एसजेवीएन लिलिटेड (भारत सरकार एव ंहििाचि प्रदेश सरकार का संयकु्त उपक्रि)

SJVN LIMITED (A Joint Venture of Govt. of India and Govt. of Himachal Pradesh)

A Mini Ratna and Schedule ‘A’ PSU

RAMPUR HYDRO ELECTRIC PROJECT (An ISO 9001:2008, IS/ISO 14001:2004 & IS 18001:2007 Certified)

Procurement and Contract Department

Jhakri, Distt. Shimla (HP) – 172201: Telefax-01782-275948

No. SJVN/RHEP-P&C/F01 (PPR-RHEP-660)/2014- Dated

NOTICE INVITING QUOTATION

Sealed quotations are hereby invited from the Manufacturers or their authorized dealers/suppliers

for supply of materials as per description/specifications given below on the lowest rates/DGS&D Rates as

applicable for supply to the Govt. Department/ Public Sector Undertaking on the terms and conditions

listed overleaf.

Sr. No. Description & Specifications of items Unit Qty.

1. Procurement of Petty Consumable Items for RHPS, Jhakri Distt. Shimla (HP).

-----The details are as per the description/specifications of the items given in price schedule (BOQ)-

(Schedule-I) attached herewith----.

Enclosure:-

1. Terms & Conditions- Annexure-I.

2. Technical specification of Consumable Items -Annexure-II

3. Price Schedule(BOQ)-Schedule-I

4. Bank Account Details- Schedule-II.

For & on behalf of SJVN Limited

Dy. General Manager,

Procurement & Contract Deptt.

Rampur Hydro-Electric Project,

SJVN Ltd, P.O. Jhakri, Tehsil Rampur Bsr,

Distt. Shimla, H.P. PIN 172201.

GENERAL TERMS AND CONDITIONS (PPR-RHEP-660) Annexure-I

1. The quotations shall be submitted in two envelopes i.e. one containing earnest money and the other

one containing the price bid. Both the above sealed envelopes should be placed in a single sealed

bigger envelope super scribed “Quotation for Procurement of Petty Consumable Items for RHPS,

Jhakri Distt. Shimla (HP) (PPR-RHEP-660).” and submitted as bellow; the bidders are advised to

submit the bids in person or through Registered post/ Speed Post on or before the stipulated period.

The quotation must reach in this office duly addressed to the undersigned on or before

13.06.2014 by 1.30 PM, which shall be opened on the same day at 3.00PM in the presence of

authorized representatives of suppliers/ dealers, who wish to be present at the time of opening. The

quotation received after the due date and time shall not be considered. The quotation received after

the due date and time shall not be considered and out rightly rejected.

2. Bid Securities/ EMD:

a. The offer must be accompanied with an earnest money of `10000/- (Ten Thousand) only.

The EMD/ bid security shall, at the bidder’s option, be in the form of a crossed demand

draft / Banker Cheque payable at Jhakri / Rampur Bushehr (H.P.) and drawn in favour

of RHEP, SJVN Ltd, Jhakri (Other mode of payment shall not be accepted). Bid

security shall remain valid for a period of six months beyond the original bid validity

period and beyond any extension subsequently requested.

b. EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or

impairs or derogates from the bid in any respect with in the period of validity of the bid.

c. Bid without EMD will be out rightly rejected.

d. The EMD amount of the successful bidder shall be converted into security and shall be

released after the Guarantee/Warrantee/Defect liability period.

e. No advance payment shall be made in any circumstances.

3. MSME/SSI Units: The Units registered with National Small Industries Corporation (NSIC) are

exempted from payment of EMD, subject to :

a. The NSIC Registration certificate still remains valid up to the date of validity of quotation.

b. The bid is accompanied with a copy of valid NSIC Registration Certificate.

c. Photocopy of application for registration as NSIC or for renewal of NSIC will not be

acceptable. Such offers will be treated as offers received without EMD.

d. MSME Owned By SC/ST Entrepreneurs: The MSME units owned by the SC/ST entrepreneurs

are exempted from payment of EMD, Subject to;

i. Submission of photocopy of valid SC/ST certificate issued by competent authority along

with the bid.

ii. Submission of photocopy of registration certificate with District Industries Centers or

Khadi and Village Industries Commission or Khadi and Village Industries Board or

National Small Industries Corporation.

e. In a bid, if prices quoted by participating Micro and Small Enterprises (MSEs) fall within the

price band of L1+15%, such MSE shall also be allowed to supply 20% of the total tendered

quantity by bringing down their prices to L1 prices . In case of more than one such MSE

(L1+15%) the supply shall be shared proportionately (to tendered quantity), subject to the

condition that such MSEs match the L 1 price. Further, 4% out of above 20% (i.e. 20% of 20%)

shall be from MSEs owned by SC/ST entrepreneurs. This quota is to be transferred to the MSEs

in case of NON-availability of MSEs owned by SC/ ST entrepreneurs.

4. Security Deposit: 10% of supply order amount (after adjusting EMD) will be retained as security which

will be recovered from the payment of the supplier and shall be released after expiry of

guarantee/warrantee/defect liability period. MSME/SSI units are exempted from submission of EMD

However; the MSMEs/SSI Units shall not be exempted from submission of performance

guarantee/security deposit.

5. The bidders should clearly mention the make/ brand name of the items offered. The bidders shall

quote the prices in Indian Rupees only. Rates and amount should be filled in both figures and words.

In case of ambiguities the rate in word shall prevail. All entries shall be filled in neat and legible

handwriting. Over writing/over typing/Cutting should be avoided, if any, should be authenticated by

putting the initials by the authorized signatory of the firm.

6. All the Discount/rebate shall be made by the bidder in price schedule only. In case of ambiguities the

rate in words shall prevail. If there is any discrepancy between the unit rate & total price (i.e. obtained

multiplying unit price & quantity), the unit rate shall prevail & the total price shall be corrected by

RHEP, SJVN Limited accordingly.

7. The bidder shall quote the rates in English language and international numerals only. The metric

system of units shall be used, for the purpose of this tender

8. Please note that an agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both

cannot bid simultaneously for the same items/Products in the same tender. If an agent submits bid on

behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another

Principal/OEM in the same tender for the same items/products.

9. Prices: Firm prices as applicable to SJVN Limited for delivery FOR Jhakri basis by Road Transport to be

quoted and should be valid for 120 days from the date of opening of quotations. Jhakri is at a distance

of approximately 150 Kms from Shimla on Hindustan Tibet Road (NH22).

10. Taxes and Duties: The prices should be inclusive of Excise Duty, Railway Freight, Road Transport, Risk

Insurance, Packing & forwarding and Loading & unloading etc. but exclusive of Sales Tax/VAT &

Entry tax, Local Taxes, Octroi if any. The applicable rate of taxes and duties shall be clearly mentioned.

Further it should be clearly mentioned whether the taxes and duties are extra or inclusive. In case

nothing is mentioned it shall be presumed that the rates quoted are inclusive of taxes and duties.

11. Sales Tax/VAT, Local Taxes & Octroi: Indicate clearly the applicable rate of Sales Tax/VAT, Local Tax

& Octroi if any. The firm should have valid CST/GST/VAT No./TIN.

12. Entry Tax: For the supplier from outside Himachal Pradesh entry tax as applicable will be effective and

shall be paid by SJVN Ltd directly to the concerned authorities. The supplier will have to obtain form

XXVIA from Excise & Taxation barrier at the entrance to Himachal Pradesh and submit the same to

the consignee along with the bill. During bid evaluation, the bid of the bidder quoting outside from

Himchal Pradesh shall be loaded at the applicable rate of the entry tax.

13. Delivery Period: All the items are to be supplied within 30 (thirty) days which shall be reckoned from

the 7th day of from the date of issue of supply order. However, the supplier will have to make all out

efforts to supply the materials as early as possible at the site.

14. Inspection: The inspection of the materials shall be carried out by authorized representative of SJVN

Limited at RHEP Store, Jhakri.

15. Terms of Payment: The payment to the bidder will be made as under after submission of all the

required documents acceptable to RHEP,SJVN Ltd;

a. The payment shall be made within the 30 days after the successful receipt of the materials in

full & in good condition by consignee in RHEP store at Jhakri.

b. The payment shall be released through electronic fund transfer on the details to be

provided by the bidder along with his bid on bank account details(schedule-II) Bank

charges if any , shall be borne by the supplier.

16. Guarantee/Warranty: The material under the scope of supply shall be covered under warranty/

guarantee for a period of One (01) years or as per manufacturer policy whichever will be more from

the date of supply against any manufacturing defects under normal working conditions. The period of

guarantee /warranty should be clearly mentioned in the quotation.

17. The purchaser reserves the right to reject any or all the quotations without assigning any reason

thereof.

18. The purchaser reserves the right to increase/decrease the quantity at the time of placing the order.

19. Telegraphic/ facsimile/e-mail & conditional quotations will not be entertained.

20. In case 13.06.2014 happens to be a holiday, the quotations shall be opened on next working day at the

same place and time.

21. L.D. Charges: If the delivery of material in full & in good condition is not completed for whatsoever

reason within the stipulated period, an amount @ ½ % ( half percent) would be deducted from the

payment due to supplier for each week or part thereof , subject to the maximum of 5%( five percent of

the total order value). Only in case , short supply in all respect are delayed beyond stipulated period,

in that case besides L.D. EMD/ Security shall also be forfeited without any notice. Delayed

supply/non-compliance of complete order may also lead to cancellation of supply order.

22. It should be ensured by the supplier that all the precautions are taken for environmental protection as

well as health and safety of those handling the materials. Further all legal and regulatory requirements

related to the Environment, health and safety are to be complied with.

Note:

1. The bidders are requested to go through all the general terms & conditions and technical specifications

of NIQ/tender (i.e. PPR-RHEP-660) before quoting their rates.

2. The above general terms & conditions-Annexure-I, Technical specification of Consumable

Items -Annexure-II, Price Schedule (BOQ)-Schedule-I & Bank Account Detail (schedule-II)

shall form the part of supply order.

For & on behalf of SJVN Limited

Dy. General Manager,

Procurement & Contract Deptt.

Rampur Hydro-Electric Project,

SJVN Ltd, P.O. Jhakri, Tehsil Rampur Bsr,

Distt. Shimla, H.P. PIN 172201.

Schedule-I

1 Lithium soap grease -NLGI 3 of 18 kg pack 15 Packs

2 DA gas regulator 5 Nos.

3 Measuring tape-5 m 10 Nos.

4 15 amp , 3 pin top 50 Nos.

5 Torches chargeable 6V DC, 5 AH Battery 5 Nos.

6 Hose clamp 1/2" 50 Nos.

7 Nylon rope 1/2'' 100 Mtr

8 Wooden extension board for industrial use,

with 3 switches and 3 sockets 5A/15A,

indicator and copper cable of 4 sqmm x 25

meter

10 Nos.

9 Halogen tube rod 500 W 50 Nos.

10 Halogen Light Fixture, Capacity 500W 10 Nos.

11 Steel Rule 150 mm 5 Nos.

12 Permanent Marker 10 Nos.

13 Fixed Clamp for Scaffolding Pipe of 40NB (Put

Log coupler), BS-1139, Part 2-1982, Heavy

Duty

450 Nos.

in % In ` In % In `

Sr.No Description/Specification of items Qty. Unit

Unit Rate in `Make/Mode

l Quoted by

bidder

Discount/Rebate

PPR-RHEP-660

S J V N LimitedRampur Hydro Electric Project Procurement & Contract Deptt.

"Price Schedule (BOQ) "

Procurement of Petty Consumable Items for RHPS, Jhakri Distt. Shimla (HP) (PPR-RHEP-660).

Net rate in ` after

discount /rebate

VAT/Sales Tax Net Rate including

VAT/Sales Tax in `

Total Quoted

Amount in `In Figure In words

14 Universal Clamp for Scaffolding Pipe of 40NB

(Pressed Double Coupler), BS-1139, Part 2-

1982, Heavy Duty

450 Nos.

15 Thread Die set, Size:- 1/2”,3/4”,1” 3 Nos.

16 Thread Die set, Size:- 1 1/4”, 1-1/2”, 2” 2 Nos.

17 5 Amp, 2 Pin Top 50 Nos.

18 Hand Lamp 10 Nos.

19 Stockinette 450 Mtr

20 Scaffolding Pipes 250 mtr

21 Water Hose 1” reinforced 100 mtr

22 Thinner 20 Ltr

23 Teflon Tape 50 Nos.

24 HCS Hexa blade 12 X 1/2" 50 Nos.

25 Gum Boot 8 No. 5 Nos.

26 Gum Boot 9 No. 5 Nos.

27 Dust mask 100 Nos.

28 Dangri (Cotton) 10 Nos.

29 Rain Coat (Large Size) 5 Nos.

30 Chalk 5 Nos.

31 Barricading Tape 500 Mtr

32 Air Pipe 1/2" dia 100 Mtr

33 Goggles for Grinder man 10 Nos.

34 Cotton Waste 200 kg

35 Gloves 50 Pair

36 Plastic Bucket 20 Ltr 2 Nos.

37 Plastic Mug 1 Ltr 2 Nos.

38 Oil Funnel 2 Nos.

Date:

Place:

Grand Total in `

Note: 1. The bidder is requested to go through all the general terms & conditions and detailed technical specifications of NIQ/tender (i.e. PPR-RHEP-660) before quoting his rates in price schedule.

2. The Detailed Technical Specifications of Consumable Items shall be as per Annexure-II attached herewith, which may please referred to.

3. The bidder shall mention the makes of items for which he has quoted the rates in price schedule it self

4. The above Price Schedule and Technical Specifications of Consumable Items -Annexure-II attached herewith shall form the part of supply order.

Seal & Signature of the bidder

PPR-RHEP- 660

Bidder's Name & Address: To

Dy. General Manager

Rampur Hydro Electric Project,

SJVN Limited

Jhakri, Distt. Shimla - 172201 (H.P.)

Sl. No. Description

1 Name of the Company

2 Telephone No. & Mobile No.

3 Fax No.

4 Email ID

5 Name of the Bank

6 Name of Branch & Branch Code

7 RTGS Code No.

8 Bank Account Number

Date :

Place :

"Bank Account Detail"

Schedule- II

SJVN Limited

Rampur Hydro Electric Project

412 MW ( 6 x 68.67 MW)

Procurement & Contract Department

Dear Sirs,

The Following is the bank account detail under "Procurement of Petty Consumable Items for RHPS, Jhakri Distt. Shimla (HP) (PPR-RHEP-660).” if the order is awarded then the

payment is to be released through RTGS as per the following detail

Detail