University Controller’s Office Accounts Payable Template TYB

Foreign Wire Transfer Instructions for a Small Purchase Voucher or Travel Reimbursement Payment

Small Purchase Voucher Instructions

1. Verify and ensure that there’s adequate funding, before

requesting a wire transfer.

2. Create a voucher payable to Western Union Business

Solutions, Supplier ID 0000412202, in the amount of

$1.00

3. Save the voucher. Do not campus approve the

voucher.

4. Write voucher number on the invoice

5. For Pre-paid Airfare/Registration and other travel

expenses, also write the Travel Authorization No. on the

invoice.

6. Fax the following documentation to 919-515-2130, attn.

Andrea Turner in A/P.

• Foreign Wire Transfer Form (ACH Form is NOT

used for Foreign Wire payments)

• Invoice with voucher number

• The correct W-8 Series Form, (if not already

submitted to A/P or HR)

Do not scan any documentation to the small

purchase voucher.

You will be contacted with the wire confirmation from Western Union to update the voucher and route it for campus approval.

Any questions on the above information should be directed to

Andrea Turner at (919) 515-7220 fax (919) 515-2130 or alturne5@ncsu.edu

Last Revision

08/2020

Important Notices

If wiring to India, also provide the Indian Financial System Code (IFSC) and Routing Code.

If wiring Mexican Pesos, please provide the 18 digit CLABE Number.

If wiring to Brazil, provide the Beneficiary’s Tax ID# (RUT#), Routing Code and IBAN Code.

Travel Reimbursement Instructions

1. Process Travel Reimbursement through the Travel

Center.

2. Click the box, “Hold Check for Pickup in the

Controller’s Office” (Underneath your address)

3. Indicate in the comments field, on the travel

reimbursement, “Wire Transfer Request”

4. Complete Foreign Wire Transfer form.

5. Write the Travel Reimbursement (TR) number on the

wire transfer form.

6. Fax the Foreign Wire Transfer Form to 919-515-2130,

attention Andrea Turner in A/P for review.

7. Alisa will process the wire transfer, add the wire fee

amount to the voucher, approve the voucher, and e-

mail you the wire confirmation for your records.

Do not scan the foreign wire form or bank

details to the travel reimbursement.

University Controller’s Office Accounts Payable Template TYB

Foreign Wire Transfer Form for a Small Purchase Voucher or Travel Reimbursement Payment

Instructions: Complete all information in all 5 sections. Submit form to Andrea Turner at (919) 515-7220, fax (919) 515-2130 or alturne5@ncsu.edu.

Last Revision

08/2020

1. Select wire fee and responsible party.

$45.00 for USD Currency $15.00 for Foreign Currencies

Paid by Dept. Paid by Beneficiary

2. Provide appropriate W-8 tax document. ***Required for payments to Foreign Nationals (NRA) and Foreign National Entities, be-

fore funds can be wired.

W-8BEN Attached to Request On File In AP On File in HR

W-8BENE Attached to Request On File In AP On File in HR

W-8EXP Attached to Request On File In AP On File in HR

3. Provide banking details.

Receiving Bank Name:

Receiving Bank Address

Beneficiary/Account Name:

Beneficiary Address:

Beneficiary Contact Name (Required):

Beneficiary Contact Phone # & Email (Required):

SWIFT/BIC Code:

IBAN Code:

Beneficiary Account Number:

Sort Code (If Applicable):

Routing Code (If Applicable):

IFCS-Indian Financial System Code for Indian Rupees (INR):

*CLABE Number for Mexican Pesos (MXN):

*Tax ID# or RUT# if wiring to Brazil:

Amount:

Currency Type:

Country of Payee:

- If a Foreign National (NRA), complete a W-8BEN. http://www.irs.gov/pub/irs-pdf/fw8ben.pdf

- If a Foreign National Entity, complete a W-8BEN-E. http://www.irs.gov/pub/irs-pdf/fw8bene.pdf

http://www.irs.gov/pub/irs-pdf/fw8exp.pdf - If a Foreign Tax Exempt Organization, complete a W-8EXP.

5. Signature of Requestor: Printed Name:

4. Provide Voucher Number: