An Introduction State of Alaska

Division of Homeland Security and Emergency Management

Small Community Emergency Response Plan

Introductions

HELLO

G Mariel Fonteyn

Julie Harvey

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Agenda

• Why Plan

• Small Community Emergency Response Plan

• SCERP Planning Process

• The SCERP Toolkit

• Responding with the SCERP

Why We Are Here

• Sea Storms 2013

• Galena Flood 2013

• Crooked Creek 2011

• Savoonga Storms 2011

• Eagle Flood 2009

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Kotlik November 2013

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Galena Flood 2013

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Crooked Creek 2011

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Hooper Bay 2003

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Hooper Bay 2003

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Lessons learned

•Local leadership unprepared to deal with response

•Rapid onset with little warning

•Lack of protection for critical infrastructure

•Very long recovery process

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ELEMENTS OF RESPONSE Laying the Foundation

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Response Defined

• The response phase includes the mobilization of necessary emergency services and first responders in the disaster area.

• Generally the response occurs within the first 72 hours of an event.

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Incident Response Priorities L I P

• Life / Safety

• Incident Stabilization

• Protection of Property and Environment

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Response Activities

• Life safety efforts – Evacuating hazard areas

– Firefighting

– Search and Rescue

– Medical Care

• Ongoing public and responder health and safety issues

• Restoring critical infrastructure

• Opening shelters

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Questions

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INTRO TO THE SCERP Small Community Emergency Response Plan

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Description of the SCERP

Your community’s customized resource in a disaster or emergency

SCERP – What Is It?

• Bare bones actionable items for disaster response

• Difference between SCERP and community EOP

• Customized response plan

SCERP Communities

- Atka - Nelson Lagoon

- False Pass - Old Harbor

- Hollis - Tanacross

- Hyder - Tanana

- Kasaan - Tazlina

- Klawock Tribe - St. George Island

- Kluti Kaah - Umkumiut

- Kokhanok - White Mountain

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Response: Incident Complexity Chart

Timeline

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1 SCERP

Emergency Operation Plan (EOP)

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SCERP Process

1. Download the Toolkit found at (word or PPDF) http://www.ready.alaska.gov/plans/SCERP.htm

2. Fill in the Toolkit with a planning team of stakeholders 3. Send the Toolkit to DHS&EM, mva.dhsem.plans@alaska.gov

4. DHS&EM will provide 7 copies of the SCERP to your community

5. Reconvene the planning team and test/exercise the SCERP

6. Work with DHS&EM to make revisions based on lessons learned during the exercise

7. Ensure those that will be called upon during a disaster are aware of the plan.

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SCERP

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Developing the SCERP

Establish the Team

Discuss Hazards

Fill out Tool Kit

Send the tool kit to

DHS&EM

Receive your SCERP

Exercise the SCERP

Revise SCERP

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Establish the Team

• City/village council, school, clinic, utility officials

• VPSO

• School Administrators

• Public Works

• Community Members

• LEPC Members

• IGAP Coordinators

• Who owns or maintains your radios

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Review Hazards

• Hazards provide the context for planning

• Discuss threats to your communities

– Local Hazard Mitigation Plan, Elders

• Review emergency plans

– Evacuation Plans, Community Emergency Operation Plans

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• The community is responsible for determining how best to fill in the Incident Command System (ICS) positions

• These are suggestions

• Any position not filled is filled by Incident Commander (IC)

• Ensure those that will be called upon during a disaster are aware of the plan.

Who will have roles and responsibilities in a disaster?

• Check all info to ensure it is correct

• Remember this information can be modified – Think about how your community will

communicate in an disaster.

– Do you communicate on VHF land, VHF marine, air bands, Ham

– Which channels or frequencies do you or emergency services operate on

• If necessary think about developing a separate Communication Plan (think redundancy)

ICS Contact Info

• Again ensure the numbers are still good

– It’s a good idea to speak with these regional partners to understand their capabilities to assist in a disaster

• Remember this can be modified as needed

Regional Contact Info

Community Critical Infrastructure

• Lodging • Local Store • Airport

– May consider adding is the runway lit, how much fuel is stored

• Airline Info • (Radio) Communication Information

– How are you going to communicate during an incident – What channels do you operate on and who operates on

those – Who maintains your radios. – May consider doing a ICS form 205 Comm Plan

• Identify shelters within your community – Get the people in charge of those assets involved

• School, Church, Community Center, …places that have areas to sleep, and kitchen & bath facilities.

• If possible identify at least a primary and a secondary shelter

• Work towards having a staged ability to operate the shelter (blankets, generator, cots and so on)

Sheltering

• Get a map of your community • Identify the critical assets, washeteria, utility buildings,

clinics, public safety building etc • Mark the routes to the shelters • Mark the routes out of town, to evacuate the

community – Write in these routes on the page 8 of the tool kit

• Airport and Airline Info – This information will help with assets arriving or leaving by

aircraft – www.Airnav.com is a good website for some of this info

Evacuation

• Get the right people at the table to fill this out as accurately as possible

– Some assets may be public health nurse, clinic nurse, health aid etc…

Medical

• Ensure the people on this sheet are the people you need to respond or support in a disaster

• When it happens, who needs to be where?

Community Contact Info

• This information will help those responders from outside the community to respond efficiently

Community Critical Infrastructure

• Where are the SCERP’s going to be held

• Make this decision with your planning team

– Suggestions: VPSO office, City Council, Tribal Council, Health Clinic

Plan Distribution

• We will take the information provided by your community and customize a SCERP

• Upon receipt of the plan please review it, exercise it and make changes as you see fit

Send Completed Toolkit to DHS&EM

Questions

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RESPONDING WITH THE SCERP

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SCERP Priorities

• Life Safety

– Ensure safety of responders

– Care for injured and public health

• Incident Stabilization

• Protection of Property and Environment

– Protect Critical Infrastructure

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Responding with the SCERP

• Visualize the Incident – What happened and what are potential effects

• Rapid Needs Assessment/ Size Up – The initial assessment is an element that drives

the complexity analysis

– Feeds the situational report

– Ongoing safety concerns

• Complexity Analysis – When to get the SEOC involved

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Activating the SCERP

• Incident Management Team (IMT) call out methods

– Telephone

• Phone tree

• Single point call out

– Pagers

– Door to door

• Phone tree method

– Single point call out

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Decision Making Resources

• SEOC

– Good resource for diverse decision making

• Local Subject Matter Experts or Industry Reps

• National Weather Service

– Weather effects almost all incidents

• Division of Forestry

– Wildland fire incidents

• American Red Cross

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Communicating Information to SEOC

• The State Emergency Operation Center is a resource that supports your needs

• Initial Damage Assessment

• Rapid Needs

• SEOC 24/7: 1-800-478-2337

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Sheltering vs. Evacuation

• Size up the current situation with the best information available

• Assess risks Sheltering vs. Evacuation

– Is it safer to stay in place or move residents

– Doesn’t have to mean leaving community

• Use SEOC as a resource

• Estimate time to move residents

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Sheltering vs. Evacuation

• In Alaska during most emergencies people are better off sheltering-in-place.

– Weather concerns

– Lack of transportation means

– Isolated communities

Evacuations should only occur when the risk of sheltering-in-place is greater than the risks associated with leaving.

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Sheltering Considerations

• Identify and inspect community shelter prior to its use

• Back up generators available

• Elderly / Special needs

• Request American Red Cross for assistance

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Evacuation Considerations

• Displacing people adds stress

• Ensure elderly have the necessary medications they need

• Evacuation routes

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Evacuation Phases

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Communicating to the Public

• Public information is extremely important

• Effective communication

– Clear and consistent messages

– Accurate

– Timely

• Where and How to Communicate

– Multiple sources repeated in a timely manner

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Medical Considerations

• Clinic / No Clinic

• Hospital

• Engage the appropriate people

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Disaster Declaration Process

• Starts locally

• Initial damage assessments with the SCERP Damage Assessment page

• Sample declaration in SCERP

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How Can an LEPC Help?

• Link between upper level disaster planning and individual planning among community members.

• Brings community together to discuss plans.

• Reduced duplication of efforts by ensuring every partner knows their role.

• Central review of community plans

• Forum for training and exercises

• Best for larger communities and boroughs

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Forming an LEPC

• Develop membership base

• Write and approve bylaws

• Elect officers

– Determine who will manage grant funds

• Set and advertise meeting schedule

• Attend bi-annual LEPCA and SERC meetings

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LEPC Membership

• Statutory Requirements: • Elected official

• Law enforcement, civil defense, firefighting, first aid, health, local environmental, hospital, transportation personnel

• Broadcast or print media

• Community groups

• Owners and operators of facilities subject to reporting requirements

• Representative of a local or inter-jurisdictional planning and service area if there is one

• Members of the public not described above

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LEPC Grant

• $300,000 from State General Funds each fiscal year (July-June)

– DHS&EM keeps $30,000 to pay for conference travel

– Remaining $270,000 distributed to LEPCs

• SERC Finance Committee decides amount going to each community – 5 baseline levels based on population and hazmat

– Baseline amounts vary based on number of LEPCs applying

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Questions?

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SCERP: Julie Harvey 907-428-7084

julie.harvey@alaska.gov

LEPC: Mariel Fonteyn 907-428-7024

mariel.fonteyn@alaska.gov