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Slide 1
Are your Buildings Managing You?
2007 IASBO Conference May 16, 2007
Mike Steffens, AmerescoJerry Brendel, Superintendent, Woodridge SD #68
Wendy Flaherty, First Trust Portfolios, L.P.
Slide 2
Agenda
IntroductionQuestionsTraditional ProcurementPerformance ContractingCase Study - Woodridge
68The cost of waitingA look at the numbersFinancing options
Slide 3
Questions?????
• Have you been deferring work on your buildings?
• How much?• Have you ever been surprised
with price increases or change orders in the middle of a renovation project?
• If difficulties have arisen during a renovation project, who ultimately bore the risk?
Slide 4
The Age Profile
1890 1900 1910 1920 1930 1940 1950 1960 1970 1980 1990 2000
Construction Year
Currently affectingDeferred Maintenance
& Renewal Budgets
Unplanned futureRisk affecting
Capital Renewal& Operational Budgets
Basis for
funding practices
Area
Slide 5
Traditional Procurement
• Process– Owner hires an architect– Project is put out to bid– Lowest responsible bidder
is awarded
Slide 6
Performance Contracting an Alternate Approach
Enabling Legislation Article 19B of the School Code
• Provides School Districts with an alternative method of procurement
• Establishes Financial and Performance Guarantees (savings must pay for the project over the contract term)
• Allows you to choose someone who meets District qualifications
Slide 7
The Performance Contracting Process
1. Agree to Procurement Method Investigation
2. Establish Timeline
3. Identify Technical and Financial Requirements
4. Verify Direction
5. Request For Proposal
6. Contract
Slide 8
Performance Contracting Benefits Quality
Strategic versus tactical (solutions vs. specification based)
Complete a lot of items at one time
Usage of local vendors with known track records
Single point of accountability/responsibility
Cost Guaranteed price Negotiated procurement No change orders Financing flexibility
Timeliness Compressed time frame Guaranteed project completion
date
*Traditiona
lThis
Approach
Unit Cost per square foot
$120 $80
Schedule Growth %
4.4% 0%
Construction Speed (square feet per month)
5,135 9,091
*From a study by Pennsylvania state University on 351 building projects using Alternate Project Delivery Methods – published in ASBO Intl. School Business Affairs
Slide 9
Case Study, Woodridge 68
• My favorite quote• Why my District chose the
Performance Contract approach– Turn key
• Ease of contracting work
– Guarantee– Risk assumption
• Questions?
Slide 10
The cost of waiting
• Just as a business would look at whether the investment in new machinery and equipment is worth it versus ongoing repair and maintenance on old machines, you too need to analyze the cost of waiting.
Slide 11
Woodridge SD #68
• 7 roof systems need replacing– Initial plan, replace one roof a
year over 7 years
• Restroom renovations– Initial plan, renovate bathrooms
annual over 7 years
• Other– All other project to be paid for
with operational funds over a period of time (5-7 years)
Slide 12
Assumptions• All 7 roof projects, all restroom
renovation projects and various life safety project were done at one time
• Annual energy savings for the work done is $5,213.
• Annual repair and maintenance savings for the work done is $47,518.
• Construction costs escalate at 8% annually
• Labor costs escalate at 3% annually• Cost of financing the project over 10
years is 5%
Slide 13
The Cost of Completing Work over 7 years
Cost of Project 6,372,790.00$
D/SEnergy Savings
Repair & Maint Savings
True Cash Flow Cost of Project Total Cash Flow
2007 825,305 (5,213) (47,518) 772,574 910,400 910,4002008 825,305 (5,213) (47,518) 772,574 1,010,544 1,010,5442009 825,305 (5,213) (47,518) 772,574 1,121,704 1,121,7042010 825,305 (5,213) (47,518) 772,574 1,245,091 1,245,0912011 825,305 (5,213) (47,518) 772,574 1,382,051 1,382,0512012 825,305 (5,213) (47,518) 772,574 1,534,077 1,534,0772013 825,305 (5,213) (47,518) 772,574 1,702,825 1,702,8252014 825,305 (5,213) (47,518) 772,574 2015 825,305 (5,213) (47,518) 772,574 2016 825,305 (5,213) (47,518) 772,574
- Total 8,906,693
Option A: Completing the Work up FrontCash Flow 7,725,743.80$
Option B: Completing Work over 7 yearsCash Flow 8,906,692.76$
1,180,948.96$
Option A: Completing the Work at One Time Option B: Completing Work over Time
Woodridge School District 68
SAVINGS Completing the Work at One Time!
Slide 14
Waiting 10 years!!!
Cost of Project 6,372,790.00$
D/SEnergy Savings
Repair & Maint Savings
True Cash Flow Cost of Project Total Cash Flow
2007 825,305 (5,213) (47,518) 772,574 6,372,790 6,372,7902008 825,305 (5,213) (47,518) 772,574 7,073,797 7,073,7972009 825,305 (5,213) (47,518) 772,574 7,851,915 7,851,9152010 825,305 (5,213) (47,518) 772,574 8,715,625 8,715,6252011 825,305 (5,213) (47,518) 772,574 9,674,344 9,674,3442012 825,305 (5,213) (47,518) 772,574 10,738,522 10,738,5222013 825,305 (5,213) (47,518) 772,574 11,919,759 11,919,7592014 825,305 (5,213) (47,518) 772,574 13,230,933 13,230,9332015 825,305 (5,213) (47,518) 772,574 14,686,335 14,686,3352016 825,305 (5,213) (47,518) 772,574 16,301,832 16,301,832
Option A: Completing work Today!Cash Flow 7,725,743.80$
Option B: Cost of WaitingCash Flow 16,301,832.13$
8,576,088.33$
Option A: Completing All the Work Today Option B: Compounded Cost of Waiting
Woodridge School District 68
SAVINGS by Completing all the work Today!
Slide 15
Other considerations
• This analysis looked at the “hard dollar savings”
• Did not look at additional costs such as:– Change orders– Cost overruns
• Costs associated with delays in the project completion
• Soft dollar savings such as personal time in not having to completely oversee project
Slide 16
Financing the solution
• Questions– Revenue Sources
• O & M• Lease Levy• Education
– Levy opportunities• Debt Service Extension Base• Not tax capped county
Slide 17
Financing Options• Operating Funds
– Debt Certificates– Alternate Revenue Source Bonds– Lease Levy
• Non-Referendum Levy– Limited Tax Bonds
• Life Safety Bonds– Need amendment process
• Working Cash Bonds– Requires 30 day petition period
• Funding Bonds– Debt Certificates– Requires 30 day petition period
• Referendum– Unlimited General Obligation Bonds