Skills for Success: Excel Association of Soil & Water
Conservation Districts Summer Conference By: Darci Harrison
Slide 2
Create Workbooks with Excel Skill 1: Create and Save New
Workbooks Skill 2: Enter Worksheet Data and Merge and Center Titles
Skill 3: Construct Addition and Subtraction Formulas Skill 4:
Construct Multiplication and Division Formulas Skill 5: Adjust
Column Widths and Apply Cell Styles Skill 6: Use the SUM Function
Skill 7: Copy Formulas and Functions Using the Fill Handle Skill 8:
Format, Edit, and Check the Spelling of Data Skill 9: Create
Footers and Change Page Settings Skill 10: Display and Print
Formulas and Scale Worksheets for Printing Skill 11: Create New
Workbooks from Templates
Slide 3
Create Workbooks with Excel Key Terms Workbook Worksheets
Active Cell Cell Reference Formula Bar Common Ways to Move or
Scroll Through a Worksheet INSERT CHART FROM PAGE 35
Slide 4
Create Workbooks with Excel Skill 2: Enter Worksheet Data and
Merge and Center Titles Selecting a range Home tab > Alignment
Group > Merge & Center button
Slide 5
Create Workbooks with Excel Skill 3: Construct Addition and
Subtraction Formulas Skill 4: Construct Multiplication and Division
Formulas Creating a Basic Formula All Formulas MUST begin with an =
(equal sign) Example =B4+C4 Symbols Used in Excel for Arithmetic
Operators Operator SymbolOperation + (plus sign)Addition - (minus
sign)Subtraction (also negation) * (asterisk)Multiplication /
(forward slash)Division % (percent sign)Percent ^
(caret)Exponentiation
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Create Workbooks with Excel Skill 5: Adjust Column Widths and
Apply Cell Styles Row/Column Heading Applying Cell Styles Select
Your Cell for Formatting > Home Tab > Styles Group > Cell
Styles
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Create Workbooks with Excel Skill 6: Use the SUM Function
Select the cell you would like your total to appear in. Home Tab
> Editing Group > SUM button
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Create Workbooks with Excel Skill 7: Copy Formulas and
Functions Using the Fill Handle Fill Handle- the small black square
in the lower right corner of the selection
Slide 9
Create Workbooks with Excel Skill 8: Format, Edit, and Check
the Spelling of Data Skill 9: Create Footers Formatting Numerical
Data Home Tab > Styles Group > Click Cell Styles > Number
Format Spell Check Press Ctrl + Home to make cell A1 active Review
Tab > Proofing Group > Spelling Button Create Footer Insert
Tab > Text Group > Header & Footer
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Create Workbooks with Excel Skill 10: Display and Print
Formulas and Scale Worksheets for Printing Skill 11: Create New
Workbooks from Templates Display and Print Underlying Formulas
Formulas Tab > Formula Auditing group > Show Formulas button
Scale Worksheet for Printing Page Layout Tab > Dialog Box
Launcher > In Page Setup Dialog box > Print Preview
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Create Charts Skill 1: Construct and Copy Formulas Containing
Absolute Cell References Skill 2: Format Numbers Skill 3: Create
Column Charts Skill 4: Format Column Charts Skill 5: Create Pie
Charts and Chart Sheets Skill 6: Explode and Color Pie Slices, and
Insert Text Boxes
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Create Charts Skill 1: Construct and Copy Formulas Containing
Absolute Cell References Skill 2: Format Numbers Absolute cell
reference- a cell reference that remains the same when it is copied
or filled to other cells. To make a cell reference absolute, insert
a dollar sign before the row and column reference. Format Numbers
General format- a number format that does not display commas or
trailing zeros to the right of a decimal point. Accounting number
format- applies comma separators where appropriate, inserts a fixed
dollar sign aligned at the left edge of the cell, applies two
decimal places and leaves a small amount of space at both the right
and left to accommodate parentheses for negative numbers. Comma
cell style- adds commas where appropriate and applies the same
formatting as Accounting number format but without a dollar sign.
Home tab > Number group
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Create Charts Skill 3: Create Column Charts Skill 4: Format
Column Charts Column chart- useful for illustrating comparisons
among related numbers Select the range > Insert tab > Charts
group > Column Modify Chart by applying different chart layouts
or styles.
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Chart Types Commonly Used in Excel Chart typeUse to
ColumnIllustrate data changes over a period of time or illustrate
comparisons among items. LineIllustrate trends over time, with time
displayed along the horizontal axis and the data point values
connected by a line PieIllustrate the relationship of parts to a
whole. BarIllustrate comparisons among individual items
AreaEmphasize the magnitude of change over time.
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Create Charts Skill 5: Create Pie Charts and Chart Sheets Skill
6: Explode and Color Pie Slices, and Insert Text Boxes Pie chart-
displays the relationship of parts to a whole. Select the range
> Insert tab > Charts group > Pie Chart sheet- a workbook
sheet that contains only a chart and is useful when you want to
view a chart separately from the data. Design tab > Location
Group > Move Chart > New Sheet Explode and Color Pie Slices,
and Insert Text Boxes Layout tab > Insert group > text
box
Slide 16
Manage Multiple Worksheets Skill 1: Work with Grouped
Worksheets Skill 2: Use Multiple Math Operators in a Formula Skill
3: Construct Formulas that Refer to Cells in Other Worksheets
Slide 17
Manage Multiple Worksheets Skill 1: Work with Grouped
Worksheets You can group any number of worksheets in a workbook.
After the worksheets are grouped, you can edit data or format cells
in all the grouped worksheets at the same time. Right-click one of
the sheet tabs > click Select All Sheets
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Manage Multiple Worksheets Skill 2: Use Multiple Math Operators
in a Formula Excel follows a set of mathematical rules for
performing calculations within a formula, called operator
precedence. Expressions within the parentheses are calculated
first. Multiplication and division are performed before addition
and subtraction. IF a formula contains operators within the same
level, Excel evaluates from left to right.
Slide 19
Use Excel Functions Skill 1: Use the SUM and Average Functions
Skill 2: Use the MIN and MAX Functions Skill 3: Use the IF
Function
Slide 20
Use Excel Functions Skill 1: Use the SUM and Average Functions
Skill 2: Use the MIN and MAX Functions Function- a prewritten
formula that takes input, performs an operation, and returns a
value. Statistical functions- predefined formulas that describe a
collection of data for example, totals, counts, and averages.
AVERAGE function- adds a group of values and then divides the
results by the number of values in the group. MIN function- returns
the smallest in a range of cells MAX function- returns the largest
in a range of cells
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Thank you! Association of Soil & Water Conservation
Districts Summer Conference Darci Harrison
[email protected]
