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Sharpening Your
Business Processes!
Jessica Cheatwood-Alvarez & Lorie Goodman-Elrod
1.Hand Sanitizer
2.Watch
3.Ring
4.Phone
5.Pen
6.Highlighter
7.Sticky Notes
8.Business Card
9.Cactus
10. Rubber Duck
11. Scissors
12. UCF Patch
13. Sunglasses
14. Trophy
15. Lip Balm
16. Seashell
17. Nail File
18. Binder Clip
19. Tassel
20. Staple Remover
21. Stapler
22. Piggy Bank
23. Headphones
24. Coca-Cola
25. Graduation Hat/Diploma
25 Total Items
A set of stages or tasks used repeatedly to create a product, service, or to reach a specific goal
Having a set business process helps to
improve productivity, efficiency, and employee/customer satisfaction
What is a Business Process?
Informal Processes
Created yourself
Not written down
Not used by all staff
Formal Processes
Created by your organization
Documented
Should be used by all staff
Informal vs. Formal Processes
Objective Abstract/Overview of Document.
What type of document is this? Ex. Office Forms (ITG)
Purpose What is gained? Why are we doing this process? What are we trying to avoid? What are the inputs/outputs?
Process Who does it? What do they do? When do they do it? Does it need to be documented?
Technology Systems PeopleSoft ViewStar
Reports, Spreadsheets, or Databases
Quality Measures Description of quality
measures that affect the process/document :
Who? What? When? Why?
SOP – Standard Operating Procedures
Step-by-step Instruction
Hands-on Training
Manuals & Guides
JI – Job Instruction
Ineffective processes can lead to many problems
Student complaints
Missed deadlines
Duplicated work
Increased costs
Wasted resources
Frustration from all parties
Importance of Efficiency
1. Create process
2. Evaluate the process
3. Restructure the process
4. Attain resources
5. Communicate the changes
6. Implement the changes
7. Assess the process
Keys to Success!
Getting Started
No Docu
mentation
Creating
Manual
Collaborated
Gathered information
Reviewed step-by-step processes
Divided into sections
Compiled information
Manual in the Making
Communication
“Process Buddy”
New Employee Review
Streamline & Sharpen
Continuous Improvement
Open communication
Listening and acknowledging
Building Relationships
Supportive environment
Getting to know each other
Office visits
Personalized communication
Quarterly meetings
Continuous training
Analyze feedback
Building Relationships
“What is impossible to do today, but if it could be done, would fundamentally change your
business?”- Joel A. Barker
Certifying Degrees with
Ease!
Grand Ballroom, Salon C10:30 AM – 11:30 AM
Hope to See You There!