Upload
spikelee3
View
381
Download
0
Tags:
Embed Size (px)
DESCRIPTION
Slideshow summary of the SharePoint Teamsite developed at Harquahala. Won a Combined Cycle Journal "Best of the Best Award" 2011
Citation preview
1CTOTF Conference April 11- 14, 2011
“Best Practice Awards”SharePoint®
New Harquahala Generating Company, LLC
Presented By,
Dean Motl Plant Manager
2CTOTF Conference April 11- 14, 2011
Success
“Energy is just organized lightning”
George Carlin
3CTOTF Conference April 11- 14, 2011
Plant Name: New Harquahala Generating Co. LLC
Plant Owner: MachGen Holdings LLC
Plant Asset Manager: Competitive Power Ventures
Plant O&M Company: NAES Corp.
Plant Personnel Submitting Best Practice:
Dean Motl
4CTOTF Conference April 11- 14, 2011
New Harquahala Generating
1092 MW natural gas-fired combined-cycle facility, 65
miles west of Phoenix.
Three 1x1 combined-cycle trains (“Unit(s)”) and
commenced commercial operations in September 2004.
The plant sells its capacity and energy into the WECC
market.
5CTOTF Conference April 11- 14, 2011
New Harquahala Generating
Since care custody and control the facility had identified that there was a
definitive opportunity for improvement with plant wide communication and
document control. After conducting internal discussions on both topics, the
management team decided to use “technology” to assist them in goal
attainment.
The plant is a pure merchant generation facility, which operates in the very competitive
market in the southwest US and as such needs to employ as many cost control
mechanisms as possible.
This approach results in a lean staff of highly qualified personnel that have to work as
efficiently as possible to achieve the targeted performance that allows them to compete.
6CTOTF Conference April 11- 14, 2011
New Harquahala Generating
After conducting a review of available options the team decided to develop
a facility dedicated “Share Point®” (SP) site.
The goal of the site was to establish a centralized information hub that
would incorporate document storage as well as provide a communication
interface which was user friendly and reliable.
7CTOTF Conference April 11- 14, 2011
New Harquahala Generating
Some of the primary benefits to SP are:
Simplified query tools for locating documents.
Allows all personnel to easily obtain technical and administrative documents.
Ensures that all documents are archived in one location with consistency.
Security of information storage.
All files are backed up both locally and remotely on servers every 10 minutes.
Hierarchy of user rights that allow for easy management of document security.
Integrated web features allow the plant to move closer to a paperless work environment.
Centralized file storage, which allows a single file to be accessed from multiple links on the same website.
Integrated version control that eliminates multiple revision copies of the same document (Time Machine).
Site specific required reading, polling and voting interface.
Encrypted remote access for corporate management.
Low cost of implementation.
You don’t have to be an IT guru.
8CTOTF Conference April 11- 14, 2011
New Harquahala Generating
The plant decided to use its internal resources and sent two department heads to SP
training and brought in a SP consultant/ trainer for 1 week to facilitate the initial site
architecture and layout. Once that was accomplished the team began the
development of the topic/ department specific web pages (Figure 1)
Department/ Topic Specific Tabs
9CTOTF Conference April 11- 14, 2011
New Harquahala Generating
Site configuration used links; allows for single document control with multiple location
access.
Prevents multiple copies of the same document and allows all users to access information
within 3 clicks of the mouse once SP is accessed through the web browser.
Example of file links
10CTOTF Conference April 11- 14, 2011
New Harquahala Generating
The versioning feature (Figure 3) of SP is one of the more powerful tools, as it
eliminates the need to save multiple version copies of files that are frequently edited
by several parties and allows users to access previous versions of the file and
recover historical document information that otherwise would be lost.
One click access to version history
Document version number
11CTOTF Conference April 11- 14, 2011
New Harquahala Generating
Document security was addressed, vital documents that a
power plant must retain are protected.
SP networks are easy to back up.
Easy document access control and fully customizable
permissions. Specific rights can be assigned down to the
document level.
Puts more control at the plant level and away from the IT
contractor.
12CTOTF Conference April 11- 14, 2011
New Harquahala Generating
SP has the ability to set up surveys, polls, and read acknowledgement
reports. SP completely replaced our “Required Reading” program.
With the tools that are available on SP the administrator can easily post a
survey, poll or read acknowledgment link (Figure 4). In the case of the read
acknowledgment function SP maintains an electronic roster of all employees
who have read and acknowledged information.
Note: This is not intended to replace formal face to face procedure review and
training but does provide excellent documentation of communication.
Required reading acknowledgment
13CTOTF Conference April 11- 14, 2011
New Harquahala Generating
SP development took 6 months, 300 man-hours split between two department heads.
Time saving recovery within 12 months of implementation.
Ancillary benefits have already been realized.
Corporate and ownership structure given remote access to SP has reduced file and information
request.
Less document sharing via email.
Two different regulators conducting routine inspections were very impressed with ease of
information.
Both commented on the significant time savings with presenting documentation, and
agreed that SP demonstrated that the facility was committed to a culture of compliance by
ensuring that regulatory documentation was kept orderly and easily accessible to the plant
personnel.
14CTOTF Conference April 11- 14, 2011
New Harquahala Generating
In summary, the plant feels that this project will provide long term benefits with all aspects of
communication and document control. It will support the desired goal of centralized electronic
storage and archiving of critical data and promote efficiency for the team. By taking ownership
with the development, design and layout of the site, the team has customized a tool that fits their
specific needs, without trying to force a canned product to fit what they were trying to achieve.
15CTOTF Conference April 11- 14, 2011
Vast Customization and Versatility Potential
• Two Principles of SharePoint to Remember• The 3 Clicks Principle! (Folders ruin efficiency)• Meta Data is your own personal file manager
16CTOTF Conference April 11- 14, 2011
Using SP to Manage and Organize Work