SLAC-I-720-0A0Z-002-R001

Site Access and Identification Badges

Policies and Procedures

Stanford LinearAcceleratorCenter

This document was designed and published by the ES&H Division Office for SLAC’s internal use.

Document Title:Site Access and Identification Badges Policies and Procedures

Original Publication Date: 4 December 1997

Revision History: R001 April 2001

Current Revision Date: R001 April 2001

Original Source: Environment, Safety, and Health Division

Reference Document Number: SLAC-I-720-0A0Z-002-R001

Work supported by Department of Energy contract DE-AC03-76SF00515

1 May 2001 SLAC-I-720-0A0Z-002-R001 i

Table of Contents

SECTION 1 Overview .....................................................................................................................1

Introduction ........................................................................................................................................1

Site Access ........................................................................................................................................1

Training ..............................................................................................................................................2

Identification Badges ..........................................................................................................................3

Enforcement .......................................................................................................................................3

Summary of Access Controls .............................................................................................................3

SECTION 2 Site Access ..................................................................................................................7

Introduction ........................................................................................................................................7

Escorted Access ................................................................................................................................7

Unescorted Access ............................................................................................................................8

Industrial Area Access ........................................................................................................................8

Accelerator Area Access.....................................................................................................................8

Radiologically Controlled Area Access ...............................................................................................8

Radiological Area Access ...................................................................................................................8

SECTION 3 Training ....................................................................................................................11

Training Levels .................................................................................................................................11

Industrial Area and Accelerator Area Access ...................................................................................11

Safety Brochure .........................................................................................................................11

Safety Orientation for Non-SLAC Employees ............................................................................11

Employee Orientation to Environment, Safety, and Health .......................................................12

Radiologically Controlled Area and Radiological Area Access ........................................................12

General Employee Radiological Training ..................................................................................12

Radiological Worker Training I ..................................................................................................12

Radiological Worker Training II .................................................................................................13

Training Transfers ............................................................................................................................13

Table of Contents

ii SLAC-I-720-0A0Z-002-R001 1 May 2001

SECTION 4 Identification Badges ..............................................................................................15

Introduction ......................................................................................................................................15

Displaying Identification Badges ......................................................................................................16

Displaying Dosimeters ......................................................................................................................16

Identification Badge Layout...............................................................................................................16

Categories of Identification Badges ..................................................................................................16

Training Expiration Dates .................................................................................................................18

Category Description and Policies ...................................................................................................18

SLAC Employee ........................................................................................................................18

Contractor ..................................................................................................................................18

Users .........................................................................................................................................18

SSRL User .................................................................................................................................18

Temporary Identification and Dosimeters ........................................................................................19

Visitor Identification and Dosimeters ................................................................................................19

Identification Badges .................................................................................................................19

Temporary Dosimeters ..............................................................................................................19

SECTION 5 Responsibilities and Enforcement .........................................................................21

Introduction ......................................................................................................................................21

Enforcement .....................................................................................................................................21

Violation Notices ........................................................................................................................21

Corrective Actions .....................................................................................................................22

Identification Badge or Dosimeter Discrepancies ...............................................................22

Expired Training on Identification Badge ............................................................................22

Expired Dosimeter <Two Weeks .........................................................................................22

Expired Dosimeter >Two Weeks .........................................................................................22

Improper Use of Temporary Badges or Escorts ..................................................................23

Incorrect Name on Dosimeter or Identification Badge ........................................................23

Individual Not Wearing a Dosimeter While in a RCA ..........................................................23

Table of Contents

1 May 2001 SLAC-I-720-0A0Z-002-R001 iii

Tables

2-1 Minimum Requirements for Unescorted Access..............................................................9

4-1 Badge Categories..........................................................................................................16

4-2 Training and Expiration Terms ......................................................................................18

Figures

1-1 Radiologically Controlled Area Map .............................................................................5

4-1 SLAC Identification Badges ........................................................................................17

1 May 2001 SLAC-I-720-0A0Z-002-R001 1

SECTION 1 Overview

Introduction

This document outlines the policies and procedures associated with accessing areas of the Stanford Linear Accelerator Center (SLAC) site. SLAC is a laboratory devoted to research using intense beams of high-energy particles and photons. Because of this, the site has many areas containing potentially hazardous equipment and materials that can pose a danger to an individual who has not had the proper training to recognize these hazards. SLAC’s Environment, Safety, and Health (ES&H) Division is tasked with determining the tools, training, and monitor-ing equipment necessary to protect workers, visitors, and the environment from these hazards. SLAC line managers are tasked with ensuring that the tools, training, and monitoring equipment are properly utilized.

The policies and procedures outlined in this document will allow SLAC to comply with the radiation protection requirements outlined in Title 10, Code of Federal Regulations, Part 835 (10CFR835). The regulations require training that is commensurate with the potential radiological hazards, and require a radiation monitoring program that provides the ability to determine personnel exposures to an acceptable level of confidence.

Note: All individuals are responsible for knowing and abiding by these policies and procedures.

Site Access

SLAC has many areas containing potentially hazardous equipment and materials which can pose a danger to an indi-vidual who has not had the proper training to recognize these hazards. Therefore, access to certain areas at the labora-tory is limited to those who have had the appropriate training, or are escorted by someone who has. The policies out-lined in this document shall be utilized by all individuals at the SLAC campus, and shall be enforced within Industrial Areas1, the Accelerator Area2, Radiologically Controlled Areas (RCAs)3, and Radiological Areas4.

1. Industrial Areas are defined as areas where some level of hazard (such as moving machinery, noise, electricity and chemicals) may exist.

2. The Accelerator Area is surrounded by a control fence. The Accelerator Area is shown in Figure 1-1.

3. Radiologically Controlled Areas are defined as areas where an individual is likely to receive an exposure from human-made and/or technologically enhanced naturally occurring radioactivity equal to or exceeding 100 mrem effective dose equivalent per year.

4. Radiological Areas are any areas within a RCA that is defined in 10CFR835 as a “radiation area,” “high-radiation area,” “very high radiation area,” “contamination area,” “high contamination area,” or “airborne radioactivity area.

Section 1: Overview

2 SLAC-I-720-0A0Z-002-R001 1 May 2001

The RCA boundaries are based on expected annual exposures, area monitoring (fixed location dosimetry), and the professional judgment of Radiation Physics (RP) and Operational Health Physics (OHP) staff. Where possible, RCA boundaries are set so they coincide with a physical boundary.

The minimum RCA requirement is that all accessible areas where during normal operations an individual is likely to receive 100 mrem/year or more shall be controlled as a RCA. To monitor workspace radiation exposures to validate RCA boundaries, an extensive passive area dosimetry program is in place. This ‘Area Monitoring Program’ takes advantage of the existing active monitoring capabilities. The Area Monitoring Program has been developed by RP and OHP as well as local area safety managers. See Section 2 for detailed information on the site access policy.

Training

All individuals at SLAC who work in Industrial Areas or enter any RCA or the Accelerator Area must be either properly trained or escorted by a properly trained individual. The Accelerator Area is surrounded by a control fence. The Accelerator Area is shown in Figure 1-1. Specific training and identification (ID) are required to enter the Accelerator Area.

Individuals who enter the Accelerator area are either: 1) trained appropriately for any industrial hazards, or 2) escorted by a trained individual. A thermoluminescent dosimeter (dosimeter) will be required to enter any RCA. Figure 1-1 is a map that shows both the Accelerator Area and the RCAs.

There are various levels of training which relate to levels and duration of site access. The required level of training depends on:

• Areas to be accessed.

• Length of stay.

• Specific Radiological Area to be accessed.

• The duration of time in the area.

• Whether an individual is to be escorted or unescorted.

The SLAC training courses that determine what level of access personnel have are:

• “Safety Orientation for Non-SLAC Employees” (SO).

• “Employee Orientation to Environment, Safety, and Health” (EOESH).

• “General Employee Radiological Training” (GERT).

• “Radiological Worker Training I” (RWT I).

• “Radiological Worker Training II” (RWT II).

The specific level of radiological training required is dependent on the type of Radiological Area entered (such as Radiation Area, High Radiation Area, or Contamination Area). See Section 3 for detailed infor-mation on the training requirements.

Section 1: Overview

1 May 2001 SLAC-I-720-0A0Z-002-R001 3

Identification Badges

Individuals who have received training will be issued a permanent SLAC ID badge. This ID identifies their status regarding:

1. Employment (SLAC employee, user, or contractor).

2. Level of safety and radiological training (SO, EOESH, GERT, RWT I, or RWT II).3. Training expiration date. 4. Visitors are issued a temporary ID badge stating “Escort Required.” In addition,

individuals who complete GERT or RWT, will be issued either a quarterly or annual dosimeter.

Enforcement

Assets Protection Officers, Department Safety Officers, OHP, and the Safety, Health and Assurance (SHA) Departments have the responsibility for enforcing dosimetry policies. See Section 5 for detailed informa-tion on enforcement.

Summary of Access Controls

• The term “Controlled Area” is taken from 10CFR835 definitions, however, SLAC will use the more descriptive term “Radiologically Controlled Area (RCA)”.

• The fenced-in area is the physical boundary known as the Accelerator Area.

• The Accelerator Area has specific training and ID requirements for access.

• RCAs are established around areas which have Radiological Areas (Radiation Area, High Radiation Area, Contamination Area, and Radioactive Material Storage Area).

• The RCAs have specific training and dosimeter requirements for access.

• RCAs restrict where, under typical running conditions and occupancy, individuals may receive more than 100 mrem of radiation exposure per year.

• Personnel who do not enter a RCA will receive less than 100 mrem of radiation per year.

• RCA locations are determined by input from OHP, RP, and in some cases, the local Safety Officer. These locations may change with running conditions.

• OHP is responsible for properly posting RCA.

• Personnel who never enter RCA need only take SO or EOESH training.

• Personnel who are at SLAC short term and who will not enter a RCA may simply view a short com-puter-based training (CBT) course.

• EOESH and Safety Orientation include basic hazard training and information.

• All dosimeters, annual, quarterly and temporary, will be initially issued at the Safeguards and Security Office (Trailer 206), outside the Sector 30 Gate.

• Dosimeters are reissued through the Points of Contact designated by OHP Dosimetry Manager.

• Tour groups may continue to use a “Group” dosimeter if they do not enter radiological areas. Groups of five or less should have individual dosimeters.

• Dosimeters will not be issued at the satellite areas other than Sector 17, 30, gates or the Assets Protec-tion Badge Office.

• Temporary dosimeters may be issued to escorted visitors or individuals who have misplaced or lost their assigned dosimeters.

• IDs are issued with specific training information on them.

• The expiration date on IDs will correspond to the expiration date of SO training, EOESH training, or user run cycle for the Stanford Synchrotron Radiation Laboratory (SSRL).

Section 1: Overview

4 SLAC-I-720-0A0Z-002-R001 1 May 2001

• The asset protection officers will check for an ID and verify the expiration date of training when individuals enter the Accelerator Area.

• The asset protection officers, ES&H, supervisors, and managers may randomly check dosimeters and IDs for proper name, training, and expiration dates.

• All individuals are responsible for properly wearing dosimeters in a RCA.

• Individuals found in a RCA without a dosimeter may be subject to violation notices and corrective actions.

• Anyone requiring access to a RCA who does not have either GERT or RWT training must be escorted by an individual who is GERT or RWT-trained.

• Line managers are responsible for ensuring that their staff following these guidelines.

• Department Safety Officers should periodically walk through RCAs within their jurisdiction.

• Area monitoring will be used to help determine radiation levels around the site.

• In addition to using passive detection means, area monitoring (such as stationary dosimeters) will utilize routine technician surveys and active monitors.

RCAs may contain 1 or more of the following radiological areas:

Contamination Areas

High Radiation Areas

Radiation Areas

Radioactive Material Storage Areas

Radioactive Material Management Areas (RMMAs)

RCAs

Non RCAs

Radiologically Controlled Areas (RCAs)

280

40

8423

43

42

86

82

138

28

2625

333581

3 3429

3036

009

31

212 50

E

101 117

104

12162

61

640

88

750

620

730

720

B

83

85

137

C

SE Adit

685

669675

165

24

15

41

214

229

259 275287

213

228 208

281 283282

45

239 238202

278

D A

A, BC,D

BC

242 241

18

228

296 297

279

D

272

280abc

447

247442

44 140

RAM

SY

725

120120

FFTB

131 Beam Dump East

North Final Focus

South Final Focus

N Adit

Accelerator Area Boundary -------Beam Dump EastDDD Beam Switchyard (BSY)09Cryogenics Laboratory (portions) 06Environment, Safety, and HealthES&H Building (portions) 24 End Station A61End Station A Counting House 90End Station B62Final Focus Test Beam222Heavy Fabrication Building 26High Voltage Test Facility 08Klystron Gallery 02Light Fabrication Building 25North Adit DDDNorth Damping Ring 11North Damping Ring RF Shelter 20North Final Focus750PEP Interaction Region 2 (IR-2)620, 621PEP Interaction Region 4 (IR-4)640, 641, 645 PEP Interaction Region 6 (IR-6)660PEP Interaction Region 8 (IR-8)680, 685 (portions)PEP Interaction Region 12 (IR-12)720, 721, 725PEP Building 1B (portions)730PEP Building 5PBF650PEP Region 7 Support Building675PEP Region 10 Support Building705Power Conversion15Radioactive Material Storage Yard (RAMSY)480Radioactive Waste Storage Facility478SLAC Linear Collider (SLC) Power Supply 136SLC Large Detector (SLD)750South Adit DDDSouth Damping Ring 10South Damping Ring RF Shelter21 South Final Focus750SSRL (Ring portion is an RMMA)120SSRL Booster Ring140Support Building 725Test Laboratory44Vacuum Assembly Building 31

LINAC

Campus and Research Yard

Sectors 29–30e+

Sectors 19–20

See Linac (above)for exploded view

Sectors 21–26

Visitor's Alcove

Sectors 27–28Sectors 3–18

1120

2110

Sectors 0–2

660

NOTE: Check local areas for specific RCA boundaries.

478

68

650

2

6-998473A3

Figure 1-1. Radiologically Controlled Area Map

1 May 2001 SLAC-I-720-0A0Z-002-R001 7

SECTION 2 Site Access

Introduction

SLAC has many areas containing potentially hazardous equipment and materials which can pose a danger to an individual who has not had the proper training to recognize these hazards. Therefore, access to certain areas at SLAC is limited to those who have had the appropriate training, or are escorted by someone who has. This document outlines the policies which govern access requirements at SLAC. The policies outlined in this document should be utilized by all individuals at the SLAC campus, and shall be enforced within the Industrial Areas, Accelerator Area, and Radiologically Controlled Areas (RCAs).

Escorted Access

Individuals at SLAC who do not have the minimum level of training must be escorted. An individual who will be on SLAC property for a short period of time to attend a tour or meeting, or who will work at SLAC for a short period of time without receiving training, is considered a “Visitor”.

Visitors at SLAC who do not require access to RCAs, but who need access to the Accelerator Area or an Industrial Area must have a Point of Contact (POC), and must check in with the Control Gate to obtain a Visitor ID. The Visitor ID can be valid for up to one month and may be extended only once within one year. The POC should be present and must ensure that the visitor is escorted while in either Industrial Areas or the Accelerator Area.

Visitors, and individuals who have only completed the Safety Orientation Program or EOESH may only enter RCAs if they are escorted. The escort must be GERT or RWT-trained. The escorted individuals may enter RCAs, Radioactive Material Areas, and Radiation Areas. They may not enter High Radiation Areas or Contamination Areas without prior approval from OHP.

Note: The escorted individual must fill out a ID/Dosimeter Request Form, and must obtain the signature of his or her supervisor, or other SLAC employee who will ensure that the individual will be properly escorted. The person responsible for ensuring that the escorted individual will be escorted must be a GERT-trained SLAC employee or user and must also sign the form.

The escorted individual will be issued a temporary dosimeter which is valid for up to 30 days. It is the responsibility of the escort to ensure the escorted individual does not enter unauthorized areas, does not exceed 100 mrem, and returns his or her dosimeter after use. The individual must wear the dosimeter on the front of the torso, and must wear his or her ID so that it is visible.

Section 2: Site Access

8 SLAC-I-720-0A0Z-002-R001 1 May 2001

Individuals who need access for more than 60 days within the year must take the EOESH training. EOESH training will allow individuals to enter the Accelerator Area or other Industrial Areas unescorted. Any individual requiring unescorted access to a RCA must attend GERT. Once they have completed GERT, they will be allowed unescorted access to RCAs and they will be issued an annual dosimeter.

Unescorted AccessIndividuals at SLAC who meet minimum training requirements are granted unescorted access to the site. The training requirements are established for individuals performing research or work, or who will be here for extended periods of time, and are outlined in Table 2-1, Minimum Requirements for Unescorted Access.

Industrial Area AccessAn Industrial Area is defined as an area where some level of hazard (such as moving machinery noise, electricity, and chemicals) may exists. Visitor access to these areas is controlled by a POC. The POC may escort an individual into these areas. For unescorted access, personnel are informed of hazards by viewing the SO course or by attending EOESH training.

Accelerator Area AccessThe Accelerator Area is the area of SLAC containing the main accelerator housings and associated equipment. The Accelerator Area is large and has many unoccupied locations where personnel may encounter hazards. For access to the Accelerator Area, personnel may be escorted or unescorted, depending on their training. Access to the Accelerator Area is monitored by the Asset Protection Office to ensure that personnel are authorized, properly trained, or escorted into the Accelerator Area.

Radiologically Controlled Area AccessA RCA is an area where personnel may receive an annual occupational exposure of greater than 100 mrem. RCAs may also contain radioactive material and other radiological areas. RCAs are located throughout SLAC, both inside and outside of the Accelerator Area. Unescorted access to a RCA requires GERT training as a minimum for. Visitors may be escorted by a GERT-trained individual. All personnel who enter RCAs must wear a dosimeter.

Radiological Area AccessRadiological Areas, as defined by DOE in Title 10, Code of Federal Regulations, Part 835 (10CFR835) are areas that contain a potential or known radiological hazard. These areas include Radiation Areas, High Radiation Areas, and Contamination Areas. In addition to the requirements for entering RCAs, some Radiological Areas require additional radiological training such as RWT I or RWT II. Visitors are not allowed access into High Radiation Areas or Contamination Areas without specific approval from OHP.

Section 2: S

ite Access

1 May 2001

SLA

C-I-720-0A

0Z-002-R

001 9

Table 2-1: Minimum Requirements for Unescorted Access

Access RequiredDuration

of Access

Potential Dose

(mrem/yr)

Required Training Level Dosimeter

Safety Orientation

EOESH GERT RWT I RWT II None Annual Quarterly

Industrial AreasAccelerator AreaNo RCA

<60 Days (within a

year)

0 X X

Industrial Areas Accelerator AreaNo RCA

>60 Days (within a

year)

0 X X

Accelerator AreaRCAs

Any <100 X X X

Accelerator AreaRCAsHigh Rad Area

Any Any X X X X

Accelerator AreaRCAsHigh Rad AreaContamination Area

Any Any X X X X X

1 May 2001 SLAC-I-720-0A0Z-002-R001 11

SECTION 3 Training

The following training information discusses in detail the policies and procedures that are found in the Environment, Safety, and Health Manual and the Radiological Control Manual.

Training LevelsThe level of training depends on:

• Areas to be accessed.

• Length of stay.

• Specific radiological area to be accessed.

• The duration of time in the area.

• Whether an individual is to be escorted or unescorted.

Industrial Area and Accelerator Area Access

Safety BrochureBefore entering Industrial Areas or the Accelerator Area, visitors will be given a safety brochure with a site map identifying the RCAs. The brochure also contains a brief description of potential hazards, and contact numbers in case of emergencies. Visitors are escorted by individuals who have completed higher levels of training.

Safety Orientation for Non-SLAC EmployeesSafety Orientation for Non-SLAC Employees is required for any individuals who will:

• Perform work at SLAC for less than 60 days total within a year.

• Perform work in an Industrial Area or the Accelerator Area.

• Not need access to any RCAs.

Note: Any individuals who require site access for 60 or more days in one year are required to take EOESH.

This course is approximately 0.5 hour long and is typically administered by Computer-Based Training (CBT). The training provides a brief introduction to the potential hazards at SLAC, and discusses access and emergency issues. A copy of the safety brochure and the RCA map will also be issued.

Section 3: Training

12 SLAC-I-720-0A0Z-002-R001 1 May 2001

The successful completion of this program will allow the individual unescorted access within the Accelerator Area and Industrial Areas (not RCAs). A SLAC photo ID will be issued. The ID will identify the training level and training expiration date. The ID will expire in two years from the training date. Upon expiration of training, the CBT may be viewed again for requalification.

In addition to on-site locations, the training is available on a CD ROM. The CD ROM can be issued to vendors and contractor firms so that the training can be completed at their location. Individuals must have this training verified by an authorized trainer, who will sign the ID/Dosimetry Request Form.

Employee Orientation to Environment, Safety, and HealthAll individuals at SLAC greater for more than 60 days in a year must take the EOESH. EOESH is a prerequisite to all radiological training. Therefore, all individuals who require unescorted access to a RCA must first take EOESH. There are three levels of radiological training: GERT, RWT I, and RWT II.

This class is approximately 2.5 hours in length, and provides a description of the site, hazards to avoid, a brief explanation of radioactivity, and other general information. This EOESH training allows the individual to have unescorted access to the Accelerator Area (not RCAs). The course requires refresher training every two years. The EOESH course is a prerequisite to GERT.

Upon completion of EOESH, individuals will be issued a SLAC photo identification. The ID indicates the expiration date of their EOESH training, identifies their training qualifications. The class requires requalification training every two years. Requalification may be accomplished by attending class-room training or by taking a challenge exam.

Radiologically Controlled Area and Radiological Area Access All individuals who need access to RCAs are required to be either adequately trained or escorted while on site. Adequate training levels are either GERT or RWT.

General Employee Radiological TrainingGERT is required for any individual at SLAC who is or will be at SLAC for more than 30 days per year and who will need to enter a RCA without an escort. The GERT class is approximately 1.5 hours in length and has a practical and written exam.

Upon completion of GERT, individuals will be issued a SLAC photo identification. The ID indicates the expiration date of their GERT training, identifies their training qualifications. The class requires requalification training every two years. Requalification may be accomplished by attending class-room training or by taking a challenge exam.

GERT-trained individuals will be issued an annual dosimeter. All individuals must wear their dosimeter on the front of their torso while in a RCA. GERT requires refresher training every two years. GERT is a prerequisite for RWT I.

Radiological Worker Training I Individuals requiring access to High Radiation Areas, or who anticipate exceeding 100 mrem/year must also complete RWT I. RWT I is approximately 4.0 hours in length, and has a practical and written examination. RWT I-trained individuals will be issued a quarterly dosimeter.

Upon completion of RWT I, individuals will be issued a SLAC photo identification. The ID indicates the expiration date of their RWT I training, identifies their training qualifications. The class requires requalification training every two years. Requalification may be accomplished by attending class-room training or by taking a challenge exam. RWT I is a prerequisite for RWT II.

Section 3: Training

1 May 2001 SLAC-I-720-0A0Z-002-R001 13

Radiological Worker Training II Individuals requiring access to Contamination Areas must attend RWT II. RWT II is approximately 2.0-4.0 hours in length, and has a practical and written exam. RWT I is a prerequisite to RWT II.

Upon completion of RWT II, individuals will be issued a SLAC photo identification. The ID indicates the expiration date of their RWT II training, identifies their training qualifications. Individuals must display the badge with them while in the Accelerator Area. The class requires requalification training every two years. Requalification may be accomplished by attending classroom training or by taking a challenge exam.

Training TransfersPersonnel who have completed safety training at another Department of Energy (DOE) facility may have that training transferred to SLAC. The expiration date of transferred training will be two years from the other facility’s completion date.

Personnel who request to have their training transferred shall:

1. Have their training verified by an ES&H radiological safety trainer.

2. View Safety Orientation training.3. Receive site specific radiological training from ES&H.4. Have a SLAC bin-key number assigned by their POC.

Personnel who have completed radiological training at a non-DOE facility may waive initial classroom training but must complete a written examination.

1 May 2001 SLAC-I-720-0A0Z-002-R001 15

SECTION 4 Identification Badges

Introduction

The SLAC ID badge which is in conformance with the requirements of the DOE Common Badge provides positive identification of employees, scientific users, and contractors to the site during non-working hours and for access to the Accelerator Area at all times. During non-working hours and on weekends and holidays, the SLAC ID badge or the Stanford University issued SLAC Staff or Faculty identification card will be required for entry to the site unless specific entry information has been provided to the Gate Officers at the single main entry point to the site located at 2575 Sand Hill Road in Menlo Park, California.

During normal working hours entrance to the site through the main entry point does not require identification for persons entering the Main Campus area. A secondary entry point off Alpine Road is open for employee and scientific user entrance and exit during commute hours for the morning and afternoon shift changes. This gate is manned and entrance requires a badge since entry places one in the Accelerator Area. Exit through this point does not require showing the badge. Two other vehicle entry points to the Accelerator Area at Sector #30 and Gate #17, and three turnstile gates located at Gate 17, Gate 16-A and the CCR Gate all require showing the ID badge for entry. Exit from these areas does not require showing the ID badge.

For the employees, scientific users and contractors, the badge is color coded to indicate employment status and has specific training expiration dates prominently displayed below the photograph (attachment 1). The badge is used by members of SLAC departments and the SLAC Assets Protection Officers to verify current training status of persons desiring entry into the Accelerator Area and access into other buildings located on the Main Campus which require specific ES&H safety or radiological training. The Accelerator Area is a working industrial site with greater risks and hazards. Unrestricted entry requires completion of, at minimum, the SLAC ES&H Division approved safety training. Individuals visiting SLAC, and tour groups may enter the Accelerator Area without the required training as long as a properly trained SLAC employee, scientific user, or contractor escorts them.

Section 4: Identification Badges

16 SLAC-I-720-0A0Z-002-R001 1 May 2001

Displaying Identification Badges

ID badges shall be presented to the Assets Protection Officer at an Accelerator Area access point. They shall be worn and displayed in RCAs. While they do not have to be displayed in Industrial or Accelerator Areas, the individual must present the ID if requested to do so by supervisors, managers, OHP, SHA, or Assets Protection Officers.

Displaying Dosimeters

Dosimeters must be worn properly in all RCAs.

Identification Badge Layout

The ID badges are laid out in three parts. Part 1 consists of the SLAC logo and identifies the status of the individual at SLAC. For ID badge purposes, there are six status categories. Part II consists of an individual’s photograph, name, and DOE logo, if applicable. Part III consists of the level of ES&H training, and the expiration date of the ES&H training. A blank space is also available for departmental use, at their discretion. The blank space may be used for other departmental identification or training. Figure 4-1 shows the identification badges.

Categories of Identification Badges

Categories of ID badges are identified by the background color of the SLAC logo and other identifying symbols on the ID Badge. Except for the Visitor ID badge, each ID badge will display the level of ES&H training (SO, GERT, RWTI, RWTII). There are 6 categories of badges:

Table 4-1: Badge Categories

ID Badge Category Identifier Other Markings

SLAC Employee White

Contractor Green

SLAC User Blue

SSRL User Blue SSRL Logo

Temporary Replacement Yellow

Visitor Red

Part 3

Part 1

Part 2

SLAC Logo

Photograph and Name

ES&H Training Level and Expiration Date

Section 4: Identification Badges

1 May 2001 SLAC-I-720-0A0Z-002-R001 17

Figure 4-1. SLAC Identification Badges

Section 4: Identification Badges

18 SLAC-I-720-0A0Z-002-R001 1 May 2001

Training Expiration Dates

Each ID badge will have a date associated with the expiration of ES&H training. The expiration date is associated with the date of a completed written examination, or the viewing of the Safety Orientation. The expiration of training occurs on the last day of the month and year identified on the badge.

Table 4-2 gives the training and the associated expiration terms.

Category Description and Policies

SLAC Employee

A SLAC employee is permanently working for SLAC.

Contractor

A contractor is generally employed at SLAC on a fixed-term basis. Access to certain SLAC areas may be limited to personnel in this category.

Users

Users are generally visiting professors and scientists from other laboratories or universities. These individuals are not permanent employees of SLAC, but are affiliated with SLAC through experiments. Access to certain SLAC areas may be limited to personnel in this category.

SSRL User

This category is controlled and administered through the SSRL Division. Generally SSRL will administer and issue the badges for their users at the beginning and during a specified run cycle. The expiration date of the SSRL User ID badges are either at the end of the run cycle or the ES&H training expiration date, whichever comes first. Access to certain SLAC areas may be limited to personnel in this category.

Table 4-2: Training and Expiration Terms

Trainee Status Length of Time that Training is Valid

SLAC Employee 2 Years

Contractor 2 Years

SLAC User 2 Years

SSRL User End of Use Cycle, < 1 Year

Temporary Replacement 2 Years

Visitor 1-30 days

Section 4: Identification Badges

1 May 2001 SLAC-I-720-0A0Z-002-R001 19

Temporary Identification and Dosimeters

Personnel (other than visitors) may get a temporary replacement ID badge or dosimeter in the event an individual loses or forgets their ID or dosimeter. This temporary ID or dosimeter is valid for up to 30 days. If the ID or dosimeter has not been located within this time frame, the individual must fill out a new ID/Dosimeter Request Form and indicate that the ID and or dosimeter has been lost. If the lost or forgotten ID and/or dosimeter are located, the temporary ID and dosimeter must be returned to security.

Note: In the event a dosimeter has been lost, the individual must fill out a Lost/Damaged Dosimeter Form (SLAC-I-760-OAO7J-003). OHP will determine if a dose investigation is necessary.

Prior to issuing a temporary ID, the Assets Protection Officer shall verify the name of the individual and their ES&H training expiration date. If that individual needs access into a RCA, a temporary dosimeter will also be issued.

Visitor Identification and Dosimeters

Identification Badges

Visitor ID badges may be issued to visitors who have not completed ES&H training. These visitors must be escorted at all times while in Industrial Areas, Accelerator Areas, or RCAs.

Note: The escort must remain with the visitor at all times.

Upon issue of the ID badge, the visitor will also be given the Safety Brochure which includes a site map. A visitor’s badge is valid from one to thirty days, depending on the POC, and may be renewed for up to 60 days per year without training. The issuer will write in the individual’s name, date of issue, and expiration date in the available space on the badge.

If the visitor is here for more than 60 days in one year, they must take EOESH. A visitor badge may be issued through an Assets Protection Officer, SSRL, Klystron Department, SLAC Users Organization (SLUO), and BABAR.

Note: ID badges must be returned at the conclusion of the visit.

Temporary Dosimeters

Temporary dosimeters may be issued to visitors who need access to portions of RCAs and have not completed GERT training. The dosimeter will only be issued through the Assets Protection Office or other locations authorized in writing by the OHP Department.

Note: The visitor must be escorted at all times while in a RCA, and must return the dosimeter at the conclusion of the visit.

1 May 2001 SLAC-I-720-0A0Z-002-R001 21

SECTION 5 Responsibilities and Enforcement

Introduction

The implementation of the new DOE Common Badge and dosimeter policy changes will benefit SLAC only if the rules are properly followed. This policy provides more than adequate levels of protection and both normal and anomalous exposure can be adequately monitored with these policies. The training and posting program will ensure that no miscommunication on access and dosimetry requirements occur, however it is still incumbent on SLAC supervisors and higher-level management to emphasize the importance of proper access and dosimetry controls.

Each individual at SLAC is responsible for following access requirements, and the proper use of dosimeters and identification badges displaying the level of individual training including returning the dosimeter for processing as scheduled.

Supervisors and managers must require personnel to wear Personal Protective Equipment (PPE) and monitoring devices that are appropriate for their work assignments. dosimeters are required monitoring devices in RCAs. ID badges showing the individual level of training and its expiration date are required to be shown to the SLAC Gate Assets Protection Officer upon entry through the Accelerator Area fence line.

Supervisors, managers, and personnel from the OHP and SHA Departments should routinely walk through RCAs. While in the RCAs, they should randomly inspect personnel for a proper identification badge, valid training levels, and proper use of the dosimeter.

Enforcement

Violation Notices

Supervisors, managers, personnel from OHP or SHA, and Assets Protection Officers may issue preliminary Violation Notices. Preparation of any Violation Notice shall be reported to OHP. OHP will determine if a dose investigation should be initiated to calculate any dose the person may have received.

Observations of repeated occurrences of improperly worn dosimeters and identification badge violations will be forwarded to the OHP Department Head.The OHP Department Head will evaluate all Violation Notices. OHP will complete the Violation Notice actions and determine the appropriate course of action. Processed Violation Notices will be forwarded to the individual, the individual’s supervisor.

Section 5: Responsibilities and Enforcement

22 SLAC-I-720-0A0Z-002-R001 1 May 2001

Corrective Actions

The following steps and corrective actions should be followed for individuals who are found to be out of compliance with these procedures. If it appears that inadequate or expired training, or a lack of understanding of the rules is a contributing factor in these incidents, the individual may be required to attend training again.

Following is a list of the most common violations sorted by category. Should these violations occur, the corrective actions numerically listed should be followed by Assets. These actions may be taken by supervisors, managers, OHP, or SHA personnel if applicable.

Identification Badge or Dosimeter Discrepancies

1. Expired Training on ID badge

2. Dosimeter expired by < 2weeks

3. Dosimeter expired by > 2weeks

4. Improper use of temporary badges or escorts

5. Incorrect name on ID or dosimeter

6. Miscellaneous discrepancies

Expired Training on Identification Badge

1. Confiscate ID Badge. Individual will retain their dosimeter.

2. Direct person to Trailer 206 for instructions.

Instruction Options:

A. Supervisor or Assets Protection Officer may register the individual for a GERT or RWT class, as appropriate.

B. Issue a temporary yellow badge good till date of class or practical for RWT qualifications.

C. Supervisor or Assets Protection Officer may contact ES&H training personnel for handling any special circumstances.

Expired Dosimeter <Two Weeks

1. Verbal warning to acquire new dosimeter for current quarter/ year.

Expired Dosimeter >Two Weeks

1. Confiscate dosimeter. Individual to retain ID badge.

2. Direct individual to Trailer 206 or their department POC.

3. Attempt to locate current dosimeter.

4. Issue a replacement dosimeter, if an assigned dosimeter is not available.

Section 5: Responsibilities and Enforcement

1 May 2001 SLAC-I-720-0A0Z-002-R001 23

Improper Use of Temporary Badges or Escorts

1. Refuse entry, instruct individual to get their SLAC escort.

2. The Assets Protection Officer may be flexible if he or she can be satisfied that theindividual will meet an escort.

3. Send the individual to Trailer 206 or SLAC POC for further instructions on acquiring a badge for unescorted entry.

Incorrect Name on Dosimeter or Identification Badge

1. Confiscate the dosimeter or badge.

2. Direct the individual to Trailer 206 for investigation by the Safeguards and Security supervisor.

3. Take appropriate actions based on the facts from the investigation.

Individual Not Wearing a Dosimeter While in a RCA

1. Determine the individual(s) name.

2. Request the individual(s) supervisor or manager’s name(s).

3. Determine exactly where they were working in the RCA.

4. Initiate a Violation Notice, if required.

5. OHP will determine if a dose investigation is necessary.

6. The individual may retrieve their dosimeter.

Non-SLAC employees will be subject to these corrective actions and Violation Notices. These could lead to permanent restriction of access and/or loss of a contract.

Individuals with the authority to issue Violation Notices are all expected to behave in a professional manner. If an employee is disciplined as a result of one or more Violation Notices, they can file an appeal under the appropriate appeal procedures, either the Labor Agreement or Administrative Guide Memo 22.10.