Shortcuts

How to use Shortcuts and Alt Codes to make your life easier

Alt Codes

• Alt Codes can be used to put special characters into your presentation

• ALT + 2 = ☻• ALT + 3 = ♥• ALT + 158 = ₧• ALT + 14 = ♫• ALT + 12 = ♀

KEYBOARD SHORTCUTS

• Basic Keyboard Shortcuts• CTRL+C (Copy)• CTRL+X (Cut)• CTRL+V (Paste)CTRL+Z • (Undo)DELETE (Delete)• SHIFT+DELETE (Delete the selected item permanently

without placing the item in the Recycle Bin)• CTRL while dragging an item (Copy the selected item)

WINDOWS SHORTCUTS

• Microsoft Keyboard Shortcuts• Windows Logo+F (Search for a file or a folder)• CTRL+Windows Logo+F (Search for computers)• Windows Logo+F1 (Display Windows Help)• Windows Logo+ L (Lock the keyboard)• Windows Logo+R (Open the Run dialog box)• Windows Logo+U (Open Utility Manager)

WINDOWS SHORTCUTS cont. • Windows Explorer Keyboard Shortcuts!• END (Display the bottom of the active window)• HOME (Display the top of the active window)• NUM LOCK+Asterisk sign (*) (Display all of the subfolders that

areunder the selected folder)• NUM LOCK+Plus sign (+) (Display the contents of the selected

folder)• NUM LOCK+Minus sign (-) (Collapse the selected folder)• LEFT ARROW (Collapse the current selection if it is expanded or

select the parent folder• )RIGHT ARROW (Display the current selection if it is collapsed or

select the first subfolder)

WORD SHORTCUTS

Create a new document. CTRL+NOpen a document. CTRL+OClose a document. CTRL+WSplit the document window. ALT+CTRL+SRemove the document window split.

ALT+SHIFT+C or ALT+CTRL+S

Save a document. CTRL+S

WORD SHORTCUTSMake letters bold. CTRL+B

Make letters italic. CTRL+I

Make letters underline. CTRL+U

Decrease font size one value. CTRL+SHIFT+<

Increase font size one value. CTRL+SHIFT+>

Decrease font size 1 point. CTRL+[

Increase font size 1 point. CTRL+]

Remove paragraph or character formatting.

CTRL+SPACEBAR

Copy the selected text or object. CTRL+C

Cut the selected text or object. CTRL+X

Paste text or an object. CTRL+V

Paste special. CTRL+ALT+V

Paste formatting only CTRL+SHIFT+V

Undo the last action. CTRL+Z

Redo the last action. CTRL+Y

Open the Word Count dialog box. CTRL+Y

POWERPOINT SHORTCUTSCommand Shortcut

Group objects Ctrl+Shift+G

Ungroup objects Ctrl+Shift+H

Show or hide grid Shift+F9

Show or hide guides Alt+F9

Change grid or guide settings Ctrl+G

Show AutoShape menu and insert shape Alt+U -> Ctrl+ENTER

Insert perfect squares Press shift first, start drawing figure

Move selection in specific direction Ctrl+ARROW

Zoom Ctrl+mouse wheel

Duplicate selectedshapes Ctrl+D

Insert new slide Ctrl+M

Draw multiple similar figures Double-click corresponding toolbar icon

Repeatlast action F4

Activate menu bar F10

Context menu Shift+F10 or Windows special key

POWERPOINT SHORTCUTSCreate new presentation Ctrl+N

Insert new slide Ctrl+M

Duplicate selected slide Ctrl+D

Open a presentations Ctrl+O

Close presentation Ctrl+W

Print presentation Ctrl+P

Save presentation Ctrl+S

Quit PowerPoint Alt+F4

Find text Ctrl+F

Replace text Ctrl+H

Repeat the last find action Shift+F4

Insert a hyperlink Ctrl+K

Undo an action Ctrl+Z

Redo or repeat an action Ctrl+Y

Switch to the next pane F6

Switch to the previous pane Shift+F6

Cancel an action ESC

How to get to the Character Map

• To access the character map in windows go to Start - Programs - Accessories - System Tools -Character Map

Mouse Shortcuts • Quick way to highlight large amounts of text—This is a standard general method for text selection and is well-known

but it is too useful not to mention it here. The procedure involves a mouse and keyboard combination. First, click the mouse once at the beginning of the desired text to place the cursor there. Then find the end of the desired text. Hold down the Shift key and click at the desired end spot. All the text in between will be selected.

• Quick way to select a single word—Double-click anywhere in a word and it is highlighted.• Quick way to select an entire line—Click once on the left side opposite the desired line. Make sure you are far

enough to the left so that the cursor has changed to an arrow.• Quick way to select several lines—Click and hold down the mouse button on the left side opposite the first desired

line. Drag the mouse down to include all desired lines and release. Make sure you are far enough to the left so that the cursor has changed to an arrow.

• Fast way to highlight an entire paragraph—Double-click on the left side opposite the desired paragraph. Make sure you are far enough to the left so that the cursor has changed to an arrow.

• Another fast way to highlight an entire paragraph—Triple-click within the paragraph.• Quick way to highlight an entire document—Triple-click on the left side. Make sure you are far enough to the left so

that the cursor has changed to an arrow.• Another quick way to highlight an entire document—Hold down the Control key and single-click on the left side of

any text.• Quick way to select an entire sentence—Hold down the Control key and click once within the sentence.• How to copy a block of text to another part of the document—This is another keyboard and mouse combination.

Select the desired block of text. Then, holding down the Control key, click inside the selected text. Continue to hold down the Control key and the left mouse button and drag the text to the desired location. Release the Control key and the mouse button.