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SGA Financial Allocations:
Bills and Budgets
SGA Financial Allocations:
Bills and Budgets
Decker Onken
Vice President of Finance
August 23, 2015
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Overview of SGA FundingOverview of SGA Funding
• Student Activity Fee ($123 per semester)– Mandatory fee paid by every student– Adds up to about $5.1 million per year ($6MM w/
surplus)• SGA is responsible for allocating this money to
student organizations• Funding is primarily provided through budgets• Additional funding can be sought through bills• Any organization can request funding!
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Where Does SGA’s Money Go?Where Does SGA’s Money Go?
• Organizations are divided into three tiers based on campus impact; determines funding priority
• Tier I: CRC and Student Center– Received 65% of the FY15 budget
• Tier II: SCPC, SGA, ORGT, Student Pubs, etc.– Received 23% of the FY15 budget
• Tier III: Most of your organizations– Received 12% of the FY15 budget
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Budgets: OverviewBudgets: Overview
• FY16 Budget requests will be due by Thursday, October 29th, 2015– Funding for July 1st, 2016 – June 30th, 2017
• Attendance at a budget orientation session is mandatory– Dates to be announced when we get closer
• Your organization must charge dues and be in good standing with the Office of Leadership and Civic Engagement to be eligible
– $20 per semester for non-competitive organizations– $50 per semester for competitive organizations
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Budgets: What Are They For?Budgets: What Are They For?
• Operating Expenses– Fees paid to national organizations every year– General costs for events that occur every year– Competition / conference funding
• What makes a good budget?– Organization charges a reasonable amount in dues
and attempts many fundraisers– Organization knows their club’s budget for the year
• No right amount to ask for; request what you need
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Bills: OverviewBills: Overview
• Financial Requests vs. Resolutions– Financial Requests ask for money– Resolutions express consensus on a topic
• SGA has a set amount of money it can spend each year• Goal is to wisely spend money on the orgs with most
demonstrated need & on bills that will benefit the majority of campus
• All financial requests are subject to JFC Policy• Not every request will end in success
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JFC Policy BasicsJFC Policy Basics
• http://sga.gatech.edu/undergraduate/jfc• 19 pages long – you only need to worry about
Article VIII: Allocation Limits and Restrictions• Highlights
– No funding for recruitment, religious or political activities
– No food– No giveaways– No lodging– Travel subsidy based on travel formula
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Travel CalculatorTravel Calculator
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Submitting a BillSubmitting a Bill
• Bills are submitted on JacketPages• Submitter must be listed as a member of your
organization on JacketPages• Info needed when submitting a bill:
– Description of organization and why funds are needed
– Fundraising Efforts– Line Items– Undergraduate and Graduate author
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Submitting a BillSubmitting a Bill
• Line items come from two accounts– Capital Outlay: for all line items that will last three or
more years (e.g. boat, computer, microphones, etc.)– Prior Year: for all other line items
• Capital Outlay line items are funded at up to two-thirds the total cost for Tier III organizations
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JacketPages: Bill SubmissionJacketPages: Bill Submission
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JacketPages: Bill SubmissionJacketPages: Bill Submission
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Bill ProcessBill Process
Bill Outcome
Pass? Funds are “allocated” Fail? Organization may resubmit Different Versions? Conference Committee
Bill is in Old BusinessGraduate Senate Discusses and Votes Undergraduate House Discusses and Votes
Bill is in New BusinessJFC Reviews and Makes Recommendation Representatives and Senators Review Bill and JFC
Recommendation
Organization Submits a BillUndergraduate Author Reviews and Signs Graduate Author Reviews and Signs
Vetoed?
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Bill ProcessBill Process
M8AM - Bill added to Agenda
T W TH6-8pm – JFC Meeting
F
M T11AM - GSS Vote
7:30PM - UHR Vote
W TH F
M TConference Version Votes (if needed)
W TH F
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What Makes a Good Bill?What Makes a Good Bill?
• Description– Brain dump of all information related to the event– Include information about student attendance, event
budget, prior events, importance of event, etc.• Fundraising
– SGA is a last resort!– More attempts at fundraising = better chance of
passing• Be Informed and Ready for Questions!
– Don’t send members of the organization who aren’t involved in the planning of the event!
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Example of a Good BillExample of a Good Bill
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Getting Your FundingGetting Your Funding
• All funds are managed by the Student Organization Finance Office – Director: Betsey Kidwell– Edo Diabaka – Tier IIs and Tier III Sport Clubs
• [email protected]– Ninh Tran – Other Tier IIIs
• [email protected]– Latonya Culberson – Agency/Foundation Accounts
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ReviewReview
• Before contacting a potential author, draft your bill with itemized costs according to the Joint Finance Committee policy
• Find authors, both an undergraduate and a graduate. A complete list of representatives and senators can be found at http://jacketpages.gatech.edu/sga_people.
• Be sure to include your bill and extra information when making contact.
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ReviewReview
• Bills must be submitted and reviewed by both authors online by 8am on Monday in order for them to be placed in New Business on Tuesday.
• After appearing in New Business, a representative from the organization will need to attend a meeting with the Joint Finance Committee (an invitation will be sent to the bill submitter)
• After the meeting with the JFC has been attended and the JFC has made their recommendations, the bill will move to Old Business and be voted on the following week. Note: this is one week after that bill was in New Business.
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ReviewReview
• You should attend the meeting when your bill appears on the agenda in Old Business. This includes the Graduate Student Senate meeting at 11am on Tuesdays and the Undergraduate House of Representatives meeting at 7:30pm on Tuesdays
• If your bill passes, please contact Student Organization Finance Office about reimbursements and purchases. It if fails, you will have the opportunity to revise and resubmit.
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QUESTIONS?
Decker OnkenVice President of [email protected]
Email with feedback or further questions!
QUESTIONS?
Decker OnkenVice President of [email protected]
Email with feedback or further questions!
