IILM Undergraduate Business School

Module Name Internship

ECTS Credits 3

Academic Year 2015-16

Module Code

Type of Course Obligatory for all Specializations

Semester Stage 2 Semester 2

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CONTENTS

1. Internship 1.1. Introduction1.2. Why an Internship?

2. Objectives of Internship2.1. Orientation in the company2.2. On the job training 2.3. Summer training report2.4. Expectations from the summer intern 2.5. Documentation and presentation of the final report

3. Interns – In the Organization 3.1. Attendance policy 3.2. Conduct of interns

4. Internship Evaluation

ANNEXURE Annexure-I Format of Cover PageAnnexure-II Declaration FormAnnexure-III Format for I, II & III Progress ReportsAnnexure-IV Final Evaluation-Project ReportAnnexure-V Final Evaluation- Presentation

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INTERNSHIP 1.1. Introduction

An internship is a temporary, hands-on work experience in an organization or company for which you earn academic credits. It is an opportunity to add practical, relevant experience to your field of study and is a way to get to know and understand. It will acquaint you with the demands of professional world of work in terms of knowledge, skills and attitude to perform effectively.

Internship is an integral and essential part of the three-year SBS Undergraduate Business School Program curriculum. The credits associated with the Internship Program are 3 ECTS. The duration of Internship Program is 1 month ( continuous, with no breaks), and can be done between June 15, 2015 and September 1, 2015.

1.2 Why an Internship?

To many of you, the world of work is still a strange place, you may not have ever been employed in a formal way. The internship gives you an opportunity to experience the corporate environment.

An internship is a good way to check out your interest in a possible career field. Not only will you have the opportunity to build your knowledge base and test your skills by doing your job, but you will have the opportunity to be exposed to the work of others within the organization and find out about additional job possibilities.

You will be able to relate to concepts and theories with practice in a better manner. Grow personally - The value of an internship often extends beyond career exploration; a

good experience can have a significant impact on your personal growth by developing your intellectual, interpersonal, and leadership qualities.

2. OBJECTIVES OF INTERNSHIP

The objectives of the Summer Internship Program are - To expose students to real life work. To provide an opportunity for the Student Interns to apply the concepts learnt in real-life

situations. To help them assess their own abilities vis-à-vis demands of the corporate world. To provide student interns a platform to take up on-the-job training and develop a

network which will be useful in enhancing their career prospects. To study any one aspect of the company to enhance their research and report writing

skills.

Summer Internship can be broadly classified into three phases - 2.1 Orientation in the company: During this period, the student/ intern will understand the

company, its customers and the competitors. He/ She will study the annual reports of the

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company for the past couple of years, understand the policies of the company, study the macro-environment in which the industry is operating.

The intern may also get oriented to various departments of the company and get to know the key functionaries. By the end of the orientation program in the company, the intern should be able to clearly state his/her business objectives which would include specific and measurable targets to be achieved during the on the job training , break-up of targets on a weekly basis, synopsis for the summer training report, etc.

2.2 On the job training On the job training gives a flavor of teamwork, organizational culture, team dynamics, result orientation, organizational pressures, complexities in achieving the desired results, etc.. On the job training provides good scope for developing necessary managerial skills and positive attitude.

2.3 Project/research work leading to summer training report Each intern will undertake project/research work during the period of the internship. This would lead to the Internship Report.

2.4 Expectations from a Summer Intern Behave as a quasi-employee of the organization. Follow all the rules, regulations and

codes of conduct of the organization. Strictly follow the internship guidelines. Prepare industry/company profile as soon as possible after commencement of the

Internship and submit it to the faculty mentor. Have continuous interaction with the faculty mentor and the company mentor. Submit progress report to the faculty mentor.

2.5 Documentation and Presentation of the Final Report The final report contains information about company and the project undertaken during the SIP months period. The format for project report would be:

Cover page (Format of cover page is in Annexure I) Certificate of summer internship Acknowledgement (approx. 100 words) Contents Executive Summary (approx. 150 words) Objectives (100 words) (The objectives should be broken down into crisp bullet

points, there may just be one or two, but they should be clearly laid out). Company profile (approx. 300 words); to include and highlight CSR initiatives, ethical

practices ; socio, economic, environmental responsibilities undertaken Working methodology (research/study/field job) (approx. 100 words) Analysis (charts, diagrams if required) (approx. 200 words) Recommendations/suggestions (approx. 200 words) Limitations of the project (approx. 100 words) (optional – scope of the project may

be mentioned in the objectives itself)

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Learning (approx. 200 words) References (specify – minimum 5, including at-least one book)

The report should be of 1200 - 1500 words with graphs and charts. A student needs to submit the project report in the following manner:

1 soft copy each for company and for faculty mentor

The text material should be typed with one and a half spacing between the lines. Twelve point font size is to be used in Times New Roman fonts.

Beginning with the first page of Chapter 1 /Section 1, pages are to be numbered consecutively in Arabic numerals. Small Roman numerals should be used for all preceding pages, with the exception of the title page which is unnumbered.

Examiners are going to check references and quotations to see whether they are accurate.

When you are satisfied that all the necessary revision has been completed and the project report is ready for submission, you should sign a declaration that the work is original and it is ready for examination. The declaration needs to be a part of your project submission.

3. INTERNS - IN THE ORGANIZATION

3.1 Attendance Policy 100 percent attendance is mandatory. If an intern is not in a position to attend on any day during summer internship, he/she shall obtain prior approval of leave from company mentor and faculty mentor. Absence without prior approval of leave will be viewed seriously and may lead to termination of Summer Internship.

Absolute attendance (100%) is a symbol of dedication and commitment of an Intern.

3.2 Conduct of Interns The interns must bear in mind that they are the ambassadors of IILM and conduct themselves in the manner befitting the IILM standards. IILM expects the interns to maintain high professional and social standards. The interns should conform to the rules and regulations of his/her place of work. It is particularly important to be regular, punctual, obedient, honest and sincere at work. Unprofessional behavior, dishonesty, misconduct, indiscipline, irregularity at work and unsatisfactory performance will lead to cancellation of internship of the student.

Do's and Don'ts for students during Summer Internship

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Do's: Interns should - Get an overview of the company/industry in which they are placed. This includes

understanding the core business of the company, organizational chart, key personnel in the company, manufacturing units, marketing channels, financial policies, etc.

Make an analysis of the company vis-à-vis the industry and prepare SWOT analysis. Always maintain formal dress code. Always be polite in dealings and maintain cordial relationship with the company

executives. Always be positive and open to suggestions. Maintain strict confidentiality of company information. Consult faculty mentor or refer textbooks to reinforce relevant concepts. Always submit bills in time when reimbursement is to be claimed. Get conversant with

company policies/rules before incurring expenditure. Focus on assignment and complete the individual tasks allotted on schedule.

Don'ts: Interns should not - Criticize the company policies and/or company executives. Criticize or make adverse comments about IILM and/or faculty mentor. Misuse the facilities offered by the company. Go to meetings and presentations unprepared or ill-prepared. Be late. Leave the office without prior permission from the company mentor. Be impolite or rude to company executives. Exceed the work given by the company mentor and collect information that is

confidential in nature. Hold back any material/equipment/accessories provided by the company on a

returnable basis. Interfere in third party assignments. Encourage friends visiting workplace during office hours and cause inconvenience to

others.

4. SUMMER INTERNSHIP ASSESSMENTSummer internship is equivalent to 3 ECTS and therefore the evaluation of Summer Internship is critical to the Interns’ overall performance.

The various stages of evaluation and weightage at each stage are given below:

DETAILS OF ASSESSMENT PLAN

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Mentor – Mentee Constant Interaction – 15 marks

The total marks out of 15 will be allotted on the basis of:

High commitment to learning showcased by the intern

Preparation of industry/company profile after commencement of the Summer Internship and submitting the same to the faculty mentor

Regular interaction of the mentee with the mentor. The mentee must regularly interact with the mentor during 4 weeks of summer internship at least once in a week by email/phone/ face-to-face meeting.

Progress Reports - Minimum 4 progress reports should be submitted to the faculty mentor

Summer Internship report & final viva /presentation ( 30 marks)

The grading will be done by the mentor as per the format Annexure IV. The presentation and Viva will be conducted in the company premises. The faculty mentor and the industry mentor will jointly evaluate the report.Feedback forms submitted by industry mentors (15 Marks)

Feedback forms have been mailed to the students, and evaluated forms will be mailed by the industry mentor to the Placement cell without disclosing it to the student.

The industry mentor may judge the student on- Completion of the project Field work Quality : Depth, Content & Analytical Ability Presentation – Clarity, preciseness & communication Initiative & Drive Logical / Analytical Ability Communication skills Application & Knowledge Base Punctuality & Sincerity Originality Interpersonal Relations & Teamwork

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ANNEXURE I - FORMAT OF COVER PAGE

SUMMER TRAINING REPORT

on

PROJECT TITLE

NAME OF THE COMPANY

Submitted in partial fulfillment of the requirement of

Bachelor of Business Administration

by

Name of the Student

Batch

Roll No.

IILM Undergraduate Business School, Lodhi Road

New Delhi

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ANNEXURE II - DECLARATION FORM

I hereby declare that the Project work entitled___________________________________________(write the title in Block Letters) submitted by me for the Summer Internship during the Bachelor of Business Administration to IILM Institute for Higher Education is my own original work and has not been submitted earlier either to IILM or to any other Institution for the fulfillment of the requirement for any course of study. I also declare that no chapter of this manuscript in whole or in part is lifted and incorporated in this report from any earlier / other work done by me or others.

Signature of Student Signature of Company MentorName of Student Name of Company Mentor

DesignationDate DatePlace Place

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ANNEXURE III - FORMAT FOR I, II & III PROGRESS REPORTS

Name of the Company: Enrolment No :Location: Name of Faculty Mentor: Name of Company Mentor: Progress of the training: Description of tasks: Learning from experience: Achievements:

Date : Signature:

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ANNEXURE IV - FINAL EVALUATION – PROJECT REPORT

Enrolment No.: ______________________________Name of Student: _______________________________Name of the Company: _______________________________ Location: ________________________________Name of Faculty Mentor: ________________________________Name of Company Mentor:______________________________

Sl. No.

Description Max Marks Marks Awarded

1

Project completion: Initial project specifications; planning efficiency; meeting deadlines; variance with respect to the project report.

3

2

Quality of Report Structure: Adequate report writing; formatting; conformity to guidelines; contours of project; proper spelling, grammar, appropriate language.

3

3

Content: Description of project; accuracy of facts; relevance; research undertaken; approach; data collection; analysis, technical details; objectives achieved; illustrations.

3

4

Competence: Approach to the project; overcoming complications; management and organization; reliability and punctuality; individual contribution to the project; identifying and valuing learning outcomes; developing strategies to meet the contingencies.

3

5

Achievements/Recommendations: Objectivity of recommendations; logical conclusion; practical implications of the findings.

3

TOTAL 15

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ANNEXURE V - FINAL EVALUATION - PRESENTATION

Enrolment No.: ______________________Name of Student: ______________________Name of the Company: ______________________Location: ______________________Name of Faculty Mentor: ______________________Name of Company Mentor: ______________________

Sl. No. Description Max Marks Marks Awarded

1Quality of Presentation: Scope, objective & structure of presentation, use of supporting material for presentation

3

2 Content: Logical sequencing of ideas, application of managerial tools to business

3

3

Communication ability: Clarity of thought & expression, correct usage of language, transforming ideas into proper presentation, delivery style, eye-contact, body-language and confidence

3

4

Findings/ Recommendations: Focused analysis of the findings, substantiating with practical applications, stimulating further work in the area

3

5Handling Question Answers session: Preparedness for questions, convincing and precise response to questions

3

TOTAL 15

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ASSESSMENT MAPThis table shows main assessment methods which are used across module and its stages:Methods of Assessment

Module A1 A2 A3 A4 A5

SIP * *

Notes:A1: Individual test/ AssignmentA2: Group Assignment/ ProjectA3: Open Book ExaminationA4: Close Book ExaminationA5: Presentation

TEACHING MAPThis table shows main delivery methods which are used across module and its stages:Methods of Delivery

Module T1 T2 T3 T4 T5

SIP * * *

Notes:T1: LecturesT2: Seminar/ TutorialsT3: Live Projects & PresentationsT4: Lab Session (practical exposure to a real life situation)T5: Guest Lectures/ Industrial Visits

CURRICULUM MAPThis table shows the main learning outcomes which are developed and/or assessed in this module:Methods of Delivery

Module L1 L2 L3 L4 L5 L6 L7 L8

Internship * * * * * * * *

Notes:L1: Awareness L2: Global and Multicultural perspective L3: Critical and Integrative thinking L4: Communication: Oral and writtenL5: Data and Information Analysis L6: Teamwork L7: Entrepreneurial and Innovative Thinking L8: Responsible Leadership.

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