Single Status andSingle Status andJob EvaluationJob Evaluation

School Based JobsSchool Based Jobs

Joint LA and TU BriefingJoint LA and TU Briefing

WelcomeWelcome

Objectives of BriefingObjectives of Briefing

To explain To explain

Why we are evaluating jobs in Why we are evaluating jobs in schoolsschools

What Job Evaluation isWhat Job Evaluation is Your part in the processYour part in the process

Single Status AgreementSingle Status Agreement

National Agreement reached April National Agreement reached April 19971997

Agreement to:Agreement to: Implementation of 37 hours weekImplementation of 37 hours week Pay and grading review Pay and grading review

incorporating Job incorporating Job EvaluationEvaluation Introduction of locally agreed terms Introduction of locally agreed terms

and and conditions – ‘Derbyshire Package’conditions – ‘Derbyshire Package’

Single Status and SchoolsSingle Status and Schools

LA undertaking a Financial Impact Assessment.LA undertaking a Financial Impact Assessment. Evaluating a sample of jobs in schools.Evaluating a sample of jobs in schools. The scores will be compared with scores for other The scores will be compared with scores for other

Derbyshire County Council jobs. Derbyshire County Council jobs. Jobs not evaluated will be matched by title and Jobs not evaluated will be matched by title and

grade.grade. An assessment will be made of approximate potential An assessment will be made of approximate potential

costs for all schools. costs for all schools. A comparison of potential and current costs will give A comparison of potential and current costs will give

an estimate of the potential financial impact.an estimate of the potential financial impact. This has no impact on individual pay at the present This has no impact on individual pay at the present

time. time.

The SampleThe SampleThe sample used for the exercise includes jobs with:The sample used for the exercise includes jobs with: Significant variations in grade for the same title. (Bursar).Significant variations in grade for the same title. (Bursar). Different titles but a similar purpose and grade. (Business Different titles but a similar purpose and grade. (Business

or Finance Manager). or Finance Manager). High numbers of job holders. (Mid Day Supervisor, Cleaner).High numbers of job holders. (Mid Day Supervisor, Cleaner). Possible direct comparators with other DCC jobs. Possible direct comparators with other DCC jobs.

(Caretaker, IT jobs, Librarian). (Caretaker, IT jobs, Librarian). No direct comparators with other DCC jobs. (Learning No direct comparators with other DCC jobs. (Learning

Mentor, Examinations Officer). Mentor, Examinations Officer). Varied titles and grades. (A range of administrative jobs).Varied titles and grades. (A range of administrative jobs).

AlsoAlso All jobs in two secondary schools.All jobs in two secondary schools. The size of the sample is around 275 jobs. The size of the sample is around 275 jobs. Is taken from a wide range of schools. Is taken from a wide range of schools.

Job EvaluationJob Evaluation

Transparent and consistent processTransparent and consistent process Incorporates equal pay principlesIncorporates equal pay principles Measure of Measure of JOBJOB, not job holder, not job holder NOTNOT a measure of individual’s a measure of individual’s

capabilitycapability Output is a rank order of jobsOutput is a rank order of jobs Joint process with the Trade UnionsJoint process with the Trade Unions

Information for Job Information for Job EvaluationEvaluation

Job PurposeJob Purpose Principal Accountabilities/ Principal Accountabilities/

performance measuresperformance measures Organisation ChartOrganisation Chart DimensionsDimensions Internal and External RelationshipsInternal and External Relationships PlanningPlanning Decision MakingDecision Making Knowledge, Skills and ExperienceKnowledge, Skills and Experience Special FeaturesSpecial Features

Elements of Hay Job Elements of Hay Job EvaluationEvaluation

TechnicalKnow-How

ManagementBreadth

Human RelationsSkills

Freedomto Act

Area of Impact

Nature ofImpact

ThinkingEnvironment

ThinkingChallenge

PROBLEM SOLVINGKNOW-HOW ACCOUNTABILITY

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Know-How

The sum of every kind of knowledge, skill andexperience required for standard acceptable

performance in the role

The sum of every kind of knowledge, skill andexperience required for standard acceptable

performance in the role

TechnicalKnow-How

ManagementBreadth

Human RelationsSkills

The requirement for technical skills,expertise and experience

The amount of planning and organisingrequired of the role

The requirement for working with andthrough others to achieve the roleaccountabilities

Problem Solving

ThinkingEnvironment

ThinkingThinkingEnvironmentEnvironment

ThinkingChallengeThinkingThinkingChallengeChallenge

Assesses the extent to whichthinking is constrained by thecontext in which it must take place

The complexity of the problemsencountered and the extent to whichoriginal thinking must be employedto arrive at solutions

The ‘self-starting’ thinking required by the jobfor analysing, evaluating, creating, reasoning,

arriving at and drawing conclusions

The ‘self-starting’ thinking required by the jobfor analysing, evaluating, creating, reasoning,

arriving at and drawing conclusions

Accountability

Freedomto Act

Area ofNature of Impact

Measured by the existence or absence ofpersonal, managerial or procedural controlsand guidance

How much of the organisation does the roleimpact upon and what is the nature of theimpact (direct or indirect)

The answerability for action and for theconsequences of that action

The measured effect of the job on end results

The answerability for action and for theconsequences of that action

The measured effect of the job on end results

The Hay JE ProcessThe Hay JE Process

A Job Description Questionnaire (JDQ) should be A Job Description Questionnaire (JDQ) should be completed for each job completed for each job By the job holder and agreed by the line manager By the job holder and agreed by the line manager

Electronic completion and return (DNfL) Electronic completion and return (DNfL) email toemail to jobevaluation@derbyshire.gov.ukjobevaluation@derbyshire.gov.uk By Monday 16 March latest By Monday 16 March latest Advice and guidanceAdvice and guidance

Helpline - O1629 580000 6980 Helpline - O1629 580000 6980 Workbook Workbook Website DNFL and DNET Website DNFL and DNET

Quality assurance of completed JDQs Quality assurance of completed JDQs Evaluation of JDQs Evaluation of JDQs

Programme Programme

Initial communications with schools Initial communications with schools and job holders - completedand job holders - completed

Joint briefings for job holders and line Joint briefings for job holders and line managers - February managers - February

Completion of JDQs - return by 16 Completion of JDQs - return by 16 March March

Evaluation of jobs - March to MayEvaluation of jobs - March to May Financial Impact Assessment - JuneFinancial Impact Assessment - June

Further Information Further Information AvailableAvailable

JE Team Helpline – 01629 580000 JE Team Helpline – 01629 580000 69806980

Trade Union representative – Trade Union representative – Jeanette Lloyd 07921 474701Jeanette Lloyd 07921 474701

Website – DNfL and DNET Website – DNfL and DNET

Single Status andSingle Status andJob EvaluationJob Evaluation

School Based JobsSchool Based Jobs

Thank you for attending and taking Thank you for attending and taking

part in the processpart in the process

Questions?Questions?