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SFER National Chapter Leader Call

April 4, 2011

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Agenda

• Icebreaker 2• Housekeeping 3• Feedback 2• End of Year Planning 35– Meeting national metrics– Final recruitment push (pre-frosh, email drives)– Planning for next year– Transitions

• Actions Plans and Deliverables 5

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Icebreaker

Share your single favorite campus tradition, or a cultural quirk at your campus.

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Housekeeping• Skype chat as a backchannel

New Docs:• Project Proposal Form• ED and DOO Scope of Work• Management Principles and Effective Feedback Principles: in National

Call 11_03_23 PPT

Preview:• Next metrics check-in next week• Policy Briefs on the way• Revisited “streams of impact” docs for planning next year

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Feedback

• More interactive “work time” during National Calls

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End Of Year Planning

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EOYP: Meeting National MetricsMetric Overall Target Chapter Target Type

# Events 70 10 Input

# Attendees 1000+ 150, total Input

# Members 167 Grow active membership by 50%

Input

# Signatories and email list members

2,000+ 300 Input

# of Members in Internships and Jobs

70 10 Input

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EOYP: Final Recruitment Push

Who?• Pre-frosh• Lurkers• Students who attend your events

How?• Collect information• Invite them to summer/fall planning meetings

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EOYP: Planning Meeting

• Schedule meeting• Vision for Fall 2011, SY11-12• Backwards plan to understand what will need

to be done this summer• Assign owners• Make plans to stay in touch: schedule calls,

email check-ins, back to school meeting, etc.

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EOYP: Transitions• Identify which positions will turn over

– Requires a vision for your Fall 2011 organizational chart• Publicize the opportunities and explain the process

– Scope of Work documents• See ED and DOO Scope of Work Documents• Make a project reflection form

– Determine process: elections, appointments, etc.• See SFER Princeton application for one example:

https://spreadsheets0.google.com/viewform?hl=en&hl=en&authkey=CMfJidsG&formkey=dHBFaVg1NklINmZKYld6Zl9KYXZDYWc6MQ#gid=0

– For CL candidates, submit names to National• Candidate selection and announcement• Shadowing period

– One-on-one debriefing for materials, tips, SOW• Turnover

– Determine date: before EOYP meeting? During summer?– Plan follow-up check-ins with former officers and with National as well

• Submit new organizational chart to SFER National

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EOYP: Transitions – Calendar ViewWeek of 4/3:Week of 4/11:Week of 4/18:Week of 4/25:Week of 5/2:

• Identify which positions will turn over• Publicize the opportunities and explain the process• Finalize candidates• Shadowing period• Turnover• Submit new organizational chart to SFER National

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Action PlanMetrics:• Email another CL to pick their brain about meeting the

national metrics.End of Year Planning:• Two action items for final recruitment push• Date of end of year planning meeting• Schedule for transitionsFeedback on the call:• Chat at least one suggestion for how future National team

calls can better meet your needs as a CL (or be more fun, engaging, etc.!)