr. Najmus Saqib

2 Management SciencesMr. Naveed M. KhanMr. Reza Syed

3 Earth & Environmental ScienceDr. NargisMr. Mughal Sharif

4Applied Sciences and Graduate Studies Department

Mr. Syed Asif AliMr. Sharraf HussainMr. Asif RehmanMr. Sakhawat Hussain

6

Assessment Team - Islamabad Campus

S. No Department Team Members

1 Engineering

Prof. Dr. Muhammad Altaf Mukati

Dr. Muhammad Zafar

Prof. Yousuf Abid

2 Management

3Earth & Environmental Science

4Applied Sciences and Graduate Studies Department

7

Assessment Team - Karachi Campus

S. No Department Team Members

1 Engineering

Eng Dr. Abid Ali Minhas

Dr. Syed Talha Ahsan

Mr. Musarrat Khan

2 Management Sciences

3 Earth & Environmental Science

4Applied Sciences and Graduate Studies Department

8

Present Status of QA Activities at BU

Findings of Assessment Teams finalized in

EXIT Meetings

Proposed Corrective Actions approved by the

Rector

BU completing first ever Quality Cycle

9

QA Workshops one each at Karachi and Islamabad

were conducted

Mrs Irum Sohail from GCU Lahore and Dr Abdul Wahid

Usmani from Dow University of Health Sciences

conducted the workshops at Islamabad & Karachi

respectively

10

QA Workshops

Background

2007 Federal Govt asked HEC to formulate a policy

on IPES for universities in private and public Sector

2010 National Quality Assurance Committee –

recommendations to HEC

Pilot Study to review IEPS on 4 out of 8 areas

11

o Organization & Governance

o Faculty

o Institutional Resources

o Academic Programs & Curricula

4 – Areas To Be Assessed

12

University of Agriculture, Faisalabad 25-27 March

Quaid-e-Azam University, Islamabad 6-8 April

Bahria University, Islamabad 19-21 April

Iqra University, Islamabad / Karachi May

Shah Abdul Latif University, Khairpur May

Universities Selected For Pilot Study

13

• Prof. Dr. S. M Raza Advisor QAA, HEC

• Mr. Fida Hussain DG QAA, HEC

• Prof. Dr. Khwaja Azam Ali MD QAA, HEC

• Dr. Mary-Linda Armacost Senior Research Fellow, HEC

• Prof. Sarfraz Pirzada Director QA, COMSATS

• Engr. Muhammad Ismail Director QA, NUST

• Mr. M. Shoaib PD QAA, HEC

HEC- Institutional Performance Evaluation Standards (IPES) Review Panel

14

Time Event Action by / Remarks

0830•HEC Team arrives •Meets Pro-Rector

 Director QA

0900 to 0930

Meeting with the Rector

0930 Team starts working

1300 Lunch / Prayer Break DD (Admin) HQ

1345 Meeting with Registrar

1430Meeting with the individuals / concerned people

Lists will be provided during meeting with Registrar

1700 – 1830

Team Reviews and Shares Reports

OC  Team departs

Day 1 - Tue 19 April

15

Time Event Action by / Remarks

 0900 - 1330

• Further Review & Discussion Report •Compilation• Questions

 

1330 – 1400 Lunch & Prayers Break

1400 – 1500Meeting with HODs & one FM from each Dept

Director Campus

1545 – 1630

Meeting with selected Grad & Undergrad Students (2 from each Dept)

Director Campus / HODs

1630 – 1830Report & Outline for ‘EXIT INTERVIEW’

  Team departs

Day 2 - Wed 20 April

16

Time Event Action by / Remarks

0900 – 1100 Report Compilation

    

1100 – 1230 ‘EXIT Interview’ with Rector, Senior University Officials & Members of Academic Council

Rector, Pro-Rector, Registrar, Dir Campus, all Directors & Senior Most FMs

1300 Working Lunch

1400 Team departs

17

Day 3 – Thu 21 April

Handbooks – for faculty, staff & students

The University Act

An Organizational Chart

List of University Statutory Bodies & their TORs

Past 3 years copies of Notification, Agenda Points and MOMs of:

- BOGs

- Academic Council

- HERC

…..Cont’d

Records to be presented to the Team

18

Copy of Mission & Vision Statements for the University

Most current Catalogue / Statutes of the University

Criteria for Faculty Appointment

Copies of Notifications concerning the Faculty Appointment Criteria

Details of Presentations, Workshops, Seminars, Conferences/Video Conferences attended by FMs in 2008-09 & 2009–10

Faculty Professional Development Activities

19

Records to be presented to the Team

Details of FMs proceeded Abroad/within Country for HE

Documentation for the Process used for Terminating

Faculty

List of FMs who have resigned along with reasons

List of FMs who have been terminated along with

reasons

20

Records to be presented to the Team

Copy of Campus Master Plan

Copy of Life Cycle Management Plan for the University

Infrastructure

Copy of Latest Prospectus

List of PC-1 to PC-IV for 2008 to 2011

Copies of Curriculum for Each Academic Program

Copies of Alumni Surveys

21

Records to be presented to the Team

SOP for Internships / Field work

Details about Library Stock & Digital Library Facility

Policy about Cheating & Plagiarism

Documents Concerning use of Emergency Power by the

Rector

SOP copy of Notification, Agenda & Minutes of Selection

Boards Meetings for Last Three Years

Copies of CVs of all FMs22

Records to be presented to the Team

Criteria used for Assessing Teaching

Course / Faculty Evaluation Proforma by Students

Copies of Syllabi

Details of Earned Research Projects / Research

Funding's for Last Three Years

List of Publications & Impact Factor of FMs (If any)

Policy / SOP for Faculty Promotion

23

Records to be presented to the Team

Policies about salaries & Benefits for FMs

System to Assess Faculty Satisfaction

24

Records to be presented to the Team

Thank You

25