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Eurojust Single Programming Document 2021 – 2023
Criminal justice across borders
1 October 2020
Single Programming Document 2021-2023
Last updated: October 2020 Page 1 of 62
Table of Contents
Foreword ............................................................................................................................................... 3
List of Acronyms .................................................................................................................................... 4
Mission Statement ................................................................................................................................. 5
Section I – General Context .................................................................................................................... 6
Section II – Multi-Annual Work Programming 2021-2023 ........................................................................ 8
1. Multi-Annual Work Programme ...................................................................................................... 8
2. Human and Financial Resources Outlook ......................................................................................... 9
Overview of Past and Current Situation ................................................................................... 9
Workload Outlook for 2021-2023 ........................................................................................... 10
2.2.1. New Tasks ..................................................................................................................... 10
2.2.2. Growth of Existing Tasks ................................................................................................ 10
Resource Programming for 2021-2023 ................................................................................... 12
Strategy for Achieving Efficiency Gains ................................................................................... 13
Negative Priorities ................................................................................................................. 16
Section III – Annual Work Programme 2021 .......................................................................................... 17
1. Executive Summary ...................................................................................................................... 17
2. Activities ...................................................................................................................................... 17
3. Workload Drivers .......................................................................................................................... 29
Annexes............................................................................................................................................... 31
I. Organisational Chart ..................................................................................................................... 31
II. Resource Allocation per Activity .................................................................................................... 32
III. Financial Resources ....................................................................................................................... 35
IV. Human Resources – Quantitative .................................................................................................. 43
V. Human Resources – Qualitative ..................................................................................................... 47
VI. Environmental Management ......................................................................................................... 51
VII. Building Policy .............................................................................................................................. 52
VIII. Privileges and Immunities ............................................................................................................. 53
IX. Evaluations ................................................................................................................................... 54
X. Organisational Management and Internal Control ......................................................................... 55
XI. Plan for Grant, Contribution or Service-Level Agreements .............................................................. 57
XII. Cooperation with Third States and International Organisations...................................................... 62
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Foreword At Eurojust, the European Union's Agency for Criminal Justice Cooperation, national judicial authorities
from the EU and beyond work together under one roof to fight serious, cross-border crimes and bring
perpetrators to justice. In its nearly 20 years of existence, Eurojust has become a unique hub for
practical and effective cooperation.
In 2019, we supported almost 8 000 cross-border criminal investigations and helped maximize the use
of EU judicial cooperation tools. Many investigations extended far beyond EU borders and involved close
cooperation with other EU agencies to ensure that information was shared and links were detected
between ongoing criminal cases.
Eurojust’s Single Programming Document 2021-2023 reflects our relentless commitment to continue
being the leading partner in bringing criminals to justice and a key player in ensuring a more secure
world. Eurojust will strive to respond to each request for practical assistance from Member States,
ranging from rapid responses to complex, coordinated operations, which may stretch over several years
and often culminate in international action days monitored in real-time from our coordination centre.
We will take active part in the development and implementation of the EU’s strategic initiatives for
internal security, including in the implementation of the EU new policy cycle, which need to duly include
the judicial component throughout the internal security chain. We will consolidate the insights gathered
through our casework in the form of best practices and user guidelines and continue to bring specialists
together to learn from each other in their area of expertise.
In close collaboration with the Commission, Eurojust will play a pivotal role in addressing the challenges
of globalisation for criminal justice cooperation through a new four-year cooperation strategy with
third States and international organisations. We will also support the activities of EuroMed Justice
programme for 2021-23, promoting criminal justice cooperation between the EU Member States and
the participating Southern Mediterranean countries.
Prosecutors and investigative judges need to be equipped with modern tools and benefit from digital
technologies. We are therefore lending our full support to the Commission’s initiative to explore Digital
Criminal Justice and look forward to being a key partner in the implementation phase.
Terrorism, organized crime, cybercrime and trafficking in human beings, drugs and arms know no
borders. We are proud to pursue our mission with passion and persistence, serving justice across
borders for a safer Europe.
LADISLAV HAMRAN
President of Eurojust
Single Programming Document 2021-2023
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List of AcronymsABB Activity Based Budgeting
ABC Activity Based Costing
ABM Activity Based Management
AWP Annual Work Programme
CA Contract Agent (staff)
CATS Coordinating Committee in the area of police and judicial cooperation in criminal matters
CC Coordination Centre
CEPOL European Union Agency for Law Enforcement Training
CIF Case Information Form
CM Coordination Meeting
CMS Case Management System
COPEN Working Party on Cooperation in Criminal Matters
COSI Standing Committee on Operational Cooperation on Internal Security
DB Draft Budget
DP Data Protection
EASO European Asylum Support Office
EAW European Arrest Warrant
ECA European Court of Auditors
ECRIS-TCN European Criminal Records Information System
ECTC European Counter-Terrorism Centre
EDPS European Data Protection Supervisor
EIO European Investigation Order
EJCN European Judicial Cybercrime Network
EJN Eurojust Judicial Network
EJR European Regulation
EJTN European Judicial Training Network
EMAS EU Eco-Management and Audit Scheme
EMPACT European Multidisciplinary Platform against Criminal Threats
ENCS Eurojust National Coordination System
EPPO European Public Prosecutor’s Office
EUIPO EU Intellectual Property Office
EU-LISA EU agency for operational management of large-scale IT systems in the area of Freedom, Security and Justice
EuroMed Euro-Mediterranean Partnership
FFR EU Framework Financial Regulation
FRONTEX European Border and Coast Guard Agency
FTE Full Time Equivalent
IAS Internal Audit Service
ICF Internal Control Framework
ICT Information and Communication Technology
JHA Justice and Home Affairs
JIT Joint Investigation Team
KPI Key Performance Indicator
LP Liaison Prosecutor
MAS Multi-Annual Strategy
MASO Multi-annual Strategic Objective
MOCG Mobile Organised Crime Group
MoU Memorandum of Understanding
MFF Multi-annual Financial Framework
OAA Objective of the Annual Activity
OAP Operational Action Plan
OLAF EU Anti-Fraud Office
OPC Organised Property Crime
PIF Protection of the EU Financial Interests
SAA Strategic Action Area
SNE Seconded National Expert
SIRIUS Scientific Information Retrieval Integrated Utilisation System
TA Temporary Agent (staff)
THB Trafficking of Human Beings
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Mission Statement Eurojust’s mission stems from the agency’s legal framework and specifically Article 85(1) of the Treaty on the Functioning of the EU:
‘Eurojust's mission shall be to support and strengthen coordination and cooperation between national investigating and prosecuting authorities in relation to serious crime affecting two or more Member States or requiring a prosecution on common bases, on the basis of operations conducted and information supplied by the Member States' authorities and by Europol.’
This is reflected in Eurojust’s Multi-Annual Strategy (MAS) 2019-2021 as follows.
MA
S 2
01
9-2
02
1
Mission Serving justice across borders for a safer Europe.
Vision Eurojust is the EU leading partner in bringing criminals to justice and a key player in ensuring a more secure world.
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Section I – General Context Political context
EU strategy on Justice and Home Affairs
Eurojust will remain actively involved in the main EU strategic initiatives in the JHA area (e.g. European
Agenda on Security, Renewed EU Internal Security Strategy Implementation, Strategic Guidelines in the
field of JHA1). It will support the activities of EMPACT, COSI and CATS, as well as represent the criminal
justice cooperation element of the new EU policy cycle starting in 2022.
Cooperation with JHA partners and EU bodies
The EJR and other legislative developments in the JHA area provide for the strengthening of Eurojust’s
cooperation with other EU agencies and bodies, increasing information sharing, link detection and
Eurojust cases. Based on respective working arrangements, Eurojust will seek to further cooperate
with: the EPPO, in protecting EU’s financial interests (PIF crimes) and providing support to the EPPO;
Europol, through the indirect access of the ‘hit/no hit’ system and the support to Europol’s centres of
specialised expertise; and FRONTEX, for the mutual exchange of relevant personal data. Eurojust also
aims to further improve its cooperation with the EU bodies through its liaison officer in Brussels.
Globalisation of criminal justice cooperation
The EJR obliges Eurojust to prepare, in consultation with the Commission, a four-year cooperation
strategy with third States and international organisations. Based on this, Eurojust expects to establish
a structural exchange of personal data with these entities and increase the number of Liaison
Prosecutors (LPs). The ECRIS-TCN regulation also obliges Eurojust to respond to third States’ and
international organisations’ queries regarding Member States holding criminal records information on
third State nationals. Lastly, Eurojust will further expand its international network of contact points,
forming an efficient gateway for prosecutors across the EU to a high number of jurisdictions worldwide.
UK’s withdrawal from the EU
Regardless of the outcome of the ongoing developments related to the UK’s withdrawal from the EU, the
UK will probably remain closely involved in judicial cooperation activities facilitated by Eurojust.
Moreover, the complexity of the cases between Member States and the UK will likely increase.
Economic context
EU Multi-Annual Financial Framework 2021-2027
The new EU MFF will influence Eurojust’s capacity and flexibility to respond to the increasing challenges
in the area of security and justice as well as its capacity to accommodate the operational work growth.
Financial impact of EJR
The EJR includes a number of provisions with direct financial impact, such as increased translation
requirements, a compensation mechanism for the president of Eurojust and a number of technical
requirements for Eurojust’s Case Management System (CMS) and other ICT tools.
New external fund sources
The new EJR and Eurojust Financial Regulation provide possibilities for external funding through ad
hoc grant, contribution or service level agreements. The actions funded may stimulate casework growth.
1 Council Document 5636/20 of 31 January 2020
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Support to networks
Eurojust will further support and develop synergies with various networks of judicial practitioners such
as: the EJN; the JIT network; the Genocide network; the EJCN; the national correspondents for terrorism
matters; the focus group of specialised national judicial authorities on migrant smuggling; and the
Consultative Forum of Prosecutors General.
Legal context
EU and Eurojust data protection requirements
Eurojust will continue adapting its processes and ICT tools used for processing operational and
administrative personal data. This will enable fully compliance with the EU DP provisions, specifically
the DP provisions of the EJR, the Regulation 2018/1725 and Eurojust’s DP Rules.
New operational possibilities based on the EJR
The EJR aims to make Eurojust more operational and proactive. It reinforces the mandate of Eurojust in
strengthening coordination and cooperation between national authorities by providing the agency the
possibility to carry out its tasks also on its own initiative or at the request of the EPPO and act where
the fight against crime requires prosecution on common bases. Furthermore, Eurojust carries out its
tasks taking into account any request and information supplied by the Member States’ authorities and
competent EU institutions, bodies and agencies, in particular Europol, the EPPO and OLAF.
These new possibilities rely on quality data input and management services. The latter will enable the
effective, structured and secure exchange, analysis and cross matching of information from different
partners and systems (e.g. Art. 21 notifications, Counter Terrorism Register, ECRIS-TCN, ‘hit/no hit’
systems, e-Evidence Digital Exchange System).
EU legal instruments for judicial cooperation in criminal matters
Eurojust will continue to support Member States in the practical use of available judicial cooperation
tools and to advise the Commission on possible improvements by consolidating best practices and
proposing user guidelines and legislative updates. It will maintain its key role in the application and
assessment of instruments, such as the EAW and the EIO, by advising and supporting practitioners in
implementing relevant European Court of Justice case law. It will actively support the latest EU
initiatives in criminal justice cooperation, such as the EU legal framework on e-evidence, the regulation
on the mutual recognition of freezing and confiscation orders, the new directive on money laundering,
the ECRIS-TCN regulation etc.
Technological context
Digitalisation of criminal justice cooperation
Information and evidence sharing between Member States’ judicial authorities is crucial to investigate
effectively cross-border criminal cases. Hence, a fast, reliable and secure ICT infrastructure and related
tools that would enable national authorities to interact with their counterparts and EU JHA entities are
a necessity. Unfortunately, such infrastructure and tools are lacking.
To address this gap and capitalise on the new EJR operational possibilities, Eurojust will focus on
strengthening its ICT operational capabilities, through new technologies and solutions. This includes
the development of a new CMS and other projects under the Digitalisation of Justice programme, aiming
to bring the benefits of digitalisation to criminal justice cooperation. The envisaged tools will have a
profound impact on Eurojust’s cooperation with partners, own working methods and casework.
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Section II – Multi-Annual Work Programming 2021-2023
1. Multi-Annual Work Programme
Eurojust’s MAS 2019-2021 sets a number of Multi-Annual Strategic Objectives (MASO) and Strategic
Action Areas (SAA). These are monitored by corresponding KPIs as shown below.
MA
SO
1 –
Ca
sew
ork
SAA 1(a) – Provide quick
and qualitative support to
competent authorities
Indicator: Maintain and/or improve the satisfaction level of
Eurojust’s support to Coordination Meetings (CMs)
Data source: Feedback forms received from national authorities
participating in CMs (satisfaction levels rated 1-4)
Baseline 2017: N/A
Target 2019-2021: Average satisfaction level 3 or more (≥ 75%)
SAA 1(b) – Reinforce
operational cooperation with
key partners
Indicator: Increase the involvement of key partners in Eurojust’s
operational activities (casework and CMs)
Data source: Annual statistics
Baseline 2017: 511 cases and 91 CMs with third States and 53 cases
and 108 CMs with Europol
Target 2019-2021: 20% increase in casework and 40% increase in
CMs with third States, 17% increase in casework and 12% increase in
CMs with Europol
MA
SO
2 –
Po
licy
wo
rk
SAA 2(a) – Contribute to the
EU internal security strategy
and to measures concerning
judicial cooperation in
criminal matters
Indicator: Number of Eurojust contributions to COSI documents
Data source: Eurojust registers contributions to COSI requests
Baseline 2017: 4 contributions (10% of requests)
Target 2019-2021: 24 during the period 2019-2021
SAA 2(b) – Reinforce
strategic cooperation with
key partners
Indicator: Timely implementation of the agreed actions stemming
from regular meetings with strategic partners (Europol, the EPPO and,
FRONTEX)
Data source: % of the actions implemented by Eurojust
Baseline 2017: N/A
Target 2019-2021: All actions implemented within agreed deadlines
MA
SO
3 –
Org
an
isa
tio
na
l d
ev
elo
pm
en
t
SAA 3(a) – Ensure effective
organisational structure
and processes
Indicator: Increase ratio of staff working on operational versus
administration and support activities
Data source: Job screening exercise by Human Recourses Unit
Baseline 2017: Operational 63.5%, Non-operational 36.5%
Target 2019-2021: Increase resources devoted to operational
activities by 3%
SAA 3(b) – Ensure
excellent communication
capacities
Indicator: Strategic Eurojust messages taken up by the main media
outlets (on-line, print and, AV channels)
Data source: Media monitoring / analysis of coverage
Baseline 2018: 26 840
Target 2019-2021: Increase in the percentage of media that have been proactively informed by Corporate Communications Unit of Eurojust news and that have taken up at least one key message
In 2020-2021, Eurojust will define its MAS for the period 2022-2024, in consultation with its
stakeholders.
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2. Human and Financial Resources Outlook
Overview of Past and Current Situation
A number of factors, not considered or foreseen in 2013 when the Commission established the MFF
2014-2020 programming, have had a cumulative effect on Eurojust’s resource requests during this
period and their annual deviations from the MFF programming. Acknowledging Eurojust’s exceptional
operational work growth as elaborated in Section 2.2.2 and other structural deficits, the Commission
and the budgetary authority have continued to support Eurojust’s annual budget and post requests in
excess of the Commission’s MFF programming. During 2014-2020, they approved a total deviation of
EUR 31.5 M; nevertheless, this represented EUR 16 M less than Eurojust’s projected needs.
In parallel, during this MFF period, Eurojust completed an extensive post reduction exercise, in line with
the targets set by the Commission (22 posts in 2014-2018) as well as the contribution to the EPPO (7
posts in 2019-2020), resulting in a total loss of 29 temporary staff posts in its establishment plan. These
reductions have been partly offset by 23 additional posts authorised as ‘deliberate top-ups’ by the
budgetary authority to support the increased operational work. Eurojust also reduced its contract staff
by 40% during the MFF period, with the exception of a short-term temporary increase due to the
transition to the new premises in 2016-2017.
However, the fact that the budgetary authority did not always grant the corresponding budget for these
additional posts and the ongoing impact of higher than foreseen statutory remuneration adjustments
have caused accumulating deficits in Eurojust’s staffing budget. This resulted in significant staffing
capacity constraints to accommodate the operational work growth.
To continue its operations and fulfil its mandate, Eurojust took a number of initiatives aiming to use its
financial and human resources more efficiently. More notable of these were:
An extensive reorganisation took place in two phases: the first in 2017 with a focus on the direct
operational support areas and the second in 2019 focusing on indirect support areas.
An in-depth review of Eurojust activities and resources, including a zero-based review of all
budget lines in 2018 and an audit of all activities and FTEs in 2019, aiming to establish:
o the minimum resources for fulfilling Eurojust’s mandate and legal obligations; and
o the optimum resources for covering the increasing workload and strategic ambitions.
Through these exercises, Eurojust managed to increase its caseload/staff ratio2 from 7.7 in 2014 to 17.4
in 2019. However, Eurojust has reached the limits of these efficiency gains, and without reinforcement
of its workforce, cannot accommodate the increasing demand from Member States.
Notwithstanding the above, Eurojust had still to apply negative priorities on an annual basis to remain
within the authorised resource limits. In 2019, the agency deprioritised activities in the total amount of
EUR 3.9 M and retained a higher vacancy rate of 1.9% compared to 1% in 2018. Eventually, Eurojust
was only able to cover its temporary staff salaries by means of an amending budget. For 2020 new EJR
costs, primarily related to the increased translation obligations, imposed further constraints and
negative priorities in the total of EUR 3.3 M.
Annexes III and IV provide more details on the resource situation at the end of 2019 and Section 2.4 the
agency’s broader strategy for achieving efficiency gains.
2 For a year, total number of new cases referred to Eurojust over the total temporary and contract staff authorised by the budgetary authority.
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Workload Outlook for 2021-2023
2.2.1. New Tasks
The EJR establishes new requirements with resource impact, including translations, a compensation
mechanism for the Member State of the president and technical requirements for ICT systems, including
the CMS. Whilst not covered in full for 2020 due to overall budget constraints, these costs shall be fully
incorporated in the 2021 budget to allow Eurojust to fulfil its legal obligations.
At the same time, the EJR creates opportunities for reinforced cooperation and synergies between
Eurojust and its JHA partners. The effective implementation of several provisions of the EJR and the
Interoperability Regulations in relation to the exchange of operational information with Member States
and other EU agencies and bodies, particularly Europol, the EPPO, FRONTEX and OLAF, is directly
dependant on the quality of data processed by Eurojust. In this respect, Eurojust is required to enhance
its data management services (e.g. data model, policy for data use, definition of data elements,
consistence of use of data across different tools, quality review and validation of data, etc.).
Under Article 7 of the Eurojust Financial Regulation, external funding opportunities arise for the agency
to finance new operational projects based on agreements, not as such covered under the EJR. Most
importantly:
During 2021-2023, Eurojust is expected to host and support the activities of the EuroMed Justice
programme. This programme aims to promote criminal justice cooperation between the EU
Member States and the participating Southern Mediterranean countries, including Algeria,
Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria and Tunisia.
Eurojust also aims to implement large ICT projects under the new Digitalisation of Justice
programme, following the Council’s initial support and the study conducted by the Commission.
This programme aims to establish digital systems for exchanging information in the judicial
area, closing the gap with highly digitalised police/law enforcement cooperation and ensuring
that the work done in law enforcement cooperation results in effective prosecutions. Among
others, this will allow the development of Eurojust’s new CMS, further reinforce Eurojust’s
operational cooperation with other JHA agencies and enhance the interaction with national
authorities and the added-value provided to them.
Capitalising on these funding opportunities that are outside the annual budget requests, Eurojust will
pursue new ‘flagship’ projects aiming to reinforce its added-value in the fight against serious cross-
border crime, albeit with the corresponding impact on the agency’s workload and resources.
Last but not least, Eurojust’s reinforced mandate in operational work includes the requirement to act
on the basis of operations conducted and information supplied by national authorities, Europol, the
EPPO and OLAF. As a result, Eurojust expects an increase of its casework and resource needs.
2.2.2. Growth of Existing Tasks
As a demand-driven agency, Eurojust’s operational workload is continuously increasing in excess of all
projections.
In 2014-2019, the number of registered cases increased by 116% with an annual average growth of
17%. In 2019, the main operational workload metrics exceeded the initial 2019 assumptions and
already approached the 2021 forecasts underpinning Eurojust’s MFF 2021-2027 proposal. This attests
to the fact that the estimates used for Eurojust’s MFF proposal were reasonable and modest.
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Figure 1 – Historical growth for existing and new registered cases
The unparalleled casework growth correlated with a rise in demand by the Member States’ for
Eurojust’s judicial cooperation tools, primarily including CMs, Coordination Centres (CCs) and JITs.
Table 1 – Demand for Eurojust’s judicial cooperation tools
Demand for Eurojust tools 2014 2019 Total growth Annual growth
Number of CMs 197 428 117% 17%
Number of CCs 10 27 170% 22%
JIT grants requested amount EUR 3.6 M EUR 8.7 M 142% 19%
Number of JIT applications 145 300 107% 16%
Through providing unique and practical added-value to the work of judicial practitioners, Eurojust
facilitated judicial cooperation and high-value analysis related to priority crime types.
Table 2 – Operational work statistics per crime area3
Crime types Cases CMs CCs JITs
2017 2018 2019 2017 2018 2019 2017 2018 2019 2017 2018 2019
Terrorism 178 191 222 14 20 24 1 0 0 13 12 8
Cybercrime 176 219 246 9 28 35 1 2 3 7 10 17
Migrant smuggling
153 157 187 15 17 24 2 3 2 14 12 12
Swindling and fraud
1 643 1 929 2 260 75 87 112 7 7 12 46 52 63
Money laundering
869 1044 1 259 86 94 137 5 6 6 44 49 73
Drug trafficking 724 901 1 002 40 78 81 4 0 2 29 42 53
THB4 289 344 399 57 43 53 0 0 4 51 56 62
3 The crime type statistics reflect the information presented in the Annual Report 2019. They include cases and JITs that are ongoing from previous years and are subject to change due to the ongoing nature of the agency’s casework. 4 Trafficking in Human Beings
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PIF crime 144 159 258 14 13 17 3 2 2 2 11 8
Environmental crime
19 36 39 3 6 8 1 0 1 2 4 6
OPC by MOCG5 482 541 598 14 26 20 0 1 2 13 15 17
In the forthcoming years, Eurojust expects a continuation of these historical trends, and therefore, as a
minimum, an annual growth of 10% in its casework and the use of its judicial cooperation tools by the
Member States.
Notwithstanding the quantitative aspects, Eurojust experiences significant developments in the nature
of the Member States’ demand for its operational and financial support. The complexity of Eurojust’s
casework has steadily increased, thus requiring enhanced analytical and legal support throughout an
extended investigation and prosecution period. In addition, the increased number of important
judgments by the European Court of Justice in the field of criminal justice cooperation bring to Eurojust
more complex legal questions on the interpretation and application of judicial cooperation tools.
As a result, in 2019 Eurojust’s Casework Unit provided specialised support to 40% more cases, 8% more
CMs and 37% more CCs. Casework support deliverables increased by 32%, with those for the most
complex cases by 43%. Among others, these included legal advice on judicial cooperation issues and
analytical case notes with overviews of targets or mutual legal assistance requests.
As these trends are expected to continue, Eurojust needs to strengthen its capabilities in retaining and
managing knowledge and data and providing more specialised support.
Moreover, in close collaboration with the Commission and the European External Action Service,
Eurojust’s new strategy for cooperation with third States and international organisations will refocus
to address new global challenges in criminal justice cooperation. Consequently, Eurojust expects to
establish a structural exchange of personal data with these entities and further increase the number of
LPs hosted. Coupled with Eurojust’s expanding robust network of contact points in third States, this
strategy is expected to have a significant effect on the agency’s operational workload.
Resource Programming for 2021-2023
In order to accommodate the projected workload growth, Eurojust seeks to reinforce its financial and
human resources in the period 2021-2023.
Table 3 – Eurojust resource estimates 2021-2023
2021 2022 2023
Budget EUR 43.3 M EUR 47.1 M EUR 49.3 M
Establishment plan posts 207 221 228
The 2021 resources reflect the Commission DB 2021 proposal and represent a reduction of 10
temporary staff, 8 contract staff and 3 SNEs and a corresponding budget reduction of EUR 1.8 M
compared to Eurojust’s request. These resource requests aimed to reinforce the support to the ever-
increasing operational workload.
Furthermore, Eurojust’s request did not include a number of activities with a total cost of EUR 1.1 M, so
as to remain aligned with the MFF request and offset the EJR costs not factored in it.
5 Organised Property Crime committed by Mobile Organised Crime Groups
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These resource shortfalls do not comprise efficiency gains but entail constraints and negative priorities
for the Annual Work Programme (AWP) 2021, as shown in Section 2.5. In 2021, Eurojust may cover
them in part with Denmark’s financial contribution and subject to a reassessment of the organisational
priorities and needs at that time.
The 2021 budget is established in line with Eurojust’s ABB methodology and contributes to the MAS
2019-2021 with 69.5% of human and financial resources allocated to core operational activities (MASO
1 – Casework).
Besides inflationary increases of EUR 58 K in a number of areas, the total net increase of EUR 1.6 M
(3.8%) compared to the 2020 budget is primarily due to:
Operational work growth with a higher number of CMs/CCs supported (↑ EUR 214 K);
Indexation adjustments in the statutory remuneration of existing temporary/contract staff (↑
EUR 734 K) and SNEs (↑ EUR 44 K), European School subsidy (↑ EUR 12 K) and building rent (↑
EUR 70 K);
New EJR requirements to translate through the EU Translation Centre an extended set of
operational (↑ EUR 208 K) and corporate (↑ EUR 176 K) documents and to provide a
compensation to the Member State of Eurojust’s President (↑ EUR 189 K); and
Investments for longer term service efficiency gains related to interim staff (↑ EUR 90 K), HR
administrative assistance (↑ EUR 36 K) and vehicle services (↑ EUR 18 K).
The 2022-2023 resource estimates remain consistent with Eurojust’s MFF proposal in view of the
agency’s efficiency gains strategy and despite the upwards revision of the 2021-2023 projections for a
number of workload drivers and KPI targets.
Annexes III and IV provide further details on Eurojust’s resource needs in the period 2021-2023.
Strategy for Achieving Efficiency Gains
The MAS 2019-2021 places particular emphasis on improving efficiency in Eurojust's processes
and services provided to the Member State's authorities in their fight against serious cross-border
crime.
Reinforcing efficiency comprises a horizontal element inherent in all (multi-)annual
objectives. However, this is primarily the focus of SAA 3(a) through specific initiatives to
Ensure effective organisational structure and processes. Particularly for 2021, the agency plans to take
concrete actions in order to Further improve Eurojust's organisational efficiency and flexibility to meet
operational needs, as shown under the respective Objective of the Annual Activity (OAA) in
Section III, and achieve efficiency gains of:
EUR 137 K in non-staff budget areas, as compared to the 2020 budget; and
7 FTE of temporary staff with a cost of EUR 700 K, as compared to Eurojust’s MFF request.
Notwithstanding the projected operational growth and the uncertainty about resource availability
under the MFF 2021-2027, Eurojust remains committed to the continuous improvement of its
administrative and operational efficiency. It will continue to closely monitor, assess and optimise its
structures, services, processes, activities and resource allocation. To this end, the agency’s efficiency
gains strategy builds upon the following interrelated methods.
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Figure 2 – Pillars of efficiency gains strategy
Categorisation and prioritisation of activities and resources
First and foremost, Eurojust aims to further embed and streamline the categorisation and prioritisation
of its activities and resources as part of the planning cycle. As part of an iterative and cross cutting
process that started in 2019, activities and the resources supporting them are:
• Categorised based on the activities’ underlying business need (e.g. direct link to the agency’s mandate, legal requirement, internal or external stakeholder request); and
• Prioritised based on their level of impact on the achievement of the agency’s objectives.
This comprises an essential step in realising efficiency gains and enabling a dynamic (re)deployment of
resources based on needs and for assigning negative priorities if the outcome of the budgetary process
does not provide all required resources to implement the AWP. This process will be supported by a
staffing strategy outlining the strategic measures to be taken.
The overarching principle is that support to cases remains an absolute priority, given the demand-
driven nature of Eurojust’s core activities, primarily linked to case referrals by the Member States. In
this context, Eurojust aims to ration its analytical and legal support to casework and case-based policy
support and to limit non-case-related activities as far as possible, while maintaining business continuity
and compliance with the applicable statutory and contractual obligations.
Activity Based Budgeting, Costing and Management
Using as a basis its established ABB processes and tools, Eurojust aims to increase the focus on
ABC/ABM and develop a more integrated approach to performance management based on results. Key
steps to this direction will comprise:
The enforcement of a consistent time recording approach across the agency, which will better
inform staff planning and make the costing of activities more accurate;
The implementation of a new ABC solution for non-staff costs as part of the transition to the new
Commission’s ICT platform for budget management and accounting;
Enhancements in the setting and monitoring of KPIs at all levels; and
Categorisa-tion and
prioritisation of activities
and resources
Activity Based
Budgeting, Costing
and Mana-gement
Strategic workforce planning
Organisa-tional
structure review and
changesBusiness process
review and service
optimisa-tion
Capitali-sing on shared
services
Zero based budgeting
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Further improvement of the planning, monitoring and performance management methods and
tools.
Zero based budgeting
As part of each annual budget planning exercise, Eurojust will continue to scrutinise its non-staff costs
and categorise them based on (a) whether there is a legal obligation to pay (i.e. minimum required or
not); and (b) whether their level can be reduced by reengineering and optimising services (i.e. fixed or
variable). In essence, this will require Eurojust to maintain a detailed overview of all cost elements,
using the findings of the DB 2020 zero based review as the starting point.
Strategic workforce planning
Building on an extensive analysis of staff allocations and needs for 2019-2020, Eurojust will take further
steps to shift from a traditional, headcount methodology to strategic workforce planning. This will
enable a forward looking, proactive and integrated approach, in anticipating and addressing staffing
gaps, and will provide the required flexibility to respond to staffing challenges. In this context, besides
time recording, the agency will adopt a new staffing strategy aligned with organisational priorities and
with a drive for efficiency at its core.
This strategy will be based on the multi-annual planning of human resource needs and will be activity
driven. Efficiency gains through the introduction of new tools, business process reviews or better
organisation of the workload will be exhausted first before supplementing an area of work with extra
resources. With the priority given to operational work, Eurojust will ensure that its workforce is flexible
and multi-skilled and can be redeployed swiftly to meet increasing or changing organisational needs. At
the same time, Eurojust will invest in the skills and experience of its current workforce and will
endeavour to retain and develop its solid performers with the right skills and competencies.
Within the framework of this staffing strategy, Eurojust will take specific initiatives such as:
Skills mapping, to identify the experience, knowledge and skills available in-house and also to
address possible skill gaps;
Job evaluation exercise, to streamline the use of the establishment plan and ensure all jobs are
correctly graded;
Succession planning for critical and management posts, to guarantee business continuity for
roles with unique skills and high impact on business outcomes; and
Quarterly strategic staffing reporting, to ensure informed decisions.
Organisational structure review and changes
As a follow up to the two extensive reorganisations in 2017 and 2019 and the evaluation of their
outcomes, Eurojust will continue to review the effectiveness and efficiency of its organisational
structure and refine it where necessary. In combination with the strategic workforce planning exercise,
Eurojust will be able to identify organisational entities that may need reinforcement due to workload
growth or could be downsized under resource constraints.
Business process review and service optimisation
Eurojust will continue to review and explore possibilities to reengineer its processes, with a view to
optimising service quality and cost-effectiveness, for instance by:
Exploring and piloting changes in service levels and modalities, to improve added-value and
cost-efficiency, such as shifting from owned to leased vehicles;
Identifying activities and services that may be downsized and discontinued if needed;
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Continuously streamlining and automating administrative workflows to improve staff’s
productivity, by removing redundant steps and capitalising on new technologies such as digital
signatures, online training platforms and electronic personnel files;
Piloting through proof of concepts and implementing new methodologies and solutions that
streamline deployments of custom developed software applications or new workstations; and
Reviewing ICT infrastructure and related technologies to reduce duplication of components and
optimise maintenance and capital replacements such as for storage.
Capitalising on shared services
In line with the call for agencies to promote the use of shared services, Eurojust will seek efficiency gains
through initiatives such as:
Sharing services with other agencies and/or the Commission, including e.g. interagency and
inter-institutional procurements, common services with Europol and the EPPO and use of
Commission ICT solutions such as those for human and financial resources management; and
Contributing to further promoting shared services among agencies through the different
networks, particularly in the areas of procurement, ICT and performance management.
Negative Priorities
Eurojust faces a constant increase in its workload and has reached its limits in terms of further efficiency
gains. More specifically for 2021, the agency requested 21 new posts to reinforce operational areas,
including the supporting ICT infrastructure and security. Since the Commission did not grant these new
posts and the agency had already limited its initial budget request by EUR 1.1 M (see Section 2.3),
Eurojust will be unable to reinforce these areas as initially envisaged.
Negative priorities in operational work areas will limit the agency’s capacity to:
meet the increasing demand for financial assistance to JITs as it remains capped at the 2020
levels in deviation from Eurojust’s MFF proposal;
further strengthen its ICT operational capabilities, especially in the event of insufficient external
funding from the Digitalisation of Justice programme;
expand legal and analytical assistance to all complex cases referred to Eurojust;
enhance institutional knowledge retention and thus improve its inputs to EU stakeholders on
the implementation of judicial cooperation instruments; and
increase its support to the Counter Terrorism Register and interoperability initiatives stemming
from the EJR and the Interoperability Regulations.
Negative priorities in support work areas will limit the agency’s capacity to:
support the deployment of new ICT infrastructure components and systems, in line with a
sustainable technical roadmap and strategy; and
reinforce ICT security services, particularly concerning risk assessments, compliance of systems
processing EU Classified Information, business continuity and disaster recovery.
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Section III – Annual Work Programme 2021
1. Executive Summary
The AWP 2021 constitutes the last phase in achieving Eurojust’s MAS 2019-2021 and builds on the
achievement of previous years’ objectives6. This AWP specifically focuses on annual activities which:
strengthen Eurojust's position and operational capabilities to provide dynamic and quality
support to judicial cooperation and coordination of investigations, particularly by promoting
the exchange of information, detecting cross-links between ongoing investigations, developing
prosecutorial strategies and implementing joint actions;
reinforce Eurojust’s operational and strategic cooperation with its key partners and enhance
interoperability and information exchange with national authorities, JHA agencies and other EU
bodies, such as the EPPO, Europol and FRONTEX; and
increase the efficiency and effectiveness of Eurojust’s organisational structure and processes,
while ensuring a smooth implementation of the organisational changes stemming from the new
regulations on Eurojust and the EPPO.
2. Activities7
Annual Activity 1.1
Improve Eurojust's dynamic and quality support to judicial cooperation and coordination
Eurojust will ensure the coordination of investigations by promoting the exchange of information,
detecting cross-matching links between ongoing investigations, supporting development of
prosecutorial strategies, and implementing joint actions.
The agency will maintain its focus on supporting national cases by providing operational, logistical and
financial support to CMs, CCs and JITs. It will continue to deliver added-value in national investigations
and prosecutions through tailor-made expert advice at their early stages. It will also strive to increase
the referral of cases by the LPs and explore further synergies through the operational involvement of
existing networks.
At the same time, the EJR provisions and other regulatory developments, as well as the current
limitations in Eurojust’s ICT operational systems, require the redevelopment of Eurojust’s CMS.
Eurojust will pursue further investments and initiatives to enhance the quality of information, ensure
CMS interoperability and improve information exchange with national authorities and key partners,
such as the EPPO, Europol and FRONTEX.
Objective 1.1.1 – Support increased referral of quality cross-border crime cases, by offering comprehensive and tailor-made operational and legal expertise
Actions
Provide quick and effective casework support to Eurojust National Members and LPs
Promote the use of CMs , CCs and JITs as essential judicial cooperation instruments
6 The results achieved in 2019 comprise the baseline for the 2021 KPIs. Eurojust’s Annual Reports and Consolidated Annual Activity Reports elaborate further on the achievement of previous years’ objectives and KPIs. 7 Annex II provides detailed information on the human and financial resources allocated to each activity and objective.
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Provide practitioners with useful operational tools to support their individual cases (e.g. analysis, legal advice and operational assistance)
Deliver data management services to ensure data quality
Respond to practitioners’ specific needs by systematically collecting their feedback (e.g. through CM feedback forms, JIT evaluation forms, JIT national experts’ feedback, ENCS feedback)
Explore synergies through the operational involvement of existing networks
Provide operational and financial support to JITs
Pursue initiatives to increase the referral of cases between Eurojust and EJN
Develop coordination between Eurojust and the Genocide network on operational cooperation and stimulation in bringing to Eurojust more core international crime cases through CMs and JITs
Expected results
More quality cases attracted (e.g. cases involving complex judicial cooperation issues, cross-border crimes affecting more than two Member States, priority crime areas, etc.)
LP cases increased
Improved distribution of cases between Eurojust and EJN
Increased support to new JITs
Indicators Baseline Target Data source
Number of case referrals from Member States8 3 528 4 251 Monthly report
Number of case referrals from Denmark 46 55 Monthly report
Number of case referrals from UK 69 82 Monthly report
Number of case referrals from countries with a LP 249 295 Monthly report
Number of CMs 428 488 Monthly report
Number of CCs 27 29 Monthly report
Percentage of cases in priority crime areas 63 66 Monthly report
Number of deliverables in support of casework 800 844 Quarterly report
Number of new JITs supported 103 128 Monthly report
Percentage of new JITs that are funded 51 50 Monthly report
Number of cases referred from/to the EJN 120/28 126/29 Annual report
Objective 1.1.2 – Enhance consistency and efficiency in support to cases, by drawing lessons and best practices from casework
Actions
Enhance internal capabilities and tools for operational knowledge retention from cases
Provide best practice guidelines on priority crimes and advisory reports on the application of judicial cooperation and mutual recognition instruments and in relation to identified obstacles to judicial cooperation, conflicts of jurisdiction and possible solutions
Monitor and analyse judicial rulings in Member States and the European Court of Justice
Provide and support practitioner tools in priority crime areas (incl. Counter Terrorism Register)
8 Excluding Denmark due to the country’s decision to opt-out from the EJR
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Provide support to the EJCN activities and meetings
Expected results
Reports analysing casework and judicial cooperation issues, with focus on key crime areas
Guidelines for practitioners
Analysis of national and EU case-law
Increased number of Case Information Forms (CIFs)
Indicators Baseline Target Data source
Percentage of prioritised deliverables in judicial cooperation and key crime areas (incl. projects and meetings) delivered within set deadlines
70 75 Quarterly report
Number of CIFs drafted to retain knowledge, best practices and lessons learned from cases
428 600 Quarterly report
Number of operational topics on judicial cooperation issues
13 13 Quarterly report
Objective 1.1.3 – Enhance digitalisation in the JHA area, through information exchange and interoperability solutions
Actions
Implement preparatory initiatives related to the Digitalisation of Justice programme9
Create data and process models for Eurojust’s ICT core business systems including CMS
Provide technical means for ‘hit/no hit’ data exchange with Europol
Further enhance compliance with DP requirements stemming from the new legal framework
Implement improvements in the EJN website in line with developments in the EU Justice area
Implement other ICT projects related to operational processes as prioritised by governing bodies
Expected results
Preparatory Eurojust initiatives under the Digitalisation of Justice programme timely completed
Increased compliance of the current CMS with DP requirements
‘Hit/no hit’ technical arrangements established with Europol
Improved quality of information due to the increased information exchange with key partners
Current CMS enhanced with the implementation of a new support link review module and a new cross-check profile for uploading data received from other agencies
CMS, CIF and JIT tool data consolidated
Improved EJN website
Indicators Baseline Target Data source
Percentage of ICT operational initiatives implemented in line with the work plan set by governing bodies10
100 100 Quarterly report
Current CMS fully operational 100 100 Quarterly report
Number of visits to EJN website 1 878 037 2 065 000 Web statistics
9 The related activities are expected to be financed from additional external fund sources. 10 For initiatives implemented outside the scope of the Digitalisation of Justice programme
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Annual Activity 1.2
Continue developing operational cooperation with Eurojust’s main operational partners
The expected close interaction between the EPPO and Eurojust will have a cross-cutting impact on
Eurojust. The two partners will reinforce their complementarity in a working arrangement aiming to
regulate their actions in the field of the protection of the EU’s financial interests (PIF crimes) and the
support that Eurojust may provide to the EPPO.
The Europol and Eurojust Regulations aim to increase the flow of operational information between the
two agencies, enhancing the close cooperation between them. Eurojust and Europol will need to take
joint measures to implement a reciprocal access to information.
Furthermore, Eurojust and FRONTEX will cooperate in providing technical and operational support at
the EU external borders to the Member States’ fight against organised cross-border crime, such as
immigrant smuggling, trafficking in human beings and terrorism.
Moreover, in consultation with the Commission, Eurojust will implement a four-year strategy for
cooperating with third States and international organisations based on operational needs.
Objective 1.2.1 – Develop operational cooperation with the EPPO
Actions
Conclude working arrangement to facilitate cooperation and information exchange with the EPPO
Explore further operational synergies
Expected results
Working processes implemented
Indicators Baseline Target Data source
Number of cases referred from the EPPO N/A 70 Monthly report
Number of cases referred to the EPPO11 N/A N/A Monthly report
Objective 1.2.2 – Further develop operational cooperation with Europol
Actions
Facilitate appropriate measures to implement a reciprocal access to information by both agencies
Further enhance operational cooperation and partnership with the centres of Europol’s Operations Directorate (European Cybercrime Centre, European Counter-Terrorism Centre, European Migrant Smuggling Centre, European Serious Organised Crime Centre etc.)
Cooperate with Europol’s Analysis Projects in cases of common interest
Contribute to the OAPs within EMPACT from a judicial perspective
Attend operational meetings at Europol
Facilitate exchange of operational information and support in core international crimes cases
Further assess the JITs funding mechanism and increase value for national authorities
11 Indicator added for baselining purposes
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Expected results
Improved operational cooperation and increased number of cases/CMs/CCs with Europol
‘Hit/no hit’ process with Europol used to support Eurojust casework
All planned EMPACT priorities supported
Information exchange with Europol on possible instances of double funding of JITs
Implementation of workflow on participation of Eurojust to Europol operational meetings
Indicators Baseline Target Data source
Number of cases with Europol 74 105 Monthly report
Number of CMs with Europol 124 140 Monthly report
Number of CCs with Europol 0 1 Monthly report
Percentage of EMPACT OAPs that Eurojust participates 100 100 Annual report
Objective 1.2.3 – Further develop operational cooperation with FRONTEX
Actions
Take initiatives to enhance cooperation with FRONTEX in light of its new regulation
Conclude and implement working arrangements for information exchange with FRONTEX
Follow up on the new FRONTEX regulation expanding its mandate and data collection capabilities, including transmission of operational personal data that are relevant for Eurojust
Expected results
Improved operational cooperation with FRONTEX
Information exchange established with FRONTEX
Increased transmission of case related information by FRONTEX
Indicators Baseline Target Data source
Proportion of FRONTEX transmissions of case-related information effectively followed up by Eurojust
N/A 100% Monthly report
Objective 1.2.4 – Continue to develop operational cooperation with third States and international organisations
Actions
Implement four-year strategy on cooperation with third States and international organisations
Continue operational cooperation with the UK despite its withdrawal from the EU
Conclude working arrangements of strategic nature with designated third States
Monitor the implementation of operational cooperation agreements, working arrangements and memoranda/letters of understanding with third States and international organisations
Intensify contacts with the informal network of practitioners for migrant smuggling
Enhance relations, monitor and suggest areas for cooperating with international organisations
Develop contacts with new international organisations as per the work plan and priorities of the College substructure on relations with partners
Contribute to the activities of the EuroMed Justice programme12
12 In 2020-2023, the programme is hosted by Eurojust and financed through external funding, as shown in Annex XI.
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Expected results
Increased number of LPs from third States hosted at Eurojust
Increased number of Eurojust contact points in third States
Increased number of cases involving third States and international organisations
Increased number of JITs with participation by third States
Improved strategic relations with key third States
Improved relations with key international organisations
Indicators Baseline Target Data source
Number of cases involving third States 689 758 Monthly report
Number of cases involving international organisations 87 116 Monthly report
Number of JITs involving third States 53 65 Monthly report
Number of new third States appointing a Eurojust contact point
6 2 Quarterly report
Number of new or revised cooperation instruments with third States and international organisations in line with Eurojust’s cooperation strategy
2 2 Quarterly report
Annual Activity 2.1
Provide advice and feedback on policy developments related to common internal security
Eurojust will take initiatives to increase the agency’s involvement in the EU policy cycle, strengthen the
judicial dimension of the EU security policy, reinforce the monitoring of policy actions and judicial
cooperation instruments, as well as support capacity building by contributing to external projects and
training initiatives organised by CEPOL and the EJTN.
Building on its operational experience, Eurojust will continue to provide expert advice and to regularly
report to EU decision- and policy-makers on how to use judicial cooperation instruments and how to
overcome judicial cooperation obstacles in specific serious organised cross-border crime areas.
Furthermore, Eurojust will regularly participate and contribute to relevant meetings of Commission and
Council working parties and expert groups (i.e. COSI, CATS, COPEN).
Objective 2.1.1 – Enhance the judicial cooperation element in the EU policy cycle based on Eurojust’s expertise in casework
Actions
Prioritise and implement policy work deliverables for contribution to the EU policy cycle for organised and serious international crime
Take initiatives to increase Eurojust’s meaningful involvement in the EU policy cycle
Host ad hoc external meetings linked to the EU policy cycle
Reply to other ad hoc requests by EU institutions
Expected results
Enhanced added value of Eurojust in the EU policy cycle through increased contributions
Increased number of external meetings linked to the EU policy cycle hosted by Eurojust
Regular contributions to relevant meetings of EU bodies’ working parties and expert groups
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Ad hoc requests from EU institutions answered
Indicators Baseline Target Data source
Number of official contributions to EU bodies’ working parties and expert groups (COSI, CATS, COPEN)
15 15 Quarterly report
Annual Activity 2.2
Improve alignment in cooperation with key partners
Eurojust will strive to strengthen cooperation and explore joint strategic initiatives with Europol,
FRONTEX, OLAF and other bodies with which Eurojust has signed cooperation agreements and MoUs,
as well as with the practitioners’ networks and other non-EU partners.
In addition, Eurojust will continue to support and pursue strategic cooperation with the networks,
including EJN, JIT, Genocide and EJCN, as well as with the Consultative Forum.
Objective 2.2.1 – Increase synergies with EU institutions and relevant JHA agencies and bodies
Actions
Strengthen strategic cooperation with FRONTEX and OLAF
Strengthen strategic cooperation with EASO in the fight against THB crimes
Implement joint activities to enhance effectiveness of judicial cooperation in priority crime areas
Promote shared training initiatives with other JHA agencies and support practitioner trainings organised by Member States or relevant third parties (e.g. EJTN, CEPOL, Europol, EASO)
Cooperate with EU-LISA especially within the context of the ECRIS-TCN regulation that makes Eurojust the contact point for third States
Organise and participate in relevant strategic meetings
Expected results
Joint strategic initiatives with Europol, the EPPO, FRONTEX and/or OLAF
Final report of JHA network activities in 2020 endorsed by COSI
Indicators Baseline Target Data source
Number of new or revised cooperation instruments with EU and JHA agencies and bodies
0
2 Quarterly report
Number of shared initiatives (incl. trainings) with JHA agencies
29 25 Quarterly report
Objective 2.2.2 – Further stimulate and explore the strategic involvement of the existing networks
Actions
Stimulate and explore synergies between Eurojust and the networks on a strategic level
Actively facilitate the work and organisation of the Consultative Forum of Prosecutors General
Actively support and facilitate the networks’ activities and meetings (EJN, JIT, Genocide and EJCN)
Support the organisation of the counter-terrorism meeting that brings together the national correspondents for Eurojust for terrorism matters
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Expected results
Enhanced role of Consultative Forum, through appropriate participation and follow-up to its conclusions
Eurojust’s increased involvement in the JIT evaluations and joint reports
Increased support to practitioners through joint products
High level of satisfaction of meeting participants
Indicators Baseline Target Data source
Level of satisfaction of Consultative Forum participants (1-5)
N/A (≥) 4 Survey
Number of Eurojust/EJN Network Secretariat joint products
3 3 Quarterly report
Number of Eurojust/JIT Network Secretariat joint products
1 2 Quarterly report
Number of Eurojust/Genocide Network Secretariat joint products
3 2 Quarterly report
Number of JIT evaluations submitted to Eurojust 69 70 Quarterly report
Annual Activity 3.1
Improve Eurojust’s organisational efficiency and ensure the smooth implementation of the Regulation on Eurojust, as well as administrative cooperation and synergies with the EPPO
By the end of 2021, Eurojust plans to implement the majority of regulatory and administrative changes
stemming from the EJR and DP Regulation 2018/1725 that introduce a new governance structure for
Eurojust and change several aspects of Eurojust’s technical and operational functioning as well as the
handling of administrative and operational personal data. It will also put in place the necessary
administrative processes to facilitate the operational cooperation with the EPPO as per objective 1.2.1.
Eurojust will maintain its emphasis on developing a flexible work force that can be efficiently
redeployed to new functions and tasks with particular emphasis on the effective functioning of the
National Desks, while continuing to provide high quality services and having to respond to continuous
growth in operational work areas.
Eurojust will seek to identify further efficiencies in its administrative processes, through further
optimising its ICT organisational systems, exploring alternative means of connecting practitioners,
extending the use of videoconferencing in CMs and exploring opportunities for shared services with
other EU agencies. Eurojust will strengthen its reporting and performance management capabilities,
particularly by improving its ABB/ABC/ABM process and tools.
Objective 3.1.1 – Ensure smooth implementation of the organisational changes stemming from the new Regulations on Eurojust and the EPPO
Actions
Implement all remaining regulatory and administrative changes stemming from the EJR, Regulation 2018/1725 and the revised DP rules
Commence implementation of the administrative aspects of the EPPO working arrangement(s), incl. the setting up of a liaison team to steer implementation of these arrangements
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Explore services of common interest with the EPPO administration
Explore further possibilities to receive ad hoc external grants or other sources of funding
Continue cooperation with the EDPS
Expected results
Organisational changes stemming from the EJR and the Regulation 2018/1725 fully implemented
EDPS recommendations timely implemented
Indicators Baseline Target Data source
Percentage of implemented actions agreed in working arrangements with the EPPO
N/A 50 Quarterly report
Percentage of implemented actions required for the EJR 40 85 Quarterly report
Percentage of EDPS recommendations implemented N/A 85 Quarterly report
Objective 3.1.2 – Further improve Eurojust's organisational efficiency and flexibility to meet operational needs
Actions
Extend use of videoconferencing in CMs and explore alternative and cost-effective means of connecting practitioners
Continue to review and assess organisational processes and explore efficiencies thereof
Implement the Eurojust ICF
Further improve Eurojust’s ABB/ABC/ABM processes and tools, including KPI enhancements
Develop a flexible work force
Take initiatives to improve staff engagement and satisfaction
Further explore shared services with other EU agencies
Deliver ICT solutions to better support the internal processes of the organisation and achieve administrative efficiencies, in line with priorities set by the governing boards
Expected results
Further decreases in CM average costs
Increased efficiency in reviewed and changed business processes
More efficient and faster processes for recruiting or redeploying staff according to needs
Improved set of KPIs at operational and strategic levels
Eurojust ICF principles implemented
Increased staff engagement and satisfaction
Increased efficiency in delivering administrative services through new/improved ICT solutions
Indicators Baseline Target Data source
Percentage of ICT initiatives to improve administrative processes implemented in line with the work plan set by governing bodies
80 100 Quarterly report
Percentage of ICF components and principles present and functioning
N/A 100 Quarterly report
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Percentage of ICF characteristics implemented N/A 70 Quarterly report
Percentage of staff satisfaction N/A 60 Survey
Percentage of timely implemented actions planned for 2021 to follow up on staff satisfaction survey results
N/A 90 Quarterly report
Annual Activity 3.2
Efficiently use communication capabilities to support operational and strategic goals
Eurojust will increase its efforts to retain its institutional memory and organisational knowledge of
strategic and administrative matters, while increasing its ability to efficiently and effectively share this
internally and externally. In this respect, it will endeavour to build a regular flow of communication with
judicial practitioners, conveying lessons and best practices from casework and thus encouraging the
referral of more complex cross-border crime cases.
Eurojust will also seek to ensure strategic outreach and enhanced institutional relations with the EU
policy makers through its Liaison Officer in Brussels and other direct communication measures.
Eurojust will provide information to the EU policy makers and European citizens on its successes and
added-value by ensuring media attention for its activities and results. To this end, it will develop
products for external publication, as well as its external website and other outreach tools, including
engagement in the social media conversation on topics of high priority for Eurojust.
Objective 3.2.1 – Effectively communicate Eurojust’s successes and added-value to stakeholders
Actions
Generate media attention for Eurojust’s activities and results, in particular in priority crime areas
Promote the added-value of Eurojust’s operational tools and products and distribute information about these to target audiences
Continue to develop Eurojust’s external website and social media accounts
Improve presence in EU policy and decision making through the Brussels Liaison Officer
Expected results
Trust and engagement built with judicial practitioners, encouraging case referrals and information sharing and participation in Eurojust's meetings and judicial analysis projects
A richer understanding of Eurojust's contribution to improving judicial cooperation and internal security in the EU fostered with EU policy makers and general public
Highly qualified applicants attracted for posts and internships at Eurojust
Eurojust positioned as an important partner in the community of justice institutions in the Hague as the International City of Peace and Justice
Indicators Baseline Target Data source
Number of media mentions of Eurojust (incl. social media)
44 400 53 700 Quarterly report
Number of unique visitors to Eurojust website 80 005 80 000 Web statistics
Number of outreach products delivered to target audiences
176 180 Quarterly report
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Objective 3.2.2 – Ensure organisational knowledge use, distribution and retention
Actions
Contribute to managing organisational knowledge and institutional memory by the continuousdevelopment of knowledge management tools for strategic and administrative matters
Consolidate the use of the internal archive and revise the retention schedule
Improve internal communication
Expected results
Eurojust products available and known to target audiences
Efficient sharing and utilisation of Eurojust’s knowledge both internally and externally
Effective functioning of internal archive
Indicators Baseline Target Data source
Number of consultations of knowledge management tools
1 763 1 900 Quarterly report
Percentage of post-holders satisfied with internal communication
51 65 Survey
Horizontal Annual Activity
Provide recurring administrative services
In order to provide its core operational services, Eurojust has to carry out in a smooth manner a number
of horizontal actions on a day-to-day basis. These include recurring administrative services related to
infrastructure, facilities, management duties and other cross cutting support functions13.
Horizontal Objective – Provide effective and efficient recurring administrative services
Actions
Provide building/facility management, user support and other general services (e.g. rent,cleaning, utilities)
Provide security management and ICT security services
Provide ICT infrastructure and systems maintenance services
Provide budget and finance services (e.g. budget planning and reporting, invoice processing,missions’ support)
Provide Human Resources services (e.g. payroll, administration of staff matters/requests,recruitment)
Provide procurement and contract management services
Provide independent accounting services
Implement any recommendations stemming from the auditors (IAS/ECA) and the budgetaryauthority in relation to the discharge procedure
Perform regular activities to comply with audit and DP requirements
Perform management duties
Ensure effective administrative support to unit
13 In line with Eurojust’s ABB/ABC methodology and the approach taken in other agencies, the resources required to deliver these recurring administrative services are distributed pro rata to the operational annual activities/objectives, based on the assumption of the time allocation of non-statutory post-holders (i.e. 70% to MASO 1, 20% to MASO 2 and 10% to MASO 3).
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Expected results
Achievement of the KPIs set in the AWP
Budget execution optimised
Swift and timely fulfilment of the establishment plan
Minimised number of audit findings
Audit and discharge recommendations implemented
Minimised number of opened recommendations raised by the EDPS
Indicators Baseline Target Data source
Delay in submission of draft programming document 0 0 Quarterly report
Percentage of AWP KPIs achieved 71 80 Quarterly report
Percentage of budget implementation 99.88 95 Quarterly report
Rate of outturn 99.88 95 Quarterly report
Percentage of cancellation of payment appropriations 4.7 (≤) 5 Quarterly report
Percentage of payments executed within legal deadlines
81.9 95 Quarterly report
Number of audit findings related to reliability of annual accounts
0 (≤) 1 Annual report
Percentage of timely implemented actions planned for 2021 to address IAS recommendations and ECA observations
80 80 Quarterly report
Number of complaints under Article 90(2) of the Staff Regulations
2 (≤) 5 Quarterly report
Average vacancy rate 1.9 (≤) 2 Quarterly report
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3. Workload Drivers
Table 4 – Assumptions for workload drivers and related organisational objectives
Area Workload driver OAA affected 2018 2019 2020 2021
Ca
sew
ork
Number of new case referrals, incl. referrals from: 1.1.1, 1.1.2, 1.1.3 3 317 3 892 4 250 4 753
(a) Member States (excl. Denmark) 1.1.1, 1.1.2, 1.1.3 3 148 3 528 3 849 4 251
(b) Denmark 1.1.1, 1.1.2, 1.1.3 60 46 50 55
(c) UK 1.1.1, 1.1.2, 1.1.3 98 69 75 82
(d) Third States with a cooperation agreement 1.1.1, 1.1.2, 1.1.3, 1.2.4 169 249 262 295
(e) EPPO 1.1.1, 1.1.2, 1.1.3, 1.2.1 N/A N/A 14 70
Number of cases ongoing from previous years 1.1.1, 1.1.2, 1.1.3 3 337 3 912 4 357 4 807
Ca
se c
ross
-m
atc
hin
g1
4 Number of Art. 21 notifications 1.1.1, 1.1.3 83 77 86 94
Number of verified links related to Counter Terrorism Register
1.1.1, 1.1.3, 2.2.1, 1.2.4 N/A N/A p.m. p.m.
Number of requests related to ‘hit/no hit’ 1.1.1, 1.1.2, 1.1.3 N/A N/A p.m. p.m.
Op
era
tio
na
l m
ee
tin
gs
Number of organised/funded CMs for which: 1.1.1 350 428 447 488
Maximum percentage taking place abroad 1.1.1 8% 7% 7% 7%
Number of external participants 1.1.1 3 209 3 845 3 861 4 248
Number of organised/funded CCs 1.1.1 17 27 28 29
JIT
s
Budget available for JITs financial support 1.1.1, 1.1.2 EUR 1 442 M EUR 1.442 M EUR 1.942 M EUR 1.942 M
Number of JITs receiving operational support incl.: 1.1.1 227 270 308 344
New JITs 1.1.1 85 103 116 128
14 For Art. 21 notifications, the projections are based on historical data; however, the implementation of the Digitalisation of Justice programme may lead to a big increase of these notifications. For the other workload drivers, no projection can be made in the absence of historical data.
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Area Workload driver OAA affected 2018 2019 2020 2021
Ca
sew
ork
pro
du
cts Deliverables in support of casework (incl. legal
opinions, analyses and other products in support of CMs/CCs) 1.1.1, 1.1.3 604 800 750 844
Ne
two
rk
me
eti
ng
s Number of EJN secretariat meetings 2.2.2 5 5 5 5
Number of JIT network secretariat meetings 2.2.2 3 3 3 3
Number of Genocide network secretariat meetings 2.2.2 4 4 4 4
Oth
er
me
eti
ng
s Number of other Eurojust meetings, incl. among others, meetings of the:
1.1.2, 2.2.2, 3.2.2 6 5 7 7
EJCN 1.1.2, 2.2.2, 3.2.2 2 2 2 2
Consultative Forum of Prosecutors General 2.2.2, 3.2.2 1 1 1 1
Number of other ad hoc external meetings linked to the EU policy cycle hosted by Eurojust
1.1.2, 2.1.1, 2.2.1, 2.2.2, 3.2.2
5 6 7 8
Vis
its
Total number of hosted visits, of which: 1.1.1, 2.2.2 228 240 245 245
(a) VIP visits 1.1.1, 2.2.2 75 95 95 95
(b) Study visits 2.2.2 100 76 80 80
(c) Other visits 2.2.2 113 69 70 70
Ma
rke
tin
g
too
ls
Number of national workshops 1.1.1, 3.2.1 13 7 6 6
Number of press events 3.2.1 2 4 4 4
Number of public outreach products 3.2.1 44 413 500 500
Number of social media channels 1.1.1, 2.2.2 2 2 3 3
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Annexes
I. Organisational Chart15
15 The figures are based on headcount as on 31 December 2019. With UK’s withdrawal from the EU in February 2020, the number of National Desks reduced to 26.
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II. Resource Allocation per Activity Table 5 – Activity based budget view of AWP 202116
16 For the multi-annual objectives and activities, the actual use of resources in prior years is not available, due to the de-prioritisation of improvements in Eurojust’s ABC processes and tools and particularly the temporary suspension of Eurojust’s time recording tool in 2018.
MAS 2019-2021 AWP 2021
MASO SAA Annual Activity
Objective of Annual Activity FTE
# FTE costs
Non-staff costs
Total costs FTE % Budget
%
1 – CASEWORK
Eurojust functions as the European Union centre for international judicial cooperation and coordination between competent authorities in serious cross-border crime cases.
1(a) –
Provide quick and qualitative support to competent authorities
1.1 – Improve Eurojust's dynamic and quality support to judicial cooperation and coordination
1.1.1 – Support increase referral of quality cross-border crime cases, by offering comprehensive and tailor-made operational and legal expertise
107.7 10 221 214 10 838 461 21 059 675 44.1% 48.6%
1.1.2 – Enhance consistency and efficiency in support to cases, by drawing lessons and best practices from casework
23.9 2 246 811 4 256 2 251 067 9.8% 5.2%
1.1.3 – Enhance digitalisation in the JHA area, through information exchange and interoperability solutions
12.3 1 197 406 2 557 583 3 754 989 5.0% 8.7%
1(b) –
Reinforce operational cooperation with key partners
1.2 – Continue developing operational cooperation with Eurojust’s main operational partners
1.2.1 – Develop operational cooperation with the EPPO
2.4 223 688 0 223 688 1.0% 0.5%
1.2.2 – Further develop operation cooperation with Europol
9.1 777 427 1 583 657 2 361 085 3.7% 5.5%
1.2.3 – Further develop operation cooperation with FRONTEX
0.5 48 294 0 48 294 0.2% 0.1%
1.2.4 – Continue to develop operational cooperation with third States and international organisations
4.3 373 731 0 373 731 1.8% 0.9%
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MAS 2019-2021 AWP 2021
MASO SAA Annual Activity
Objective of Annual Activity FTE
# FTE costs
Non-staff costs
Total costs FTE % Budget
%
2 –
POLICY WORK
Eurojust, as the EU centre of judicial and legal expertise, contributes to enhanced international judicial cooperation measures and criminal justice policy.
2(a) –
Contribute to the EU internal security strategy and to measures concerning judicial cooperation in criminal matters
2.1 – Provide advice and feedback on policy deve-lopments related to common internal security
2.1.1 – Enhance the judicial cooperation element in the EU policy cycle based on Eurojust’s expertise in casework
6.6 523 150 0 523 150 2.7% 1.2%
2(b) –
Reinforce operational cooperation with key partners
2.2 – Improve alignment in cooperation with key partners
2.2.1 – Increase synergies with EU Institutions and relevant JHA agencies and bodies
10.5 1 031 602 917 397 1 948 999 4.3% 4.5%
2.2.2 – Further stimulate and explore the strategic involvement of the existing networks
20.1 1 917 002 1 709 755 3 626 756 8.2% 8.4%
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MAS 2019-2021 AWP 2021
MASO SAA Annual Activity
Objective of Annual Activity FTE # FTE costs Non-staff
costs Total costs FTE %
Budget %
3 –
ORGANISA-TIONAL DEVELOP-MENT
Eurojust is a dynamic and effective organisation.
3(a) –
Ensure effective organisatio-nal structure and processes
3.1 – Improve Eurojust’s organisational efficiency and ensure the smooth implementa-tion of the Regulation on Eurojust, as well as relations with the EPPO
3.1.1 – Ensure smooth implementation of the organisational changes stemming from the new Regulations on Eurojust and EPPO
6.8 668 650 0 668 650 2.8% 1.5%
3.1.2 – Further improve Eurojust's organisational efficiency and flexibility to meet operational needs
15.6 1 528 398 1 075 555 2 603 953 6.4% 6.0%
3(b) –
Ensure excellent communica-tion capacities
3.2 – Efficiently use communi-cation capabilities to support operational and strategic goals
3.2.1 – Effectively communicate Eurojust’s successes and added-value to stakeholders
19.8 1 902 045 1 281 885 3 183 930 8.1% 7.4%
3.2.2 – Ensure organisational knowledge use, distribution and retention
4.2 417 220 252 513 669 733 1.7% 1.5%
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III. Financial Resources Revenues
Table 6 – Revenues overview
Revenues 2020 2021
Estimated by the agency Budget forecast
EU contribution 41 546 678 43 297 699
Other revenue17 p.m. p.m.
Total 41 546 678 43 297 699
Table 7 – General revenues
Revenues Executed
2019
Estimated
by the
agency
2020
2021 VAR
2021
/
2020
(%)
Envisaged
2022
Envisaged
2023 Agency
request
Budget
forecast
1. Revenue
from fees and
charges
0 0 0 0 0% 0 0
2. EU
contribution
38 773 237 41 546 678 45 050 856 43 297 699 3.8% 46 974 000 49 056 000
- Of which
assigned
revenue
deriving from
previous years'
surpluses
462 678 p.m. p.m. p.m. p.m. p.m. p.m.
3. Third
countries’
contribution
(incl.
EEA/EFTA and
candidate
countries)
0 0 0 0 0% 0 0
- Of which
EEA/EFTA
(excl.
Switzerland)
0 0 0 0 0% 0 0
17 In 2020, Eurojust received or expects to receive other revenues related to: (i) Denmark’s financial contribution for 2019 and 2020 in the respective amounts of EUR 41 028 and EUR 810 471, in accordance with the cooperation agreement between Eurojust and the Kingdom of Denmark; (ii) Additional EU funding for the EuroMed Justice programme and the SIRIUS project in the respective amounts of EUR 5 000 000 and EUR 1 183 848, in accordance with the pre-financing provisions of the respective contribution agreements. In 2021, Eurojust expects to receive Denmark’s contribution for the specific year and additional EU funding from other grant, contribution and service-level agreements as presented in Annex XI.
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- Of which
candidate
countries
0 0 0 0 0% 0 0
4. Other
contributions18
0 p.m. p.m. p.m. p.m. p.m. p.m.
5.
Administrative
operations
1 000 602 p.m. p.m. p.m. p.m. p.m. p.m.
- Of which
interest
generated by
funds paid by
the Commission
by way of the
EU contribution
(FFR Art. 61)
1 p.m. p.m. p.m. p.m. p.m. p.m.
6. Revenue
from services
rendered
against
payment19
0 0 p.m. p.m. p.m. p.m. p.m.
7. Correction of
budgetary
imbalances
0 p.m. p.m. p.m. p.m. p.m. p.m.
Total 39 773 839 41 546 678 45 050 856 43 297 699 3.8% 46 974 000 49 056 000
Table 8 – Additional EU funding from grant, contribution and service-level agreements
Revenues Executed
2019
Estimated
by the
agency
2020
2021 VAR
2021/
2020
(%)
Envisaged
2022
Envisaged
2023 Agency
request
Budget
forecast
Additional EU
funding based on
grant agreements
(FFR Art. 7)
0 0 p.m. p.m. p.m. p.m. p.m.
Additional EU
funding based on
contribution
agreements (FFR
Art. 7) 20
0 6 183 848 p.m. p.m. p.m. p.m. p.m.
18 In accordance with the cooperation agreement between Eurojust and the Kingdom of Denmark, Eurojust expects to receive a financial contribution from Denmark, calculated as a percentage of the total EU subsidy. In addition, Eurojust received or expects to receive other contributions based on grant and/or contribution agreements (FFR Art. 7). 19 Eurojust expects to receive additional EU funding based on service-level agreements (FFR Art. 43.2). 20 In 2020, Eurojust received or expects to receive additional EU funding for the EuroMed Justice programme and the SIRIUS project in the respective amounts of EUR 5 000 000 and EUR 1 183 848, in accordance with the pre-financing provisions of
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Additional EU
funding based on
service-level
agreements (FFR
Art. 43.2)
0 0 p.m. p.m. p.m. p.m. p.m.
Total 0 6 183 848 p.m. p.m. p.m. p.m. p.m.
Expenditures
Eurojust uses differentiated appropriations for JIT grants. In 2021, both the commitment and the payment appropriations amount to EUR 1 942 000. However, the payment appropriations use commitment appropriations of multiple years (i.e. EUR 1 042 000 from 2021, EUR 600 000 from 2020 and EUR 300 000 from 2019).
Table 9 – Expenditures overview
Expenditures
2020 2021
Commitment appropriations
Payment appropriations
Commitment appropriations
Payment appropriations
Title 1 – Staff expenditure21
22 792 331 22 792 331 23 665 115 23 665 115
Title 2 – Infrastructure and operating expenditure
7 582 841 7 582 841 7 530 853 7 530 853
Title 3 – Operational expenditure
11 324 828 11 171 506 12 101 731 12 101 731
Title 4 – Operational projects expenditure22
p.m. p.m. p.m. p.m.
Total 41 700 000 41 546 678 43 297 699 43 297 699
Table 10 – Commitment appropriations
Expenditures
Commitment appropriations
Executed
2019 Budget
2020
Budget 2021 VAR 2021/ 2020 (%)
Envisaged 2022
Envisaged 2023 Agency
request Budget
forecast
Title 1 - Staff expenditure
21 825 773 22 792 331 25 218 442 23 665 115 3.8% 26 716 000 27 979 000
Salaries & allowances
20 930 149 21 832 949 24 192 524 22 639 197 3.7% 25 682 000 26 929 000
- Of which establishment plan posts 23
20 930 149 21 832 949 24 102 524 22 549 197 3.3% 25 404 228 26 693 162
the respective contribution agreements. In 2021-2023, additional EU funding may be received also from other grant, contribution and service-level agreements as presented in Annex XI. 21 In 2020, Denmark’s financial contributions for 2019 (EUR 41 028) and 2020 (EUR 810 471), received in accordance with the cooperation agreement between Eurojust and the Kingdom of Denmark, will be allocated to Salaries and Allowances. In 2021, Eurojust plans to follow a similar approach. 22 Title 4 covers activities and projects funded through additional EU funding from grant, contribution and service-level agreements, as presented in Annex XI. 23 This also includes expenditures for the European School.
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Expenditures
Commitment appropriations
Executed
2019 Budget
2020
Budget 2021 VAR 2021/ 2020 (%)
Envisaged 2022
Envisaged 2023 Agency
request Budget
forecast
- Of which external personnel
0 0 90 000 90 000 185 000 190 000
Expenditure relating to staff recruitment
104 194 76 624 83 245 83 245 8.6% 84 000 85 000
Employer's pension contributions
0 0 0 0 0.0% 0 0
Mission expenses 56 376 109 000 110 700 110 700 1.6% 112 000 114 000
Socio-medical infrastructure
161 109 145 555 150 785 150 785 3.6% 152 000 155 000
Training 337 879 355 000 355 000 355 000 0.0% 355 000 360 000
External services 189 683 246 953 288 720 288 720 16.9% 293 000 297 000
Receptions, events and representation
85 0 0 0 0.0% 0 0
Social welfare 46 298 26 250 37 468 37 468 42.7% 38 000 39 000
Other staff-related expenditure
0 0 0 0 0.0% 0 0
Title 2 - Infrastructure and operating expenditure
7 652 966 7 582 841 7 530 853 7 530 853 -0.7% 7 571 000 7 694 000
Rental of buildings and associated costs
5 835 109 6 128 330 6 062 279 6 062 279 -1.1% 6 097 000 6 200 000
Information, communication technology and data processing
1 465 498 1 230 438 1 233 033 1 233 033 0.2% 1 236 000 1 253 000
Movable property and associated costs
208 664 80 173 99 090 99 090 23.6% 100 000 101 000
Current administrative expenditure
57 832 56 000 61 018 61 018 9.0% 62 000 63 000
Postage/telecom-munications
85 863 87 900 75 433 75 433 -14.2% 76 000 77 000
Meeting expenses 0 0 0 0 0.0% 0 0
Running costs in connection with operational activities
0 0 0 0 0.0% 0 0
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Expenditures
Commitment appropriations
Executed
2019 Budget
2020
Budget 2021 VAR 2021/ 2020 (%)
Envisaged 2022
Envisaged 2023 Agency
request Budget
forecast
Information and publishing
Studies
0
0
0
0 0.0%
0 0
Other infrastructure and operating expenditure
0 0 0 0 0.0% 0 0
Title 3 - Operational expenditure
9 596 759 11 324 828 12 301 561 12 101 731 6.9% 12 837 000 13 618 000
Meetings, seminars, training and representation
2 747 550 2 989 356 3 144 955 3 144 955 5.2% 3 239 000 3 533 000
Operational and experts missions
1 504 156 1 921 415 2 348 752 2 148 922 11.8% 2 416 000 2 584 000
Public relations and publications
371 264 548 452 724 642 724 642 32.1% 735 000 745 000
Data and documentation expenditure
2 989 107 2 841 485 2 842 150 2 842 150 0.0% 2 852 000 2 909 000
Translation casework
118 700 536 627 744 192 744 192 38.7% 747 000 757 000
EJN projects, meetings and representation expenses
433 181 435 000 435 000 435 000 0.0% 436 000 442 000
JSB meetings and representation expenses
25 498 0 0 0 0.0% 0 0
JIT grants, meetings and other expenses
1 346 586 1 991 678 2 000 870 2 000 870 0.5% 2 350 000 2 585 000
Genocide Network meetings and other expenses
60 715 60 815 61 000 61 000 0.3% 62 000 63 000
Title 4 –
Operational
projects
expenditures
0 p.m. p.m. p.m. p.m. p.m. p.m.
Operational expenditure related to projects based on agreements
0 p.m. p.m. p.m. p.m. p.m. p.m.
Total 39 075 498 41 700 000 45 050 856 43 297 699
3.8% 47 124 000 49 291 000
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Table 11 – Payment appropriations
Expenditures
Payment appropriations
Executed
2019 Budget
2020
Budget 2021 VAR 2021/ 2020 (%)
Envisaged 2022
Envisaged 2023 Agency
request Budget
forecast
Title 1 - Staff expenditure
21 780 848 22 792 331 25 218 442 23 665 115 3.8% 26 176 000 27 979 000
Salaries & allowances
20 930 149 21 832 949 24 192 524 22 639 197 3.7% 25 682 000 26 929 000
- Of which establishment plan posts 24
20 930 149 21 832 949 24 102 524 22 549 197 3.3% 25 404 228 26 693 162
- Of which external personnel
0 0 90 000 90 000 185 000 190 000
Expenditure relating to staff recruitment
84 559 76 624 83 245 83 245 8.6% 84 000 85 000
Employer's pension contributions
0 0 0 0 0.0% 0 0
Mission expenses 56 029 109 000 110 700 110 700 1.6% 112 000 114 000
Socio-medical infrastructure
132 736 145 555 150 785 150 785 3.6% 152 000 155 000
Training 285 075 355 000 355 000 355 000 0.0% 355 000 360 000
External services 231 352 246 953 288 720 288 720 16.9% 293 000 297 000
Receptions, events and representation
85 0 0 0 0% 0 0
Social welfare 60 862 26 250 37 468 37 468 42.7% 38 000 39 000
Other staff-related expenditure
0 0 0 0 0.0% 0 0
Title 2 - Infrastructure and operating expenditure
7 741 917 7 582 841 7 530 853 7 530 853 -0.7% 7 571 000 7 694 000
Rental of buildings and associated costs
6 000 113 6 128 330 6 062 279 6 062 279 -1.1% 6 097 000 6 200 000
Information, communication technology and data processing
1 530 123 1 230 438 1 233 033 1 233 033 0.2% 1 236 000 1 253 000
Movable property and associated costs
69 444 80 173 99 090 99 090 23.6% 100 000 101 000
24 This also includes expenditures for the European School.
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Expenditures
Payment appropriations
Executed
2019 Budget
2020
Budget 2021 VAR 2021/ 2020 (%)
Envisaged 2022
Envisaged 2023 Agency
request Budget
forecast
Current administrative expenditure
68 448 56 000 61 018 61 018 9.0% 62 000 63 000
Postage/telecom-munications
73 788 87 900 75 433 75 433 -14.2% 76 000 77 000
Meeting expenses 0 0 0 0 0.0% 0 0
Running costs in connection with operational activities
0 0 0 0 0.0% 0 0
Information and publishing
0 0 0 0 0.0% 0 0
Studies 0 0 0 0 0.0% 0 0
Other infrastructure and operating expenditure
0 0 0 0 0.0% 0 0
Title 3 - Operational expenditure
10 327 223 11 171 506 12 301 561 12 101 731 6.9% 12 687 000 13 383 000
Meetings, seminars, training and representation
2 798 971 2 989 356 3 144 955 3 144 955 5.2% 3 239 000 3 533 000
Operational and experts missions
1 496 751 1 921 415 2 348 752 2 148 922 11.8% 2 416 000 2 584 000
Public relations and publications
341 561 548 452 724 642 724 642 32.1% 735 000 745 000
Data and documentation expenditure
3 570 352 2 841 485 2 842 150 2 842 150 0.0% 2 852 000 2 909 000
Translation casework
140 159 536 627 744 192 744 192 38.7% 747 000 757 000
EJN projects, meetings and representation expenses
539 016 435 000 435 000 435 000 0.0% 436 000 442 000
JSB meetings and representation expenses
25 499 0 0 0 0.0% 0 0
JIT grants, meetings and other expenses
1 351 578 1 838 356 2 000 870 2 000 870 8.8% 2 200 000 2 350 000
Genocide Network meetings and other expenses
63 335 60 815 61 000 61 000 0.3% 62 000 63 000
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Expenditures
Payment appropriations
Executed
2019 Budget
2020
Budget 2021 VAR 2021/ 2020 (%)
Envisaged 2022
Envisaged 2023 Agency
request Budget
forecast
Title 4 –
Operational
projects
expenditures
0 p.m. p.m. p.m. p.m. p.m. p.m.
Operational expenditure related to projects based on agreements
0 p.m. p.m. p.m. p.m. p.m. p.m.
Total 39 849 988 41 546 678 45 050 856 43 297 699 4.2% 46 974 000 49 056 000
Budget Outturn
Table 12 – Budget outturn
Budget outturn 2017 2018 2019
Reserve from the previous years' surplus (+) 0 0 0
Revenue actually received (+) 49 332 605 38 394 478 39 773 839
Payments made (-) -41 285 625 -34 730 296 -35 360 535
Carryover of appropriations (-) -8 232 124 -4 817 747 -3 714 964
Cancellation of appropriations carried over (+) 448 452 333 759 225 810
Adjustment for carryover of assigned revenue appropriation from previous year (+)
200 013 1 179 678 29 401
Exchange rate differences (+/-) -643 -368 -858
Adjustment for negative balance from previous year (-) 0 0 0
Total 462 678 359 504 952 693
The 2019 budget outturn reflects EUR 682 604 of returned re-delivery costs of Eurojust’s old premises as well as the cancellation of appropriations explained as follows.
2019 C1 (EUR 45 335): The budget execution rate for 2019 was 99.88% (compared to 99.94% in
2018). The cancellation of commitment appropriations remained low at EUR 45 335 (only
0.12% of the 2019 budget). These cancellations concerned the difference between the estimates
and actual requests for reimbursements (EUR 20 K for CMs and EUR 6 K for administrative
missions).
2019 C2 (EUR 575): The cancellations of JIT grant C2 payment appropriations were only 0.78%.
2019 C8 (EUR 225 235): The cancellations of carried-over non-differentiated (payment)
appropriations to 2019 reflected lower than estimated expenditures for CMs and other Eurojust
meetings (EUR 78 K), ICT projects (EUR 49 K) and ICT infrastructure (EUR 12 K).
Commitments stemming from differentiated appropriations (EUR 95 984): This amount concerns
commitments related to JIT grants, which stemmed from 2017 commitment appropriations and
were (re)used for awards in 2017 and 2018. The claims related to them were reimbursed until
the end of 2019 at lower levels than the initial awards to the beneficiaries and after that point
use of these funds for new awards was not permitted.
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IV. Human Resources – Quantitative Table 13 – Statutory staff occupying an establishment plan post25
Type
2019 2020 2021 2022 2023
Autho-rised
Filled Occu-pancy rate %
Autho-rised
Envisaged Envisaged Envisaged
Administrators (AD)
101 80 79% 100 100 114 121
Assistants (AST) 107 124 115% 107 107 107 107
Assistants/Secre-taries (AST/SC)
0 0 0 0 0 0 0
Total 208 204 98% 207 207 221 228
Table 14 – Statutory staff and SNE not occupying an establishment plan post26
Type
2019 2020 2021 2022 2023
Planned Engaged Engage-
ment rate %
Planned Envisaged Envisaged Envisaged
Contract staff 16 16.2 100% 16 16 24 24
SNE 21 16.5 79% 21 21 26 28
Total 37 33.5 89.5% 37 37 50 52
Table 15 – Other non-statutory post-holders27
Type 2019 2020 2021 2022 2023
Engaged Envisaged Envisaged Envisaged Envisaged
National Desks 81 87 87 87 87
Denmark’s representatives 3 3 3 3 3
UK participants N/A 3 p.m. p.m. p.m.
LPs from third States 9 12 12 12 12
Total 93 106 102 102 102
25 The 2019 figures are based on headcount as on 31 December when: 17 AD posts were filled by AST post-holders. 26 The 2019 figures indicate the average FTE throughout the year. During 2019, 3 SNEs were cost-free and 1 SNE was not entitled to allowances, thus they are not counted. Furthermore, due to pressing operational needs related to the constant increase of casework, Eurojust might exceed the 2020 and 2021 figures that correspond to the budget authorised by the budgetary authority for the respective years. The additional cost will be met through imposing further negative priorities in non-operational areas. 27 The figures include also post-holders not stationed in the Hague and exclude Denmark from the national desks due to the country’s opt-out from the EJR. The 2019 figures are based on headcount as on 31 December and concern 6 LP countries (Montenegro, North Macedonia, Norway, Switzerland, Ukraine and United States of America). The 2020-2023 figures exclude the UK from the national desks and for 2021-2023 will depend on the exact type of arrangements for Eurojust’s future cooperation with the UK.
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Table 16 – Additional external staff and SNE financed from grant, contribution or service-level agreements28
Type 2019 2020 2021 2022 2023
Engaged Planned Envisaged Envisaged Envisaged
Contract staff 0 3.35 9.5 10.5 10.5
SNE 0 p.m. p.m. p.m. p.m.
Total 0 3.35 9.5 10.5 10.5
Table 17 – External service providers29
Type of provider 2019 2020 2021 2022 2023
Engaged Envisaged Envisaged Envisaged Envisaged
Structural service providers 24.95 35 34 33 33
Interim workers 0 0 1 2 2
Total 24.95 35 35 35 35
Table 18 – Multi-annual staff policy plan30
Function group
and grade
2019 2020 2021 2022 2023
Authorised Filled Authorised Envisaged Envisaged Envisaged
Perm.
posts
Temp.
posts
Perm.
posts
Temp.
posts
Perm.
posts
Temp.
posts
Perm.
posts
Temp.
posts
Perm.
posts
Temp.
posts
Perm.
posts
Temp.
posts
AD 16
AD 15
AD 14 1 1 1 1 1 1
AD 13 1 1 1 1 1
AD 12 1 1 2 2
AD 11 5 2 5 5 7 7
AD 10 12 4 12 12 14 14
AD 9 22 15 22 22 23 23
AD 8 21 16 21 21 25 25
AD 7 32 16 29 29 20 20
AD 6 4 18 2 2 4 4
AD 5 3 8 6 6 17 24
AD total 0 101 0 80 0 100 0 100 0 114 0 121
AST 11
28 The 2019 figures indicate the average FTE throughout the year. Annex XI elaborates further the figures per project. 29 The 2019 figures indicate the average FTE throughout the year. 30 The 2019 figures are based on headcount as on 31 December when: (i) In accordance with Art. 38(2) of the Eurojust Financial Regulation, 2 appointments were made to offset the effects of part-time work (loss of 4 FTE in 2019). (ii) 2 temporary staff were on unpaid leave, however only 1 is counted as filled in accordance with Art. 13(1) of College Decision 2016-11 on unpaid leave measures. The 2022-2023 figures include provisions based on the reclassification percentages per category and grade.
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AST 10
AST 9 1 1 1 1 1 1
AST 8 1 1
AST 7 1 1 1 1 1
AST 6 5 7 5 5 17 17
AST 5 52 24 52 52 54 54
AST 4 48 33 48 48 33 33
AST 3 42
AST 2 16
AST 1 1
AST total 0 107 0 124 0 107 0 107 0 107 0 107
AST/SC 6
AST/SC 5
AST/SC 4
AST/SC 3
AST/SC 2
AST/SC 1
AST/
SC total31 0 0 0 0 0 0 0 0 0 0 0 0
Total 0 208 0 204 0 207 0 207 0 221 0 228
Grand total
208 204 207 207 221 228
Table 19 – Contract staff plan32
Function group 2019 2020 2021 2022 2023
Planned Engaged Planned Envisaged Envisaged Envisaged
IV 6 2 4 4 6 6
III 5 7 8 8 14 14
II 5 8 4 4 4 4
I 0 0 0 0 0 0
Total 16 17 16 16 24 24
31 3 AST/SC posts have been identified but are currently occupied by AST post-holders. 32 The 2019 figures are based on headcount as on 31 December.
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Table 20 – SNE plan33
2019 2020 2021 2022 2023
Planned Engaged Planned Envisaged Envisaged Envisaged
SNE 21 18 21 21 26 28
Total 21 18 21 21 26 28
Table 21 – Recruitment forecasts for 2021
Job title
Number per type of contract (official, temporary or contract
staff)
Function group/grade of recruitment for official/
temporary staff Function group of recruitment
for contract staff
Due to foreseen retirement/
mobility
New posts requested due to additional tasks
Internal (brackets) and external (single grade)
foreseen for publication
ICT officer 1 temporary staff AST1-9 (internal)
AST4 (external)
National Desk assistant
2 temporary staff AST1-9 (internal)
AST3 (external)
Table 22 – Interagency mobility from and to the agency34
Type Entries From agencies Exits To agencies
Temporary staff 12 8 15 6
Contract staff 5 0 0 0
Total 17 8 15 6
33 The 2019 figures are based on headcount as on 31 December when: 3 SNEs were cost-free and 1 SNE was not entitled to allowances, thus they are not counted. 34 The figures reflect the number of staff joining or exiting the agency during 2019.
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V. Human Resources – Qualitative Table 23 – Recruitment implementing rules in place
Subject Model decision Yes No If no, which other implementing
rules are in place
Engagement of CA Model decision C(2019)3016 √
Engagement of TA Model decision C(2015)1509 √
Middle management Model decision C(2018)2542 √
Type of posts Model decision C(2018)8800 √
Table 24 – Appraisal and reclassification/promotion implementing rules in place
Subject Model decision Yes No If no, which other implementing
rules are in place
Reclassification of TA Model Decision C(2015)9560 √
Reclassification of CA Model Decision C(2015)9561 √
Table 25 – Reclassification of temporary staff/promotion of officials35
Grade Average seniority in grade among reclassified staff
Actual average over 5 years
Average over 5 years as per Staff
Regulations 201636 2017 2018 2019 2020
AD5 4.08 N/A N/A N/A p.m. p.m. 2.8
AD6 4.42 3.44 2.97 3.13 p.m. p.m. 2.8
AD7 4.42 3.19 2 3 p.m. p.m. 2.8
AD8 4.63 3.75 4.19 3.88 p.m. p.m. 3
AD9 N/A 3.67 N/A N/A p.m. p.m. 4
AD10 5 5 N/A 3 p.m. p.m. 4
AD11 N/A N/A N/A N/A p.m. p.m. 4
AD12 N/A N/A N/A N/A p.m. p.m. 6.7
AD13 N/A N/A N/A N/A p.m. p.m. 6.7
AST1 N/A N/A N/A N/A p.m. p.m. 3
AST2 4.33 3.43 3.53 2.16 p.m. p.m. 3
AST3 4.85 2.60 2.83 4.42 p.m. p.m. 3
AST4 3.93 3.62 3.58 3.40 p.m. p.m. 3
AST5 N/A N/A 2.00 3.25 p.m. p.m. 4
AST6 N/A N/A N/A N/A p.m. p.m. 4
AST7 N/A N/A N/A N/A p.m. p.m. 4
AST8 N/A N/A N/A N/A p.m. p.m. 4
35 Since the 2020 reclassification process was not completed when preparing the present SPD, the average seniority of reclassified staff in 2020 and the actual 5-years’ average are not available. 36 Reclassification under point system
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AST9 N/A N/A N/A N/A p.m. p.m. N/A
AST10 N/A N/A N/A N/A p.m. p.m. 5
AST/SC1 N/A N/A N/A N/A p.m. p.m. 4
AST/SC2 N/A N/A N/A N/A p.m. p.m. 5
AST/SC3 N/A N/A N/A N/A p.m. p.m. 5.9
AST/SC4 N/A N/A N/A N/A p.m. p.m. 6.7
AST/SC5 N/A N/A N/A N/A p.m. p.m. 8.3
Table 26 – Reclassification of contract staff
Function Group
Grade
Staff in activity on 1/1/
2018
Staff reclassified
in 2019
Average seniority in the grade among reclassified staff
Actual average number of years
Average number of years as per decision C(2015)9561
IV
17 N/A 0 N/A 6-10
16 N/A 0 N/A 5-7
15 2 0 N/A 4-6
14 N/A 0 N/A 3-5
13 N/A 0 N/A 3-5
III
11 N/A 0 N/A 6-10
10 1 0 N/A 5-7
9 2 0 N/A 4-6
8 2 0 N/A 3-5
II
6 2 0 N/A 6-10
5 3 0 N/A 5-7
4 3 0 N/A 3-5
I 2 N/A 0 N/A 6-10
1 N/A 0 N/A 3-5
Table 27 – Implementing rules foreseen for adoption in 2021
Subject Model decision
Absences as a result of sickness or accident Commission Decision on absences as a result of sickness or accident
Sexual and psychological harassment Commission Decision on prevention against sexual and psychological harassment
Leave Commission Decision amending Decision C(2013) 9051 of 16 December 2013 on leave
Transfer of pension rights Commission Decision amending the Commission Decision C(2011)1278 of 3 March 2011 on the general implementing provisions for Articles 11 and 12 of Annex VIII to the Staff Regulations on the transfer of pension rights
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Table 28 – Gender representation among temporary and contract staff
Gender Staff category Official Temporary Contract Total
Number % Number % Number % Number %
Female
AD - FG IV 48 34 2 15 50 32
AST - AST/SC - FG I/II/III
93 66 11 85 104 68
Total 0 0 141 69 13 76 154 70
Male
AD - FG IV 32 51 0 0 32 48
AST - AST/SC - FG I/II/III
31 49 4 100 35 52
Total 0 0 63 31 4 24 67 30
Grand total 0 0 204 100 17 100 221 100
Table 29 – Gender evolution in middle and senior management posts
Gender 2015 2019
Number % Number %
Female 3 38 6 46
Male 5 62 7 54
Table 30 – Geographical balance among temporary and contract staff
Nationality
Staff in AD and FG IV categories
Staff in AST, AST/SC and Function Group I/II/III
categories Total
Number % of staff in
above categories Number
% of staff in above categories
Number % of total
staff
Austria 1 1.22% 2 1.44% 3 1.36%
Belgium 4 4.88% 6 4.32% 10 4.52%
Bulgaria 3 3.66% 7 5.04% 10 4.52%
Croatia 0 0.00% 2 1.44% 2 0.90%
Cyprus 0 0.00% 0 0.00% 0 0.00%
Czech Republic 2 2.44% 2 1.44% 4 1.81%
Denmark 0 0.00% 2 1.44% 2 0.90%
Estonia 4 4.88% 1 0.72% 5 2.26%
Finland 2 2.44% 6 4.32% 8 3.62%
France 4 4.88% 5 3.60% 9 4.07%
Germany 5 6.10% 6 4.32% 11 4.98%
Greece 5 6.10% 7 5.04% 12 5.43%
Hungary 1 1.22% 3 2.16% 4 1.81%
Ireland 1 1.22% 1 0.72% 2 0.90%
Italy 8 9.76% 12 8.63% 20 9.05%
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Latvia 3 3.66% 3 2.16% 6 2.71%
Lithuania 1 1.22% 4 2.88% 5 2.26%
Luxembourg 0 0.00% 0 0.00% 0 0.00%
Malta 0 0.00% 1 0.72% 1 0.45%
Netherlands 11 13.41% 26 18.71% 37 16.74%
Poland 2 2.44% 3 2.16% 5 2.26%
Portugal 1 1.22% 3 2.16% 4 1.81%
Romania 7 8.54% 13 9.35% 20 9.05%
Slovak Republic 0 0.00% 4 2.88% 4 1.81%
Slovenia 2 2.44% 5 3.60% 7 3.17%
Spain 10 12.20% 10 7.19% 20 9.05%
Sweden 4 4.88% 2 1.44% 6 2.71%
United Kingdom 1 1.22% 3 2.16% 4 1.81%
Total 82 100 139 100 221 100
Table 31 – Evolution of most represented nationalities among temporary and contract staff
Most represented nationality 2015 2019
Number % Number %
Netherlands 33 14 37 17
Italy 22 10 20 9
Spain 20 9 20 9
Romania 19 8 20 9
Total 94 41 97 44
Table 32 – Schooling
Agreement in place with the European School(s) of: The Hague
Contribution agreements with Commission on type I European schools Yes No √
Contribution agreements with Commission on type II European schools Yes √ No
Number of service contracts in place with international schools: N/A
Description of any other solutions or actions in place: International education facilities in the Hague include the International school of the Hague as well as the American, British, French and German schools.
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VI. Environmental Management Eurojust aims to become an ISO 14001/EMAS certified organisation. With this certification, it will be
able to calculate its carbon footprint and CO2 emissions and take measures to reduce them.
Eurojust is part of the EU Greening Network that discusses issues related to the EMAS certification and
environmental management in EU organisations.
Eurojust aims to embrace green procurement in all its tender procedures. It focuses on balancing sustainability and cost aspects in its contracts, by taking specific measures such as increasing use of sustainable products in cleaning and catering contracts.
The Eurojust building received the sustainability label “very good”37, based on:
Sustainable demolition of the previous building on the site of the new premises;
Use of ground water for cooling and heating the building;
Maximum insulation of the building’s shell in order to optimise climate control;
Use of recycled materials for construction purposes;
Promotion of public transport for business travel and commuting; and
Installation of videoconferencing with the aim of reducing business travel.
Eurojust monitors the energy and water consumption trends with the aim to adjust practices and reduce
consumption. Furthermore, the agency strives to reduce the amount of the waste it generates by using
recycled and reusable items; and promoting the use of electronic alternatives to paper. In 2019, Eurojust
started using recycled paper for copying and printing and ensured that all office supplies are
manufactured from recycled products.
In the roadmap to EMAS certification, Eurojust plans to:
Publish an environmental policy;
Offer training to increase awareness amongst its staff members;
Increase internal communication on sustainability; and
Publish an annual report on its environmental performance.
37 Through a third party assessment and certification of the building’s environmental, social and economic sustainability performance
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VII. Building Policy Table 33 – Building policy current situation and outlook
Building name and type Eurojust Premises
Location/address Johan de Wittlaan 9
2517JR The Hague
The Netherlands
Surface area (square meters) 28 508 m2 (as per page 5 of lease agreement, Article 2, point 3)
Of which office space 20 231 m2 (office and conference facilities)
Of which non office space 8 277 m2 (underground parking)
Annual rent EUR 2 814 986
Type and duration of lease agreement 20 years as of date of delivery (24 March 2017)
Breakout clause Yes √ No
Conditions attached to the breakout clause The lease agreement may be terminated:
a. At any time by mutual consent of the Parties; or b. At any moment by the Lessee if a decision is made to
transfer the headquarters of the Lessee to a city other than the Hague, taking into account a notice period of 6 months.
Host country grant or support The host state provided and financed the custom made building and facilitates Eurojust’s participation in host state contracts for utilities supply (Green energy).
The host state estimates an annual rent of EUR 5 527 028, based on the total investment of EUR 108 M, representing an annual saving of EUR 2 712 042 for Eurojust.
Present value of the building N/A
Other comments 562 possible workplaces on office floors 158 departmental meeting seats on office floors 380 operational/conference meeting seats 23 interpretation booths in conference area 55 seats in training and interview rooms and business
centre All operational meeting rooms equipped with
videoconference capabilities 219 restaurant seats 275 underground parking spaces 170 indoor bicycle spots
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VIII. Privileges and Immunities Table 34 – Privileges applicable to the agency and its staff
Agency privileges Privileges granted to staff
Protocol of privileges and immunities/diplomatic status Education/day care
The privileges and immunities of the agency are based on the Seat Agreement between Eurojust and the Netherlands, the Agreement on Privileges and Immunities between Eurojust and the Netherlands and Protocol No.7 annexed to the EU Treaty.
Within the scope of its official activities, Eurojust is exempt, inter alia, from: import taxes and duties, motor vehicle tax, tax on passenger motor vehicles and motorcycles, value-added tax paid on goods and services supplied on a recurring basis or involving considerable expenditure, excise duties included in the price of alcoholic beverages and hydrocarbons such as fuel oils and motor fuels, real property transfer tax, insurance tax, energy tax and, tax on water mains.
The Host State authorities shall ensure that the Headquarters is supplied with electricity, water, sewerage, gas, post, telephone, telegraph, local transportation, drainage, collection of refuse, fire protection and snow removal from public streets.
The Dutch Government shall permit Eurojust to communicate freely without the need for special permission and to dispatch and receive official correspondence by courier or in sealed bags which shall have the same privileges and immunities as diplomatic couriers and bags.
The privileges and immunities of Eurojust post-holders are based on the Seat Agreement between Eurojust and the Netherlands, the Agreement on Privileges and Immunities between Eurojust and the Netherlands and Protocol No.7 annexed to the EU Treaty. Two different regimes apply:
National Members, Deputies and Assistants as well as the Administrative Director and Heads of Units/Services and their family members are granted ‘AO’ status by the Host State and benefit from certain VAT exemptions and, exemption from excise duties for alcoholic beverages, tobacco and fuel.
‘AO’ status also provides for exemption from tax on cars and motorcycles (BPM) and road tax (MRB) for two cars registered on the post-holder’s name at the same time.
Eurojust post-holders are exempted from VAT for the purchase of cars. Eurojust staff members are exempted from Dutch income tax and from all compulsory contributions to the social security organisations of the Netherlands.
Additional exemptions include duties in relation to water authority charges, municipal tax on second homes, dog licences and tax for installations on public land or water.
Eurojust staff receive education allowances for school fees. Staff has to pay for the education of its children.
As a courtesy of the Host State, Eurojust post-holders may request the Dutch subsidy for the reimbursement of a percentage of daycare and after-school care costs of accredited centres.
Eurojust reimburses in full the tuition fees of staff whose children are studying at the European School in The Hague.
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IX. Evaluations External Evaluations
The College of Eurojust commissioned an independent external evaluation of the implementation of the
2008 Council Decision on Eurojust and the activities carried out by the agency.
The evaluation was conducted by an external consulting firm from September 2014 to June 2015 and
resulted in several recommendations for Eurojust’s consideration and implementation. These were all
implemented by the end of 2018.
Following the entry into force of the EJR as of 12 December 2019 and as foreseen in Article 69, by 13
December 2024 the Commission is expected to commission an evaluation of the implementation and
impact of the EJR, and the effectiveness and efficiency of Eurojust and its working practices.
Internal Monitoring and Evaluation
Eurojust’s internal monitoring and evaluation framework is built upon three levels of KPIs:
the multi-annual organisational KPIs linked to the MAS (see Section II for 2021-2023);
the annual organisational KPIs linked to AWP of a specific year (see Section III for 2021); and
the annual unit KPIs linked to the yearly work plans of the specific organisational entities.
In 2019-2020 and as follow up to the audit and discharge processes, Eurojust conducted a substantive
review of its KPI framework and took specific initiatives to improve it. Most notably, these included:
the introduction of a new process to review and reconfirm the annual KPIs prior to the final
budget and AWP adoption and thereby ensure that all remain Relevant, Accepted, Credible, Easy
(to measure and monitor) and Robust (RACER);
refocusing the KPI setting process from simpler indicators based mainly on outputs to more
advanced ones related to results;
improvements in collecting and presenting KPI data through interim reports to facilitate ABM
and prioritisation decisions; and
the organisation of awareness raising sessions for internal units and stakeholders, to strengthen
engagement and ownership of the internal KPI monitoring and evaluation processes.
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X. Organisational Management and Internal Control Internal Control Framework
Eurojust adopted the agency’s revised ICF on 10 December 2019, based on the Commission’s ICF of
April 2017. The revised ICF enables Eurojust to achieve its objectives through a consistent performance
management approach and provides reasonable assurance of:
effectiveness, efficiency and economy of operations;
reliability of reporting;
safeguarding of assets and information;
prevention, detection, correction and follow-up of fraud and irregularities; and
adequate management of risks relating to the legality and regularity of financial transactions,
taking into account the multiannual character of programmes.
Shifting to a principle-based approach, the ICF consists of five Components and seventeen Principles,
flexibility for management and the organisational entities to adapt to their specific context, while
ensuring a consistent implementation and assessment reporting thereof.
The ICF Components38 are interrelated and must be present and functioning at all levels of the
organisation. The Principles underpinning each component are further specified through baseline
requirements, providing guidance on actions to be implemented for the internal controls to be
considered effective. These constitute the minimum standards referred to in Article 45 of the Eurojust
Financial Regulation.
As of January 2020, the implementation of the revised ICF is continuously monitored and reported upon
at least once per year through the Consolidated Annual Activity Report.
Anti-fraud Strategy
As per Article 16(3)(b) of the EJR, the Executive Board shall adopt an anti-fraud strategy for Eurojust
proportionate to the fraud risks, taking into account the costs and benefits of the measures to be
implemented and based on a draft prepared by the Administrative Director. Therefore, Eurojust
adopted its current anti-fraud strategy on 15 June 2020, revising the previous one of 6 November 2018.
Risk Management
The Eurojust Risk Management Policy, adopted by the Administrative Director on 18 October 2018, and
fully implemented since 2019, foresees the annual preparation of a risk management register and plan,
taking into consideration the risks identified by the organisational entities in the respective unit plans.
Based on this, an overview of the critical risks identified for the agency’s AWP 2021 activities/objectives
is presented below.
38 Control environment, Risk assessment, Control activities, Information and communication, and Monitoring activities
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Table 35 – Critical risks for 2021
ID Risk title and description Risk
type
OAA
affected
Residual
risk level
(1-10)
Risk
response Action plan summary
1 MFF 2021-2027: The is a negative discrepancy between
resources requested by Eurojust and those proposed by the
Commission, while other JHA agencies (e.g. FRONTEX,
Europol) are receiving increased funding, resulting in the
increase of investigations potentially falling into the mandate
of Eurojust. There is a risk that, in spite of lobbying efforts,
the discrepancy between allocated budget and increase of
demands for Eurojust support will result in the inability of
Eurojust to support national authorities in referred cases.
External 1.1.1 9 Reduce &
Transfer
Eurojust should further intensify its
lobbying and communication activities to
secure sustained support for its budget and
the acknowledgement of the added-value of
the outcome of its activities.
2 Establishment of the EPPO: With the establishment of the
EPPO as a new body in the fight against PIF crimes, there is a
potential risk of lack of efficient coordination amongst the
relevant EU bodies (EPPO, Eurojust, Europol, OLAF).
External 1.2.1,
3.1.1
8 Reduce &
Transfer
With the support of the relevant
institutions, Eurojust should intensify its
communication with the relevant EU bodies
and ensure that efficient coordination
mechanisms are established.
3 ICT and security services: Reduction of resources in these
areas due to budgetary constraints may impair the delivery of
ICT projects and security levels needed to support Eurojust’s
core activities. Business continuity and service delivery may
be reduced and required upgrades of outdated systems may
have to be delayed or postponed. Realisation of the Eurojust
objectives might be consequently jeopardised.
External
&
Internal
3.1.2,
0.1.1
8 Reduce &
Transfer Senior management should define a
technical roadmap with the associated
budget needs and prioritisation. In view of
the digitalisation challenges Eurojust
should invest further in staff training on
technical competencies.
4 COVID-19: The situation derived from the COVID-19
pandemic could potentially jeopardise the achievement of the
Eurojust objectives for 2021 and the related budget/funds
execution (e.g. CMs).
External All 6 Reduce &
Transfer
Eurojust is constantly monitoring the
situation and will make adjustments if and
as necessary
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XI. Plan for Grant, Contribution or Service-Level Agreements Grant, Contribution or Service-Level Agreements with Eurojust as Beneficiary
Table 36 – Ongoing and expected grant, contribution and service-level agreements39
General information Financial and human resource impact
Date of signature
Total amount
Dura-tion
Counter-part
Short description Type of
resources 2020 2021 2022 2023
Contribution agreements
EuroMed Justice programme
18 March 2020
5 000 000
3 years40
DG NEAR The programme aims to enhance judicial cooperation between Member States and South Partner countries (Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine and Tunisia).
Amount 200 225 1 584 923 1 672 309 1 542 543
Contract staff
2.6 6.5 6.5 6.5
SNE - - - -
SIRIUS project
Expected Q4 2020
1 183 848 3.5 years
EU Foreign Policy Instru-ment
The project aims to further improve cross-border access to e-evidence by providing knowledge and tools to EU authorities through covering service providers located in foreign jurisdictions.
Amount 110 371 318 593 377 443 377 443
Contract staff
0.75 3 4 4
SNE - - - -
Service-level agreements
EUIPO actions
Expected Q1 2021
Not known
Not known
EUIPO The actions aim to improve operational cooperation with EUIPO and strengthen the fight against cross-border intellectual property crimes.
Amount Not known
Contract staff
Not known
SNE Not known
39 Eurojust also expects to receive external funding under the Digitalisation of Justice programme as a result of a study conducted by the Commission. The scope, timeframes, modalities and impact of this involvement are not yet known. 40 Due to delays in the initiation phase, possible extension request without adjusting scope of activities and resources
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Grants Provided by Eurojust
Table 37 – Grants pertaining to financial assistance to JITs
Legal context and general objectives
Providing technical and financial support to JITs is part of Eurojust’s mission to stimulate and improve the coordination of investigations and prosecutions in cross-border criminal cases, as defined in Article 2 of the EJR.
This is further specified in Article 4 of the EJR, pursuant to which Eurojust shall provide operational, technical and financial support to Member States’ cross-border operations and investigations, including to JITs.
The grants provided under this heading co-finance cross-border investigative activities of JITs.
An overview of the eligibility, selection and award criteria is provided below and will be further detailed in the calls for proposals. Eurojust reserves the right to modify, add or remove the below criteria if it considers necessary.
Type of action Grant for co-financing cross-border investigative activities of JITs
Financial provisions Eurojust will financially support JITs with a projected total amount of EUR 1 942 000.
A ceiling of EUR 50 000 has been set for each application.
No pre-financing payments will be available.
Eurojust will reimburse 95% of the total eligible costs under this procedure.
Timetable Eight calls are currently foreseen for 2021 (one every 1.5 months).
In exceptional cases, pursuant to Article 64(2) of the EJR, Eurojust may award grants without a call for proposal.
Main selection criteria In accordance with Article 198 of the General Financial Regulation, proposals for action grants that meet the eligibility criteria will be further evaluated on the basis of the following selection criteria:
The applicant's operational and professional competencies and qualifications to implement JIT activities
Formal requirements All applications received within the relevant application deadline will initially be assessed by Eurojust according to the following requirements:
(a) completed application submitted via the appropriate medium;
(b) copy of the signed JIT agreement (edited to exclude any identifying data), including possible extensions (unless a copy of the signed JIT agreement and an extension covering the action period of this call for proposals have already been provided in a previous application);
(c) completed Financial Identification Form of a public institution of a state involved in the JIT (unless the application identifies at least one bank account of a public institution of a state involved in the JIT that is already known and acknowledged by Eurojust);
(d) deadline for receipt of the application has been respected;
(e) action for which the funding is sought is to be executed during the corresponding timeframe;
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(f) only one application for the same JIT to be submitted within one application deadline; and
(g) a JIT that received funding within the framework of a call for proposals cannot apply for funding in the call for proposals that immediately follows (unless the application relates to exceptional urgent actions that do not overlap with the already awarded actions and could not have been anticipated in the framework of the previous application).
Award criteria Eligible applications will be evaluated and ranked, taking into account the following award criteria:
(i) investigation of a terrorist offence and/or of a crime identified as a priority in the Council Conclusions on setting the EU’s priorities in the fight against organised and serious international crime between 2018 and 2021 or other serious cross-border crimes for which Eurojust is competent to deal with;
(ii) number of states involved;
(iii) number of previous successful applications submitted to Eurojust by the JIT;
(iv) execution rate of previous grants awarded by Eurojust, if applicable;
(v) complexity of the JIT;
(vi) purpose of the actions and justification of estimates; and
(vii) execution rate of previous grants awarded by Eurojust.
A maximum of 10 points can be awarded for each criterion (i)-(vi) and 1 or 2 bonus points will be given for criterion (vii) to JITs with the highest average execution rate.
Each application can receive a maximum total of 62 points. Proposals attaining an individual score of 2 points or less for criteria (v)-(vi) will not be considered for a grant award.
Actions to be supported Through these grants, Eurojust provides support for the following actions:
meetings of the JIT, and participation in investigative measures carried out in the territory of another state;
interpretation during activities of the JIT, including during investigative measures and translation of evidentiary material, procedural or case-related documents; and
cross-border transfer of seized items, evidentiary material, procedural or case-related documents.
Eligible costs related to these actions are the following:
travel and accommodation costs;
interpretation and translation costs; and
transport costs.
Logistical support will also be provided through the loan of equipment (mobile telephones with communication costs included, laptops, mobile scanners and printers) for the duration of the JIT, including possible extensions.
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Table 38 – Grants pertaining to EJN meetings
Legal context and general objectives
Action grants for the organisation of the plenary meetings of the EJN under the Presidency of the Council of the EU:
Article 5 of Council Decision 2008/976/JHA of 16 December 2008 on the EJN provides the grounds for the financing of the plenary meeting of the Member States holding the Presidency.
Action grants pertaining to regional and national meetings of the EJN contact points:
The AWP of the EJN secretariat for 2019 foresees the possibility of financial assistance to the organisation of national and regional meetings in line with Article 4(1) of Council Decision 2008/976/JHA of 16 December 2008 on the EJN.
Type of action Grants for the organisation of EJN meetings
Financial provisions The EJN provides financial support up to a 95% of the total eligible costs for the organisation of:
both EJN plenary meetings up to EUR 70 000 (EUR 35 000 per meeting/pre-financing possible) and
the EJN regional and national meetings up to a maximum of EUR 40 000 (EUR 5 000 per meeting).
Timetable As provided for by Art. 195(d) of the Financial Regulation 2018/1046, grants for the organisation of a plenary meeting are awarded without call for proposals.
Publication of the call for proposals for regional and national meetings: Mid-December Year N-1.
Main selection criteria The selection criteria should enable assessment of the applicant’s ability to complete the proposed action or EJN work programme. The application for financial assistance for regional and national meetings must be submitted by an EJN contact point in his/her professional capacity to demonstrate the professional competencies required to organise the meeting.
Formal requirements In order to be considered eligible, the application must contain the following points:
(a) the application must be submitted by the EJN contact point from the Member State(s) organising the meeting;
(b) written description of the purpose of the meeting and a draft agenda;
(c) information about the participating Member States (and/or third States), estimated number of participants, and provisional venue of the meeting;
(d) date of the meeting;
(e) appropriately completed budget estimate form;
(f) regional meetings must be organised with EJN contact points of no less than three Member States, or two Member States and one third State; and
(g) the application must be submitted within the deadline provided for in the Call for Proposals.
Award criteria The submitted applications will be ranked on the basis of the award criteria listed below:
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(i) application for meetings from the applying Member State has not previously received funds from the EU budget as financial assistance to organise EJN regional and/or national meetings.
(ii) the topic of the meeting contributes to the implementation of one or more of the following goals:
(a) to exchange information and best practices between EJN contact points in practical cases of judicial cooperation (maximum of 15 points);
(b) to promote the work of the EJN in the participating states (maximum of 15 points);
(c) to promote the use of and for the training on the EJN website in the participating states (maximum of 10 points);
(d) to increase networking among the judiciary in the participating States, and between the EJN contact points and the internal structures of the EJN in the participating states (maximum of 10 points);
(e) to increase the mutual information exchange about current legislative and institutional matters in the participating States, in particular in the field of criminal law and judicial co-operation in criminal matters (maximum of 5 points); and
(f) to find solutions to difficulties arisen in the implementation of EU instruments on judicial cooperation in criminal matters at regional or national level (maximum of 5 points).
A maximum of 40 points can be awarded for criterion (i) and a maximum of 60 points can be awarded for criterion (ii) (a-f) in total. All proposals scoring below 25 points will be rejected.
Actions to be supported The EJN secretariat will provide financial support for the following:
(a) EJN plenary meetings;
(b) regional meetings organised for the EJN contact points of at least three Member States or two Member States and one third State; and
(c) EJN national meetings organised for the EJN contact points of one Member State.
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XII. Cooperation with Third States and International Organisations
In accordance with Article 52(1) of the EJR, every four years Eurojust shall prepare a cooperation
strategy in consultation with the Commission, specifying the third States and international
organisations with which there is an operational need for cooperation. The Commission will thereafter
either issue decisions that a third State or international organisations ensures an adequate level of data
protection, or negotiate international agreements providing for adequate safeguards in this respect.
Eurojust remains nonetheless competent to negotiate and conclude working arrangements to set out
the modalities to implement the agreements or adequacy decisions.
This strategy, including a proposed list of third States and international organisations, is currently in a
draft stage and will be finalised in consultation with the Commission in the course of 2020.
To identify the priority third States, the College of Eurojust has taken into account the agency’s current
casework involving third States, the operational needs identified through a consultation with national
authorities and the ongoing negotiations regarding international agreements between the EU and
certain third States on the exchange of personal data with Europol.
A distinction is made between third States with which there is a pressing need for operational
cooperation that could be facilitated by an adequacy decision or an international agreement as per
Article 56 of the EJR, and those countries with which cooperation would be considered advantageous:
Top priority third States: People’s Democratic Republic of Algeria, Republic of Argentina,
Bosnia and Herzegovina, Republic of Colombia, Arab Republic of Egypt, State of Israel,
Hashemite Kingdom of Jordan, Republic of Lebanon, the Kingdom of Morocco, Republic of
Tunisia and Republic of Turkey; and
Other priority third States: Federative Republic of Brazil, People's Republic of China, Canada,
United Arab Emirates, Federal Republic of Nigeria, Republic of Panama, United Mexican States
and Russian Federation.
Concerning the UK’s withdrawal from the EU, the College of Eurojust underlined that ensuring
operational cooperation with the UK will be a priority.
In addition, the College of Eurojust has identified the following international organisations for possible
operational cooperation in the period 2020-2024:
The International Criminal Court (ICC);
The International Criminal Police Organisation (ICPO-Interpol);
The Ibero-American Network of International Legal Cooperation (Iber-RED);
The Office of the Prosecutor of the International, Impartial and Independent Mechanism to
Assist in the Investigation and Prosecution of Persons Responsible for the Most Serious Crimes
under International Law Committed in the Syrian Arab Republic since March 2011 (IIIM);
The United Nations Investigative Team to Promote Accountability for Crimes Committed by
Da’esh/ISIL (UNITAD); and
Ameripol, once it acquires legal personality.
© Eurojust, 2020
Eurojust, Johan de Wittlaan 9, 2517 JR The Hague, The Netherlandswww.eurojust.europa.eu • [email protected] • +31 70 412 5000
Twitter & LinkedIn: @Eurojust
Catalogue number: QP-AF-20-002-EN-N • ISBN: 978-92-9490-505-5 • ISSN: 2599-8889 • DOI: 10.2812/744598