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Setting Up Multi Org Structure in R12 (MOAC)

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Setting up Multi Org Structure in R12:

Sequence of steps to be carried out:

Develop or Design a structure:

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All Oracle Apps Org Structure

Define Location

Open the E-Business Suite and navigate to Human Resources, Vision

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Human Resources

Navigate to Work Structures –> Location:

 

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Multi Org Structure in R12

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Org Structure in R12 (MOAC)

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Navigation

Enter the details as shown in the screen shot

Multi Org Structure in R12

(MOAC)

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Multi Org Structure in R12

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Script to see the rows inserted:

 

After selecting the Address style you will be prompted to enter the details of

the location as shown in the form below.

1234567

SELECT *    FROM HR_LOCATIONS_ALL   WHERE location_code = 'XXAOA';  SELECT *    FROM HR_LOCATIONS_ALL_TL   WHERE location_code = 'XXAOA';

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After entering the location details click on OK button and enter the time zone

as shown in the screen shot.

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Navigate to the shipping tab and the values are populated as shown.

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Now navigate to the Other Details tab. Save the changes.

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Define Business Group

 

Open the E-Business Suite and navigate to Human Resources, Vision

Enterprises Responsibility:

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Human Resources

Navigate to Work Structures –> Organization –> Description

Select New button

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Enter the business group name and the location created in the previous step

and save the changes.

Script to find the records:

Select the LOV as business group under the Name field in the organization

classifications block

123

SELECT *   FROM HR_ORGANIZATION_UNITS WHERE name LIKE 'AllOracleApps%';

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Check the enabled check box for the business group name and save the

changes

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Click on the Others button and select the Business Group Info from the

additional information window click on ok

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The below window is Visible

Press TAB and enter the mandatory fields:

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With details:

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Click OK Button

You will be prompted to save the changes. Click on Yes button

 

12

SELECT *   FROM HR_ORGANIZATION_INFORMATION

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Create Legal Entity

As per the structure defined above we have our business in 2 different

geographical locations, hence we need to create 2 legal entities. The 2 legal

entities to be created are:

1. India Legal Entity

2. USA Legal Entity

Switch responsibility to General Ledger, Visions Operations (USA)

23

  FROM HR_ORGANIZATION_INFORMATION WHERE org_information_context = 'Business Group Information';

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Navigate to Setup –> Financials –> Accounting Setup Manager –> Accounting

Setups

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Select the Legal Entity Tab

 

Click on Create Legal Entity

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Enter the details:

 

Click on Create New Address radio Button and enter the details:

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Go to the General Information and enter the details

 

Click on the Apply Button to save the legal entity created.

Create the legal entity for USA also in the similar manner.

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Confirmation message:

 

Script:

1234567

SELECT *    FROM   XLE_ENTITY_PROFILES EntityProfileEO,             HZ_GEOGRAPHIES HzGeographies,             HZ_ORG_PROFILES_CPUI_V HzOrgProfiles,             XLE_LOOKUPS lkp   WHERE  EntityProfileEO.GEOGRAPHY_ID=HzGeographies.GEOGRAPHY_ID   AND    EntityProfileEO.PARTY_ID=HzOrgProfiles.PARTY_ID

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Create Ledgers

 In the above scenario we need to create 2 ledgers and this depends on the

following:

1. Currency

2. Calendar

3. Chart of Accounts

In multi org structure we will follow the same calendar,currency and chart of

accounts for the companies. In the above scenario as we have the

companies in 2 different countries we will have 2 different ledgers.

1. India Ledger

2. USA Ledger

Navigate to General Ledger Visions Operations (USA)

789

   AND    EntityProfileEO.PARTY_ID=HzOrgProfiles.PARTY_ID   AND    lkp.LOOKUP_TYPE='XLE_YES_NO'    AND    lkp.LOOKUP_CODE=EntityProfileEO.TRANSACTING_ENTITY_FLAG

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Navigate to Setup –> Financials –> Accounting Setup Manager –> Accounting

Setups

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Click on Create Accounting Setup

 

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As we have already created the legal entity we can move forward and click on

the next button

 

Enter the details and click the next button

 

Click Finish

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The ledger for USA is created in a similar manner

 

1 SELECT *

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Create and assign operating units and legal entities

Navigate to General Ledger Visions Operations (USA)

 

12

SELECT *   FROM gl_ledgers;

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Navigate to Setup –> Financials –> Accounting Setup Manager –> Accounting

Setups

 

Enter the ledger name and click on GO button:

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Click on the update button:

 

Assign legal entity to the ledger by clicking on the add legal entity button

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Click on add legal entity button

 

Search for the legal entity created above and select the legal entity created

for INDIA

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Click on apply button

 

The legal entity has now been assigned to the ledger. Now click on the

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update button next to the operating unit setup options

 

Click on Add operating unit

 

Enter the details. Assign the business group and legal entity created from the

above steps to the operating unit and click on apply button

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Click complete

 

After completing all the ledger options click on complete.

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Click on yes to complete the accounting setup

 

Verify the confirmation message and note down the request number and

verify the status of the request.

 

Create the operating nit for the USA legder in the similar manner :

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Create Inventory Organizations

Switch responsibility to Human Resources Vision Operations

123

SELECT *   FROM HR_ORGANIZATION_INFORMATION WHERE org_information_context = 'Operating Unit Information';

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Human Resources

Navigate to Work Structures –> Organization –> Description

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Click on New button:

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Enter the inventory organization name and save the changes

Select the list of values icon under the name filed in the organization

classifications

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Select Inventory organization from the list of values

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Check the enabled button and save the changes. Then click the others

button

Select accounting information and click ok

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Press TAB

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Select the ledger and legal entity name from the list of values and click ok

Click ok

Click yes to save the changes entered

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Click others

Select inventory information and click ok

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123

SELECT *   FROM HR_ORGANIZATION_INFORMATION WHERE org_information1  = 'INV'

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Enter details in Inventory Parameters TAB

Enter details in Costing Information TAB

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Accept defaults in Revision, lot, serial, and LPN TAB

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Accept defaults in ATP, Pick, Item Sourcing TAB

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Accept defaults in Inter Org Information TAB

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Enter details in Other Accounts TAB

Save the changes and read the note carefully to understand the implications

of inventory organization costing method

Script:

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Reports/Programs:

In order to use the operating unit we need to run the Replicate seed data

concurrent program from system administrator responsibility

12

SELECT *  FROM MTL_PARAMETERS_VIEW

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Run the same concurrent program for all the operating units

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Run the Multi-Org Validation Report and check the output for no validations

 

Multi-Org Access Control:

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Multi org access control is implemented in R12 to allow the users to submit

requests and access data of different operating units in a single

responsibility.

This can be achieved by setting the security profile in HRMS

There are 2 security profiles:

SECURITY PROFILE:  is used for the selection of operating units from the

same business group

GLOBAL SECURITY PROFILE: is used for the selection of operating units

from the different business group

 

Set up of Multi-Org Access Control:

Setup Security Profile in HRMS

Navigate to Human Resources Vision Enterprises responsibility:

 

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Human Resources

Navigate to Profile function under the Security menu:

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Select a name for the profile and attach the business group created.

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Select the security type as “Secure organizations by organization hierarchy

and/or organization list”

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Select operating unit under classification and the operating unit name

created under the organization name. Save the changes

Add the operating units for which the MOAC feature needs to be shared.

Navigate to Process And ReportsàSubmit Processes and Reports

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Select single request and click on OK

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Select the parameters and submit the concurrent program

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In order to test the profile created we need to create a new responsibility.

Navigate to the system administrator responsibility

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Navigate to Security –> Responsibility –> Define to create a new

responsibility

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Enter the mandatory fields and save the changes.

 

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Add the created responsibility to the user.

Navigate to Security –> User –> Define

 

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Query for the user and assign the responsibility

Navigate Profile –> System

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Select the responsibility created and enter the profile as MO: Security Profile

and click on the find button

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Select the security profile name created from the LOV and save the changes.