Slides by: Ms. Shree Jaswal

Topics: Introduction

Project management process

Project integration management

The project charter

Project planning framework

The contents of a project plan

The planning process

2Chapter 2 Slides by Ms. Shree J.

Which Chapter? Which Book? Textbook:

* Chp 3: The Project Charter

Reference Books:

#1 Chp 6: Planning Fundamentals #2 Chp 6:Planning the work activities

Note:* Textbook: "Information Technology Project Management" Jack T. Marchewka

#1 Reference book: "Project Management for business and Technology" John M. Nicholas

#2 Reference book: "Project Management" Jack R. Meredith

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Introduction The 2nd phase of the PLC, develop the project charter &

plan, requires the planning, review & acceptance of another project deliverable before considerable time, resources & energy are committed

Transition from strategic mindset to tactical mindset happens here.

A no. of sub-plans to identify, coordinate, authorize, manage & control the project work happens here.

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Project Management Processes The PMBOK guide defines a process as “ a set of

interrelated actions & activities that are performed to achieve a pre-specified set of products, results or services”

In other words, a process is something you do to achieve a result.

Project mgmt processes help initiate, plan, execute, monitor , control and close a project as well as interact with the project mgmt knowledge areas. Eg. Caterer hired to bake a wedding cake

Product oriented processes can be thought of as development processes that focus on the tangible results of the project. Eg. Baking a cake

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Project Management ProcessesProject vs. Product

Management processes

Focusing on product oriented processes may not provide the mgmt or controls to ensure that the delivered cake or IS meets the customer’s intended expectations or needs.

Hence, a balance between both is needed to complete project successfully.

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Project Management Processes and ITPM Phases

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Project Management Process Project Management Process Groups

Initiating

Planning

Executing

Controlling

Closing

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Project Integration Management According to PMBOK guide:

Project Integration includes characteristics of unification, consolidation, articulation and integrative actions that are crucial to project completion, successfully managing stakeholder expectations and meeting requirements.

It entails making choices about resource allocation, making trade-offs among competing objectives & alternatives and managing interdependencies among proj. mgmt. knowledge areas.

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Project Integration Management PMBOK Guide outlines 6 processes for project

integration management:

1. Develop project charter

2. Develop project management plan

3. Direct & manage project execution

4. Monitor & control project work: corrective, preventive, defect repair work

5. Integrated change control: reactive, proactive changes

6. Close the projectChapter 2 Slides by Ms. Shree J. 12

Project Charter It serves as an agreement or contract between the

project sponsor and the project team

It formally authorizes a project and gives specific authority to the project manager to apply organizational resources to the project tasks or activities.

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Purpose of the Project Charter Document the project MOV

Define project infrastructure

Summarize details of project plan

Define roles and responsibilities

Show explicit commitment to project

Set out project control mechanisms

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What Should be in a Project Charter?1. Project Identification

2. Project Stakeholders

3. Project Description

4. Measurable Organizational Value (MOV)

5. Project Scope

6. Project Schedule

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What Should be in a Project Charter? – cont’d.7. Project Budget

8. Quality Issues

9. Resources

10. Assumptions & risks

11. Project administration

12. Acceptance & approval

13. References

14. Terminology

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Project Charter Template

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Project Planning Framework A project plan attempts to answer the following

questions:

What needs to be done?

Who will do the work?

When will they do the work?

How long will it take?

How much it will cost?

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Project Planning Framework The MOV

Define the Project’s Scope

Initiation

Planning

Definition

Verification

Change Control

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Project Planning Framework

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Project Planning Framework –cont’d. Subdivide the Project into Phases which are logical stages

that organize the project work to reduce complexity and risk. Each phase has at least 1 deliverable. Eg. Business case.

Tasks-is a specific activity or unit of work to be completed in a phase. Eg. Write a program, test links in web page

Sequence

Resources

Time

Schedule and Budget-The Baseline Plan

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The Kick-Off Meeting Officially starts the work on the project

Brings closure to the planning phase

Communicates to all what the project is about

Energizes stakeholders

Engenders positive attitudes

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The contents of a project plan Overview: This is short summary of the objectives &

scope of project. It also contains a statement of the goals of project & their relationship to the firm’s objective, a description of managerial structure and list of major milestones

Objectives or scope: It contains more detailed statement of general goals. It also includes profit & competitive aims as well as technical goals.

General approach: This section describes both the technical & managerial approaches to the work.

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The contents of a project plan Contractual aspects: This critical section includes a

complete list & description of all reporting requirements, customer supplied resources, liaison arrangements, advisory committees, project review & cancellation procedures, proprietary requirements, any specific mgmt agreements, technical deliverables, delivery schedules and a specific procedure for changing any of the above.

Schedules: This section outlines the various schedules & lists all milestone events.

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The contents of a project plan Resources: There are 2 parts in this. 1st is the budget

wherein both the capital & expense requirements are detailed by task. 2nd is the cost monitoring & control procedures.

Personnel: this section lists the expected personnel requirements of project. Special skills, type of training needed, possible recruiting problems, legal or policy restrictions, any other special requirements such as security clearances should be noted here.

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The contents of a project plan Risk mgmt plans: This covers potential problems as

well as potential lucky breaks that could affect the project.

Evaluation methods: This section contains a brief description of the procedure to be followed in monitoring, collecting, storing and evaluating the history of the project.

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