Setting up

your booth

Hosted by

Admin PanelInstructions

Index:

1. Adding content to your booth

2. General Stand Information

3. Stand Content

4. Social Media

5. Stand Functions

6. Upload Media

7. Communications

8. Images

9. Booths-Documents

10.Booths-Create FAQ

11.Current Meetings

12.Create a Meeting

How to use the Booth Admin portal at blooloop’s V-Expo.

This document will take you through the different panels in the booth admin portal that allow you to

customise your booth.

You can find a Youtube playlist here with a series of videos showing you how the portal works. Each

page title also contains a link to the relevant Youtube video.

If you have any questions or need help with your booth set up please contact Alice at events@blooloop.com.

1. Adding content to your boothThe ‘Booth -General’ tab is where you can

update all the information for your booth and

upload videos and documents

Click here to

see what

your booth

currently

looks like

2. General Stand InformationClick anywhere on the grey tab to open up the options. If you ever need more information, hover over

the Black Question Mark symbol and more information appears.

You can change your booth name,

and the subtitle that goes below

your booth name

Adding booth admins: note you need to

type in their full email address and then they

show up in the drop down list to click on.

There is no limit to how many admins you

can add to your booth. They need to be

registered for the event to appear in the

drop down list too.

Booth

Introduction: This

appears in the

‘Information’ icon on

the right hand side

of your booth.

3. Stand ContentAdd booth information like your website and FAQs under ‘Stand Content’. Click anywhere on

the grey tab to open up the options.

Use the ‘Contact Description’ to change the text that appears

above the contact name and email fields on the ‘Contact’ icon

on the right hand side of your booth. The contact name is

normally an admin from the stand.

You can change the name for the FAQ icon. FAQs

are created in a different section of the admin

panel, but you add them to your booth here.

Unused FAQs have a green tick-click it and they

are moved to the current FAQ side with a red

symbol.

Useful Links-there

are optional. They

create a group of

URLs at the bottom

of your Icon Panel

on your booth. You

can change the

name to anything.

Create a Folder in

the ‘Booths-

Documents’ Tab,

add URLS, and then

select the correct

folder here.

Search keywords

help attendees find

your booth when

they search at the

event.Click ‘yes’ to hide your

meeting icon from your

Icon Panel on your booth.

Then no one can see your

meeting schedule

4. Social MediaAdd your Twitter, Facebook and LinkedIn information.

Facebook and Twitter are embedded into your booth,

LinkedIn will take attendees to a separate webpage.

You need to

embed your

twitter account-

go to

https://publish.t

witter.com/#

and add your

twitter profile

URL to the box.

Choose the

embedded

timeline option,

and the website

will generate

HTML code.

Copy this and

paste it into the

Twitter Embed

Code box on

the admin

panel.

Change the order of the Icons on your Icon Panel on your booth. Note that some of these icons, such as 360 and webcast are for deluxe booths only.

5. Stand FunctionsTick ‘Show Hall Popup’ so your Booth Introduction appears when a user clicks on your booth in the Exhibition Hall.

If you create a Lockdown Booth Password, everyone, including admins, will need a password to access your booth.

If ‘None’ is selected on ‘Auto-open area’ then the attendee will be taken

straight to your booth overview. Change it to a particular video or chat

area to promote one aspect of your booth.

6. Upload MediaYou can upload mp3, mp4 or add youtube or vimeo URLs to your booth (other video platforms are also supported).

Note that mp3 and pm4 files have a maximum size of 100MB.

Note that videos will appear on your booth in the order that you upload them here.

Click the Add

another video

text to add

videos

Make sure you

Upload Player

Image to be the

thumbnail for

your video and a

Video Name

On a Deluxe Booth,

we upload your

webinar for you and

you then choose it

from the webcast list

7. CommunicationsTalk to attendees on your booth with the Live Chat function. When none of your admins are available to answer

questions here, turn on your Wall for attendees to leave you messages.

Turn on Live Chat, or turn it off or in Read-Only Mode

Change the Chat

online and offline title

and subtext.

Change the Live Chat

title and description

Your message wall

can be on, off or read-

only.

Change the Discussion Wall

title and description, as well as

the name of the Icon button.

Add an email address to be

notified when someone posts

on your Message Wall.

Be sent an email, direct people to

a URL or a contact form when

your Live Chat is offline. Add the

email address and add an

automatic subject line.

Change your Wall Read Only

notice

7. Communications

When this button is ticked a booth admin can

moderate your Live Chat, choosing which

posts to make visible to all attendees.

Enable My Chat means every Booth Admin

has a ‘My Chat’ section in the Live Chat area

to see what they have posted easily.

Add a Chat Read Only

button and notice –

perhaps tell attendees

when the Live Chat will

next be monitored.

8. Images

Change the background

colour of your Icon Panel

on your booth.

Upload booth

imagery here.

8. Images

The instructions for the design of your booth can be found in our Exhibitor Guide:

https://blooloop.com/wp-content/uploads/2020/07/blooloop-V-Expo-exhibitor-guide-1.pdf

If you are using our partner iVent to design your booth,

please do make sure you get design info them ASAP. Don’t leave it until the last minute!

9. Booths - DocumentsAdd JPEGS, URLs and PDF files here. JPEGS and PDFs can be no larger than 10MB. Documents uploaded here

will appear under the Documents Icon on your booth. Think about the format of files you upload. PDFs are great

because they open in your browser whereas word documents and powerpoints must be downloaded and require

the user to have those programmes to view.

Add a new folder to

organise your files.

Add links to a specific

folder.

Upload JPEGs or

PDFs from your

computer.

Click the Grey

panel and drag to

move the order of

the folders on your

booth. The folders

at the top of this

page will appear

first in the

Documents

section.

10. Booths - Create FAQFind all created FAQs in the Booths – FAQs tab and create them in this tab.

Add your Question, Answer, and choose your booth

from the ‘Stand In’ box.

Click the Save button to

save the FAQ.

11. Current MeetingsWhen a meeting is created it appears in this tab. A light green meeting is active but doesn’t appear on your booth,

dark green meetings are active and appear on your booth. A meeting turns orange when it is completed, and red

when it is cancelled.

Whenever you make changes, click ‘Apply Updates’.

The system sends emails to everyone booked onto a meeting when you cancel it.Hide Meetings so they don’t appear on your booth.Copy Meetings replicates most aspects of your meeting to easily replicate a successful meeting.

12. Create a MeetingCreate your meetings in this tab.

Change the title of the

meeting, the date and time

(note the platform is in GMT).

The meeting

can last for

15, 30, 45 or

60 minutes.

Describe your

meeting.

Select your booth from this drop

down list. Choose this before the

Meeting Format. Deluxe Booths

have the option of a video chat.Choose a Booth

Admin to be the

meeting host.

Tick this button to

allow attendees to

book onto a

meeting without

approval from an

admin.

Tick this button so if

an attendee cancels

their meeting

someone else who is

interest is told.

Invite Only means a

booth admin invites

all meeting

participants, rather

than attendees

booking a spot

Standard Booths can only have

Text meetings with an attendee

limit of 30, Deluxe Booths can

have Video Meetings as well, with

an attendee limit of 4. Note the

admin host counts as one person.