Slide#: 1© GPS Financial Services 2008-2009Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Price: Call $$$ (generous discounts on multiple purchase)Fc Cougar

Slide#: 1 © GPS Financial Services 2008-2009Revised 03/07/2009

cms2AP Proc-StopPayment ™

Price: Call $$$(generous discounts on multiple purchase)Fc

cms2AP Proc-StopPayment ™

Price: Call $$$(generous discounts on multiple purchase)Fc

Cougar Mountain Software

Professional Version


Product & Bundle Pricing>> Highest Product full price <<

Product & Bundle Pricing>> Highest Product full price <<

Single Bundled

cms2AR FixCodesChg cms2AR FixMissingInfo $ 111 $ 56

cms2AR AutoCreditHold $ 350 $ 175

cms2AR AreaCodeFix or Add Fax #’s $ 350 $ 175

cms2AR CopyCustomers-Prospects $ 350 $ 175

cms2AR DepositSlips $ 155 $ 74

cms2AR Excel $ 199 $ 99

cms2AR Email $ 89 $ 44

cms2AR IntegrityVer $ 350 $ 175

cms2AR PhoneCheck $ 88 $ 44

cms2AR PwrEntry $ 350 $ 175

cms2AR Upload $ 350 $ 175


Enhanced & Custom Reports PricingEnhanced & Custom Reports Pricing

Normal Enhanced Report

Single Normal Enhanced Report $ 55

All normal enhanced reports in a module$100

All normal enhanced reports, report tab only all modules $188

All normal enhanced reports for all modules $288

Premium Enhanced Reports

Comparative Sales & Profits (2 period or 3 periods)$110

Customers with no purchases in a date range $ 55

Past Due Invoices in a date range$110


1. Product Info

2. Installation

3. Troubleshooting

4. Upgrades, Service Packs & Smart Patches

5. Technical Info

6. Future Plans

7. Ordering Info

8. Other Products

9. Enhanced Reports

10.Examples

11.Tips & Tricks

cms2AP Proc-StopPayment ™Sections to this presentation

cms2AP Proc-StopPayment ™Sections to this presentation


cms2AP Proc-StopPayment ™ by CMS to the MAX



Added Functionality

Improved User friendliness

Unpost Transactions

Emailing Ability

Export to Excel

Quickly fix missing or bad data

Credit and collection tools

Module Integrity Verification

Compatible with CMS Versions 4 through 12 & V2009

Automatically updates itself for version and service pack changes

cms2AP Proc-StopPayment ™ Product Info



POLICY: University departments may request that stop payment orders be placed on disbursement checks that have been lost, stolen or mutilated, and replacement checks be issued to the payee. The Tax Management & Treasury Accounting department will be responsible for placing all stop payment orders on university disbursement checks at the appropriate bank. All requests for stop payment orders and check reissuance must be accompanied by a Request for Stop Payment, Form A-121-A.

In the event that both the original check and the reissued check are cashed by

the payee, the initiating department will be responsible for pursuing reimbursement from the payee for the duplicate payment. The Tax Management and Treasury Accounting will be responsible for any related communications with banks and other financial institutions.




DEFINITIONS: Guarantor’s Statement A statement that protects the University against financial loss in the event that a stop payment order and check reissuance occur after the original check was cashed. The guarantor’s statement of Form A-121-A reads as follows:

"If, by any fraudulent action on the part of the Payee, both the original and the duplicate of the check are negotiated resulting in the loss of the

University, I will reimburse Indiana University for such loss from non-university funds."

Outstanding Check A check issued by the university that has not been cashed or canceled.

Stop Payment Order A directive given by the university to the bank on which a particular check is written, that calls for the bank not to honor the check when it is presented for payment.




PROCEDURE REFERENCE: Requests for stop payment orders and check reissues can be processed by Tax Management and Treasury Accounting two ways, depending on the preference of the department or account manager.

Normal Reissue Tax Management and Treasury Accounting will hold the request for stop payment form until the ensuing monthly bank statement is received (usually taking between 30-45 days) to verify that the check remains outstanding. If the check remains outstanding, authorization for issuing a replacement check will be granted by Tax Management and Treasury Accounting to the Financial Management Support.




Immediate Reissue In the event that a department wants a check to be reissued

immediately, a guarantor’s statement (see definition above) signed by the

appropriate university account manager must be filed with the Tax Management and

Treasury Accounting department before a stop order will be placed at a bank. After

the guarantor’s statement is received, authorization for issuing a replacement check

will be granted by Tax Management & Treasury to the Financial Management

Support department.

Stop payment requests received prior to the close of bank business operations

(typically 2:30 p.m.) will be processed on the day the request is received. Stop

payment request forms can be sent to Tax Management & Treasury Accounting

via facsimile transmission. Additional procedural direction will be provided by the

Tax Management and Treasury Accounting department.




CROSS REFERENCE: See Payroll Administration Policy IV-30, Stop Payment and Reissue of University Payroll Checks.

RESPONSIBLE ORGANIZATION: Treasurer’s Office







Installation happens automatically when you install V10 or better

To activate this feature, you need to go to Order Entry> Options> Codes> Order Guide> Run Utility

To keep the file updated, rerun the file daily/weekly/monthly as needed

To optimize this feature, staff should be trained to manually add items that a customer inquires about and any item that the staff feels that the customer might be interested in.

cms2AP Proc-StopPayment ™ Installation Instructions

cms2AP Proc-StopPayment ™ Installation Instructions





This product should require no troubleshooting. Its beautiful in its simplicity.

Re-indexing is almost always a first step

If a record locking error occurs, use UTICMS to delete any blank records

If problems still exist, use dbFix & FileFix to rebuild the file

If the problem remains, it might be desirable to use UTICMS to zap the file and recreate.

cms2AP Proc-StopPayment ™ Troubleshooting

cms2AP Proc-StopPayment ™ Troubleshooting





cms2AP Proc-StopPayment ™ Upgrades, Service Packs & Smart Patches

cms2AP Proc-StopPayment ™ Upgrades, Service Packs & Smart Patches

This product will automatically be updated when a version change, service pack or smart pack is installed by the Win2Win utility

If a custom report was installed, it will need to be reloaded





cms2AP Proc-StopPayment ™ Technical Information

cms2AP Proc-StopPayment ™ Technical Information


The pricing on future enhancements is not known at this time




cms2AP Proc-StopPayment ™ Future Plans

cms2AP Proc-StopPayment ™ Future Plans

Pending





How Can I Get the CMStotheMax ™ Products?

How Can I Get the CMStotheMax ™ Products?

You can get cms2OE_CollectionComments&Notes ™ from your local Cougar Mtn Dealeror

GPS Financial Services (aka CMStotheMAX.com and CougarMtnSupport.com)

13337 South Street #352

Cerritos, CA 90703

714 228-5444 Phone

800 531-2944 Fax

[email protected]


CMS to the MAX & Cougar-MagicCMS to the MAX & Cougar-Magic


cms2EM Email ™

cms2EX Excel ™

cms2EM PDFblaster ™

cms2AR PowerEntry+ ™

cms2AR AutoCreditHold ™

cms2SY Lookup-Enh ™

cms2OE Collection-Notes ™

cms2AR PastDueNoticestm

cms2CM Collections ™

cms2RRW Reportstm

cms2R&R LearnCDtm

cms2RAR AreaCodeFix ™

cms2OE Unpost ™

cms2R&R LearnCDtm

cms2SH UPS/Fedex/more ™

cms2SH ShippingAcknow ™

cms2CT ContactMgt ™

Cougar-Magic ™ cms2SY UDF ™

Top Sellers & New ProductsTop Sellers & New Products


Product OverviewProduct Overview

Accounts Receivable& Collections

Inventory& Purchasing

Payroll &Human Relations

Export toExcel/PDF

& eMail/Fax Software &Hardware

Sales

Security &User-friendliness

& More

Support Services& Training

General Ledger& Taxes

ReportsEnhanced

Selling &Shipping/Acknow.

Overview






cms2AP Proc-StopPayment ™ Enhanced Reports

cms2AP Proc-StopPayment ™ Enhanced Reports

VOLUME: VI - POLICIES RELATED TO THE TREASURER’S OFFICE

SUBJECT: Stop Payment and Reissuance of Disbursement Checks (non-payroll)

SOURCE: Office of the Treasurer

DATE ISSUED: October 1990

POLICY NO. VI – 30

RATIONALE: To ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the reissuance of university disbursement checks that are lost, stolen or mutilated.





cms2AP Proc-StopPayment ™ Examples

cms2AP Proc-StopPayment ™ Examples

Pending





cms2AP Proc-StopPayment ™ Tips & Tricks

cms2AP Proc-StopPayment ™ Tips & Tricks

Pending

Documents

Slide#: 1© GPS Financial Services 2008-2009Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Price: Call $$$ (generous discounts on multiple purchase)Fc Cougar