Sinclair Community CollegeDayton, Ohio

Sinclair Community CollegeSinclair Community CollegeFall 2003Fall 2003

Enrollment 23,588 Students

12,494 FTE

41% Men

59% Women

34% Full-Time

66% Part-Time

• Ethnicity 75% Caucasian25% Minority

•Age Distribution 1% Under 17 17% 17 – 19 yrs 41% 20 – 29 yrs 16% 30 – 39 yrs 11% 40 – 49 yrs 9% 50 – 72 yrs 5% Over 72 Average Age 30.75

•Enrollment Pattern 67% Day Students30% Evening Students3% Weekend Student

Sinclair Community CollegeSinclair Community College

Tuition$36.85/credit hour – Montgomery County

$60.15/credit hour – Other Ohio

$99.35/credit hour – Out of State/International

Student-Faculty Ratio – 18:1 Financial Aid Assistance

$17 - $18 Million Awarded

41% Eligible/Registered Students

INTRODUCTION

• Program Description

• Participants

• ILP Process

Goals– Improve Student Success & Retention

– Increase Graduation Rate

Objectives– Increase the first to second quarter retention rate of new degree and certificate

seeking students

– Increase the first to second year persistence rate

– Improve the success rate as measured by student grades in first term courses

PROGRAM GOALS & OBJECTIVES

Why?

Our At-Risk students have…

− Limited academic readiness

− Minimal College study skills

− Financial or employment barriers

− Limited knowledge of personal strengths

− A limited social network or family support system

− Minimal experience setting and tracking personal objectives

… to develop and meet educational goals in a planned and strategic manner.

Why?

We need to provide our students with …

− Quality, standardized counseling service

− Accurate, consistent and timely information

− A relationship with a Student Services counselor

− A workable learning plan if they are at risk

− An effective action plan when they seek counseling

− Appropriate, documented and tracked referrals

… for them to become independent & confident Learners

Students Receive An Individualized Plan….Students Receive An Individualized Plan….

• Career Planning

• Financial Aid Assistance

• Resource Information

• Registration Assistance

• “How to Get Started” Information

• Study Skills

• Challenges, Strengths….

… counseling and support derived from a synthesis of assessment, experience, and personal information.

How?

• Use a Holistic Counseling Model

– Coordinate four departments into one team

• Provide Case Management Services

– Standardize & coordinate services & referrals

• Maintain Current Mission Scope and Level

– Continue services to existing populations

• Create a Flexible Network of Services– Supported with a common records & database

Student Success Planning

Center

EnrollmentServices

CounselingServices

EducationalSupportServices

StudentActivities

Center

Student Success Services

Who?

Student Success Planning Center (Primary) 100%

Counseling Service 10% -100%

Educational Support Services 10% - 15%

Enrollment Services 10% - 25%

Student Success Services• Formerly ‘Retention Services’

Definitions

- ILPIndividual Learning Plan

- CAP Counseling Action Plan

• Individual Learning Plan and Holistic

Counseling Action Plan Intervention Model−Systematic

−Not dependent upon counselor

ILP

New student

– Identified by Screen

• Test into 2 DEV’s below ‘100’ level

• Income level at poverty

• Full time work

• Undecided Major

ILP vs. CAP

CAP

Current student

– Identified by Early Alert, Faculty or Counselor

– Self-Identified

ILP ParticipantsIndividual Learning Plan

The Students:– Selection Criteria = Established Risk Factors

• Test into 2 DEV’s below ‘100’ level (initially 3)

• Income at/below federal poverty guidelines

• Full time employment (40 or more hours)

• Undecided Major

– 2,700 Students Projected The First Year

– First Time, At Risk, Degree Or Certificate Seeking

The ILP Process

• Intake

• ILP Introduction

• Case Management /Development of the ILP

• Transition

New Student Enrollment Process

ILP 45%ILP Steps and AppointmentMBTI/ LASSIOrientationILP Counseling

Welcome and Test Prep

Testing and Screen

Next Steps…

New Students (non-risk)OrientationAcademic CounselingRegister, Books…. Etc.

Intake

Multi-dimensional assessment…

• Risk screen

• Demographic information

• Biographic information

• MBTI – Myers/Briggs Type Indicator

• LASSI – Learning and Study Strategies Inventory

• Placement Test

… to fully understand the whole student.

Student’s receive….

Cross Training of Staff

•ILP Process

•ILP Database

•Financial Aid

•Academic Advising

•On-Line Registration – Web Advisor

•Colleague Training – Academic/Financial Aid Screens

Development of the ILP

• Session Two – Within 2 weeks Of Intro/Class

− Meet counselor for development of ILP prior to the start of classes

− Reviews assessments (MBTI / LASSI)− Reviews financial needs− Completes action plan− Enters all information in electronic file

Session Two Follow-Up – Counselor Checks:− Registration status− Financial aid / fee payments− Check in with student as required Student

Service Database

Development of the ILP

• Session Three – 2-3 Weeks After Class− Meet or call and review student status− Plan/Problem solve as required− Begin planning for next quarter− Make next appointment (7-8 week point)− Contact No Shows

• Session Three Follow up – Counselor Will:− Contact as required− Review registration and withdrawal dates− Update journal

Development Of The ILP

• Session Four – 7 To 8 Weeks Into Quarter

− Review Concerns / Issues

− Selects Classes/Assists Students With Registration

− Give Student Satisfaction Survey

• Session Four Follow Up – Counselor Will:

− Contact as Scheduled / Required

− Review Student Progress

Development Of The ILP

• Transition

• Review Transition Criteria With Student– GPA 2.0 or better and passed all DEV classes 1st quarter

– Decided on a major/ career goal

– Discuss issues that might have resulted in W’s, I’s, and Z’s and/or poor grades

– Childcare and/or transportation issues resolved

– Regular attendance in classes previous quarter

– ILP plan completed and reviewed

• Make Transition Decision

• Follow Up As Required By Student• Services May Continue On A Case-By-Case Basis

Student Survey

What Students Think Very Useful…

-One On One Help Developing ILP 93%

-Overcoming Obstacles Starting Classes 85%

-Information On Study Strategies/Skills 71%

-Information On Careers/Learning Styles 74%

-Financial Information & Planning 73%

Classes Completed SuccessfullyClasses Completed Successfully

75.81% 65.51% 71.22%

0%

20%

40%

60%

80%

100%

ILP students Non-ILP students(qualified for ILP butdid not participate)

ALL first-timedegree-and

certificate-seekersFall 2003

Percent of classes completed successfully (A, B, C or P)

First-Term GPAFirst-Term GPA

2.66

2.45

2.51

2.30

2.40

2.50

2.60

2.70

ILP students Non-ILP students(qualified for ILP

but did notparticipate)

ALL first-timedegree-andcertificate-

seekers Fall 2003

First-term GPA

First-Term to Second-Term RetentionFirst-Term to Second-Term Retention

77.4%74.2% 73.0%

68%70%72%74%76%78%80%

ILP students Non-ILPstudents

(qualified forILP but did

notparticipate)

ALL first-time degree-

andcertificate-seekers Fall

2003

First-Term to Second-Term Retention

Program Summary

Key accomplishments So Far…

-Centralized Screening for At Risk Students

• Intake for ILP Criteria

-Structured Assessment of Strengths and Weaknesses

• MBTI/LASSI

-Standardized Case Management Services

• ILP/CAP Services Defined & Scheduled

-Systematic Recommendations & Referrals

• Counseling Reference Guide/Early Alert Process

-Integrated Online Referrals, Records and Database

• Common forms, database, and reports

What’s Next?

Title III Strengthening Institutional Programs Grant Funded For Five Years

• Student Screen Process

• Individual Learning Plan

• College-wide Success Experience

• One-Stop Center