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Session 40
A Hands-On Tour of the Direct Loan
Tools Software
Bob Tschinkel
2
Agenda
• Install
• General Functionality
• Setup
• Cash Management
• Student Account Statement (SAS)
• Rebuild
• Disbursement Measurement Tools Report
• Hands-on Exercises
3
Install
• Install Direct Loan Tools Release 6.0
software from FSAdownload.ed.gov
• Two DLLs for Grad PLUS enhancements
4
General Functionality
• Multi-year Windows-based application designed to provide the following functionality for:
– Cash Management
– Import, print and compare school cash, loans, and disbursements with the COD SAS
– Rebuild an EDExpress database or individual loan and disbursement records
– Print Disbursement Measurement Tools report
5
Setup
• www.cod.ed.gov
6
Setup
7
Setup
8
Setup
• Update options for
SAS on COD web site
– Report Activity
Type
– Disbursement
Detail (DSDF)
– Loan Level (DSLF)
9
Setup• Tools-Setup-System
10
Setup
• Tools-Setup-Security
Users
– Enable 508 grid
functionality?
checkbox
11
Setup
• Multi-cycle year
software
• Choose the year
within you wish to
work
12
SetupNon EDExpress schools will need to refer to the
COD Technical Reference on the FSAdownload
web site for all external record layouts for the
appropriate cycle year. The record layouts are in
Volume IV Section 3.
13
Cash Management
• Track Direct Loan cash draw downs received and Direct Loan cash returned
14
Cash Management
• Print Internal Ending
Cash Balance Report
– Print this report
before importing
the SAS
15
Cash Management
16
SAS
• Direct Loan Reconciliation Session #47
• Import the DSLF or DSDF
– Includes only COD accepted data
• Each SAS import overwrites previous SAS
information stored in the DL Tools database
17
SAS• Print import reports
for the YTD Cash, Monthly Cash, YTD Disbursement and Monthly Disbursement Summaries and Import Edit Reports
18
SASSAS Cash Detail
• Displays cash
transactions that
appear at COD from
the SAS file
19
SAS
20
SASDSDF
• Displays loan and
disbursement
transactions that
appear at COD from
the SAS file
21
SAS
22
SAS
• Non EDExpress schools need to import
their external Cash and Loan or
Disbursement files to compare
– Reminder: Record layouts on in Volume
IV Section 3
23
SASCash Detail Comparison
• Compares SAS to Cash Management or imported external cash files
24
SAS
25
SASLoan Detail Comparison-Loan Level
• Compares loan detail
from SAS with loan or
disbursement detail
records imported from
an external system or
disbursement detail
data in EDExpress
26
SAS
27
SASDisbursement Detail Comparison
• Compares
disbursement detail
from SAS file with
disbursement detail
records imported from
an external system or
disbursement detail
data in EDExpress
28
Rebuild
• CODRBFOP
– COD will only send accepted records
– Web disbursements & any Endorser Amounts
included in file
29
Rebuild
• Rebuild options on
import:
– Compare Only
– Update All
– Update Selected
records
30
Disbursement Measurement Tools Report
• Monitors disbursement process by calculating
averaging actual process time from entry of actual
disbursements, to sending the actual
disbursements in a batch to COD, and to booking
the loan
• Compares average number of days elapsed to your
tolerance settings in DL Tools System Setup
31
Help Text: How do I?...
32
Help Text: How do I?...
33
Technical Slide
We appreciate your feedback and comments.
We can be reached at:
• Phone: 800/330-5947
• TDD/TTY services: 800/511-5806
• Email: [email protected]
• Representatives are available Monday through Friday, 7 a.m. to 7 p.m. (CT).