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Slide 1
City of Houston Printing Services Contract
Budget and Fiscal Affairs CommitteeJuly 6, 2010
Slide 2
Background
• The COH purchases between $1.3M and $2M in general commercial printing per year.
• Nov 2004: COH signed a printing services contract with HISD.
• Feb 2005: COH signed a printing services contract with a second vendor. This contract includes facilities management of Image Solution.
• The contracts ran concurrently and Departments could purchase printing from either vendor.
Slide 3
Current Vendor Issues
Accounting is problematic:
2007 Review by F&A: “(the vendor) has not fully satisfied its obligations to the City of Houston, especially by its failure in providing proper reconciliation. …would continually require the interventions of COH with the injection of expertise to resolve problems.”
2009 Review by ARA: “The city may need to take over the accounting function and charge (current vendor) for the labor cost incurred since (the current vendor) did not fulfill its record keeping and reconciliation obligations.”
Slide 4
Current Vendor Issues
Percentage of subcontracts is too high:
Vendors Average per Month FY10 Estimate
Image Solutions $ 12,637.80 $ 151,653.57
1 $ 49,077.60 $ 588,931.17
HISD $ 27,159.09 $ 325,909.03
3 $ 9,782.66 $ 117,391.88
4 $ 5,441.98 $ 65,303.81
5 $ 2,040.46 $ 24,485.53
6 $ 76.30 $ 915.62
7 $ 107.82 $ 1,293.82
8 $ 49.75 $ 597.00
Total $ 106,373.45 $ 1,276,481.42
Slide 5
Remove the Middleman
Image Solutions
1
2
Outsourced
HISD
1
2
Outsourced
Reduce City of Houston Cost by 18%
Slide 6
HISD Capabilities
Slide 7
HISD Capabilities
On-Line Ordering and Tracking:
COH Employee
Create New Supervisor Approval
Action Complete
Check Status
Accounting
Slide 8
HISD Capabilities
Slide 9
Utilize Taxpayer Funded Assets
INTERLOCAL COOPERATION CONTRACTS
Sec. 791.001. PURPOSE. The purpose of this chapter is to increase the efficiency and effectiveness of local governments by authorizing them to contract, to the greatest possible extent, with one another … to purchase goods and services.
HISD’s printing assets are already owned by the taxpayer. This contract will increase utilization of those assets and reduce costs.
Slide 10
Customers
Boy Scouts of America
Rice University Spring
ISD
Houston Bar Associates
Lone Star College
Katy ISD Klein
ISD
City of Houston
Port of Houston
Tomball ISD
Harris County Department of Education
Slide 11
Benefits
1. Image Solutions will continue to operate a store front in the tunnel.
2. Total COH printing costs will be reduced by 18% ($230K - $360K).
3. Accounting problems will be resolved.4. We will cut out the middleman on most orders.5. Users will be able to place, proof, and track orders
on-line.6. HISD puts Houston first – the current vendor is large
Dutch Public company. HISD is a perfect fit: large enough to handle our business and small enough to need it.
7. HISD has six years experience servicing external customers.
8. HISD’s MWBE utilization is over 24%.9. The taxpayer’s assets will be used more efficiently.
