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SGA NewsletterVolume 35, Issue 4 A Publication of the Society of Georgia Archivists Winter 2004
SGA BoardPresident
Nancy Davis [email protected]
Vice President/President-ElectKayla Barrett
SecretaryMandi D. Johnson
TreasurerJill [email protected]
ArchivistLaura Botts
Director 2003Sara Saunders
Director 2004Frances [email protected]
Administrative AssistantLinda Davis
Past President &Nomination Committee Chair
Susan [email protected]
Web EditorTammy Wyatt
Newsletter EditorLamonica Jenkins Sanford
Newsletter Associate EditorMiriam C. Hudgins
Provenance EditorSusan G. Broome
Education Committee ChairChristine Wiseman
Membership Committee ChairKayla Barrett
Scholarship Committee ChairSheila McAlister
Georgia Archives Week 2003by Jody Lloyd Thompson
Georgia Archives Week 2003 was heldOctober 5-11, with the theme of “Lookingat the Big Picture.” This year, thecommittee saw an increase inparticipation, from 14 organizations in2002 to 23 in 2003.
Organizations throughout the state heldevents. Examples include the Lucy CraftLaney Museum of Black History, whichoffered lectures and tours of the museum,and the World of Coca-Cola, whichoffered discounted coupons for visitingtheir site. To view other events, pleasevisit the Georgia Archives Week’s web siteat http://www.soga.org/aw/gaw.html
On October 7, the Georgia Archives Weekcommittee and guests attended theproclamation signing with GovernorSonny Perdue and Secretary of StateCathy Cox. vv
Annual Meeting 2003by Sara Saunders
Seventy two archivists from around thestate gathered at the Georgia CoastalCenter in Savannah on November 6th and7th for the Society of Georgia Archivists’2003 annual meeting.
The meeting was preceded by aninformative half-day workshop on donorrelations taught by Alfred E. Lemmon,curator of the Historic New OrleansCollection. Our keynote speaker, CharlesJ. Johnson, Jr., author of Mary Telfair: theLife and Legacy of a Nineteenth-CenturyWoman, offered a fascinating glimpse intothe life of a significant figure in Savannahand Georgia history. A variety of useful
A*CENSUS Working GroupBreaks New Ground
The working group charged with developingand conducting a comprehensive nationwidecensus of the archival profession, A*CENSUS,began deliberations about the scope andnature of this unprecedented collaborativeeffort during its first meeting in Chicago,November 14–16. Funded by the Institutefor Museum and Library Services (IMLS),A*CENSUS (Archival Census and EducationNeeds Survey in the U.S.) seeks to define theuniverse of archivists currently in theworkforce, determine the knowledge andskills they need to do their jobs now and inthe future, and provide graduate andcontinuing education programs with baselinedata to support recruitment and training ofnew archivists.See Annual Meeting on page 7 See A*CENSUS on page 6
CONTENTS
Annual Meeting 2003 ....................... 1, 7Georgia Archives Week 2003 ................ 1A*CENSUS Working Group .................... 1Georgia News ................................. 3Scholarships ................................... 4Gracy Award ................................... 4Calendar of Events ............................ 5Institutional Profile ........................... 6Regional News ................................. 8Washington Beat .............................. 9Preservation News ........................... 10Employment Opportunities ................. 11
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Specifics Regarding the SGA Newsletter
SGA NewsletterEditor
Lamonica Jenkins [email protected]
Associate EditorMiriam C. Hudgins
Alabama CorrespondentTim Pennycuff
[email protected] of EventsWesley Chenault
Institutional ProfileMandi D. Johnson
Internet CornerTammy Wyatt
Membership SpotlightSheila McAlister
Preservation NewsChristine S. Wiseman
Washington BeatJim Cross
The Society of Georgia Archivists is anon-profit organization established toprovide an effective means ofcommunication and cooperationamong all individuals employed inarchives and manuscript repositoriesin the state; to promote thepreservation and use of themanuscripts and archival resources ofthe state; to increase the knowledgeof archival theories and practices; toencourage the publication of findingaids; and to cooperate withprofessionals in related disciplines.
The SGA Newsletter is issued fourtimes a year. All subscriptions are for
the calendar year and are based onmembership dues to the Society ofGeorgia Archivists.
Members of SGA and relatedassociations are encouraged to sendin announcements of jobs,workshops, conferences, or otherinformation to share. Appropriate andnewsworthy notices will be printed asspace permits.
The SGA Newsletter invitesadvertisements for archival productsand services as space permits and atthe editor’s discretion. Ads must beaccompanied by a check made
payable to the Society of GeorgiaArchivists. Deadlines for submissionsfor articles and camera-readyadvertisements are Feb. 1, May 1,August 1, and October 1.
For article submission andadvertisement rate information, pleasecontact:
Lamonica Jenkins SanfordAuburn Avenue Research Library101 Auburn Ave. NEAtlanta, GA 30303-2503
Telephone: 404-730-4001 ext. 209Email: [email protected] vv
Volume 35 Issue 4 SGA Newsletter Winter 2004
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Volume 35 Issue 4 SGA Newsletter Winter 2004
Georgia Archives Institute June 7-18, 2004By Anne A. Salter
Designed for beginning archivists,manuscript curators, andlibrarians, the 35th GeorgiaArchives Institute will offergeneral instruction in basicconcepts and practices ofarchival administration andmanagement of traditional andmodern documentary materials.The Institute is sponsored by theGeorgia Department of Archivesand History, the Jimmy CarterLibrary, and the Atlanta RegionalConsortium for Higher Education.Dr. Gregory Hunter, AssociateProfessor, Palmer School of
Library and Information Science,Long Island University, will be theinstructor during the first week.Topics will include acquisition,appraisal, arrangement, description,reference, and legal andadministrative issues. The secondweek of instruction will begin withtraining on preservation by ChristineWiseman, Preservation Manager atthe Georgia Archives. To link archivaltheory with real world application,students will also participate inindividualized, three-day practicumsat local archival repositories. Tuitionis $500. Enrollment is limited and
the deadline for receipt ofapplication, resume, and $75application fee (refunded if notadmitted to Institute) is April 1,2004. Tuition does not covertransportation, housing, or meals.Housing information is availableupon request. (The Society ofGeorgia Archivists awards onescholarship for the Instituteconsisting of full payment oftuition.) For an application to theInstitute or more information,please contact: Anne A. Salter,Archives, Director-Weltner Library,Oglethorpe University, 4484Peachtree Rd., Atlanta, Ga. 30319,phone: 404-364-8514 fax: 404-364-8517, Email: [email protected] vv
Emory University and Boston College Complete Projectto Make Irish Literary Archives Accessible
Two of the most important reposito-ries of Irish literary archives in theUnited States have completed a two-year grant from The Gladys KriebleDelmas Foundation to digitizecollection descriptions and develop asearching interface that allowsscholars both on- and off-site toexplore the collections and quicklyfind materials relevant to theirresearch. (See related story aboutthe beginning of this project in SGANewsletter, Winter 2002.)
The Irish Literary Collections Portal(http://irishliterature.library.emory.edu) provides access to a fullysearchable array of finding aids forthe Irish literary manuscript collec-tions held by Emory University’sRobert W. Woodruff Library Special
Emory’s Irish literary collectionsfocus on two main areas: the corre-spondence, manuscripts and relatedpapers of W.B. Yeats and his circle,as well as the literary archives ofmany of Ireland’s finest contempo-rary poets. The Yeats collectioncontains extensive correspondencewith Lady Gregory, including manu-script drafts of various poems andplays. Supporting the Yeats materialsare T. Sturge Moore and LennoxRobinson collections, the Gregoryfamily papers, and Lady Gregory’spersonal literary papers, whichinclude diaries, manuscripts, andbooks from her own library. Theseholdings are complemented by theMaude Gonne collection and theGonne-Yeats letters, along with animportant Abbey Theatre and CualaPress collection. Building on the Irishliterary renaissance materials, Emory
Collections and Boston College’s JohnJ. Burns Library of Rare Books andSpecial Collections. By electronicallybringing together two of NorthAmerica’s finest collections of Irishliterary manuscripts, this site en-hances public access to these impor-tant and complementary collections.
The Irish Literary Collections Portalpresents a wide range of materialsfrom the Irish literary renaissance tothe present. Both Emory and BostonCollege maintain complementaryW.B. Yeats, Abbey Theatre, SeamusHeaney, and Derek Mahon collec-tions. Because the Irish literaryrevival writers and the contemporaryIrish poets constitute closely knitcommunities, the two college’sarchives are highly cross-referential. See Irish Literary Archives on page 11
Georgia News
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Volume 35 Issue 4 SGA Newsletter Winter 2004
Weldon Recipient Attends SAAby Wesley Chenault
Scholarships
The 67th Annual Meeting of the Society ofAmerican Archivists, “Spotlight on Archives:Showcasing the Diversity of the ArchivalEnterprise,” was my first professionalconference as an archivist, thanks, in part,to the Edward Weldon Scholarship. LosAngeles provided an appropriate backdropto a week filled with sessions, tours, aworkshop and opportunities to meet otherarchivists. It also was a nice respite fromthe August heat and humidity of Atlanta.
My week began with the workshop “OralHistory: From Planning to Preservation,”presented by Fred Calabretta of the MysticSeaport Museum, Mystic, Connecticut.Although I have worked with oral histories,both as an archivist and as a doctoralcandidate, I found the workshop helpful in
bridging gaps between myknowledge and experience. Icertainly benefited fromdiscussions of projectdevelopment, projectmanagement, and recordingformats. Small group activitiesalso allowed me the opportunityto get to know some of the otherparticipants.
Later that week, I opted to go onthe “Centers of Diverse HistoryTour,” which, as an aside, waswell attended by many of theworkshop participants. Thehistories of several Los Angelescommunities were narratedthrough exhibitions at theSouthwest Museum, the JapaneseAmerican National Museum, theCalifornia African American
Museum, and the Museum ofTolerance. The diversity, andcommonalities, of the historiescoupled with the diversity inmaterial objects – pre-contactPueblo ceramics, a turn-of-the-century picture bride’s kimono,and African American film posters– made for an educational andenlightening tour.
Although there were numeroussessions I wanted to attend, Ichoose those most related to mywork. Since the end product ofthe Atlanta Life-Herndon FamilyPapers Project, of which I am theassistant project archivist, willbe encoded finding aids mountedon the World Wide Web, Iattended and found beneficialthe sessions focusing on EAD.Occurring back-to-back, “EADResearch: Diffusion,Implementation, and Living withEncoded Archival Description(EAD)” and “Demystifying EAD:Simple Solutions for theLayperson,” were complementaryin the scope and depth ofinformation presented.
There were numerousopportunities throughout theconference to meet otherarchivists. As someone new tothe field, I enjoyed hearing thevaried stories of how othersentered the profession. Amongstthe people I encountered, therewas a genuine sense offriendliness and supportiveness.Overall the conference was a fineexperience, one that has melooking forward to next year. vv
SGA Announces Gracy Award Winnerby Sheryl B. Vogt
Kristine M. Wirts, assistant professor of history at theUniversity of Texas-Pan American, Edinburg, Texas,received the Society of Georgia Archivists David B.Gracy II Award. The Provenance editorial boardselected Wirts’s article, “Regional Archives in Franceand Challenges for the American Researcher,” as the best in the combined2000-2001 issue of the journal. Board members cited her work as aninformative and interesting view from the researcher’s perspective, withvalue for practicing archivists and researchers. The article providesinformation about research trends, a comparison for services and researchtools, and some very practical tips for anyone traveling to France toresearch or visit archives. Through the Wirts’s excellently recountedexperiences in French archives, archivists can gain new insights into thescholarly process, learn about European culture and thinking, and engagein some introspection by re-evaluating their own philosophies of serviceand ethical responsibilities to researchers. Named for the founder and firsteditor of Provenance, the Gracy Award is presented to the author of thebest article in each issue of the society’s annual publication.vv
Kristine M. Wirts
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Volume 35 Issue 4 SGA Newsletter Winter 2004
Calendar of Events
Calendar of Eventsis submitted by Wesley Chenault.He can be reached [email protected] ahead to confirm dates,times, and fees.
ATTRACTIONS AND EVENTS
Crawford W. Long Musuem, Jefferson, http://www.crawfordlong.org/
Thronateeska Heritage Center, Albany, http://www.heritagecenter.org/about.html
May 2, 2004 at 4pm – 9th Annual Annie L. McPheetersLecture Series, “African Americans and the LaborMovement: In the Forefront of the Struggle,” AuburnAvenue Research Library, Atlanta, http://www.af.public.lib.ga.us/aarl/news/index.html
May 23, 2004 at 4pm – The Auburn Avenue ResearchLibrary on African American Culture and History’s 10th
Anniversary Observance Program, Keynote Speaker – Dr.John Hope Franklin, Auburn Avenue Research Library,Atlanta, http://www.af.public.lib.ga.us/aarl/news/index.html
EXHIBITIONS
Permanent — Johnny Mercer: The Bard from Savannah,Georgia State University Library, Atlanta, http://www.library.gsu.edu/spcoll/exhibits/
Third Weekend of Each Month – Invisible Hands: In Service atHay House, Hay House, Macon, http:/www.georgiatrust.org/hay.html
Online - The Chinese Experience in Maine, The MaineHistorical Society, http://www.mainememory.net/exhibits_front.shtml
Online - UGA Hargrett Library’s collection of World Warposters. Athens, http://djvued.libs.uga.edu/wwpost/
Online – A Dream Deferred: African-Americans at Emoryand Oxford Colleges, 1836-1968 and The Many Faces ofFaith in the American South, Emory University, Atlanta,http://web.library.emory.edu/libraries/speccolls/exhibits.html
Online - Voices from the Days of Slavery: Former Slaves TellTheir Stories, Library of Congress’ American Memory Website, http://memory.loc.gov/ammem/vfshtml
Through April 4, 2004 – Mount Vernon in Miniature, JimmyCarter Library and Museum, Atlanta, http://www.jimmycarterlibrary.org/events/
Through April 17, 2004 - Native Lands: Indians andGeorgia, Atlanta History Center, Atlanta, http://www.atlhist.org/exhibitions/html/nativelands.htm
Through April 18, 2004 - Gone with the Girdle:Freedom, Restraint & Power in Women’s Dress, AtlantaHistory Center, Atlanta, http://www.atlhist.org/exhibitions/html/gwtg.htm
Through Aprili 25, 2004 - Shalom y’all: Images of JewishLife in the American South, Atlanta, William Breman JewishHeritage Museum
May 15, 2004 - August 15, 2004 - The White HouseCollection of American Crafts, Jimmy Carter Library andMuseum, Atlanta, http://www.jimmycarterlibrary.org/events/
WORKSHOPS
March 25 – March 26, 2004 - EXPANDED! Copyright: TheArchivist and the Law, (SAA workshop), Washington, DC,http://www.archivists.org/prof-education/seasonal_schedule.asp
March 30, 2004 – General Cataloging Principles andPractices (SOLINET workshop), Atlanta, http://www.solinet.net/workshops/workshops_home.cfm
May 18, June 8 & 22, 2004 - Developing a Disaster Plan,Web-Based Training (SOLINET workshop), Atlanta, http://www.solinet.net/workshops/workshops_home.cfm
June 20 - July 2, 2004 - The 18th annual WesternArchives Institute, University of California, Davis inDavis, http://ss.ca.gov/archives/level3_wai.html vv
page 6
A broad range of archival interests arerepresented within the working group,including graduate archival educationprograms, continuing educationprograms, and the following nationaland regional organizations: Academyof Certified Archivists, Association ofMoving Image Archivists, Conference ofInter-Mountain Archivists, Council ofState Historical Records Coordinators,Historically Black Colleges andUniversities, Mid-Atlantic RegionalArchives Conference, Midwest ArchivesConference, National Archives andRecords Administration/ModernArchives Institute, National Associationof Government Archives and Records
Administrators, New EnglandArchivists, Northwest Archivists, Inc.,Rare Books and Manuscripts Section ofthe Association of College andResearch Libraries, Society ofAmerican Archivists, Society ofAmerican Archivists DiversityCommittee, Society of CaliforniaArchivists, and Society of SouthwestArchivists.
The goal of A*CENSUS is to reacheveryone in the United States whoworks with archival materials. Theproject will seek active participationfrom all archival associations in theU.S., as well as many organizationsserving closely allied fields whose
Institutional Profile
Institutional Profileis submitted by Mandi D.Johnson. She can be reached atmjohnson@ georgiahistory.com
Atlanta History Center130 West Paces Ferry RoadAtlanta, GA 30305404-814-4000www.atlantahistorycenter.com
In 1926, a group of civic-mindedAtlantans, led by attorney WalterMcElreath, founded the AtlantaHistorical Society (now known as theAtlanta History Center). The AtlantaHistory Center (AHC) currentlyoperates the Atlanta HistoryMuseum, two historic houses,archives/special libraries, andthirty-three acres of gardens. Thearchives comprise the researchcomponent of the AHC’s study,exhibition, education, and programactivities. Housed in McElreath Hallon the AHC campus, the archives re-opened as the James G. KenanResearch Center in January 2003.
The transformation to the James G.Kenan Research Center resulted in
an expanded library andarchival repository focusingon urban Atlanta andsouthern regional history.Named for James GrahamKenan, an Atlanta native andwell-known philanthropistwho served on the board of trusteesfor the AHC, the Kenan ResearchCenter encompasses 42,000 squarefeet. The expanded public spaceincludes rooms devoted todecorative arts, genealogy, militaryhistory, and southern gardens.
The archives contain 33,000 vol-umes, a visual collection of 1.5million photographs, prints, maps,and architectural drawings, andnearly 1000 catalogued manuscriptcollections including businessrecords, private papers, documents,newspapers and microfilm. Themanuscript holdings documentindividuals, organizations, andbusiness and are particularly strong
in the social history of the late 19thand early 20th centuries. Collectingareas include Civil War and militaryhistory, African American heritage,domestic and family history, trans-portation, women’s history, GoneWith the Wind, the urban environ-ment, and the Civil Rights Movement.
The Kenan Research Center alsohouses the Cherokee Garden Library.which has a comprehensive Americanand southern collection of books,pamphlets, and magazines relatingto horticulture, landscape design,botany, flower arranging, and gardenhistory. Of particular note is theVirginia Hand Callaway Collection
members bear significant responsibilityfor historical records, includinglibrarians, local historians, recordsmanagers, and museum curators.
Current plans call for the census tooccur during the spring of 2004, withpreliminary reports available by thetime of the Society of AmericanArchivists annual meeting in Boston inAugust. Stay tuned for more informa-tion about the A*CENSUS project andwhen you can expect to receive yoursurvey. For more information,contact Brenda S. Banks, GeorgiaArchives, 5800 Jonesboro Rd.,Morrow, GA 30260, phone: 678-364-3716, Email: [email protected] vv
A*CENSUS from page 1
See Institutional Profile on page 10
Volume 35 Issue 4 SGA Newsletter Winter 2004
page 7
and informative sessions centering around the theme,Architecture of Archives: Tools of the Trade, completedthe program. Six vendors brought samples and productsfor us to view. We owe a big thanks to Walter Hopkins ofSpacesavers who provided our multi-tool give away.
On Thursday night we had a wonderful reception andauction hosted by the Savannah College of Art and Design.The reception was held in the Red Gallery, located in theSCAD’s Jen Library, where guests were treated to aninteractive art display. Our auctioneer Gil Head kept usentertained with a live auction, and we raised over$1400.00 for our scholarships.
Thanks to all who helped make the 2003 annual meetinga success. vv
Annual Meeting from page 1
Volume 35 Issue 4 SGA Newsletter Winter 2004
SGA 2003
(photos by Sara Saunders)
Busy day at the registration desk
SGA members gather for keynote address
Gilbert Head auctioneering at reception
Digital Library of Georgia exhibit
Meeting and eating at business session
page 8
Regional News
Alabama Updateis submitted by Tim L.Pennycuff. He can be reached [email protected]
Birmingham Public LibraryDepartment of Archives andManuscriptsBy James L. Baggett
The archives’ most recent exhibit,Common Bonds: BirminghamSnapshots, 1900-1950, will be ondisplay at the Reykjavik (Iceland)Municipal Archives from December2003 to February 2004. The exhibit isbeing cosponsored by the AmericanEmbassy in Iceland, and theembassy’s American Studies Centrewill sponsor an accompanying lectureprogram on African American history.
Through a grant from the AlabamaPower Foundation the departmentwill establish an Archives Speakers’Bureau. The bureau will offerlectures for area civic and socialgroups, delivered by archives’ staff,on local history and archivalpreservation. The bureau will alsooffer slide presentations with scriptson a variety of local history topics.These presentations will be availablefor borrowing by the public and areateachers.
Two new exhibits produced by thearchives will be on display at thelibrary, March to May 2004. Drawnfrom the archives’ collection ofpolitical cartoons, the two exhibits,which will run simultaneously, areentitled Reading Between the Lines:
Charles Brooks and theAmerican PresidentialCampaign and The LessThings Change: CharlesBrooks and the Art ofAlabama Politics.
Archives of Wiregrass Historyand Culture, Troy StateUniversity DothanBy Dr. Marty T. Olliff
Researchers long have decried thelack of a significant archivalrepository to serve the Wiregrassregion of Alabama, Florida, andGeorgia. In 1999, TSUD PresidentMichael Malone set in motion theArchives of Wiregrass History andCulture (AWHC) by negotiating thedeposit of the congressional recordsof Rep. Terry Everett and bydesignating space for a repository inthe new Library and TechnologyBuilding on the TSUD campus.
TSUD created the Archives ofWiregrass History and Culture to“identify, preserve, and makeavailable to scholars nationally andworldwide, records and papers ofenduring value on the history anddevelopment of . . . the Wiregrass . .. and its people.” The region’shistory—the story of its people toldthrough its documentary heritage—was slipping away. The AWHC willcollect, preserve, and makeaccessible that documentaryheritage. We seek records ofbusiness, governmentalorganizations, non-profits, churches,civic organizations, and privatecitizens, for history records onlywhat we provide for it.
The AWHC is housed in the new,state-of-the-art Library and Technol-ogy Building on the TSUD campus. Ithas shelf space for 500 cubic feet ofdocuments, a vault housing another75 cubic feet, and a research room.Materials are open for public inspec-tion in compliance with variousdonor agreements but cannot bechecked out. For further informationcontact: Dr. Martin T. Olliff, Director,Archives of Wiregrass History andCulture, Troy State UniversityDothan, P.O. Box 8368, Dothan, AL 36304, phone: 334-983-6556 x 327,e-mail: [email protected]
UAB Archives, University ofAlabama at BirminghamBy Tim L. Pennycuff
The UAB Archives recently completedan inventory of a collection ofdiplomas, certificates, and licensesfor more than 300 Alabamahealthcare professionals, includingphysicians, dentists, nurses, pharma-cists, and optometrists. Materials inthe collection date from 1846through the 1970s, but the bulkdates from the 1880s through the1940s. Institutions from around theSoutheast (including some in Georgia)and across the country are repre-sented in this collection. Archivesstaffer Jennifer Beck, who compiledthe inventory, was especially pleasedto “discover” two items from 1869that originated at WashingtonCollege and contained the signatureof college president Robert E. Lee.The collection, which was begun inthe 1940’s, was previously housed inUAB’s health sciences library beforeits transfer to the UAB Archives. vv
Volume 35 Issue 4 SGA Newsletter Winter 2004
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Volume 35 Issue 4 SGA Newsletter Winter 2004
Washington Beatis submitted by Jim Cross.He can be reached [email protected]
Washington Beat
ELECTRONIC RECORDS: On Decem-ber 5, 2003 the National Archivesreleased its final request for propos-als (RFP) for its Electronic RecordsArchive Project. It includes a one-year base contract that, with sixoption periods, could be extended toeight years; the final year would befor operations and support only. TheSenate cut all 2004 funding for ERAciting GAO concerns, but a confer-ence committee that looked at theTransportation, Treasury and GeneralGovernment appropriations billissued a report restoring the money.
NIXON LIBRARY: The conferenceversion of the Transportation,Treasury and General Governmentappropriations bill includes a provi-sion that would amend the Presiden-
tial Recordings and Materi-als Act of 1974 to allow forthe ultimate consolidationof all of President Nixon’spapers at the Richard NixonPresidential Library andBirthplace, a private organi-zation in Yorba Linda, CA. NARA andthe Library contend that the changeis needed in order or formal negotia-tions to get underway to turn theLibrary into a NARA-run facility.
OTHER PRESIDENTIAL LIBRARYNEWS: The new Henry A. WallaceVisitor and Education Center at theFranklin D. Roosevelt Library wasdedicated on November 15, 2003.The first significant addition to theLibrary since 1941, the $20 millionfacility includes a café, multipurpose
rooms for conferences and schoolgroups, a museum shop, orientationexhibits, and a 140-seat theater thatwill show a new documentary high-definition film on the Roosevelts. OnNovember 26, 2003 Baylor Universityannounced the creation of a nationalsteering committee to overseeefforts to bring the George W. Bushpresidential library to the University,create a formal proposal, and directfundraising for the project. Two ofthe three outside consultants to the
See Washington Beat on page 12
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Volume 35 Issue 4 SGA Newsletter Winter 2004
Preservation News
Preservation Newsis submitted by ChristineWiseman. She can be reachedat [email protected]
Kodak to Halt Manufacturingof Slide Projectors
Institutions holding significant slidecollections need to be aware thatEastman Kodak Company hasconfirmed plans to discontinue themanufacture and sales of slideprojection products and accessoriesin June of 2004. Advance notice wasprovided in order for time to adopt areplacement technology or purchasebackup slide projectors andaccessories.
The Kodak products that will bediscontinued include Carousel,Ektagraphic, Ektalite and Ektaproslide projectors and all Kodak slideprojector accessories.
The current plan is to ceasemanufacturing in June 2004. Kodakanticipates that small quantities ofnew Carousel, Ektagraphic, Ektaliteand Ektapro slide projectors will beavailable through the end of 2004. Inaddition, the Kodak distributor,Comm-Tec, in Germany plans to sellEktapro projectors and accessoriesbeyond 2004. Kodak plans to offerservice and support for slideprojectors until 2011.
Publication on Preservationof CDs and DVDs
The National Institute of Standardsand Technology (NIST) and theCouncil on Library and InformationResources (CLIR) have jointlypublished a comprehensive 52-pagereport titled “Care and Handlingfor the Preservation of CDs andDVDs—a guide for Librarians and
Archivists”. The guideincludes a detaileddescription of disc structure,and discusses conditionsthat affect their longevitysuch as handling use,labeling, cleaning, andstorage. A PDF version of thepublication may be downloaded atwww.itl.nist.gov/div895/carefordisc/index.html or atwww.clir.org. The print version isavailable for purchase from CLIR.
National Television and VideoPreservation FoundationAnnounces $350,000 InauguralPreservation Grant Program
The National Television and VideoPreservation Foundation (NTVPF)opens its inaugural grant programthis fall with over $350,000 in first-year preservation services donatedby sponsors to award in support ofnoteworthy television and videopreservation projects. The NTVPF isan independent, non-profitorganization created to fulfill a long-standing need by raising privatefunds and providing grants to supportpreservation and access projects atinstitutions with television and videocollections throughout the UnitedStates.
At this time, the NTVPF is offeringPreservation Grants based onpreservation services donated to theNTVPF by commercial video andaudio facilities, storage companies,consultants and film laboratories.Not-for-profit organizations in theUnited States, including local, stateand federal institutions, may apply
for these services. The grants targettelevision and video works made inthe United States or by Americancitizens, which are not protected bycommercial interests. Productionsoriginating on electronic videoformats and film-based productionsmade for distribution on televisionwill be considered.
For more information about theNTVPF, its grant program, or toapply for a grant, visit theFoundation’s website atwww.ntvpf.tv or send email [email protected]. vv
that includes Mrs. Callaway’s historicgarden library, as well as books usedin the planning and planting ofCallaway Gardens.
The Kenan Research Center servesgenealogists, educators, students,historic preservationists, , peoplewith horticultural interests, and themedia. The public access catalogue,Terminus, is accessible through thearchives website. The ResearchCenter also contains special eventsfacilities, including a theater-styleauditorium. The archives are openTuesday-Saturday 10am-5pm and arefree and open to the public. Formore information contact archivistSara Saunders at 404-814-4044. vv
Institutional Profile, from page 6
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Volume 35 Issue 4 SGA Newsletter Winter 2004
Employment Opportunities
Audiovisual Processing Archivist
The University of Georgia seeks qualified applicants forthe position of Audiovisual Processing Archivist at theRichard B. Russell Library for Political Research andStudies. The Russell Library functions as a center for thestudy of post-1900 Georgia politics and public policy inboth the state and nation. Although the papers of theU.S. Senator Richard Russell are the cornerstone of theLibrary, acquisitions include the papers of congressmen,judges, state governors and legislators, the records ofthe state political and public policy organizations, andthe files and cartoons of journalists. This position isresponsible for the organization and inventory, includingweb-based access, of the audiovisual materials, forprocessing archival and manuscript collections, and forproviding research assistance. The position also assistsin grantswriting and other development projects.
Send letter of application, resume, and three referencesby March 15, 2004, to: Florence E. King, AssistantUniversity Librarian UGA , Athens, GA 30602-1641, E-mail: [email protected] Fax: 706-542-4144
For a full description of duties and required qualifications, visithttp://www.libs.uga.edu/humres/jobs/faculty.html
Research Services Archivist
Emory University invites applications for the position ofResearch Services Archivist for the Special Collections andArchives Division of the General Libraries. The position overseesdigital reproduction services, provides reference assistance toresearchers; and promotes the use of collections throughinstruction, exhibits, publications, and other means. The SpecialCollections and Archives Division has special strengths in Englishlanguage literature, southern history, and African Americanhistory and encompasses rare books, manuscripts, and universityarchives. A staff of ten FTE provides cataloging, arrangementand description, research services, instruction and outreach,basic preservation services, and special projects and events. Formore information about the Division please visit http://web.library.emory.edu/libraries/speccolls/index.html.
For more information about the Research Services Archivistposition please visit http://web.library.emory.edu/services/hr/resservarch.html vv
Irish Literary Archives, from page 2houses literary papers of a numerous contemporaryIrish poets including Ciaran Carson, Peter Fallon,Thomas Kinsella, Michael Longley, Derek Mahon, MedbhMcGuckian, Paul Muldoon, Desmond O’Grady, FrankOrmsby, Tom Paulin, and James Simmons. The Ormsbypapers contain materials relating to his editorship ofThe Honest Ulsterman. Connected to the Falloncollection are the papers of the Gallery Press, which haspublished most of the major contemporary Irish poets.
The Burns Library of Boston College has strong hold-ings of books, pamphlets, manuscripts, newspapers,periodicals, and landholding records documenting Irishhistory, culture, and society from the late 1500’s tothe present. Irish literary collections in this projectconcentrate on the major Irish literary renaissancefigures and contemporary poets. The Burns Library hasthe largest collection of manuscripts, notebooks, andletters of William Butler Yeats outside Ireland, includ-
ing manuscripts of Memories and Yeats’s autobiography. Yeatsfamily materials include manuscripts, correspondence, anddrawings by John B. Yeats, Jack B. Yeats, and from ElizabethCorbett Yeats. Boston College also has significant LadyGregory, George Moore, George Russell, Oliver St. JohnGogarty, Sean O’Casey, and Abbey Theatre collections. TheLibrary’s collections of Samuel Beckett letters and manu-scripts include four subcollections: Robert Pinget, SamuelIsrael, Alan Schneider, and Barney Rosset. Boston College alsohas important collections of Flann O’Brien and personalpapers of Ethel Mannin, Sean O’Faolain, and F.L. Green.Recent acquisitions include materials relating to GeorgeBernard Shaw, Gerald Dawe, John F. Deane, and Nuala NiDhomhnaill.
The project uses Encoded Archival Description document-type definition (EAD-dtd) so that finding aids are collected ina fully searchable database. This provides on-line access tofull-text collection descriptions and allows users to docomplex searches of individual or groups of finding aids. vv
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Society of Georgia Archivists
P.O. Box 133085Atlanta, Georgia30333
Volume 35 Issue 4 SGA Newsletter Winter 2004
SGA
committee have NARA ties—Don Wilson was Archivist ofthe United States from 1987-1993, and John Fawcett wasthe former director of the Office of the PresidentialLibrary System. This follows news reports on November 9,2003 that the Texas Rangers had offered land near TheBallpark in Arlington for a Bush presidential library.
REGIONAL RECORDS CENTERS: NARA dedicated its newGreat Lakes Region Kingsridge records center in Dayton,OH on October 9, 2003. It is one of four NARA facilities inthe Dayton area that collectively hold nearly 4 millioncubic feet. The new building can store 1.2 million cubicfeet, host thirty researchers, and employs forty-fivestaff. The bulk of the records will be tax returns from theInternal Revenue Service. On October 16, 2003 theNational Archives announced that it had chosen AardexCorporation of Lakewood, Colorado, as the developer forits new Pacific Region Records Center in Perris, CA. Thenew facility, which will hold 850,000 cubic feet of recordsand have a staff of forty, will replace the older recordscenter building located in Laguna Niguel, CA. It will alsohave space for future electronic records projects.
AMERICAN MEMORY UPDATES: “American Notes: Travelsin America, 1750-1920” was added to the site on October9, 2003. The site has 253 published narratives by Ameri-cans and foreign visitors describing their travels andgiving their opinions and observations on Americansociety, people, and places. It also includes a thirty-two-volume set of manuscripts sources published in 1904-1907on travel in the early West from 1748-1846. Authorsinclude such notables as James Fenimore Cooper, CharlesDickens, Washington Irving, William Lyon Mackenzie,Frederick Law Olmsted, and Robert Louis Stevenson.
ORAL HISTORY RULING: In October 2003 the U.S. Officefor Human Research Protection (OHRP) of the Departmentof Health and Human Services determined that oralhistory, in general, did not fall under the definition ofresearch that requires review by an institutional reviewboard (IRB) under 45 CFR 46.102. While this ruling doesnot apply to the other sixteen signers of the “CommonRule,” it is likely that they will eventually accept theOHRP’s interpretation. Only oral history projects thatconform to a very narrow regulatory definition of “re-search” will need to be submitted for IRB review. vv
Washington Beat, from page 6
