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Simplifying Verification
http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-simplifying-verification
Overview• What is verification?
• Validations and verification – what’s the difference?
• Why do you have to verify your data?
• What reports do you have to verify?
• Issues that impact on verifying your data
• Tips and strategies to help you
What is verification?
• The final opportunity to check your data
• Formally confirms the accuracy of your reported data to the department
Validation vs Verification
• The system’s validations cannot identify all issues
• Verification is your own check on the data to identify inconsistences or errors
Validation vs Verification
Why data can be different
• Data corrected on submission
• Changes not reported
• Students not reported
Why is verification necessary• Legislative requirement
• Ensures accuracy of your reported data
Verified data underpins
Funding and reconciliation of payments
Publications and statistical information
When is your student data verified?
Full yearStarts - 15 AprilEnds - 15 May(census dates from 1 January – 31 December)
How do you verify data?
HEIMS Online
How is data verified
Year: 2014Collection: HEP Student Full Year or
VET Student Full Year
VET providers
Table A & B providers
Private higher education providers
• Activated Status appears when the department commences the verification process
• Reports are ready for checking
Activated
Verification process
VET providers
Table A & B providers
Private higher education providers
• Activated Status appears when the department commences the verification process
• Reports are ready for checking
Activated
• Status after “Start Verification”
• Providers can start checking their verification reports
Verifying
Verification process
VET providers
Table A & B providers
Private higher education providers
• Activated Status appears when the department commences the verification process
• Reports are ready for checking
Activated
• Status after “Start Verification”
• Providers can start checking their verification reports
Verifying
• Status after “Refresh Reports”
• Providers refresh their reports when errors are detected and a revision is made
Data refreshing
Verification process
VET providers
Table A & B providers
Private higher education providers
• Activated Status appears when the department commences the verification process
• Reports are ready for checking
Activated
• Status after “Start Verification”
• Providers can start checking their verification reports
Verifying
• Status after “Refresh Reports”
• Providers refresh their reports when errors are detected and a revision is made
Data refreshing
• Status “Sign Off”• Sign off only after
reports are checked and there are no errors
• To sign off the check box to confirm the data is accurate is ticked
Signed Off
Verification process
• Activated Status appears when the department commences the verification process
• Reports are ready for checking
Activated
• Status after “Start Verification”
• Providers can start checking their verification reports
Verifying
• Status after “Refresh Reports”
• Providers refresh their reports when errors are detected and a revision is made
Data refreshing
• Status “Sign Off”• Sign off only after
reports are checked and there are no errors
• To sign off the check box to confirm the data is accurate is ticked
Signed Off
Verification process
What reports do you verify?
Reports in HEIMS Online
VET providers
Table A & B providers
Private higher education providers
VET providers
Reports that apply to all providers
Additional reports for higher education providers
Additional reports for Table A & B providers
VET providers
Private higher education providers
Table A & B providers
Additional report
This report applies to all providers
Common issues
• Over reporting of no information codes
• Campus postcodes
• Inconsistent students citizenship
• Overseas students fees
Higher education providerReporting Year: 2014Reporting Period: Full Year
Variation status flags
What to check
Correct student information• enrolments• study load• debts• completions
Variation differences
Common reporting issues
Differences between reports
Differences between reports
Drill down function
Other functionality
User Guides
Student data reports are available for all providers.
Top Tips
• Sign off is final, your reports will be locked
• Reports are refreshed if your data has changed
• Report revisions or additional data before sign off
• Make use of the resources on HEIMSHELP
• Check out any variations that have been highlighted
• Checking your data after each submission will save you time at verification
Need more help?
For all your data questions contactHEIMS Data Collections
Telephone: (02) 6240 7487
For all your policy queries Policy and program management
Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments
HELP IT System (HITS)
Contact: [email protected]
