SharePoint v15 (aka SharePoint 2013) · SharePoint v15 Features still subject to change Many changes from SharePoint 2010 – this is only a few of them! Trends Hybrid environment,

SharePoint v15 (aka SharePoint 2013)

Richard Jeffrey-Cook

IRMS – Public Sector Group – October 2012 © In-Form Consult Ltd, 2012. All rights reserved.


Leading independent experts in corporate information and records management

About us In-Form Consult (IFC), an independent corporate information management (CIM) consultancy, is help many public and private sector organisations to implement successful CIM and Records Management programmes addressing the business, technical and cultural challenges that prevent significant benefits being realised. Our services We have a proven record of providing impartial and objective advice to our clients at all stages of a programme from feasibility study and preparation of the business case, through procurement support, testing and user acceptance and information cleansing and migration. We can undertake information surveys and audits, support change management and supply training.

We are recognised across Europe for leading innovation and contributing to improved practices and standards in the field of corporate information and

records management

Our Clients


Aims of this presentation

Explain some of the Information Management features in SharePoint v15

Consider how this might affect records managers

Does this change the paperless office?


Before I begin!

IFC is an independent consultancy SharePoint has limitations as an EDRM system Other products are available...

We are implementing effective EDRM systems for using SharePoint 2010 for

our clients (often with Automated Intelligence Compliance Extender)

SharePoint won’t be disappearing any time soon!


SharePoint v15

Features still subject to change Many changes from SharePoint 2010 – this is only a few of them! Trends

Hybrid environment, on-premise and cloud Need to add value to Microsoft Office suite Search gets better

To get the most out of SharePoint v15 you will need Office v15


RM with SharePoint 2010

Much more functionality than SharePoint 2007 No “system”

o Tools to create and sustain (over the long term) a classification approach o No e-mail integration o Limited bulk import and export capability

Suitable for point solutions, challenging to implement as an enterprise solution


Shredded Storage

Document with 2 versions SharePoint 2010 stores a complete copy of each version SharePoint v15 will store one document and the changes from one version

to the next Potentially a big space saver...


Site Policies

SharePoint 2010 allows you to apply policies to libraries SharePoint v15 will allow a policy to be applied to a site

The retention policy for the entire site and the team mailbox, if one is associated with the site.

What causes a project to be closed. When a project should expire Can set also site collection as read only

Policies will be replicated from content type hub


Email

Documents will be stored in SharePoint

Emails will be stored in Exchange

Team Folders can receive emails and have their own email address

Easy access to both from Outlook and SharePoint

Unified compliance policy applies to both


Document Sets

SharePoint 2010 introduced the Document Set – a type of folder for managing case files

SharePoint v15 improves the Document Set Document set icon in search results Folders supported

Also for default documents set for document set Support for easier aggregation

Content By Search & Content By Query web parts understand document sets

Better developer support Capture full document set as version Search directly in document set


Improvements to Search

Search is often poorly implemented in SharePoint 2010 SharePoint v15 improves both the back-end and front-end

Better architecture Better methods for displaying results Better methods for refining results/faceted navigation

Faceted navigation is using term sets to refine results Better query suggestions Better thumbnail previews

Big improvements to eDiscovery


Marketplace

Apps for SharePoint May lead to more information and records management features in

SharePoint?


What will be the reality?

Many other reasons for using SharePoint May need to manage information in SharePoint – whether you want to or not

Information management is very dependent upon human factors Usability Change management Organisational controls

SharePoint v15 with Office v15 may improve usability SharePoint v15 can do little to address change management and organisational

controls Needs more management tools – these may appear as Apps


Will we be paperless?

No Managing digital information is complex – keeping paper is simpler

But In most organisations 90%+ of all information is either sent or received by

email Paper is not the only story Ediscovery has become important Allowing information to go feral carries significant, and growing, risks


Finally

If you would like a free presentation to your director/executive management team on the impact of SharePoint 2013 on information management Contact us

Call 08456 804047 Or email: [email protected] quoting “SP2013 Presentation”


mailto:[email protected]



Any Questions?

IRMS – Public Sector Group – October 2012