SimonsoftCMS

SimonsoftCMS

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SimonsoftCMS

SimonsoftCMS

Agenda

• SimonsoftCMS — Introduction• SimonsoftCMS 4.1 — Recap• SimonsoftCMS 4.2 — News• SimonsoftReview — Cloud service

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SimonsoftCMS— Introduction

SimonsoftCMS— Introduction

Components:

• SimonsoftCMS server.• Publishing Server — Arbortext PE.• Users with Arbortext Editor and a Web

Browser.

Key Functionality:

• Version Control− Full history of each component− Baselines of the document

• Structure− Dependencies and Used In

• Search− Metadata and Full-Text

• Release Process• Translation Management

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Document Release Process

Document Release Process

SimonsoftCMS Release Process:

• Inspired by software development processes.• Suitable for both traditional document and software release processes.• The Release is a Pseudo-Branch of the Authored Document.

Advantages over Traditional CMS Processes:

• Simplified process that does not require bottom up release of each component.− Still possible to maintain Lifecycle Status of some/all components.

• Good fit with Agile methodologies by providing full control over the Release with aminimum of complexity and overhead.

• Close integration with the Translation Process.

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CMS Release Processes

CMS Release Processes

Bottom up Top downAligned with Part release process. Ability to align with Software release

process.Can support Maintenance BranchesGood fit with Agile methodologies

More overhead in the Revise process.More control if using advanced configspecs.

Simple Release / Revise processGraphics Baseline — separate from XMLTranslation Process has no impact onauthoring.

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Release Process — Book Based Schema

Release Process — Book Based Schema

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Pretranslate

Pretranslate

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CMS Assist

CMS Assist

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CMS Release Timeline

CMS Release Timeline

Release ProcessTranslation Take 2

2.0 3.x

PretranslateAssist

CollaborationDITA

4.x

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SimonsoftCMS 4.0 – 4.1 Recap

SimonsoftCMS 4.0 – 4.1 Recap

Collaboration

• Dashboard — Activities in the CMS.• Multi-Editor support — Interchangeably Arbortext Editor, Simonsoft Review, ...• Automatic Numbering of XML files.

Release and Translation

• Server-side Prepare Release and Translation.• Graphics Baseline and improved Translated Graphics.• DITA Support — Single XML per language.• Export Translations — COTI packages for TSP automation.

Performance

• New Working Copy implementation — No impact of repository size.• Improved network performance (fewer round-trips and improved keep-alive).

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Release Process — DITA

Release Process — DITA

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Authoring with Technical Data

Authoring with Technical Data

Challenge:

• Reuse information between documents(without copy/paste)

• Components independent oftechnical data, product names, UI strings

• Single source of technical data• Support translation process• Simplify authoring

Solution:

• Reference information into XMLdocument

• Store technical data in separate file/database

• Integrate with Arbortext Editor• Integrate with CMS

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SimonsoftCMS 4.2

SimonsoftCMS 4.2

Key references automation

• Automatic import from XLIFF and Excel.• Automatic selection of translated key definitions.• Display keyref value in CMS Preview and Cloud Review.• Export Translations — keyref value in translator view

Usability

• Arbortext Editor — Auto-connect• Assist — Protect paragraphs from accidental edits.

Release and Translation

• Prepare Release/Translation — Customer specific XSL processing.• Export Translations — Transfer COTI package to TSP

SimonsoftReview

• Cloud service — Seamless CMS integration

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CMS 4.2 Demo

CMS 4.2 Demo

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SimonsoftReview — Cloud service

SimonsoftReview — Cloud service

Overview

• Web based Review — Comment and suggest changes• Involve both internal and external reviewers.• Intuitive — Minimal training required.• No software installation.• Licensed per author — not per reviewer.

Use-cases

• Topic content review — Subject matter experts.• Language review — Authoring language.• Release review — Full document.• Translation review — Local representatives.

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SimonsoftReview Demo

SimonsoftReview Demo

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