SMITHFIELD TOWN COUNCIL MEETING · 02-06-2020 · Jessica Accetturo working at “Body Grateful Day Spa”, 10A Cedar Swamp Road 2. Katelynn Tessier working at “Body Grateful Day

SMITHFIELD TOWN COUNCIL MEETING

OPEN SESSION

TUESDAY June 2, 2020

.

EXECUTIVE SESSION

A. Convene into Executive Session to consider, discuss, and act upon matters pursuant to

Rhode Island General Laws and Section 42-46-5(a)(1), Personnel, Chief of Police

contract; and

B. Convene into Executive Session to consider, discuss, and act upon matters pursuant to

Rhode Island General Laws and Section 42-46-5(a)(2) Collective Bargaining: Smithfield

Lodge No. 17 Fraternal Order of Police, Local 2050, International Association of

Firefighters, AFL-CIO, and Local Union 1217 of the Laborers’ International Union of

North America, AFL-CIO.

AGENDA

I. Regular meeting called to order at 5:00 p.m.

II. Prayer

III. Salute to the Flag

IV. Presentations: None.

V. Minutes:

A. Move that the minutes of the May 19, 2020 Town Council open session

meeting be approved as recorded.

VI. Consider, discuss and act upon the following possible appointments and

reappointments: None.

VII. Public Hearings:

A. Conduct a public hearing to consider the following amendments to the Zoning

Ordinance: Article 2, Section 2.2 “Specific Definitions”, Article 3, Section

SMITHFIELD TOWN COUNCIL VIRTUAL

MEETING

TUESDAY, JUNE 2, 2020

5:00 P.M.

Please join the meeting from your computer, tablet or

smartphone.

https://www.gotomeet.me/RandyRossi/smithfield-town-council

You can also dial in using your phone.

United States (Toll Free): 1 877 568 4106

United States: +1 (646) 749-3129

Access Code: 342-830-965

For technical support dial: 401-233-1010

3.3.D. “Merger of Multiple Nonconforming Lots of Record in Residential

Zones”; Article 4, Section 4.3 “Table of Uses”, Section 4.4 “Supplementary

Use Regulations”, Article 5, Section 5.4 “Table 1 Dimensional Regulations,”

Section 5.10 “Inclusionary Zoning”, and Article 6, Section 6.5 “Mixed Use

Requirements”, Section 6.8 “Land Unsuitable for Development.”

VIII. Licenses:

A. Consider, discuss, and act upon approving the annual renewal of one (1)

Massage Establishment License, as applied, subject to compliance with all

State regulations and local ordinances.

1. Body Grateful Day Spa, LLC d/b/a “Body Grateful Day Spa”, 10A Cedar

Swamp Road

B. Consider, discuss, and act upon approving the annual renewal of one (1)

Peddler’s License, as applied, subject to compliance with all State regulations

and local ordinances.

1. Marshall E. Gorden d/b/a “Wolfe Novelties”, 140 Vancouver Avenue,

Warwick, RI, to sell balloons and souvenirs from a truck with RI Reg.

#UN-98.

IX. Old Business: None.

X. New Business:

A. Consider, discuss, and act upon authorizing the Chief of Police contract.

B. Consider, discuss, and act upon authorizing the ratification of the proposed

Collective Bargaining Agreement between the Town of Smithfield and Local

2050, International Association of Firefighters, AFL-CIO.

C. Consider, discuss, and act upon authorizing the ratification of the proposed

Collective Bargaining Agreement between the Town of Smithfield and

Smithfield Lodge No. 17 Fraternal Order of Police.

D. Consider, discuss, and act upon authorizing the ratification of the proposed

Collective Bargaining Agreement between the Town of Smithfield and the

Rhode Island Laborers’ District Council on behalf of Local Union 1217

Affiliate of the Laborers’ International Union of North America, AFL-CIO.

E. Sitting as the Smithfield Water Supply Board, consider, discuss, and act upon

authorizing proposed water restrictions to the Water Supply Board customers

during the Tank Rehabilitation Project.

F. Consider, discuss, and act upon authorizing the Town Manager to enter a

three year service contract with PRISM for the Smithfield Street Light

Conversion and Maintenance Program.

XII. Public Comment

XIII. Announce any closed session votes required to be disclosed pursuant to Rhode

Island General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED: FRIDAY, MAY 29, 2020

The public is welcome to any meeting of the Town Council or its sub-committees. If communication

assistance (readers/interpreters/captions) or any other accommodation to ensure equal participation is

needed, please contact the Smithfield Town Manager’s office at 401-233-1010 at least forty-eight (48) hours

prior to the meeting.

MINUTES OF SMITHFIELD TOWN COUNCIL MEETING VIA TELECONFERENCE Date: Tuesday, May 19, 2020 Place: Smithfield Town Hall Time: 5:00 P.M. Present: Town Council President Suzanna L. Alba Town Council Vice-President T. Michael Lawton Town Council Member Dina T. Cerra (excused) Town Council Member Sean M. Kilduff Town Council Member Maxine A. Cavanagh Town Manager Randy R. Rossi Town Solicitor Anthony Gallone, Esq. Town Clerk Carol A. Aquilante Town Manager Rossi explains the Tele-Conference procedure. I. Council President Alba calls the Tuesday, May 19, 2020 Smithfield Town Council

meeting to order at 5:00 p.m. II. Town Council President Alba offers a prayer. III. Salute to the flag. IV. Presentations: None V. Minutes: A. Move that the minutes of the May 5, 2020 Town Council open session meeting be

approved as recorded. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the minutes of the May 5, 2020 Town Council open session meeting be approved as recorded. Motion is approved by a unanimous 4/0 vote. VI. Consider, discuss and act upon the following possible appointments and

reappointments: A. School Building Committee Appointments (2). Motion is made by Council member Kilduff, seconded by Council Vice-President Lawton, that the Smithfield Town Council hereby appoints Building Official Christopher McWhite and Julie Dorsey to the School Building Committee to replace Brian Ackerman Motion is approved by a unanimous 4/0 vote.

Page 2 Town Council Meeting May 19, 2020

VII. Public Hearings: A. Conduct a Public Hearing to consider a new B-Victualling Limited Beverage

License for New England Eats, LLC d/b/a “Papa Gino’s”, 400 Putnam Pike, Suite A, with the hours of operation to be Monday through Sunday, 6:00 A.M. to 1:00 A.M., subject to compliance with all State regulations, local ordinances and a Certificate of Good Standing from the RI Division of Taxation.

Council President Alba opens the public hearing. Town Clerk Aquilante states that the license in order for approval. Hearing no further comments Council President Alba closes the public hearing. Motion is made by Council member Kilduff, seconded by Council member Cavanagh, that the Smithfield Town Council approve a new B-Victualling Limited Beverage License for New England Eats, LLC d/b/a “Papa Gino’s”, 400 Putnam Pike, Suite A, with the hours of operation to be Monday through Sunday, 6:00 A.M. to 1:00 A.M., subject to compliance with all State regulations, local ordinances and a Certificate of Good Standing from the RI Division of Taxation. Motion is approved by a unanimous 4/0 vote. VIII. Licenses: A. Consider, discuss, and act upon approving the renewal of two (2) Peddlers Licenses,

as listed, as applied, subject to compliance with all State regulations and local ordinances.

1. A & W of Rhode Island, Inc. d/b/a “A & W”, to sell Christmas Trees, plants and

flowers, 460 Putnam Pike

2. Sugar N’ Spice d/b/a “Sugar N’ Spice”, to coffee and sell donuts from a truck with RI Reg. 95365, 130 Mann School Road

Town Clerk Aquilante explains that A & W is selling Christmas trees and fireworks from their parking lot and Sugar N” Spice does not have a Mobil Food Truck License, therefore, she is limited to Smithfield only for sales.


Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff that the Smithfield Town Council approve the annual renewal of two (2) Peddlers Licenses, as listed, as applied, subject to compliance with all State regulations and local ordinances. 1. A & W of Rhode Island, Inc. d/b/a “A & W”, to sell Christmas Trees, plants and flowers,

460 Putnam Pike 2. Sugar N’ Spice d/b/a “Sugar N’ Spice”, to coffee and sell donuts from a truck with RI

Reg. 95365, 130 Mann School Road Motion is approved by a unanimous 4/0 vote. B. Consider, discuss, and act upon approving the annual renewal of two (2) Massage Therapy Licenses, as listed, as applied, subject to compliance with all State regulations and local ordinances. 1. Jessica Accetturo working at “Body Grateful Day Spa”, 10A Cedar Swamp Road 2. Katelynn Tessier working at “Body Grateful Day Spa”, 10A Cedar Swamp Road Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council approve the annual renewal of two (2) Massage Therapy Licenses, as listed, as applied, subject to compliance with all State regulations and local ordinances. 1. Jessica Accetturo working at “Body Grateful Day Spa”, 10A Cedar Swamp Road 2. Katelynn Tessier working at “Body Grateful Day Spa”, 10A Cedar Swamp Road Motion is approved by a unanimous 4/0 vote. C. Consider, discuss, and act upon approving the following applications for temporary

expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations, local ordinances, and Executive Order 2020-02.

1. Tavolo Wine Bar & Tuscan Grill, 970 Douglas Pike 2. Parma Ristorante, 266 Putnam Pike 3. Condesa, 970 Douglas Pike 4. Thirsty Beaver, 45 Cedar Swamp Road 5. Siena, 400 Putnam Pike 6. Chili’s. 371 Putnam Pike, Suite #210 7. Uno’s Pizzeria, 371 Putnam Pike, Suite #200 Town Manager Rossi explains that insurance is required for this expansion in order to ensure additional safety. Town Manager Rossi also explains that upon passage of these liquor establishment expansion’s there would be final approval required by the Building Official, Police


Chief and Fire before the issuance of the expansion. There has been various discussions with restaurant owners regarding safety concerns. Town Manager Rossi states that Chili’s Restaurant did not submit their application for approval this evening. Council member Cavanagh thanks Town Manager Rossi for addressing all of their concerns. Robert Seltzer, Fire Chief, explains that the tents used at these various restaurants need to be inspected every thirty (30) days. Chief Seltzer further explains that they have visited every restaurant to make sure they are in compliance, especially with outdoor seating. Right now Tavolo is the only restaurant immediately moving forward. Council President Alba asks if any restaurant has been open that is not on the list. Chief Seltzer confirms that so far all of the restaurants are in compliance, and they will be visiting them on a regular basis. Council President Alba asks if the restaurants are required to keep a log of all of their reservations as a State requirement. Town Manager Rossi replies that it is a State regulation that is not monitored by the Town. Council President Alba asks what the schedule is for the State Fire Marshall to inspect these restaurants. Chief Seltzer replies that it would be dependent on their staff availability. Town Manager Rossi explains that the Fire Department visited every restaurant in the Town of Smithfield and notified them of this Executive Order and gave them an application packet with guidelines and instructions. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council hereby approves the following applications for temporary expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations, local ordinances, and Executive Order 2020-02. 1. Tavolo Wine Bar & Tuscan Grill, 970 Douglas Pike 2. Parma Ristorante, 266 Putnam Pike 3. Condesa, 970 Douglas Pike 4. Thirsty Beaver, 45 Cedar Swamp Road 5. Siena, 400 Putnam Pike 6. Uno’s Pizzeria, 371 Putnam Pike, Suite #200 Motion is approved by a unanimous 4/0 vote. IX. Old Business: None


X. New Business:

A. Consider, discuss, and act upon the adoption of Emergency Ordinance 2020-5 pursuant to Section 2.14 of the Smithfield Town Charter declaring the existence of an emergency posed by the novel Coronavirus known as COVID-19.

Town Manager Rossi explains that the existing emergency ordinance expired at midnight and this emergency ordinance will continue to another sixty days. It mirrors the previous order and will allow the Town to be open with changes and seek Federal Funding. Council member Cavanagh asks about section 23.3-3, the last sentence states 25 or more people at the same time. Town Manager Rossi states that he will amend this ordinance and asks the Town Council members to make this amendment as part of the motion. Motion is made by Council member Cavanagh, seconded by Council Vice-President Lawton, that the Smithfield Town Council hereby adopts Emergency Ordinance 2020-5 pursuant to Section 2.14 of the Smithfield Town Charter declaring the existence of an emergency posed by the novel Coronavirus known as COVID-19, amending section 23.3-3. Motion is approved by a unanimous 4/0 vote. B. Consider, discuss, and act upon authorizing the Public Works Director to enter into a contract, through the RI Municipal Purchasing Agent Association, for the purchase of fuel oil. Gene Allen, Public Works Director, explains that this approval is an extension of the previous contract. Council member Cavanagh asks about pricing. Director Allen replies that there is no increase in the cost from the existing contract. Motion is made by Council member Kilduff, seconded by Council Vice-President Lawton, that that Smithfield Town Council authorizes the Public Works Director to enter into a contract, through the RI Municipal Purchasing Agent Association with Santa Buckley Energy Inc. of Connecticut and Peterson Oil Services of Worcester Massachusetts, option year two (2) which will run July 1, 2020 through June 30th 2021 with no increase in cost. Motion is approved by a unanimous 4/0 vote.


C. Consider, discuss, and act upon a bid award for repairs to the High School Tennis

Courts. Town Manager Rossi explains that there were two (2) bids received and based on the evaluation J.G. Coffey scored the highest. Council Vice-President Lawton asks about the Amor Crack repair system. Director Mencucci replies that the committee felt it best to proceed with the Amor Crack Repair System than any other repair system. Council member Cavanagh is concerned of future layoffs within the School Department, based upon emails the Town Council members received. Council member Cavanagh asks if this project could be delayed until next year, based upon the budget. Rosemarie Cipriano, School Committee Chair, replies that these are two (2) separate issues and this money has been cited specifically for the tennis court from this year’s budget. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council hereby awards the proposal submitted by J.G. Coffey Company of Bristol, RI for tennis court repairs at Smithfield High School in the amount of $27,862. Motion is approved by a unanimous 4/0 vote. D. Consider, discuss, and act upon a bid award for snow plowing services for the

School Department. Town Manager Rossi states that they received two (2) bids and based on the evaluation team results P &K Landscaping scored the highest. Council member Cavanagh confirms that these prices are locked into three (3) years. Director Mencucci states that these prices are considerably lower than last year’s rates. Council Vice-President Lawton states that in the future with the success of the virtual learning, if there is no school, can our Public Works Department clean the schools and try to save some money for snow plowing. Town Manager Rossi agrees with Council Vice-President Lawton, and he has had this discussion with Director Allen in order to save some money to the Town. Council member Cavanagh asks if we are locked into this contract. Director Mencucci replies that it would depend on how much snow fall there is and the coordination with the Public Works Department. The School Department can all the vendor when they need snow removal at the schools, if they are unable to take care of it themselves.


Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff, that the Smithfield Town Council hereby awards the proposal submitted by P & K Landscaping of Smithfield, RI for snow plowing services for the three-year period beginning July 1, 2020 – June 30, 2023. Motion is approved by a unanimous 4/0 vote. E. Consider, discuss, and act upon a bid award for boiler cleaning for the School

Department. Town Manager Rossi explains that based upon the evaluation committee report Commercial Heating Service scored the highest points with competitive pricing. Council member Cavanagh asks about the temperature control for Windsor School this year. Director Mencucci replies that this year Windsor School will remain open and the boiler will need to be cleaned. The following year Windsor School is not slated for a boiler cleaning because they will be closed, based on what form of decommissioning, will determine the temperature control at that time. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council hereby awards the proposal submitted by Commercial Heating Service, Inc. located in Cranston, RI for boiler cleaning at Smithfield High School, Vincent J. Gallagher Middle school, William Windsor Elementary School, and the Administration Building in the total amount of $12,900. Motion is approved by a unanimous 4/0 vote. XI. Public Comment There are not public comments this evening. XII. Announce any closed session votes required to be disclosed pursuant to RI General

Laws, Sec. 42-46-4. There was no Executive Session meeting scheduled for this evening. XIII. Adjournment

Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff, to adjourn the meeting. Motion is approved by a unanimous 4/0 vote.

Meeting adjourns at 5:35 P.M.

Town Clerk

MEMORANDUM

DATE

Town of Smithfield 64 FARNUM PIKE

SMITHFIELD, RHODE ISLAND 02917

PLANNING DEPARTMENT

MEMORANDUM

Telephone (401) 233-1017 Fax (401) 233-1091

DATE: January 14, 2020

TO: Smithfield Town Council

FROM: Michael Phillips, Town Planner

RE: Proposed amendments to various provisions of the Zoning Ordinance

The enclosed amendments to the Zoning Ordinance are proposed by the Planning Department in response to changes in state statutes, to stay current with the shifting land use trends and to correct inconsistencies in the ordinance.

The amendments were reviewed by the Planning Board at several meetings over the last few months and the final recommendation was made to adopt the amendments on November 14, 2019. Pursuant to Zoning Ordinance, Article 11 – Adoption and Amendment and in compliance with R.I.G.L. 45-24-51, the Town Council is required to conduct a public hearing on all proposed amendments to the Zoning Ordinance.

Recommended Motion: That the Town Council amend the Zoning Ordinance as recommended by the Planning Board.

Attachments: Proposed Amendments Public Hearing Notice - January 21, 2020 (Providence Journal - 1/6, 1/13, 1/20/2020) & (Valley Breeze – 1/9, 1/16/2020)

AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE TOWN OF SMITHFIELD ZONING ORDINANCE

IT IS HEREBY ORDAINED BY THE TOWN OF SMITHFIELD AS FOLLOWS: Section 1. Article 2-Definitions, Section, 2.2- Specific Definitions are hereby amended as follows:

2. Accessory Family Dwelling Unit An accessory dwelling unit for the sole use of one (1) or more members of the family of the occupant or occupants of the principal residence, but need not have a separate means of ingress and egress.

Accessory dwelling unit (ADU). A dwelling unit: (i) Rented to and occupied either by one or more members of the family of the occupant or occupants of the principal residence; or (ii) Reserved for rental occupancy by a person or a family where the principal residence is owner occupied and that meets the following provisions:

(A) In zoning districts that allow residential uses, no more than one ADU may be an accessory to a single-family dwelling.

(B) An ADU shall include separate cooking and sanitary facilities, with its own legal means of ingress and egress, and is a complete, separate dwelling unit. The ADU shall be within, or attached to, the principal dwelling-unit structure or within an existing structure, such as a garage or barn, and designed so that the appearance of the principal structure remains that of a one-family residence.

105. Microbrewery – A brewery that produces less than 15,000 barrels (17,600 hectoliters) of beer per year with 75 percent or more of its beer sold off-site. 135. Shipping Container – A piece of transportation equipment, including one that is carried on a chassis, that is durable enough to be suitable for frequent, recurring, and continual use for storage. Section 2. Article 3-Nonconformance, Section -3.3 Land Nonconforming by Area is hereby amended as follows:

D. Merger of Multiple Nonconforming Lots of Record in Residential Zones

For lawfully established lots with continuous frontage in single ownership which are located in the R-200,

...

considered to be an individual parcel for the purpose of this Ordinance and for property assessment purposes, if the Tax Assessor is notified in writing by the owner. No portion …

Section 3. Article 4 - Use Regulations, Section 4.3 Table of Uses is hereby amended by adding and, or amending the following use categories: P=Permitted by RIGHT, S=Use Permitted by SPECIAL USE PERMIT, N= Use Not Permitted

.

4.3 Table of Uses R-200 R-80 R-Med

R-20 R-20M MU V C HC LI I PC PD PCD-B

B) RESIDENTIAL USES

12. Farm Land Residential Compounds P P P P N N N N N N N N N

C OFFICE USES

1. Accessory Family Dwelling Unit S P S P S P S P S P S P N N N N N N N

2. Office, Government, Business, Professional N N N N N SP P P S P P P S

2.A. Office, Government, Business, Professional <= 4,000 Square Feet in area in an existing building

N N N N N P P P P P P P P

F. RESTAURANT & ENTERTAINMENT 4. Restaurant with Entertainment and/or Alcohol and/or Hookah

N N N N N N S P P S S P** P

6. MicroBrewery N N N N N N N N N S S S S I SERVICE INDUSTRIES 7. Construction Service N N N N N N N S S P P N N G. RETAIL BUSINESS & SERVICE 14. Health & Fitness Center N N N N N N N NP SP NP SP S P I. SERVICE INDUSTRIES 4. Personal Service Establishments N N N N N NS P P P NP N N P 16. Indoor Amusement, Sports Facility N N N N N N N N S NS S S S J. INDUSTRIAL USES 8. Material Processing N N N N N N N N N S S N N

3B. Automotive Filling, Convenience Retail with a Drive-thru

N N N N N N N S S N N N S N

Section 4. Article 4- Use Regulations, Section 4.4- Supplementary Use Regulations is hereby amended by adding or amending the following use categories: B. RESIDENTIAL USES

B-1. Accessory Family Dwelling Unit (ADU) -– A dwelling unit: (i) Rented to and occupied either by one or more members of the family of the occupant or occupants of the principal residence; or (ii) Reserved for rental occupancy by a person or a family where the principal residence is owner occupied and that meets the following provisions:

(A) In zoning districts that allow residential uses, no more than one ADU may be an accessory to a single-family dwelling.

(B) An ADU shall include separate cooking and sanitary facilities, with its own legal means of ingress and egress, and is a complete, separate dwelling unit. The ADU shall be within, or attached to, the principal dwelling-unit structure or within an existing structure, such as a garage or barn, and designed so that the appearance of the principal structure remains that of a one-family residence.

(C) An ADU shall not be less than 400 square feet in area and not greater than 600 square feet of interior floor area.

(D) At a minimum, the ADU must share the following utilities with the principal structure: water, electric and sewer/OWTS.

(E) Provide proof that the on-site wastewater treatment system (OWTS) is suitable for the increase in the number of bedrooms.

G.(F) An application for an accessory family dwelling unit shall be filed annually with the Official and recorded in the Smithfield Land Evidence Records.

A dwelling unit: (i) Rented to and occupied either by one or more members of the family of the occupant or occupants of the principal residence; or (ii) Reserved for rental occupancy by a person or a family where the principal residence is owner occupied and that meets the following provisions:

(A) In zoning districts that allow residential uses, no more than one accessory dwelling unit may be an accessory to a single-family dwelling.

(B) An accessory dwelling unit shall include separate cooking and sanitary facilities, with its own legal means of ingress and egress, and is a complete, separate dwelling unit. The accessory dwelling unit shall be within, or attached to, the principal dwelling-unit structure or within an existing structure, such as a garage or barn, and designed so that the appearance of the principal structure remains that of a one-family residence.

An accessory dwelling unit for the sole use of one (1) or more members of the family of the occupant or occupants of the principal residence. An Accessory Family Dwelling Unit shall be subject to the following restrictions and limitations:

A. Only one accessory family dwelling unit is permitted on a lot.

B. The accessory family dwelling unit shall be located on a lot which has only one (1) principal residential structure. It shall be located only within the principal structure. In R-200, R-80, R-Med, and R-20 zones, an accessory family dwelling unit shall have a common entrance with the principal dwelling as its primary entrance.

C. The size of any proposed accessory family dwelling unit shall be restricted to forty percent (40%) of the gross floor area of the principal structure, but not less than four hundred (400) square feet. If the proposed accessory family dwelling is located in an accessory structure, such accessory structure shall contain a gross floor area of not less than four hundred (400) square feet. The proposed accessory family dwelling unit shall comply in all respects with the side, rear, and front yard requirements for a single family residence as set forth in this Ordinance.

D. The principal structure that contains an accessory family dwelling unit shall maintain the appearance of a single family residential dwelling. Separate means of ingress and egress, if used, shall only be located at the rear of the principal structure or along its side, with adequate screening.

E. Family members shall be limited to persons related by blood, marriage or other legal means.

F. Once the family member or members vacate the premises, the accessory family dwelling unit shall cease to exist, unless further application is made to qualify under this section.

B-12. Farmland Residential Compound- As defined in R.I.G.L.§ 45-23-49.1 and provided that all requirements of said Section are met including a review and approval by the Planning Board of the compound as a Minor Land Development Project.

A. Purpose: Multiple dwelling units were historically common on farms because farming was a multi-generational way of life and because farm workers needed to be close to the land they worked; that this historical development pattern is centuries old, and that it is in the interest of the state and town to provide for the continuation of this development pattern as a means of preserving and enhancing agriculture and promoting sound development in rural areas.

B. Farmland residential compounds are allowed as minor land development projects,

consistent with the special provisions of this section, which treat farmland residential projects as a specific form of conservation development for purposes of zoning.

C. Farmland residential compounds shall only be allowed on agricultural operations, as

defined in subsection 42-82-2(3), that have a net annual income of twenty thousand dollars ($20,000) or more for the most recent three (3) consecutive years preceding the date of the application for the farmland residential compound, which income is directly attributable to said agricultural operations.

D. Farmland residential compounds shall be limited to one dwelling unit for the first twenty (20) acres and one dwelling unit for each additional twenty (20) acres to a maximum of five (5) dwelling units, which shall be allowable without subdivision of the farmland parcel into separate lots and without meeting frontage requirements.

E. Any road necessary to provide access to the dwelling units shall be constructed in

accordance with applicable standards for private roads and shall be owned and maintained by the agricultural operation.

F. Water supply and onsite wastewater treatment (OWTS) for the farmland residential

compound shall comply with standards for residential systems.

G. The dwelling units of a farmland residential compound need not be located in a single area on the farm and may be constructed in phases consistent with the limitations and provisions set forth in subdivision (B) of this section.

H. Approval of a farmland residential compound shall not affect eligibility to participate in programs for farmland preservation or for taxation of farm, forest and open space land.

I. For any agricultural operation, farmland residential compounds shall be permitted only to the limits set forth in subdivision (B) of this section; in the event that the agricultural operation is subsequently divided into two (2) or more agricultural operations, no additional farmland residential compound shall be permitted until ten (10) years after the date of the approval of the application for the prior farmland residential compound, and all of the requirements for a farmland residential compound shall apply to each farmland residential compound; in the event that the agricultural operation ceases and the farmland is subdivided, a parcel at least equal to the minimum residential lot size for the zone times the number of dwelling units in the farmland residential compound plus the road in which the farmland residential compound is located shall be dedicated to the farmland residential compound, which overall parcel shall include the water supply and waste water treatment systems for the farmland residential compound.

F-6. Microbrewery- PROVIDED THAT THE PROVISIONS OF F-1 (A) THROUGH (H) SHALL BE

MET.

A. The applicant has obtained a valid license from the Rhode Island Department of Business Regulation ("DBR"), and pursuant RIGL § 3-6-1. for the retail sale of the beverages manufactured on the location for consumption on the premises .

B. No vehicles awaiting service shall park or stand on a public way.

C. The establishment shall be responsible for collecting litter within five hundred (500) feet

of the premises resulting from its sale, at least daily and more frequently if necessary, to prevent unsightly conditions caused by litter.

D. Ingress and egress driveways shall be located at least one hundred fifty (150) linear feet from any corner when said property abuts an intersection of two (2) streets to provide adequate sight distance for both vehicles and pedestrians.

E. Ingress and egress shall be arranged so that vehicles need not back on or across any sidewalk or street.

F. All ingress and egress driveways shall cross a sidewalk only in such a manner that its width at the inner edge of the sidewalk is not greater than its width at the curb, excluding any curbed or tapered section known as a curb return.

G. Any portion of a parking or loading area abutting a sidewalk at a point other than a permitted driveway shall be provided with wheel stops, bumper guards, or other devices to prevent encroachment of parked, standing or moving vehicles upon any sidewalk area not contained within a permitted driveway.

H. All curb cuts, widths, and other specifications shall comply with the standards established by the Smithfield Land Development and Subdivision Review Regulations.

I. On a corner lot, no fence, wall, terrace, structure, shrubbery, automobile, or other obstruction to vision having a height greater than two (2) feet above the curb shall occupy the space in a triangle formed by measuring ten (10) feet back along the side and front property line.

I-7. Construction Service .

An area of land and building designated for the purpose of housing the operations of general contractors, excavation contractors, and large landscaping/tree service businesses. Buildings may include office space, garage space for storage and servicing of vehicles and equipment. Open-lot storage of new building materials, machinery, and metals, but not junk, scrap and wastes shall be allowed provided such areas are enclosed by a combination of opaque fencing and/or vegetative screening sufficient to screen areas on a year round basis.

I-4. Personal Service Establishments - Establishments primarily engaged in providing services involving the care of a person, such as, beautician, barber, tanning salon, electrolycist, or masseuse and small group health instruction including martial arts studio, yoga instruction, and the like. Small group health instruction shall be limited to structures/spaces not exceeding 5,000 s.f. GFA. J-8. Material Processing – Screening, grinding, sifting of earth materials wood or other natural material not native to the site where processing will occur and subject to conditions. Section 5. Article 5-Dimensional Regulations- Section 5.4- Table 1 Dimensional Regulations is hereby amended by adding the Village District to the Table: 5.4 Table 1 – Dimensional Regulations

R-200 R-80 R-Med R-20 R-20M MU PD Village

Minimum Lot Area

(in square feet)

200,000

80,000

40,000

20,000

20,000

20,000

200,000

20,000

Minimum Lot Area per Dwelling Unit

200,000

80,000

40,000

20,000

20,000/1F 40,000/2F+

20,000

20,000

20,000

(in square feet) 20,000/ Multi-Family

Unit

Minimum Frontage

and Lot Width (in feet)

300

200

150

125

125/1F 150/2F + See §5.5 Multi-Family

125

300

150

Minimum Front Yard

(in feet)

50

40

30

30

30

30

50

Required to build to the lot line

0

Minimum Side Yard

(in feet)

40

25

20

15

15

15

40

0

Minimum Rear Yard

(in feet)

100

75

40

30

30

30

100

0

Maximum Lot

Coverage1

10%

10%

20%

25%

25%

25%

25%

30%

Maximum Height

(in feet)

39

39

39

39

39

39

39

39

Section 5. Article 5- Dimensional Regulations - Section 5.10 Inclusionary Zoning is hereby amended as follows:

A. Findings: A diverse housing stock is necessary in this community in order to serve people of all income levels. Based upon the review and consideration of the recent

…

(4) Inclusionary zoning is consistent with State of Rhode Island General Laws (§45-24-46.1, as amended), where inclusionary zoning is defined as a “zoning ordinance requiring the inclusion of affordable housing as part of a development …

C. Definitions:

The definitions contained in Article 2 shall apply to the provisions of this Article. As used in this article, the following terms shall have the meanings indicated: ...

INFEASIBLE - means any condition brought about by any single factor or combination of factors, as a result of limitations imposed on the development by conditions attached to the approval of the subdivision, to the extent that it makes it impossible for the applicant to proceed in building or operating low or moderate income housing without financial loss, within the limitations set by the subsidizing agency of government, on the size or character of the development, on the amount or nature of the subsidy, or on the tenants, rentals, and income permissible, and without substantially changing the rent levels and unit sizes proposed by applicant.

The Planning Board may seek technical assistance with the review and evaluation of such evidence. The cost of such technical assistance shall be borne by the applicant.

D. Applicability:

These regulations shall apply to all subdivision and land development projects filed with the Planning Department after May 5, 2009 and that include the creation of six (6) or more dwelling units which include new construction, substantial rehabilitation of existing structures, and/or adaptive reuse or conversion of a nonresidential use to residential use. When a subdivision or land development project that creates fewer than six additional dwelling units is approved on a portion of a parcel of land, leaving another portion of the same parcel undeveloped, the portion left undeveloped shall not be subdivided or developed for residential use or mixed use within five (5) years of Final Approval of the first development unless the undeveloped portion is subject to the inclusionary requirements of this Chapter. The number of inclusionary units required in the later development shall be calculated as if the earlier development were part of it. This provision does not apply when an entire parcel receives Master Plan approval and is developed in phases. Multiple developments or projects by the same applicant or responsible party within any consecutive twelve (12) month period that in the aggregate equal or exceed the above criteria shall be subject to these regulations. Developments shall not be segmented or phased in a manner to avoid compliance with these provisions.…

E. Required Percentage of Affordable Units: Twenty percent (20%) of all the allowable unit yield as provided in Section 6.8 herein housing units to be created in every residential or mixed use covered project, as defined in Sec. 11.4, must qualify as an Inclusionary Unit.

Inclusionary Units or In-Lieu-Of Fee Required

(1) All residential development projects requiring approval of the Smithfield Planning Board shall include the number of Inclusionary Units required under Paragraph E or, if applicable, shall pay the in-lieu-of fee required under Paragraph N. No building permits shall be granted for such a residential development project without compliance with this Article.

…

Number of Inclusionary Units: Any proposed residential development containing six or more dwelling units is required to include at least twenty percent (20%) of the unit yield based on zoning total number of dwelling units within the proposed development as low

or moderate income housing units as defined by RIGL Section 45-53-3, also referred to herein as affordable units or inclusionary units. The Inclusionary Units must be …

F. Density Bonus: All projects shall be entitled to an density increase in the number of market rate units equal to the number of low and moderate income units constructed as part of the development. of twenty percent (20%) in accordance with the provisions of this section. In calculating the density bonus, the Town shall round up to the next highest number for fractional units.

Units

Example: Original Yield = 10

LMI Units 20%*10 = 2

Market Rate Bonus = 2

Total Project Density = 14

This density bonus qualifies as a locally provided subsidy. Any project shall be entitled to an increase in the maximum lot coverage allowed for the site on which the project is located following the calculation of density, lot coverage, and setbacks. The Planning Board is not empowered to grant a density bonus in excess of 20%.

I. Mixed-Use Developments: Bonus units added to a mixed-use project may be nonresidential where such nonresidential use is otherwise permitted in the district where the project is located. Substitution for nonresidential uses shall occur at the rate of one (1) market-rate dwelling unit equaling one thousand five hundred (1,500) square feet of gross floor area of nonresidential space.

KJ. Inclusionary Housing Agreement at Preliminary Plan:

(1) Approval: The Inclusionary Housing Agreement including a signed agreement with a Monitoring Agent as described herein must be approved before the developer receives preliminary plan approval.

(c) A site plan depicting the general location of the Inclusionary Units within the development.

N. In-Lieu-of Fees:

The Town of Smithfield prefers that Inclusionary Units be constructed on site. However, the fee in lieu of the construction or provision of affordable housing shall be the choice of the developer or builder applied on a per-unit basis and may be used for new developments, purchasing property and/or homes, rehabilitating properties, or any other manner that creates additional low-or-moderate income housing as defined in § 45-53-3(9).

To that end, developers must prove that providing the Inclusionary Units on-site is infeasible to the Planning Board (As provided for in this Article, if approved). Planning Board approval of the agreement to pay an in-lieu-of fee in order to provide Inclusionary Units in a residential development is required and shall be based on the following issues, among others:

(a) the reasons the applicant desires to pay the in lieu of production fee

(b) the types of housing proposed for the development

(c ) the difference in price between the affordable units and the market priced units

(d) the public benefit that would be obtained by not building the units on-site.

(1) The amount of the fee in-lieu-of providing Inclusionary Units shall be determined by Rhode Island Housing in accordance with .R.I.G.L.§ 45-24-46.1.,(c ), (1) & (2). using the fee schedule calculation set forth in subsection N. (3). For projects constructed in phases, in-lieu-of fees shall be paid prior to the issuance of each building permit in the proportion that the phase bears to the overall project. The in-lieu-of fees shall be paid into the Smithfield Affordable Housing Fund as established and administrated by the Smithfield Town Council or its designee. The funds shall not be commingled with the general funds of the Town and shall be used solely and exclusively for the acquisition of land for, or the construction or rehabilitation of, affordable dwelling units.

(1) (2) For projects to be developed on subdivided lots, in-lieu-of fees shall be paid by the Developer

prior to issuance of final subdivision approval or in such cases where subdivision approval is not required, prior to issuance of a building permit for the project or as determined by the project’s adopted Conditions of Approval.

(3) The in-lieu fee per affordable unit required shall be the difference between the median sales price of a single-family home in Smithfield and the maximum affordable sales price of a single-family home for a Smithfield household of four earning 80% of the area median income, as determined in accordance with the following.

i. The median sales price of a single-family homes in Smithfield shall be derived from statistics as determined by the Town’s Tax Assessor. [For example, in calendar year 2008, the median sales price of a single-family home in Smithfield was 282,000.]

ii. The most recent calculation of the maximum affordable sales price of a single family home for a Smithfield household of four at 80% of the area median income, provided by Rhode Island Housing. [For example, in RIH calculated the maximum affordable purchase price of a single-family home for a Smithfield household earning 80% of the area median income to be $175,203]

iii. As an example, based on the above variables, the in-lieu fee would be $106,797 per Inclusionary Unit required. [282,000 median sales price - $175,203 maximum affordable sales price]

(43) All in-lieu fees shall be deposited into the Smithfield Affordable Housing Fund to be managed by the Town's Finance Director. Such funds may be expended or utilized only on the production of affordable housing inaccordance with R.I.G.L.§ 45-24-46.1., (d) & (e ) Smithfield according to the requirements of Section 5-19 of the Smithfield Code of Ordinances entitled "Town of Smithfield Affordable Housing Fund.

(5) Discretionary Offsets. At the sole discretion of the Planning Board, additional offsets may be granted based on an applicant’s submission of credible evidence, such as cost of construction pro forma, which demonstrates the project is otherwise financially infeasible.

"Infeasible" means any condition brought about by any single factor or combination of factors, as a result of limitations imposed on the development by conditions attached to the approval of the subdivision, to the extent that it makes it impossible for the applicant to proceed in building or operating low or moderate income housing without financial loss, within the limitations set by the subsidizing agency of government, on the size or character of the development, on the amount or nature of the subsidy, or on the tenants, rentals, and income permissible, and without substantially changing the rent levels and unit sizes proposed by applicant.

.

O. Donation of Land In-lieu of Housing Production

In accordance with R.I.G.L. 45-24-46.1 the Planning Board may accept a donation of land suitable for the development of affordable housing in-lieu of housing production. The developer shall provide evidence that the land to be donated is suitable by designing and obtaining the necessary approvals and permits for a potential affordable housing development containing the required number of affordable units as required under Section E herein.

Additionally, the developer must prove that a proposed site would be a likely candidate for funding under Rhode Island Housing’s Keep Space Program as evidenced by a site score of 10 or higher on the LMI Site Rating form included below.

LMI Site Rating Form: 1 point each

Score

1 Development site offers opportunities for a mix of housing types or increase of housing diversity.

2 Development site is integrated within a neighborhood revitalization strategy. 3 Development site incorporates community space, proposed

programming, green space and play areas.

4 Site allows for buildings to be clustered/preserves open space. 5 Site provides for redevelopment and/or adaptive re-use of existing structures. 6 Development site includes preservation of historic structures. 7 Development site is proximate to employment opportunities. 8 Development site is within 1/2 mi of residents retail needs. 9 Development site is within 1/2 mi of public transit. 10 Development site is located within an existing or new neighborhood center. 11 Development site is or will be served by public water and utilities. 12 Development site is located in an area targeted for investment/reinvestment.

13 Development site is listed in the Comprehensive Community Plan as a potential LMI Site

14 Development site is within 1/2 mi of recreational/cultural/entertainment facilities. 15 Opportunities for community education, arts and recreation are

incorporated into the development.

Project Site Score

Total Possible Score 15

O P. Requirements

(4) Approved Purchasers of Affordable Units: A developer or owner shall select an eligible purchaser after completing a good faith marketing and selection process, as provided or approved by the Town of Smithfield. Upon request, the Town may provide the developer

or owner of an affordable unit with a list of households certified by the Town as eligible to purchase the unit. However, a The approved Monitoring Agent shall developer or property owner may select an income eligible purchaser who is not on a furnished list so long as the Town can verify the purchaser’s income and asset eligibility and the unit is sold at an affordable price as described in this chapter and shall provide the Town with documentation on eligibility as requested.

(6) Resale Restrictions Applicable to Affordable Units: All affordable ownership units as developed under this Article shall be subject to the following restrictions: A seller of an affordable unit must select a low-income purchaser approved by the designated Monitoring Agent by a method that complies with a Town approved good faith marketing and selection process. At the request of a seller, the Town will provide the seller with the description of a process that meets this requirement. Upon request, the Town may provide the seller with a list of households certified by the Town as income eligible to purchase the unit. All purchasers of affordable units shall be part of an income eligible household.

…

(9) Requirements may be amended by the Smithfield Town Council in furtherance of the purposes of this section.

P. Monitoring: The developer shall enter into an agreement with the Town’s designated Monitoring Agent, Smithfield Planning Department, or if no monitoring agent is designated by the Town , a monitoring agent approved by Rhode Island Housing and the Smithfield Town Council, will be designated as the Monitoring Agent to ensure…

Section 6. Article 6-Supplementary Regulations, Section 6.5 - Mixed Use Requirements are hereby amended as follows:

6.5.1. Mixed use shall only include residential and limited professional and office uses, except for those uses allowed by Special Use Permit in Use Category “D” (Public and Semi-Public Uses) and Use Category “E” (Outdoor Recreation). Each occupied mixed use structure shall include no more than one dwelling unit. Permitted uses and special use permits are indicated in Table 1 – “Use Table” and are further defined here. Limited professional uses include medical, dental, legal, accounting, design, personal service establishments and similar professions. Office uses include real estate, insurance, financial lending institution but not including commercial bank with drive-up windows and any other service industry. New structures which propose non-residential uses for part of the structure shall architecturally conform to an exterior residential building design. Notwithstanding any of the above, the non-residential use component shall be located on street level of the principal structure and shall not exceed 50% of the principal structure.

6.5.2. One freestanding sign not to exceed sixteen (16) square feet per side shall be allowed for the non-residential use. A freestanding signs shall not exceed 10 feet in height above the ground. No such freestanding sign shall be erected in such a manner as to materially impede vision or obstruct access to or from any public or private street, sidewalk, driveway, off-street parking or loading facility or any other access required by this Ordinance. Said freestanding signs shall not be located within 50 feet of an intersection with an existing public right of way. Sign illumination may only be from an external stationary light of white or off-white color.

Section 7. Article 6- Supplemental Regulations, Section 6.8 - Land Unsuitable for Development is hereby amended as follows: 6.8.1 When calculating the Basic Maximum Number of Dwelling Units for a residential major subdivision or major land development project, land included in any of the following categories shall be considered unsuitable for development and shall be deducted from the total lot area to determine the buildable area of the parcel: a. Fresh water wetlands, as defined in the Rules and Regulations Governing the Administration and Enforcement of the Freshwater Wetlands Act, adopted pursuant to Rhode Island General Laws Section 2-1-20.1., as amended, including excluding the buffers as defined in Section 5.3.4A of this Ordinance.

f. Slopes greater than 15%. Section 8. Article 6- Supplemental Regulations , Section 6.8 - Land Unsuitable for Development is hereby amended as follows:

6.10 Use Of Dumpsters and Shipping Containers

Dumpsters- any container or bin capable of storing, transporting, receiving, hauling or emptying over 100 gallons of garbage, trash, refuse, waste, or materials including, but not limited to, commercially available roll-off units.

1. Any person in any residentially zoned district, prior to placing a dumpster on private property, shall first obtain a permit from the building & zoning official. Said permit will allow a dumpster for temporary use by the occupant of the dwelling for not more than (30) days or the time period for which there is an active building permit open on the property. Such dumpster(s) are subject to the following limitations:

A. The dumpster(s) shall be set back a minimum of (20) feet from the public right of way and a minimum of (10) feet from the side and rear property lines.

B. The dumpster(s) must be placed on a hard concrete or asphalt surface

C. No dumpster located in any residentially zoned district shall be serviced between the hours of 11:00 pm and 7:00 am.

D. The location of the dumpster(s) shall not affect the health, safety, and/or welfare of the neighborhood including, but not limited to, the build-up of offensive odors or odor generating waste, blocking access to a fire hydrant or obstructing the view of street intersections.

2. Shipping containers may be placed on any lot for a period of not more than eight (8) days for the purpose of loading or unloading of household items during a moving process and are restricted to a single container.

Section 9. These Ordinance Amendments shall take effect Thirty (30) days after their adoption by the Smithfield Town Council.

APPROVED AS TO FORM AND LEGALITY: ____________________________________ TOWN SOLICITOR ADOPTED:______________________________ _____________________________________ TOWN COUNCIL PRESIDENT _____________________________________ TOWN CLERK

4 SMITHFIELD JANUARY 9-15, 2020 | VALLEY BREEZE & OBSERVER | SMITHFIELD SCITUATE FOSTER GLOCESTER EDITION

4

rescue dog, and she was inspired to take her in by friends who rescue dogs of their own.

At first, Panciocco said it was apparent that Lola had never been out of her cage, nevermind on a leash. She said progress was slow but rewarding when she saw Lola enjoy her first steps on grass.

“She just needed a little love,” Panciocco said.

Lola is still a happy girl even after the return of a pre-existing knee condition and hernia in her stomach. Panciocco said she started a GoFundMe page, Help Lola Get Better for the New Year, to help with medical bills.

Following her knee operation on Jan. 3, Panciocco said Lola needs to go back into surgery to repair scar-ring due to multiple C-sections and to fix her hernia.

Panciocco said any help is appre-ciated, and said donations to the Burrillville Animal Shelter or Cranston Animal Shelter are also needed.

Lola originally went to the Burrillville Animal Shelter, and rescue dogs from the case were brought to the Smithfield, Glocester, and North Providence Animal Shelters as well.

“The shelter has been so good with the case. If you can bring something into the shelter, they get low on supplies in the winter,” Panciocco said.

LOLAFrom Page 3

Library hosts Bookworms Book Group

Knitting and Crochet group meets

SMITHFIELD – East Smithfield Public Library, 50 Esmond St., will host its Bookworms Book Group on Thursday, Jan. 9, at 4:30 p.m.

Children in grades 2 or 3 (and their parents/caregivers) are invited to join

this book group. The group meets each month to discuss a book, enjoy a snack, and make a small craft to take home.

Registration is required. For more information, call 401-231-5150, ext. 3.

SMITHFIELD – East Smithfield Public Library, 50 Esmond St., will host its Thursday Knitting and Crochet Group tonight, Jan. 9, at 6:30 p.m.

The group meets on the second Thursday of each month in the

Reference Room of the library. This group is a drop-in, casual get-together to work on projects, help each other along, and share inspiration. All lev-els are welcome.

For more information, call the library at 401-231-5150.

LIBRARY NEWS

TOWN OF SMITHFIELD, RHODE ISLANDPUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Smithfield Town Council will hold a Pub-lic Hearing at the Smithfield Town Hall, 64 Farnum Pike, Smithfield, RI on Tuesday, January 21, 2020 at 7:00 PM. The purpose of the Public Hearing is to consider and act upon proposed amendments to the following Article(s) and Section(s) of the Smithfield Zoning Ordinance:

Amend Article 2 – Definitions, Section 2.2 – Specific Definitions by amending Item 2. Accessory Dwelling Unit by adding a new item “105. Microbrewery” and by adding new item “135. Shipping Container”; amend language in Article 3, Section 3.3 Land Non-conforming by Area, D. Merger of Multiple Nonconforming Lots of Record in Residential Zones; amend by adding and/or amending Article 4 - Use Regulations Section 4.3 Table of Uses new use categories, “B12. Farmland Residential Compounds”, “2A. Office, Government, Business, Professional <=4,000”; amend F4 Restaurant with Entertainment and/or Alcohol by adding “and/or Hookah”, add new use category “F6 Microbrewery” add new use Category “I7 Construction Service”. Amend use provisions of I4 Personal Service Establishments and I16 Indoor Amusement, Sports Facility; Add new use catego-ry “J8 Material Processing”; Add new use category “G3b Automotive Filling, Convenience Retail with a Drive-thru”; Article 4 - Use Regulations, Section 4.4- Supplementary Use Regulations, amend B1. Accessory Family Dwelling Unit; add new use provisions “B12 Farmland Residential Compound”; “F6 Microbrewery”; add new use provisions “I7 Construction Service”. Amend use provisions I4 Personal Service Establishments, and add new use provisions “J8 Material Processing”. In Article 5 - Dimensional Regula-tions - Section 5.4- Table 1 Dimensional Regulations, amend by adding dimensional provisions for the Village Zone. Amending language in Article 5 - Dimensional Regula-tions - Section 5.10 Inclusionary Zoning; amend language in Article 6 - Supplementary Regulations, Section 6.5 - Mixed Use Requirements, Article 6 - Supplemental Regula-tions, Section 6.8 - Land Unsuitable for Development and add new section “6.10 Use of Dumpsters and Shipping Containers”.

At said Hearing opportunity will be given to all interested persons to be heard upon

the proposed amendments. The proposals shown thereon may be altered or amend-ed prior to the close of the Public Hearing, without further advertising, as a result of further study or because of the views expressed at the Public Hearing. Any alteration or amendment must be presented for comment in the course of the Hearing.

A complete copy of the proposed amendments are available for inspection or copying at the Smithfield Planning Office, Town Hall, 64 Farnum Pike, Smithfield, Rhode Island during regular business hours (8:30 AM – 4:30 PM, Monday – Friday) and may be viewed on the Town website, www.smithfieldri.com. Interested persons requiring special accommodations or assistance are requested to notify the Town Manager’s Office (401-233-1010) 48 hours in advance of the meeting.

BY ORDER OF THE TOWN COUNCIL.Suzanna L. Alba, President

TOWN OF GLOCESTERZONING BOARD OF REVIEW - PUBLIC HEARING

(NOTE NEW TIME CHANGE)

Notice is hereby given that a Public Hearing will be held by the Zoning Board of Review on Thursday, January 23, 2020, in the Glocester Town Hall, 1145 Putnam Pike, Chepachet, RI, at 7:00 p.m. when all persons interested will be heard for or against the granting of the following application:

Robert and Lorna Lyons, applicants and Robert T. Lyons et ux Lorna A., Trustees & Lyons Family Trust, owners, property located at 21 Barclay Street, further described as Recorded Plat WL, Lot 225, in an A-3 (agricultural-residential) zone. Applicants seek a Dimensional Variance in accordance with Glocester Code, Chapter 350, Article III, §350-13, Table of Dimensional Regulations, Building Coverage required in an A-3 zone. The maximum building coverage permitted in an A-3 zone is 4%. The applicants propose to add a 320 square foot addition to an existing 884 square foot garage (accessory structure) on the property which is 10,000 square feet in size. Applicants are seeking approval of 804’ of relief from the required 400’ lot coverage.

Gregory MeinertzChairman of the Zoning Board

The Glocester Town Hall is accessible to people with disabilities. Individuals requiring interpreter services for the hearing impaired must notify the Town Clerk at (401) 568-6206, not less than 48 hours in advance of the meeting date. Hearing devices are available without notice. TDD (401) 568-1422

Town of Smithfield - Zoning Board of ReviewPUBLIC HEARINGS

The Smithfield Zoning Board of Review will hold public hearings on Wednesday, January 29, 2020 at 7:00 p.m., at the Smithfield Town Hall, 64 Farnum Pike, Smithfield, Rhode Island. All persons entitled to be heard will be heard for or against the granting of the following applications:

Baca Realty, LLC as applicant and owner of property located at 0 Douglas Pike, listed as Plat 42 Lot 61A and Lawrence Latour as owner of property located at 264 Douglas Pike listed as Plat 42, Lot 58 seek variances to subdivide two lots into three lots in an R-80 district.

The public is welcome to any meeting of the Smithfield Zoning Board of Review. Complete applications are available for review in the Building and Zoning Department (401) 233-1039. If communication assistance (readers/interpreters/captions) is needed or any other accommodation to ensure equal participation, please contact the Smithfield Town Manager’s Office at 401-233-1010 at lease forty-eight (48) hours prior to the meeting.

BY ORDER OF THE ZONING BOARD S. James Busam, Chairman

A G E N D ATOWN OF SCITUATE - ZONING BOARD OF REVIEW

Of Hearing on Applications for Special Use Permits, Variances and Appeals under the Zoning Ordinance:

Notice is hereby given that the Zoning Board of Review will be in session at the Town Council Chambers, 195 Danielson Pike, N. Scituate on Tuesday, January 28, 2020 at 7:30 pm when all persons interested will be heard for or against the granting of the following applications for Special Use Per-mits, Variances and Appeals under the Zoning Ordinance.Pledge of Allegiance

Election of Officers

Approval of Yearly Schedule

CONTINUED FROM PREVIOUS MEETING

Case #1223 Colbea Enterprises, LLC (Applicant); Bee Cat Properties LLC (Owner). Location of premises 34 Hartford Avenue, Assessor’s Plat 38 – Lot 75; BG under the Zoning Ordinance. Request for a 6-month extension of their Special Use Permit to exceed the allowed square footage of signage and the allowed number of signs: A.) Freestanding sign 40sq. ft. allowed (requesting 108 sq. ft.), B.) Wall sign 40 sq. ft. (requesting 85 sq. ft.) C.) Business sign 6 sq. ft. allowed (requesting 15.5 sq. ft.), D.) Business sign 6sq. ft. allowed (requesting 17.7sq. ft.), E.) Directional Sign (requesting2.1sq. ft.), F.) Two Canopy signs (requesting 32 sq. ft.), G.) Menu Board (requesting 35.9 sq. ft.) and H.) Directional Sign (requesting 5 sq. ft.).

Case #1224 Colbea Enterprises, LLC (Applicant); Bee Cat Properties LLC (Owner). Location of premises 34 Hartford Avenue, Assessor’s Plat 38 – Lot 75; BG under the Zoning Ordinance. Request for a 6-month extension of their Dimensional Variance for Height of Signage – One Freestanding Sign to be 25’ to top of the sign (15’ permitted, variance of 10’). One Wall Sign to be 19’ to top of sign (15’ permitted, variance of 4’).

NEW APPLICATION

Case #1239 Catherine MacDonald (owner), Leonard & Deborah Cotnoir (applicants); Poles 38-39 North Road, Assessor’s Plat 7 – Lot 24; RSW60/80VO under the Zoning Ordinance. Request for a Special Use Permit for a two-family dwelling – Art. II – Section 2.2.

Minutes – November 26, 2019

Applicants must submit all documentary evidence (i.e. expert reports, drawings, surveys, deeds, pho-tographs, etc.) to the Zoning Clerk no later than five (5) days prior to the date of the hearing. This also applies to objectors (abutters) who seek to introduce documentary evidence for the Zoning Board of Review to consider at the hearing. Abutters shall be provided with a copy of this requirement as part of the notification they receive in advance of the hearing.

If the applicant or objector fails to submit documentary evidence in advance of the hearing, the Zoning Board of Review may, in its sole discretion, continue the hearing to a later date to allow for a review and evaluation of the proffered documentary evidence.

By order of the Zoning Board of ReviewKenneth P. Borden, Chairman

Individuals Requesting Interpreter Services For The Deaf Or Hard Of Hearing Must Call 647-2822 Seventy Two (72) Hours In Advance Of Said Hearing. TTY #1-800-745-5555.

Memorandum

DATE: May 27, 2020


FROM: Carol Banville – License Coordinator

SUBJECT: Annual Renewal of one (1) Massage Establishment License for the June 2nd Town

Council Meeting

BACKGROUND:

The business listed below has filed their application for renewal.

TOWN REVENUE:

The cost to renew the Massage Establishment License is $100.00 per year.

APPROVAL STATUS:

All paperwork is complete for Town Council approval.

RECOMMENDED MOTION:

Consider, discuss, and act upon approving the below application by the Smithfield Town Council

for the annual renewal of one (1) Massage Establishment License, as applied, subject to

compliance with all State regulations and local ordinances:

1. Body Grateful Day Spa, LLC d/b/a “Body Grateful Day Spa”, 10A Cedar Swamp

Road

Memorandum

DATE: May 27, 2020


FROM: Carol Banville – License Coordinator

SUBJECT: Annual Renewal of one (1) Peddler’s License for the June 2nd Town Council

Meeting.

BACKGROUND: The business listed below has filed their application for renewal. As required, a background check has been conducted on the owner of the business, and background checks on all drivers will be done as they are hired.

TOWN REVENUE:

The cost to renew the Peddler’s License is $100.00 per year.

APPROVAL STATUS:

All paperwork is complete for Town Council approval.

RECOMMENDED MOTION:

Consider, discuss, and act upon approving the below application by the Smithfield Town Council the annual renewal of one (1) Peddler’s License, as applied, subject to compliance with all State regulations and local ordinances.

1. Marshall E. Gorden d/b/a “Wolfe Novelties”, 140 Vancouver Avenue, Warwick, RI, to

sell balloons and souvenirs from RI Reg. #UN-98

Proposed Motion:

That the Smithfield Town Council hereby authorizes the ratification of the

proposed Collective Bargaining Agreement between the Town of

Smithfield and Local 2050, International Association of Firefighters, AFL-

CIO effective July 1, 2020 through June 30, 2023.

Proposed Motion:



Smithfield and Smithfield Lodge No. 17 Fraternal Order of Police

effective July 1, 2020 through June 30, 2023.

Proposed Motion:



Smithfield and Rhode Island Laborers’ District Council on behalf of Local

Union 1217 Affiliate of the Laborers’ International Union of North

America, AFL-CIO effective July 1, 2020 through June 30, 2021 for the

Town Hall employees, Police Civilian Employees and Public Works

Employees.

SMITHFIELD WATER SUPPLY BOARD 64 FARNUM PIKE SMITHFIELD, RI 02917

PH: 401-233-1034 FX: 401-233-1075

Physical Address: 3 Spragueville Road, Smithfield RI 02917

June 3, 2020

Subject: Mandatory Outdoor Watering Restrictions in Effect

Dear Customer,

I am writing to you to provide an update on the Water Storage Tank Rehabilitation Project. You may

recall that work started earlier this spring to rehabilitate aging water storage tanks that are part of the

water supply infrastructure.

The work on the largest tank, Island Woods, is progressing well, although there have been some

delays because of frequent rain early on in the project and from delays in shipping material because

of the COVID19 Pandemic. Work on the Island Woods tank is currently scheduled to be completed

during the latter part of June, about two weeks later than originally anticipated, then the contractor

will move on to the smaller tank at Rocky Hill.

As warmer weather approaches and extended forecasts indicate higher temperatures, we are

implementing mandatory water use restrictions. These restrictions will ensure that water supplies

remain consistent for all customers, particularly for fire protection or in the event of a water main

break. In addition, we ask that all customers refrain from unnecessary water use and practice the good

water conservation measures outlined below. These water restrictions are effective immediately and

will remain in effect during June, July and August.

If conditions allow, we hope to lift the mandatory ban and move back to the voluntary restrictions as

work transitions from the Island Woods tank to the Rocky Hill tank. Research has shown that

restricting lawn irrigation systems to every other day instead of every day does not affect the lawn;

instead, it reduces consumption and in turn, your water bill.

Outdoor restrictions include:

Odd/even days for lawn irrigation systems. If your house number is an even number, you

can operate your irrigation system on even numbered calendar days, if your house number

is an odd number, you can operate you irrigation system on odd numbered calendar days.

The exception is newly planted lawns, where you are allowed to water new lawns for 14 days

after planting (with a sprinkler) and then hand watering after that for another 14 days;

Garden watering is allowed, if done with a hand held hose; and

Water for topping off pool levels is allowed but complete pool filling is not.

Indoor conservation measures include:

Ensuring plumbing fixtures are not leaking;

Operating dishwashers and washing machines only for full loads; and

Turning off water while brushing teeth, shaving and hand washing dishes.

SMITHFIELD WATER SUPPLY BOARD 64 FARNUM PIKE SMITHFIELD, RI 02917

PH: 401-233-1034 FX: 401-233-1075

Physical Address: 3 Spragueville Road, Smithfield RI 02917

We appreciate your patience and cooperation during this important project to enable us to continue

delivering safe and reliable water to all of our customers. We will provide periodic updates via mail

and on the town website https://www.smithfieldri.com/community-bulletin-board/ throughout the

project and inform you when these water restrictions are lifted.

If you have any question please feel free to contact us.

Sincerely,

Gene Allen, Water Commissioner

Smithfield Water Supply Board

64 Farnum Pike

Smithfield, RI 02917

[email protected]

https://www.smithfieldri.com/community-bulletin-board/

Town of Smithfield MEMO

May 27, 2020

TO: Honorable Town Council DEPT: FROM: Kevin Cleary, PE, LSIT, Town Engineer DEPT: Engineer SUBJECT: Street Light Conversion Program - Operation & Maintenance Contract Recommendation

Honorable Council, Please be advised the Town of Lincoln, serving as the host bidder for three communities; Lincoln, Woonsocket and Smithfield collected bids from electrical service contractors to coordinate the overall street light conversion programs in each of the three communities, as specified in the Request for Proposals. Bids were collected on February 21, 2020 and as such the Public Works Director and Town Engineer reviewed said bids to develop a recommendation that is being forwarded to the Council for consideration of a three year service Contract. The Town is not obligated to hire the same contractor as the other two communities and can award such service contract independently at any such time within the specified criteria of the RFP. Attached please find the bid tabulation specifically for Smithfield’s program and an accurate estimate of the project cost for each of the three years of the service contract. Please bear in mind years two and three pricing are form maintenance only. Operating funds will still be required for maintenance and consumption. National Grid’s consultant primarily assisted with the development the RFP, provided assistance to the three communities through the bid process and helped navigate each community through the interview process with the two highest scoring firms. As a result, PRISM is being recommended by the Smithfield staff for assignment to this project. They offered the most comprehensive package to the Town, provided the best project approach, are well qualified to complete the relevant tasks and are offering an extremely competitive overall price due to their status as a non-profit company that can offer this service just for municipalities. As was brought to the attention of the Council in November, 2019 when the project was authorized for advertisement, the project still remains cash positive after the first year of


inception and appears that all the program needs can provide quality lighting that is cost effective. Program Highlights:

1. The Town Engineers Office completed a GIS survey and inventory of all of National Grid’s listed assets and compared them to exiting inventory in the field. Minor discrepancies have been identified as a result and this will streamline the conversion process for the Contractor resulting in time savings for the completion of conversion.

2. As a result of the GIS survey audit, 482 of 2108 street light units in inventory are expected recommended for decommissioning within Smithfield due to redundancy, which can further save replacement, O&M and future energy costs. PRISM will assist the Town to review the merits of the proposed decommissioning and advise accordingly during adequate lighting design.

3. RIDOT has agreed to own and maintain (O&M) street lights on State maintained, local roadways within the Town, which further reduces the long-term financial impact on the Town for approximately 325 street light units.

4. The Contractor will host a PILOT Program in a select neighborhood, location to be determined and advertised, to showcase various attributes of the lighting technology for the Town’s overall selection of use. PILOT Program will occur within a neighborhood which is not impacted by adjacent light sources so accurate determination of various lighting attributes can be made, i.e., color temperature, brightness/dimming, shielding, etc. These are important parts of light selection that is better decided upon by group consensus through a community poll of various municipal officials.

5. The Public Works Director and Town Engineer will oversee the hired Contractor implementing the program and see it through to completion.

6. The recommended lighting and controls will enable the Town to optimize energy savings within the Public Utilities Commission tariffs through scheduled dimming protocols in most neighborhoods and on rural roadways at various times of the night to further save on energy charges.

Financial Impacts:

1. Attached is a cost spreadsheet of the program’s expected costs in years one through three using PRISM as the selected contractor implementing the conversion of street light units as prescribed by the audit.

2. Both National Grid and the RI Office of Energy Resources allow for the “Incentive Reimbursement” to be disbursed directly to the Contractor, with the community’s approval. This office recommends that approach, as the estimate for incentives on this project is approximately $170,000 (see attached incentives estimate), but will vary based on final conversion quantity and configuration.


3. Using the Incentive Reimbursement as payment directly to the Contractor, which

PRISM has agreed to accept, reduces the overall estimated year one cost from $643,000 down to approximately $460,000.

4. With the Contractor accepting the incentives as payment also ensures timely completion of the project to the Town’s satisfaction as the Town must authorize the release of the incentive disbursement upon completion of the project, which can serve as final payment.

5. Further, if both Woonsocket and Lincoln hire the same Contractor an additional discount to the overall program cost is guaranteed by the Contractor, which could save approximately an additional $13,000 in conversion phase savings.

6. It cannot be known at this time exactly what the project will cost, as the recommendation is to award based on “unit pricing” for materials and services provided. Material quantities and services may vary slightly depending on total number of fixtures and ancillary services that may be required, so the estimate above is the best fit figure that can be provided at this time and may be adjusted from estimate to actual installation.

7. The rebate incentives and possible bulk savings discount brings the program cost within 5% of the Town’s existing annual Operations budget currently at $430,000, which means minor funding will be required from Capital Expenditure to offset any costs above the existing Operating Budget.

8. All the cost considerations mentioned above place this project into an immediate cash positive case where a minor allocation of Capital Improvements funding in year one beyond what is currently budgeted may be required.

9. Years two and three of a service contract would see annual operations budgets for Street lighting significantly reduced to pay for the annual service, maintenance of inventory and energy service costs. The annual service fees for years two and three of the contract are included in the estimate and bid tabulation and will also entail additional unit, per incident costs as included in the vendor’s bid under “Labor and Materials Pricing”, which will only be charged on a per-incident basis.

Conclusion:


The recommendation is to authorize a three year service Contract with PRISM using the unit prices as supplied within the bid pricing received on 02/21/2020 for the street light conversion and maintenance program. MOVED: The Smithfield Town Council hereby authorizes the Town Manager to enter a three year service contract with PRISM for the Smithfield Street Light Conversion and Maintenance Program, using said unit prices for select units and services as identified in the provided bid dated 02/21/2020. Attachments: Smithfield Street Light Conversion Bid Tabulation Engineering Technical Proposal Evaluations Year 1 PRISIM Cost Estimate N-Grid & RIOER Incentive Estimate PRISM Bid Proposal (Support Information) Sample-Abbreviated GIS Audit Output (Support Information) Cc: Randy R. Rossi, MBA, CGFM, Town Manager Gene Allen, Director of Public Works Carolyn Dorazio, Purchasing Agent Jerry Drummond, National Grid Fritzi Pieper, Project Manager, RPM Group Al Rinaldi, Lincoln Town Planner Paul Luba, Woonsocket Fiscal Advisor

Prepared and submitted by: Carolyn A. Dorazio

Purchasing Agent

mTOWN OFSMITHFIELD

BID TAB

Street Light Maintenance and LED ConversionBID OPENING: February 18, 2020 at 10:00 AM

RFP #2020-07

RISE Engineering

1341 Elmwood Avenue

Cranston, Rl 02910

PowerSecure, Inc.

2D Oak Branch Drive

Greensboro, NC 27407

Siemens Mobility, Inc.

9225 Bee Caves Road

Austin, TX 78733

PRISM Streetlights, Inc.

344 Main Street, Suite 200

Wakefield, Ri 02879

Arden Engineering

Constructors LLC

505 Narragansett Park Drive

Pawtucket, Rl 02861

Bid Bond Submitted m El El El

Total Cost of LED Conversion Option 1 $373,745.74 $490,825.00 $632,137.00 $366,301.20 $468,202.00Total Cost of LED Conversion Option 2 $393,257.29 $511,934.00 $597,307.00 $406,956.92 $526,011.00Total Cost of Controls, Item #1 (PC) $32,300.00 $29,083.86 $53,200.00 $32,015.00 $49,400.00Total Cost of Controls Option 1, Item U2 $228,950.00 $234,204.39 $218,500.00 $182,286.00 $250,800.00Total Cost of Controls Option 1, Item #4 $2,090.00 $13,219.94 $13,300.00 $9,500.00 $32,300.00Total Cost of Controls Option 2, Item #3 $148,561.00 $1,733,239.37 $1,639,700.00 $1,244,101.00 $1,786,000.00Total Cost of Controls Option 2, Item #5 $6,650.00 $55,523.73 $53,200.00 $39,900.00 $70,300.00Total Cost of Decorative Lights Option 1 $104,214.90 $94,733.00 $108,810.00 $81,224.76 $234,918.00Total Cost of Decorative Lights Option 2 $61,704.90 $43,225.00 $204,048.00 $43,803.00 $43,710.00Total Pre-Conversion Maintenance $48,812.40 $35,452.00 $50,064.00 $45,808.56 $26,283.60

Total Post-Conversion Maintenance $20,025.60 $17,366.00 $52,567.20 $15,019.20 $7,509.60

Unit Price for Mast Arm Removal $250.00 $334.00 $460.00 $100.00 $250.00

Unit Price for Mast Arm Addition: 4 ft. $488.00 $505.64 $1,205.00 $85.00 $201.00

Unit Price for Mast Arm Addition: 6 ft. $510.00 $553.14 $1,215.00 $112.00 $244.00

Unit Price for Removal of Post Top Poles $250.00 $334.00 $866.00 $100.00 $1,500.00Total CIS Lighting Survey N/A N/A N/A N/A N/A

REFERRED TO THE EVALUATION COMMITTEE, AND FUTURE RECOMMENDATION WILL BE FORWARDED TO THE TOWN COUNCIL FOR APPROVAL.

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EVALUATION CRITERIA – PROPOSAL RESPONSESCriteria Power Secure PRISM RISE SIEMENS Arden1. COVER LETTER X X X X2. TABLE OF CONTENTS X X X X3. DESCRIPTION OF FIRM AND EXPERIENCE 15 Points Max 14 15 12 14 13

How well has the vendor described the firm and is their previous experience substantial and relevant? Iare they

a local or national provider?

Great experience with providing a nationally recognized service for the items requested in the proposal. Two nearest local experiences are both in CT. No RI experience.

Solid experience, specifically in RI. Non-for-Profit entity with very attractive unit & overall pricing. Firm has broken the mold with regards to LED conversions in RI.

Solid, reputable firm, but lacks municipal experience, specifically in RI. Only Cranston & Worcester are applicable. Seems like a limited reception to the proposal.

Nationally recognized firm with ability to complete project. Long duration in lighting industry. Barringtone/Bristol is applicable local experience.

Lacks some local RI municipal experience, only RIDOT. Worked with communities in MA. Reputable firm with background in electrical services sufficient for requirements of RFP.

3. PROJECT TEAM AND EQUIPMENT 15 Points Max 13 14 15 14 12

How well-defined is the project team and equipment? Does the vendor have the capability and capacity to

meet the project timeline?

Bidder is well staffed to ensure project goes smoothly with lighting professionals, but are not licensed electricians or journemeny, but instead rely on the sub for that qualification. Will operate from Lenox, MA office. Good understanding of assignment to secure rebate incentive. C&K Electric and Collard Ent. are proposed tech subs.

Low overhead in project team due to unique method of using local sub-contracted forces for installation/maintenance/management and outsourced call center for operations activities. Project management team is well versed with converting RI municipal street light assets.

Project team is well defined with roles and responsibilities. Can tell exactly who will be doing what and when on this project. Time line is well established, but seems like they may have counted all 3 communities inventory for just ours?

Project Team appears well staffed and organized; actually appears over-staffed for the project. Contractor has their own, in-house electricians and lineman assigned to the task. Company has their own equipment to complete the job, no subcontracted outsources workers/work.

Project team is well prepeared and suitable for the project. All equipment is company owned and ready for deployment. If approved vendor proposes use of a 3rd party GIS 'Audit firm to evaluate inventory which takes 2 months and that equals loss of time. Would push schedule back on project into winter.

4. PROJECT APPROACH AND UNDERSTANDING - CONVERSIO 20 Points Max 17 19 17 20 15

Does the vendor have a clear plan for meeting the Requirements of the RFP and the Installation Schedule? Have they defined sub-contractors and partners clearly?

Is the approach to the lighting plan and commissioning sufficient?

Vendor offering up to subsidize the Capital cost by way of owning the assets? Interesting value-added approach to consider. Conversion effort is well explained and laid out. Did not explain commissioning and incentive reimbursement too well though.

Yes, very stratight-forward approach presented. Subs have been all identified. Sufficient approach to expect good outcome. Some concern regarding response with extent of sub-contracted services proposed.

Plan is typical, fairly well laid out and methodical. Does not indicate in great detail how too many of the objectives will be accomplished, but provides enough information to complete the job.

Vendor has clear plan of approach. Seems like the lighting plan path is clear and concise. Very well detailed, step by step installation implementation program defined. Well defined dimming protocol. Commissioning protocol is spot on.

Project approach could use better definition. The flavor of the proposal was not clear as to how the vendor was going to approach in detail the conversion process or the working relationship with the rebate programs.

4. PROJECT APPROACH AND UNDERSTANDING - MAINTENAN 20 Points Max 16 19 16 17 17

Has the vendor provided the required warranty services, have they defined routine services and emergency

services adequately and in accordance with the RFP? Is the call center operation well established? Has the

vendor explained how they will interact with the city on health, safety, and traffic planning?

Vendor offering up to subsidize the Capital cost by way of owning the assets? Interesting approach. Bidder did not discuss extended maintenance program in great detail going forward.

Vendor explained how maintenance will occur for the long-term through the operations control center. Seems like call center will work really well. Approach, however, may not be flexible. Seems like they might want the program their way and not necessarily that of the Towns? Two part response program.

Yes, warranty information is well provided for each unit proposed. Call center was not very well explained in any detail. Planning and traffic control was provided for.

Only 5-year warranty listed in foot notes for specified AEL luminairres. Great product, but question warranty. Additionaly 5-year warranty only offered per special note. Certain warranty exclusions need to be understood. Otherwise, great products and controls specified for use.

Warranty information is generally provided and meets spec. Call center is vendor owned and local. Vendor emphasizes much attention on working safely, but did not explain how traffic will be addressed locally. Responses for routine and emergency response well defined.

5. PROPOSED LEDs AND SMART CONTROLS 20 Points Max 12 17 15 16 15

Do the Products meet the technical specifications? Has the vendor provided a clear description of the controls

options and training that will be provided?

For the most part, yes. Acuity overhead lights do not appear to have ability to be shielded. Post top conversion may prove to be expensive, with recommendation to use Holophane replacements. Great flood lights and control option proposed, AEL. Units listed in the price proposal do not match units listed in the technical proposal? Some descrepencies from units spec'd in proposal to the pricing sheets.

Leotek overhead units proposed offer great flexibility with control and glare, however optics are not glass (non-deal breaker). Control options are great-Verizon. Post top conversion seems most simple and likely cost effective. Flood lights leave little to be desired, may be a source to negotiate these units due to the limited number of units and expected cost. Prism is really pushing the 4K & 5K CCT in their proposal however. 27K and 30K are preferred by Smithfield.

Clear what options they are proposing for our use. Overhead option #1 appears cheap and question the ability to perform long term. Option #2 is great, but may come with large cost. Flood lights are great. Post top conversions are not ideal for commuity and in place retrofit kits may not work as explained.

Option #1 proposes to use Acuity Brand luminairres which are a preferred unit. Decoratives are proposed to either be a complete replace with a newer sytle fixture of retrofit for in place units. Controls are as expected. Concern that the specified brands may come with high unit cost price however. Very good description about the use of the controls to optimize tarrif schedule.

Similar to Siemens, Arden needs a warranty waiver due to products specified only carrying a 5-year warranty. Waiver extends to 10-years. Option #1 proposed AEL lighting as reduced cost compared to Siemens, but is still high? All other lighting models are well proposed, except post top conversions. Not desirable options.

REFERENCES Up to 10 points 5 10 6 5 5SUBTOTAL: 100 77 94 81 86 77BONUS POINTS Up to 10 pointsTOTAL: 77 94 81 86 77TECHNICAL PROPOSAL RANK: 4 1 3 2 4Other Comments

Reviewed By: Kevin Cleary, PE, Town EngineerMarch, 2020

Priced moderate to highAll bid documents appear to be included. Fair multi-town discount, but generally about 1%. Price for Option #1 & #2 high.

All bid documents included. Decent multi-town discount included at 2% on materials. Reasonable prices for Option #1 & #2. Recommend negotiation for better option Flood Lighting (i.e., Lumecon, AEL or Cooper/Eaton brands).

No multi-town discount offered. Reasonable prices for Option #1 & #2.

Priced very high. Best multi-town discount at 2% and 5%.

Smithfield Town Engineer's Estimate of Street Light Conversion using PRISM 20-May-20

Vendor

COBRAHEAD

Luminaires per

BID PROPOSAL

(1900 x $193)

Cobrahead

Luminaires: proposed

for installation: #OF

UNITS x AVG UNIT

COST (1626 x $193)

Decoratives: #OF

UNITS x AVG UNIT

COST (221 x $400)

NODE Controls per

BID PROPOSAL #OF

UNITS x UNIT COST

(1626 x $101)

Town controls

proposed for use

#OF UNITS x UNIT

COST (1301 x $101)

RIDOT Photo-Cell

Controls per BID

PROPOSAL #OF UNITS

x UNIT COST (385 x

$16.85)

RIDOT Photo-Cell

Controls for fixtures to

be converted #OF

UNITS x UNIT COST

(325 x $16.85)

Year 1 Maint

Contract

(FIXED FEE)

Light removal

#OF UNITS x

UNIT COST

(482 x $100)

Flood Lights

#OF UNITS x

UNIT COST (20

x $500)

Year 1 Cost

(fixed fee)

Multi-Town

Discount 2-

towns (2%)

N-Grid and RIOER

Incentive Rebate

(Estimate)

Year 1 Cost

(fixed fee)-

Best Estimate

Prism $366,700 $313,818 $88,400 $164,226 $131,401 $6,487 $5,476 $45,808 $48,200 $10,000 $643,103 $12,862 $170,000 $460,241

Year 2 Maint

Contract

(FIXED FEE)

$15,019

Year 3 Maint

Contract

(FIXED FEE)

$15,019

SMITHFIELD PROJECTION$0.40/W SAVED +$20 per control (capped at $300K)

POTENTIAL OER

400W HPS Flood 460 10 7348 11857 $1,336.00250W HPS Flood 295 5 2713.75 3444.375 $430.00150W HPS Roadway 190 1 221.275 571.975 $74.80100W HPS Roadway 130 236 52220.9 75868.1 $11,988.80250W HPS Roadway 295 90 41708.25 69138 $8,424.0070W Mercury Vapor Roadway 90 2 242.15 509.35 $88.80175W Mercury Vapor Flood 205 1 417.5 438.375 $62.00400W HPS Roadway 460 3 2004 3757.5 $420.0050W HPS Roadway 65 1547 187303.025 232514.1 $53,216.80400W MH Flood 455 1 638.775 1260.85 $140.8070W HPS Roadway 90 2 242.15 509.35 $88.80100W Mercury Vapor Roadway 120 2 442.55 559.45 $93.60100W HPS Post (retrofit) 130 174 29058 65380.5 $9,744.0050W HPS Post (retrofit) 65 12 1503 1753.5 $408.00

EXISTING FIXTUREEXISTING RATED WATTS (NGRID)

PROPOSED FIXTUREPROPOSED RATED WATTS (NGRID)

SMITHFIELD QTY EXISTING KWHPROPOSED KWH

KWH SAVED

$0.15/KWH SAVED $0.25 PER ADDITIONAL KWH SAVED (CALC BASED

ON 20% DIMMING)

FIXTURE INCENTIVE CONTROLS INCENTIVE

LED Flood (140.1‐220W) 176 19205 $1,778.55 $367.40LED Flood (100.1‐140W) 130 6158.125 $516.66 $135.69LED Cobra (40.1‐60W) 53 793.25 $85.80 $11.06LED Cobra (40.1‐60W) 53 128089 $11,380.22 $2,611.05LED Cobra (100.1‐140W) 111 110846.25 $10,370.70 $2,085.41LED Cobra (20.1‐40W) 29 751.5 $76.40 $12.11LED Flood (100.1‐140W) 100 855.875 $65.76 $20.88LED Cobra (140.1‐220W) 160 5761.5 $563.63 $100.20LED Cobra (20.1‐40W) 29 419817.125 $34,877.12 $9,365.15LED Flood (140.1‐220W) 153 1899.625 $189.13 $31.94LED Cobra (20.1‐40W) 29 751.5 $76.40 $12.11LED Cobra (40.1‐60W) 53 1002 $83.92 $22.13LED Post top Decorative Retrofit Kit (20.1‐40W) 40 94438.5 $9,807.08 $1,452.90LED Post top Decorative Retrofit Kit (20.1‐40W) 30 3256.5 $263.03 $75.15

$86,516.40

FOR MODEL REPRESENTATION OF PROJECTED INCENTIVE FOR ENGINEERING ONLY TOTAL ESTIMATED POTENTIAL INCENTIVE $172,953.932086 467562.425 $70,134.36 $16,303.17

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3.02 Table of Contents

TABLE OF CONTENTS 1

3.03 DESCRIPTION OF FIRM AND EXPERIENCE 2

3.04 PROJECT TEAM AND EQUIPMENT 10

3.05 PROJECT APPROACH AND UNDERSTANDING – CONVERSION 13

3.06 PROJECT APPROACH AND UNDERSTANDING – PRE- AND POST-CONVERSION MAINTENANCE 19

3.07 PROPOSED LED LUMINAIRES AND CONTROLS MANUFACTURERS WARRANTIES AND CUT SHEETS 25

3.08 REFERENCES 30

3.09 PRICE PROPOSALS 31

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3.03 Description of Firm and Experience Provide a company profile and describe your firm’s legal structure. Include: Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation. PRISM Streetlights, Inc. is a membership organization that is incorporated as a Rhode Island nonprofit corporation recognized by the Internal Revenue Service under Section 501(c)(3). PRISM was incorporated at 3:32 pm on September 7, 2016. As a nonprofit corporation, PRISM has no “ownership” in the sense that no one owns the company. In the event of dissolution, PRISM’s assets by law would inure to another nonprofit. PRISM stands for the Partnership for Rhode Island Streetlights Management. PRISM is governed by a board of directors made up of representatives of member communities. Location of the company offices. PRISM Streetlights 344 Main Street, Suite 200 Wakefield, RI 02879 Number of employees both locally and nationally. PRISM has two full-time salaried employees and one full-time hourly employee. PRISM staff provides management and operational services and utilizes subcontractors for special activities.

• Rhode Island’s own K Electric provides LED conversion and maintenance work. It has 8 master or journeyman electricians and one apprentice, in addition to labor and office staff.

• LightSmart provides LED design, pricing, and network solutions. It has two staff and contract employees when needed for specialized work.

• Handy Law LLC’s, Seth Handy provides legal services to PRISM. Location(s) from which employees will be assigned. PRISM and its projects are managed from our Wakefield office. K Electric is based in Warwick. LightSmart is based in North Carolina with a location in Warwick. Name, address, and telephone number of the Bidder's point of contact for a contract resulting from this RFP. Jeffrey A. Broadhead, Executive Director PRISM Streetlights 344 Main Street, Suite 200 Wakefield, RI 02879 Office (401) 792-9900 Company background/history and why Bidder is qualified to provide the services described in this RFP. PRISM, the Partnership for RI Streetlights Management was formed solely to implement the Municipal Streetlights Investment At (now RIGL 39-30) that was written by Mr. Broadhead to reduce municipal expenditures and allow for better street lighting. PRISM operates differently from for-profit electrical contractors or from National Grid. If expenses are less than expected, funds are held in contingency accounts on behalf of customers. They do not go into any private corporate profits or create shareholder wealth. Since 2016, PRISM’s work has saved communities over $10 million in avoided costs. Mr. Broadhead, first at the Washington County Regional Planning Council and then its independent spin-off Partnership for RI Streetlights Management identified the need for statewide streetlights reform to reduce municipal expenditures by millions of dollars annually. He developed the Municipal Streetlights Investment Act (now RIGL 39-30) that allowed communities to purchase their streetlights from National Grid, requires National Grid to sell to the community, convert the lighting to LEDs with controls, and

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then manage them as public assets. PRISM was developed during the original legislative process to implement the Act statewide. PRISM has converted some 43,000 streetlights from National Grid’s antiquated yellow sodium HID lights to bright, modern LED luminaires with controls. PRISM now manages 43,560 lights for routine and emergency maintenance and installs new lights on roadways, parks, parking lots, and public buildings. PRISM uses Rhode Island’s K Electric as its prime subcontractor. K Electric is a high-integrity locally owned company that performs medium and low-voltage electrical work statewide. Length of time Bidder has been providing services described in this RFP. Please provide a brief description. PRISM has been providing streetlight maintenance since April 2016 when it converted Rhode Island’s first LED streetlight on Elmwood Avenue in Providence. PRISM’s consultant, George Woodbury from LightSmart, has converted over 300,000 lights, and began streetlight work in 1997, prior to LED conversions being cost-effective, but when changing to municipal ownership from utility ownership saved over 40% in annual expenses. Resumes for key staff to be responsible for performance of any contract resulting from this RFP.

Key PRISM Staff PRISM’s staffing philosophy is to minimize overhead, working with a small number of highly competent and deeply committed individuals. As such, our core staff is Jeff Broadhead, our Executive Director, and Alexis Powell, Operations Manager. We add contract employees as needed, usually for field audits or quality assurance.

Jeffrey A. Broadhead, MBA, Executive Director Jeff Broadhead, a members of the Illuminating Engineering Society, brings a wealth of multi-jurisdictional public, private, and nonprofit experience to PRISM Streetlights, Inc. He founded PRISM as an independent nonprofit after developing it as a program under the Washington County Regional Planning Council (WCRPC). He holds a BA in Economic Geography and Environmental Studies from the University of Washington and earned an Executive MBA focusing on strategic planning from the University of Rhode Island.

Mr. Broadhead’s major current project is implementing the Municipal Streetlights Investment Act, which he developed to allow towns and cities to purchase their streetlights from National Grid and manage their maintenance and technological improvements locally. Mr. Broadhead conceived and wrote the law, helped gain its passage, and has led the team defending municipal interest in the new law against aggressive utility attacks at the PUC for two years (ongoing.) Mr. Broadhead and the board of the WCRPC formed PRISM, the Partnership for RI Streetlights Management, (now PRISM Streetlights) to serve municipalities in implementing the law by providing the analysis, legal and finance support, financing, securing and administering maintenance contractors, and completely handling all LED upgrades, and controls. Cost savings for municipalities range between 60% and 85% annually when compared with costs before purchase/upgrade.

As a consultant, Mr. Broadhead worked with executives and staff to improve customer experiences, and in marketing, strategic planning, organization development, business restructuring, board development (for nonprofits,) and grant acquisition. His skills bridge the creative, the interpersonal, and the analytical—a rare blend that enable his organizations and clients to thrive in a complex, rich, and rapidly

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evolving business and policy environment.

Mr. Broadhead’s career spans both coasts, including environmental and socio-economic consulting firms in WA, CT, and RI where he authored numerous studies for projects as diverse as a landfill and a Pacific Ocean floor mining operation.

His municipal experience includes the cities of Kent and Seattle, Washington, and on the East Coast as New Haven’s Director of Downtown and Harbor Development where he and his staff coordinated complex projects through city, state, and federal regulatory and financing systems. He helped found and was an executive team member of a start-up shareholder-owned company and served as Executive Director for two other nonprofit organizations. One built ownership housing for low-income families and the other provided services to multiple public-school systems, where his milestone achievement was founding a self-insured health insurance system for teachers and municipal employees that survives today as West Bay Community Health.

As Executive Director at the WCRPC, Mr. Broadhead crafted a Municipal Savings Program that included renewable energy development and an Energy Efficiency Program that reduced energy usage in 46 public buildings and performed Detailed Energy Audits on 86 facilities.

Alexis Powell, Operations Manager Alexis Powell plays a key role in PRISM’s success as our Operations Manager. Alexis is responsible for all equipment purchasing, invoicing, and accounting for the organization and overseeing all conversion and maintenance operations and coordination. As such, she is in continual touch with our supply chain, our maintenance and conversion contractors, and our customer municipalities.

Alexis brings a myriad of skills to PRISM. She is facile with QuickBooks, database services, and analytical tools for business operations. A native of Massachusetts, Alexis fell in love with Rhode Island when she moved here 16 years ago. Inspired by the closeness and devotion of the communities, Alexis quickly developed a deep passion for non-profit and charitable work. This resolve stuck with her through her professional and personal endeavors.

For over a decade, Alexis worked as a Human Resource Manager for two companies; she then became the General Manager at a local design shop on the east side of Providence. Besides running the store, she was liaison with and a leader in the local merchants’ association that generously gave back to the community multiple times of the year.

Alexis also runs her own online doll-making and craft studio with an international clientele, and continues to volunteer with local organizations like the Special Olympics, Autism Speaks, The Fogarty Center, Toys for Tots and even running the concession stand at all her sons’ football games. Alexis is also a Business and Economics student at Bryant University. Elaine A. Russo, Maintenance Coordinator Elaine Russo is a staple part of the team in the everyday functions of PRISM. Elaine receives every form of contact regarding incoming maintenance service calls (email, telephone, in-person, web, apps,

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municipal referrals, our call center, etc.), the consistent communications with PRISM’s field techs and contractors. She holds her BA in Business from the University of Rhode Island and is a devoted wife, mother of two little boys and in her spare time is an Associate Team Leader for Target Brands, Inc.

Sub-consultants proposed for use on this project PRISM manages the project, handles all administrative matters including project management, scheduling, dispatch, quality control, billing, purchasing, and representation at PUC, DPUC, and legislature. Subcontractor: LightSmart Consulting, LLC LightSmart provides neutral expert advice and testimony when needed, reviews current PRISM member utility expense, and analyzes potential savings for PRISM member communities. LightSmart has served as an expert witness on utility matters around street lighting for over 17 years and dealt with utility providers for over twenty years. It’s President, George Woodbury, has served as an expert witness on streetlighting tariff matters in several states and has worked extensively with NGRID over the years. He is also a voting member of the outdoor lighting committees of the National Electrical Manufacturers Association’s (NEMA,) and American National Standards Institute (ANSI,) helping set standards for outdoor lighting and is a member of the Illuminating Engineering Society. Mr. Woodbury is also a licensed energy broker and has managed municipal gas and electricity contracts for over fifteen years.

As a part of PRISM’s free review process, Mr. Woodbury reviews utility bills for each member community, including one community that is not a PRISM member, and has found discrepancies, in some cases saving those communities almost $50,000 per year. In addition, he has extensive experience working with the electric utilities in providing the needed information to correct bills, correct inventories, recover overcharges, and providing needed data as part of conversion projects etc.

More recently LightSmart has been brought in to assist the utility companies in Jamaica and Costa Rica under a USTDA grant to develop the necessary documents for them to convert their streetlighting to LED technology and to integrate a networked control system into the utility system management. In addition, he was brought into a team under the New York Energy Research and Development Authority, NYSERDA to assist with developing LED streetlight programs in New York.

LightSmart and PRISM are managing the audit process, developing the GIS data, integrating it into ARC GIS systems and using it to support later conversion work as well as correcting utility databases. Brian Woodbury, LightSmart Vice President of Operations, has developed a unique ARCgis platform for auditing, project management and tracking that is being used for all of our projects as well as by the utility company in Jamaica. This system allows our customers to see the work being done in real time and has been deployed in over fifteen projects that include well over 100,000 street lights.

LightSmart has been completing LED conversions now since 2010 in projects ranging in size from 70 lights to over 100,000 lights. All of these projects have been completed on time and under budget.

George Woodbury, President, LightSmart Mr. Woodbury is a leading expert on municipal streetlighting. He started LightSmart after a career in the

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U.S. Army from which he retired as a full Colonel. He has held energy-related positions including running the municipal utility in Fort Knox, KY and serving as Director of Public Works for Lexington, MA. In MA, where he wrote the state’s streetlight ownership legislation that served as a model for RI. Mr. Woodbury has helped some 130 municipalities purchase their streetlight systems from utilities and completed energy efficiency upgrades of nearly 200,000 streetlights across the country, including from National Grid as well as overseas.

Mr. Woodbury has served as an expert witness in many states from Maine to California and is on the ANSI technical committee developing standards for new street lighting and control technologies. He has been participating in the Department of Energy’s Solid-State Lighting programs for over 15 years in order to stay abreast of the latest developments and is a member of the Illuminating Engineering Society.

In Rhode Island, Mr. Woodbury joined the PRISM team as our Expert Witness for the entire two-year (and ongoing) PUC intervention. Mr. Woodbury donated his time and travel expenses, working pro bono for that entire effort. He is completely familiar with the positions National Grid took against municipalities and the strategies we used to counter them, as well as the economic impact had we not prevailed in all major issues. Mr. Woodbury is also accustomed to all the documents National Grid provides or proposes.

Brian Woodbury, Vice President and Partner With over 15 years of experience in the energy sector and almost 10 years of experience in project management, Brian brings a unique skill set to the team that are critical when dealing with large, complex data sets and managing projects with complex and interactive work flows and multiple vendors. He is currently managing several streetlighting retrofit projects in Massachusetts and Rhode Island. These include over 40,000 lights with control systems. He is actively assisting the RI DOT with their system.

Mr. Woodbury has a business degree from the University of New Hampshire. While acquiring his degree he served as a field auditor and data analyst for LightSmart. After graduating college, he began a career at Fidelity Investments where he further refined his data analysis skills, gained extensive experience in project management for a large number of projects of varying types, and managed vendor and client relationships. After nearly nine years at Fidelity, Brian returned to LightSmart to serve as the head of operations.

As the head of operations for LightSmart, Brian is responsible for all operational aspects of streetlight retrofit projects including: acquisition analysis and utility engagement, lighting design, incentive applications, procurement, vendor IFB/RFPs, GIS auditing, hardware logistics management, project coordination, state and local regulation compliance, technical field support, data collection software design and support, asset tracking and management, streetlight database administration, streetlight control software set up and management, utility negotiations, billing analysis and updating, providing smart control device expertise and research, construction/conversion oversight, call center management, and utility reporting.

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Subcontractor: K Electric, Inc. Please refer to the detailed information about K Electric attached to this RFP response.

PRISM is proud to have partnered with K Electric, Rhode Island’s most highly regarded Rhode Island-based, 24-hour service electrical construction company with 62 years of experience in utility, municipal, and private work. All personal are on 24-hour call for emergencies. They own/maintain their own equipment to handle routine/emergency service calls. If a major emergency exceeds their equipment/staff, they have agreements with several companies for rental equipment. They are an IBEW Local #99 Union Company, therefore have access to any number of highly skilled electricians.

K Electric has ample space available in its warehouses to hold necessary inventory and can promptly access additional materials as needed from local supply houses.

K Electric has worked for National Grid gas for over 30 years and have also dealt with National Grid electric for any and all service requirements needed by them. They are ISNetworld-certified (safety program) through National Grid with an "A" rating and have a .81 experience modification rate with Beacon Mutual Insurance Company.

K Electric has a vast experience with parking/streetlight maintenance, as stated in the attached package.

Corey Fontaine, Vice President, Master Electrician Mr. Fontaine oversees field operations and all PRISM’s workflow at K Electric. He comes with 21 years of experience as a certified master electrician and a holds a long list of certifications ranging from heavy equipment to OSHA qualified. Describe areas of expertise and other information that would be helpful in characterizing the firm. Describe the firm's internal procedures and/or policies associated or related to work quality and cost control. Describe the resource availability, which may include the various levels of experience of the personnel to be provided and vehicles and equipment to be used, to perform the work for the duration of the project. Describe your firm's workforce, including the prior experience of all qualified certified journeyman linemen on staff, who are capable of performing as Qualified Electrical Workers as described in this RFP. Areas of Expertise: PRISM’s expertise is in problem-solving, Project Management, and team building using highly qualified sub-contractors and consultants instead of creating high levels of overhead. PRISM has completed LED conversions and is carrying our maintenance in 21 communities (both municipalities and fire districts). There have been NO CHANGE ORDERS and NO COST OVERRUNS in the LED conversion process in 43,560 LED conversions; several towns had funds left over to use for other purposes. There have been NO INSTANCES OF OVERBUDGET MAINTENANCE, and most communities that are PRISM members now have funded contingency accounts that can reduce future streetlight costs, fund new lights in neighborhoods, or add/modernize sports lighting or parks lighting. PRISM’s team includes Rhode Island’s K Electric, a 62-year experienced full-service firm expert in all aspects of electricity. K Electric is well known for completing jobs on time and in budget no matter what obstacles arise. K Electric has enough internal staff to complete this project’s conversion in two months but would likely add staff for the conversion from the available Local 99 members. K Electric has six bucket trucks (for comparison, PRISM used nine to convert Providence’s 16,000 lights in three months) can also add bucket trucks if needed. As an example of both K Electric’s flexibility and commitment to service, after starting Warren’s conversion the many very narrow streets with on-street parking made

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access with K’s utility-sized trucks difficult. K responded by acquiring two smaller bucket trucks to ensure the conversion and maintenance could proceed on time. LightSmart, PRISM’s expert subcontractor, helped the streetlights reform pass the Public Utilities Commission, and now designs and specifies all lighting for PRISM. LightSmart’s president, George Woodbury has more municipal streetlight experience than anyone in the US and has designed internationally. He creates lighting designs that ensure pleasant and safe environments while reducing costs from over-lighting caused by poor lumen choices. Brian Woodbury, LightSmart’s Vice President, handles networks for PRISM. The mesh networks common to most current streetlight control systems require maintenance expertise, and Brian provides that. PRISM has other expertise available as needed, including field auditors, data analysts, CPAs, lawyers, and GIS consultants. Work Quality and Control: Maintenance quality is being managed with a custom online work order system that is now integrating into our Streetlight Management System, so all changes of fixtures or controls show instantly in the control software. The new software is now being tested in two RI communities-one large and one smaller. As this new system is implemented, PRISM is continuing to use its daily log of work orders, and a thrice-weekly dispatch list to our subcontractor. All outage calls are returned (when a number is available) twice—first to thank the caller for reporting the outage and to confirm the problem or location and assure the caller that the work will be done, and then again after the work is done to let them know the work has been performed back to operational. All complaints, whether received via our 24/7 call center, our office, from municipal staff, are through email or other online sources, are logged and tracked until resolved, billed, and paid. LED conversions are tracked as the installation crews input each light into our Arc-GIS based custom schema so we have access to real-time progress and location of all work. K Electric owns its’ own trucks and other equipment for normal usage. For high-intensity conversions, K Electric will lease or purchase additional trucks. Currently in the stable are 6 bucket trucks to 60’, an elevator truck, and 3 line-trucks to 65’, so this project can likely be handled with existing equipment. Wood poles frequently require replacement, and K Electric is unique in having two auger trucks to handle wood pole knockdowns immediately. K Electric also has a mobile sign truck, dump truck, stake truck, multiple heavy-duty trailers, a skid steer, excavator, two ditch witches, and a cable puller. They have other equipment, including a mobile office that will likely not be needed for this project so are not listed. For decades K electric has been known to adapt to changing conditions on jobs and is never stopped by lack of available equipment. PRISM has three full-time personnel, one with an MBA as Project Manager and an Operations Manager with Human Resource Management, scheduling, accounting, and procurement/supply chain background. PRISM also has a Maintenance Coordinator and a contract Data Analyst. LightSmart has two employees, one for design and specification and project troubleshooting, and the other for network and data management. K Electric has 4 Master electricians, 4 journeyman electricians and one electrician apprentice., in addition to office staff and labor. All of K Electric’s electricians are Qualified Electrical Workers, the certification required to access National Grid’s poles.

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Briefly describe other engagements by your firm that demonstrate relevant experience and that best characterize the firm's capabilities, work quality, and cost control. Provide references that include three (3) previous municipalities or other government agencies for which similar LED conversion work was performed and (3) previous municipalities or other government agencies for which similar maintenance work was performed. Include the project manager's name, address, email address and phone number. Note that extensive descriptions or references to vaguely related projects are discouraged and may negatively impact the overall outcome of the evaluation. References may be called and their responses used in the evaluation process.

• 43,560 LED conversions in 21 communities successfully completed. • Zero cost overruns on LED conversions. • Zero change orders. • Zero over-budget events in maintenance work. • PRISM is committed to producing projects on time and under budget. •

REFERENCES are requested in two sections of the RFP. We have included them in Section 3.08 below. Describe your firm's familiarity and experience working with utility and other incentive programs. So far, PRISM communities have been approved for $2,917,261.70 in rebates, of which $2,686,280.94 has been paid out. PRISM communities have received 80% of the rebates approved by NGRID and OER. PRISM is now preparing applications for 5 fire districts that are in the conversion process. PRISM has prepared more than 30 incentive applications. None have been rejected, and millions of dollars have been paid to our member communities. These incentives include both the Rhode Island ratepayer-funded program administered by National Grid as well as the RGGI and other funds administered by the RI Office of Energy Resources. We are familiar with the applications and the tools.

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3.04 Project Team and Equipment This section could be duplicative of the firm description of 3.03 above, so we have treated it as direct project staff and not overall firm capacity/expertise. Full bios of management at PRISM, LightSmart, and K Electric are in 3.03. Provide the approximate number of people and how many crews will be assigned to the LED conversion and maintenance sections of this project. Provide crew make-up and crewmember qualifications and experience on similar or related projects: PRISM will manage the project. The project team will expand and contract as needed. Initially, Mr. Broadhead, Ms. Powell, and Mr. Woodbury will largely carry out the design and negotiation phases and work with the community to make final equipment selections. Then Ms. Powell will lead the procurement, and then Mr. Broadhead and Ms. Powell will coordinate with Mr. Fontaine for the LED conversions and ongoing maintenance. PRISM/K Electric will start the LED conversion with one crew dedicated to this project’s LED conversion and one on both LED conversion and maintenance (there will also be one crew for conversion for each of the other two communities.) As more lights arrive (they usually come in multiple shipments over a month,) more LED conversion crews will be added. Generally, a community this size will need 0.2 FTE for maintenance, so one crew can reasonably do both conversions and maintenance, or focus mostly on maintenance for all three communities, or be combined with crews working maintenance for PRISM’s other northern RI members. If the crews each perform an average of 35 conversions per day, the basic conversion will be completed in approximately 60-80 days, less than the 180 called out in the RFP. If work progresses more slowly than expected, K Electric has in-house trucks and experienced personnel to double this crew level, but it is our experience that it will not be necessary. Each crew for most areas is a single master or journeyman electrician who is also a Qualified Electrical Worker with an approved, insulated bucket truck. All of K Electric’s electricians have streetlight experience since the firm is PRISM’s subcontractor in more than 20 communities. Occasionally, two trucks are needed in some locations with access problems or when installing a 10’ or greater mast arm (not usually part of LED conversion but sporadically in maintenance and pole transfer work.) In these cases, the crews communicate directly to accomplish the work with the least disruption to either crew’s daily work. The text below addresses the following information requirements for each “key team member,” including those of any subcontractors, who will be performing the work on this project. Note that we have not named each electrician because the start date is uncertain and K Electric reserves the right to assign whichever of their personnel is both qualified and available to the project:

• their responsibilities on this project • current assignments and location • experience on similar or related projects • unique qualifications • percentage of their time that will be devoted to the project.

Mr. Broadhead, PRISM’s Executive Director, will provide direct management. He wrote the law allowing communities to purchase and manage their own streetlights, and has helped communities purchase about 46,000 lights, of which some 44,000 have been converted to LED to date. He works full-time on streetlight projects across PRISM’s members, and for this project will devote between 50 and 75% of his

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time during design and LED conversion, then less as it moves into maintenance. Operations Manager Alexis Powell will procure all equipment and produce reports and rebate applications. She coordinates maintenance on PRISM’s 44,000 lights and has purchase over $12.6 million worth of equipment for communities from Providence to Westerly. She works full time servicing PRISM’s members and will devote 70-80% of her time during procurement for this project, and then 50-70% during LED conversion, and then 25-30% during maintenance. LightSmart’s George Woodbury will participate in design and specification and any decisions regarding controls systems. He works world-wide but is always easy to schedule for PRISM work and will devote less than 10% of his annual hours to this project, but will be here at times to work full time when needed. Corey Fontaine, of K Electric, will plan and deliver all receiving, warehousing, distribution, and all electrical field work for conversions and maintenance. Mr. Fontaine has converted seven communities for PRISM and oversees the crews performing maintenance and special projects on all PRISM’s lights. He works on K Electric’s full workload but prioritizes PRISM-related work. He will vary between 40% and 80% of his time on this project.

Contractors must notify and receive approval of the City of any changes to proposed subcontractors. The community will be notified and given the chance to approve if any change in subcontractors is necessary. Provide a list and descriptions of the vehicle(s) and equipment to be used including important features such as the main vehicle (bucket truck) which is equipped with Type D Arrow Board for mobile operation.

A. 2019 GMC SAVANA 3500 KUV SERVICEBODY B. 2018 CHEVROLETSILVERADO 3500HD PICKUP C. 2017 CHEVROLET EXPRESS G2500 CARGO VAN D. 2015 FORD F350 PICK UP TRUCK E. 2012 FORD F350 UTILITY TRUCK F. 2002 GMC DUMP TRUCK - GVW 52,000 LBS. G. 2001FREIGHTLINER STAKE BODY TRUCK 27,000 LBS. H. 2011 FORD F550 ALTEC AT37G 42' BUCKET TRUCK I. 2011FORD FSS0 ALTEC AT37G 42' BUCKET TRUCK J. 2010 FREIGHTLINER M2106 CUMMINS UTILITY TRUCK ALTEC TA40 46' BUCKET TRUCK K. 2009 INTERNATIONAL 4300 DURASTAR UTILITY ALTEC TA40 46' BUCKET TRUCK L. 2007 FREIGHTLINER ALTEC TA41M-LS1 ELEVATOR 57' BUCKET TRUCK

M. 2000 FREIGHTLINER 60' BUCKET TRUCK N. 2014 FREIGHTLINER M2-106 ALTEC DIGGER DERRICK 0 . 2001 INTERNATIONAL 2674 6X4 60' DIGGER DERRICK P. 1998 INTERNATIONAL ALTEC47' DIGGER DERRICK Q . 2001 MACK CH612, M-3, 6 WHEEL TRACTOR

R. 2003 TRAILMOBILE VAN 32X102X13'6" TANDEM AXLE, ROLL DOOR S. 2018 JOHN DEERE GATOR HPX61SE T. 2018 BOBCAT E35 25 HP ZTS COMPACT EXCAVATOR U. 2011 BOBCAT S750 SKID STEER V. 2007 JOHN DEERE 310 SJ BACKHOE

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W. DITCH WITCH TRENCHER X. 2000 EPT LIFT A LOAD TRAILER Y. 2017 ECONOLINE DOVE TAIL TRAILER Z. 2002 SUPERIOR FLAT BED TRAILER AA. SHAUGHNESSY SCISSOR LIFTS:

3 - SHAUG HNESSY 16' SCISSOR LIFTS 1-SHAUGHNESSY 20' SCISSOR LIFT 1 - SHAUGHNESSY 25' SCISSOR LIFT BB. PORTABLE SIGN BOARD Provide an overview of the call center operations including location, staffing, oversight, and arrangement of operation.

PRISM has contracted with LiveVoice for nearly four years now to operate its call center. LiveVoice (dba TelAssist) is an Illinois-based answering service focused on small-medium sized businesses. They are staffed 24/7 and most agents are at the Bedford Park headquarters, with several remote locations all throughout the United States. LiveVoice (TelAssist) has more than 60 agents on duty at all times.

LiveVoice (TelAssist) provides highly flexible answering services and can integrate into a CRM if needed. PRISM is exploring this integration into our new workflow management system at present.

PRISM needed this flexibility and complexity because the agents have the authority to call our emergency crews directly at night if certain conditions are met (vehicle accidents, injuries, sparks or fire, police request, blocked roadway, etc.) PRISM developed, and LiveVoice implements, a rapid decision tree to determine whether the light in question is one of ours, if it is an emergency, and what actions to take—to log it for our twice daily report from them, to refer it to National Grid or others, or to transfer the call to our subcontractor for dispatch. All calls are recorded so we can verify actions, and all are logged. PRISM receives these logs twice daily for incorporation into our incident management system.

LiveVoice (TelAssist) was formed and is managed as an affiliate company to TeleServices Direct, with over 25 years of experience in training and managing customer care and sales support for major Fortune 50 brands. LiveVoice (TelAssist) has the resources and capital to utilize the best technology, equipment, redundancy, security and management, but LiveVoice (TelAssist) is not a typical call center. Nor is it a neighborhood answering service.

LiveVoice (TelAssist) is a boutique phone support service with a specific focus on its agents, its culture and we as clients clients. LiveVoice (TelAssist) has a culture of highly qualified, fully supported, and well-trained agents. PRISM has been very well serviced by these agents.

Even though streetlight maintenance is not a high-security item, we do collect identifying information from callers (name, address, phone number) so security is important. LiveVoice (TelAssist) is HIPPA compliant and PCI DSS Level 1 Certified.

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3.05 Project Approach and Understanding – Conversion l . Describe how you will work with the City to determine appropriate wattages, lumen output, color temperature, color rendering, and overall quantity of light. Describe your process for choosing and installing sample fixtures for visual review within the Pilot Program area in the City. PRISM has worked with communities across the state to determine appropriate design. We design street-by-street and sometimes block-by-block to set lumen levels and select wattages to achieve those levels. CRI, or Color Rendering Index, is usually chosen city-wide. CCT (color temperature) is either a single (3000 kelvin or 4000 kelvin) city-wide, or a combination such as 3000 k for residential areas and 4000 k for busy collector streets. (see below for information on CCT and CRI.) Before designing a system, PRISM meets with the community to determine its focus. Some communities prefer to focus on ambiance, while others on safety and choose brighter lights. We meet with police departments to gain their input and have mapped things like school bus stops in some areas to ensure safety in the early morning and early evening winter seasons. Then George Woodbury designs the system and we meet with the community to review it. Nationally, many communities end up with improper lighting levels when converting to LEDs. PRISM is careful to avoid this mistake, which comes by focusing on maximizing energy savings and rebate/incentive payments without fully understanding lumen levels. Likewise, too much light produces immediate negative reactions by residents and drivers. Since this project is a retrofit and not new construction, the existing light spacing does not allow for modern min/max ratios to be used. Instead, lights produce areas of light with dark in between. If the lights are too bright, the eyestrain on drivers increases, the inability to see in the dark areas is exacerbated, and residents experience glaring light in their homes. This RFP has tables that require lumen levels that are well above good design levels. We have met these requirements but would like to discuss light levels prior to design and procurement. Once lights are up it is too late and/or too expensive to change. Likewise, the RFP requires certain min/max ratios that simply cannot be calculated in a retrofit with wide pole spacing-there is no measurable light between widely spaced poles and calculating by zero is impossible. Again, the is no substitute for expertise and on-the-ground experience. PRISM’s design approach is to begin with a careful assessment of the existing wattages. PRISM has mapped the community’s existing streetlights, and there are clear areas where multiple wattages along a street produce uneven light and a poor image. We have put this map on the cover of our proposal and some of these areas can be seen with multiple map colors on streets. The picture to the right is a randomly selected area where one can easily see that through the intersection of Rt 7 & Rt 116, there are

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multiple wattages (50w – 400w) on top of each other. This presents a confusing streetscape. Instead, PRISM would assess the area’s needs and then propose a single wattage along this (and every other) section of roadway in the community. Color Temperature and Color Rendering The Color Rendering Index (CRI) of a light source does not indicate the apparent color of the light source; that information is given by the correlated color temperature (CCT). The CRI is determined by the light source's spectrum. While wattage and resultant lumen levels are localized on a street-by-street basis, color temperature and color rendering are best determined community-wide. For these, either an interior display or outdoor Pilot can provide useful information. Indoors, streetlights of different color temperatures show the differences clearly because ambient light can be controlled. Outdoors is a more “real’ setting, and stray light form other streetlights, moonlight, cars, homes, and businesses compete and throw off easy perceptions. However, the real-world experience of a pilot is hard to beat. Therefore, PRISM will do either or both for this project—it is entirely up to the client. We have lights that can be immediately used for indoor or outdoor tests that are identical or similar to the exact models proposed. For an outdoor test we recommend a residential street where the ambient lighting is relatively uniform and the different color temperature lights can be seen simultaneously—this enables clear comparisons. Color Rendering is different. Generally, the higher the better. This is how clearly one sees colors. The higher the color rendering, the easier it is to differentiate colors, for pedestrians, flowers look great. For police officers, discerning what color dark clothing or vehicles are is made much easier. It is in color rendering that LED lights excel. For the community’s current sodium (HPS) lights, the CRI is 20 or less and the world appears monochromatic. For modern LEDs it is 70, 80 or eve 90. Colors pop. PRISM has proposed lights that are generally 80 or higher that exceed the RFP minimum of 70. 2. Describe your strategy for using network control systems to maximize incentives and limit on-going utility costs. PRISM has installed about 40,000 controllers in Rhode Island, using two systems of intelligent controls and one system (not allowed by this RFP but highly efficient, reliable, and less expensive) that does not allow remote monitoring. We understand the pros and cons of these systems. PRISM believes that the control system should be chosen primarily to allow lights to be managed and dimmed, brightened, and to report/diagnose outages. Rebates do increase with a control system, but not enough to justify its increased cost on that factor alone. The high lumen levels specified in this RFP means higher light costs and virtually requires an expensive control system to dim the lights to an acceptable level.

https://en.wikipedia.org/wiki/Correlated_color_temperature

https://en.wikipedia.org/wiki/Spectrum

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The table to the right compares two controlled dimming schedules with the same outcome to one with no controller. Using either of the two dimming scenarios (one with a higher wattage replacement relying on deeper dimming as required by the RFP, and the other with a lower wattage fixture and less dimming) both result in rebates of about $66. Simply installing a 25-watt fixture with no dimming reduces the rebate to $46, but the $20 one-time rebate decrease is more than offset by the avoided cost of the control system and the higher cost of the larger fixture. However, if the flexibility, control, and error reporting are desired by the community, PRISM is adept at securing incentive rebates, and has done so for $2.98 million so far. RI has two incentive programs. The one from the RI Office of Energy Resources pays per watt reduced and a fixed amount per control. This is maximized by choosing lower wattage fixtures that meet needed lumen levels and would be unnecessarily reduced by installing the high lumen levels specified in this RFP. National Grid handles a ratepayer funded efficiency incentive program. This program pays for kWh savings, with a lower rate for fixture-selected wattage reductions and a higher rate for reductions by a control system. 3. Describe storage and staging areas you will require during the project. You may include a discussion of how your firm will make personnel adjustments if project goals and standard are not being attained. Provide a short description of how traffic control will be handled on residential streets and on arterial streets. PRISM’s partner, K Electric is based in Warwick, Rhode Island and most work will be handled from there. If the community makes a staging area available, K Electric has mobile storage units and a tractor trailer it brings to more convenient locations when needed. However, the crews usually unload removed fixtures and replenish new fixture for the next day at the end of each day, so the separate location is not necessary. If goals are not being met, K Electric has adequate in-house personnel to assign more electricians to the project. It also may, at its discretion, add from the Local 99 bench if that is more conducive to a successful job. Traffic control is using a mobile arrow trailer when needed, setting cones, and flashers. PRISM allows crews to call for police details whenever they feel unsafe for any reason—because of traffic or because of unsafe areas. Additionally, if the community or the Police Department prefer details, we schedule them. Usually residential streets do not need details—there trucks are at lights for only about 10-15 minutes and can usually move to allow traffic to pass when needed. Major arterials usually do require details, and these are routinely scheduled. Finally, since police details add to the project cost, PRISM always has its crews start early when working on busy streets (sometimes 4 am,) before traffic levels warrant details.

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4. Describe the type of handheld devices to be used by your crews and how you will furnish and utilize these devices in the field to verify and update the municipalities' streetlight databases as the conversion to LEDs, perhaps with network controls, is completed. Specify the type of device to be used and explain how the device will interface with and update the streetlight databases. Explain how you will format the databases as needed to work with the handheld devices and to have data available to the City through Excel or other approved software. Explain how you propose to work with maps to track progress. Explain how you will share the database, train municipal representative(s), and report monthly progress to National Grid. PRISM uses a system developed in coordination with LightSmart for managing the LED conversion and subsequent maintenance activities. The system uses either iOS or Android devices in the field. We provide iPads, but auditors and crews may use their own if they prefer. Below are key points to the system. The steps below are what PRISM has used across Rhode Island, although some are shortcuts with the controls proposed for this project:

• PRISM merges its inventory with the community’s inventory. • Resultant inventory is preloaded into ArcGIS • PRISM’s custom schema within ArcGIS is loaded so all needed data can be selected from drop-

down menus in the field. • If a field audit is chosen for the project, our auditors visit each pole and verify light type,

wattage, visual condition (audits are done in daytime so operations cannot be checked), and add maintenance/design information like light height, mast arm length, etc.

• Audit results are then loaded into the ARCGIS database. • PRISM then designs the system and once the design is agreed to, it is loaded into this program. • Electricians then use iPads to update information in real time as lights are installed. They use

the iPads and Bluetooth scanners (for the QR codes on controllers.) • The finished installer file is then uploaded along with a marriage file from the controls

manufacturer into the streetlight management software. • Output from the streetlight management software is then exported and reconfigured to submit

to National Grid. This has to meet standards of the billing and efficiency. PRISM has developed a single program to handle all the coordination above. It is entirely web-based relying on handheld and desktop devices for access and entry, and at this writing is being field tested in two communities (totaling over 5,000 lights.) If accepted in time the program will be deployed for this project as well. 5. Provide a Proposed Project Schedule to complete the work within the required timeframe as described in this RFP. Provide the impact of multiple participating communities on the project schedule. Once under contract, PRISM will work with the community to make choices about light characteristics (CCT, lumen levels, etc.) then will design the system. If a PILOT outdoor installation is chosen and equipment must be procured, up to 80 days must be planned for, although usually this can be shortened. Assuming a PILOT program that is open to the public

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for one month, and timely design/procurement by PRISM and related decisions by the community, this schedule will apply. If multiple communities participate, the effect on the project schedule can be minor or major. If all communities choose similar equipment and make decisions promptly, there will be no delays from multiple participants. However, if communities choose equipment with longer lead times or if any community stumbles in rapid decision-making, then the project will be delayed accordingly. PRISM is accustomed to municipal schedules and knows there is some uncertainty therein. Actual conversion will not be delayed substantially from the above schedule. By deploying one more crew, K Electric can install all 7,873 lights in the three communities in 70-80 days. Please note that outdoor electrical work is always subject to inclement or windy weather and all schedules must adjust accordingly.

6. Describe your firm's safety policies and procedures as they relate to handling high-pressure sodium lamps and other hazardous items. How are employees directed to deal with broken lamps? What precautions are taken to prevent damage to lamps during luminaire removal, clean-up activities, and transport? Do the procedures specifically address handling high-pressure sodium lamps and other types, including mercury vapor lamps, in public areas or in environmentally sensitive areas? After the HPS lights are removed in the field, they are returned to the staging area each evening. Since our crews are experienced with emergency responses to knockdowns, broken lamps are normal occurrences. A few lights that are in especially good condition are saved for replacements, but most HPS lights are dismantled at K Electric’s own shop by technicians certified in all areas of relevant hazardous materials from bulbs or ballasts. All such materials are carefully packaged and sent in appropriate containers to recycling facilities. K Electric’s certificates are attached in the firm’s write-up. Mercury Vapor lamps are treated appropriately. According to the inventory there are few such lights, although in PRISM’s experience we will find at least half of lights inventoried and billed by Ngrid as MV have actually been replaced by HPS floodlights without billing corrections. Describe your firm's environmental spill or release response procedures and training in general and specifically as they would apply to the materials to be handled for this project and the firm's equipment that will be used. K Electric is experienced and fully certified (see certificates in their materials, attached) and is prepared for much higher quantities of hazardous materials than would ever be generated with

Schedule Item Estimated Business Days

Contract development and Preliminary equipment choices

30

PILOT equipment procurement 40 PILOT open to public 30 Final equip. choice and design 14 Equipment procurement 60 Conversion begins 14 Substantial Completion 80

Total days 268

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the streetlights project. Since K Electric routinely handles medium voltage transformers, insulating fluids, capacitors, etc., its facilities and staff can easily handle the tiny risks from HPS lights. 7. Describe how you propose to commission the streetlights and controls including provision of commissioning reports. Commissioning controls has greatly simplified since PRISM converted its first streetlights in 2016. For the current proposal we have proposed two versions of the Verizon control systems. The controller is attached to the streetlight on installation/conversion, and as soon as the light is energized the node received power and begins communicating automatically, showing up on the control system within minutes. Later, in batches from the office, identifying information like pole number, street name, etc., is uploaded to complete the file and allow for accurate maintenance calls. 8. Describe your firms approach to training of municipal staff on the network control software. PRISM has found that in most cases municipal staff want access to the system but rely on us for any changes. There are two reasons for this: First, any operating change causes a change in kWh usage and therefore must be reported to National Grid, and second, the systems are more complex and less user-friendly that one would wish (upgrades are now appearing regularly and the interfaces are improving so muni staff will likely do more going forward.) PRISM has trained several muni staff on their use and are willing to either provide hands-on training at the municipal offices or if a larger group wishes to share access, we can arrange for a trainer to come. The logistics of this vary between control systems, so until the particular system is chosen, we cannot be more specific. 9. Include any other information you feel will be helpful in assessing your firm's ability to meet the LED conversion requirements of this RFP. PRISM has managed 44,000 LED conversions. There have been zero change orders and zero cost overruns. PRISM is willing to make needed changes midstream to ensure customer satisfaction. In 2018, after our subcontractor, Siemens had fallen behind schedule for conversions, promises were made but ultimately not followed through with on the contractors side. PRISM made the choice to remove the equipment from the Siemens warehouse and gave the work to K Electric who performed over 5,000 conversions immediately and flawlessly. It should be noted that K Electric had little notice of this sudden increase in their workload but responded without hesitation.

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3.06 Project Approach and Understanding – Pre- and Post-Conversion Maintenance 1. Describe in detail the services to be offered to meet the requirements of this RFP. Responses must include a clear explanation of warranty, routine, emergency, and additional maintenance definitions, scope, and practices. Maintenance is ongoing and PRISM is ready 24/7. Outage calls are received direct to our office, our call center 24/7, or via website (PRISMs and/or municipal), by email, or by any notification system preferred by the community (like Providence’s PVD311 system.) Some communities use SeeClickFix but take the calls themselves and forward them to us. Key municipal personnel are also provided with the mobile numbers of PRISM’s Executive Director and Operation Manager who can respond day or night. Once an outage report is received by PRISM, whether to the call center or to our office, we contact the caller to gain the information listed in bullets in the Call Center portion of this question. This call lets the community’s constituent feeling included and heard. They are usually surprised by the attention. PRISM calls the outage-reporting person twice. First to go over the outage report to make sure of the needed details, then again after a repair is completed. We thank the caller for reporting and ask that they make sure it comes on that night. PRISM’s focus with these calls is to make the municipality look responsive to constituent issues and the town/city received its due credit. When handling an outage report, PRISM determines the appropriate response as follows:

• Is it a municipal light or is it third-party or state? o If third-party we refer the call to National Grid. o If state, we refer to RIDOT. o If municipal, is it in a PRISM community?

• Is it routine or emergency? If emergency, it is dispatched immediately (our call center has authority to call K Electric directly day or night if certain “emergency” conditions are met. Our crew will be on scene within two hours. (Usually our response is less than an hour.)

o Emergency calls are those that meet criteria agreed to by the municipality, but usually include vehicle accidents, injury, pole down in street or sidewalk, hanging fixture, obvious threat to public safety, sparks, fire, or multiple lights out in one area.

PRISM maintains detailed logs of all outage calls, including all call details, when sent to our sub-contractor, and the results of their work. Warranty and routine or emergency calls are handled the same. PRISM does not dispatch any call any differently between warranty or routine calls. The point is to get the light operational as soon as possible. Once the defective or broken light/control is brought back to the shop, it is handled differently. If a warranty claim, the light is set aside until a sufficient number are gathered to warrant a shipment to the distributor or manufacturer. This is usually done twice a year because there are few warranty failures. (We have had zero warranty failures with any of our Leotek lights or any of the CREE RSW lights.) Routine maintenance is well-defined in this RFP and PRISM will follow it.

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PRISM Workflow System PRISM Streetlights has developed a workflow management system so its techs can more easily track their assignments, report on progress, and so PRISM can use this information for project management and reporting back to our communities. The system is currently integrated with Streetlight Vision, the streetlight management software PRISM has used across much of Rhode Island but is not included in this Proposal. The following section describes how it works. It is being PILOTED in the communities of North Providence (3,900 lights) and Central Falls (1,200 lights) beginning December 1, with systemwide SLV rollout hopefully this March. We will then integrate our other control system LightingGale in early 2020 and are working on the integration with Verizon’s system (included in this proposal) but do not have a date yet. Please note that this system improves workflow and reduces steps whether or not it is fully integrated with the streetlight control system.

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The PRISM Streetlights app consists of iOS, Android and mobile apps that help customers achieve rollout targets, lower project expenses, reduce O&M costs and accelerate energy savings.

Prism Streetlights provides full-lifecycle management including planning, installation, maintenance, inventory and analytics modules. PRISM Streetlights Maintenance Module

• Configurable maintenance and operations workflows including outages, replacements, removals, inspections and more

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• Generate automated maintenance work order notifications based on workflows • View failure reports (current and historical) and outage status directly on mobile devices

as updated directly from CMS • Control in real-time, one or more (based on configurable parameters) lights from a

mobile device through CMS • View meter readings from CMS for lights being controlled directly on mobile devices to

help field crews troubleshoot issues • Includes simple replace/remove node and calendar/schedule update workflows with

automatic updates to CMS

Operations & Maintenance Benefit Areas Application features focused on improving efficiency and productivity of field crews drive direct costs savings in two benefit areas:

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1. Reducing Number of Resources and Crew Time on Field Operations Functions

• Perform installation and maintenance work faster with less resources

• Field crews can see exactly what dispatchers in the office see. In an instant, they can be notified where an outage is, what caused the outage and steps to fix

2. Accelerating Energy Savings with Schedule Compression

• Shorten overall time to completion and duration of maintenance, conversion projects & deployments for LED and smart lighting systems

• A smaller number of field crews over a shorter period of time and a successful project means lower overall costs and realizing the energy savings and other benefits sooner

Maintenance Features, Benefits & Efficiencies

• Customized Maintenance Workflows with Data Validations Customizable maintenance diagnostic, replacement and removal workflows with data validations and exceptions for FASTER, MORE CONSISTENT PROCEDURES

• Automate Maintenance Work Order Management Deliver automated mobile app notifications to the right field crews with the right information to IMPROVE RESPONSE TIMES AND SUCCESS RATES

• Control Lights Directly from Mobile Devices Real-time control to turn on one or many lights from a mobile app to enhance the diagnostics process, reduce unnecessary field-to-dispatch communications and PREVENT REPEAT VISITS

• View Failure Reports and Meter Readings in the Field View failure reports/outages (current and historical) and real-time meter readings on mobile devices for field crew utilization during maintenance to TROUBLESHOOT AND RESOLVE ISSUES ON THE SPOT

• Real-time Maintenance Analytics & Reports Measure crew performance and network performance against key performance indicators to CONTINUOUSLY IMPROVE OPERATIONS

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.

Describe Call Center operations including intake and response protocols for routine and emergency calls, reporting practices, online portal, etc. This section is somewhat duplicative of Section 3.04, so we ask that you refer to both sections for a cull description of PRISM’s Call Center capability and operations. PRISM’s call center receives calls 24/7. All calls are answered personally by a US-based agent, almost always in LiveVoice’s (TelAssist) headquarters in Bedford Park, Illinois. Emergency calls are logged and immediately transferred to the electrician on call. Routine outages are logged and reported to PRISM via email to PRISM twice daily during the business week. Every call is recorded and PRISM can, when and if it chooses, listen to any call to ascertain if procedures are followed correctly. The Call Center’s portal is fully accessible to PRISM management, and includes both the agent’s notes, actions taken, and the call recordings. Once an outage is received, PRISM ascertains (either from the original call or by calling the person who filed the complaint) a series of questions to make certain it is appropriate to respond. Such questions may vary depending on the call content, but generally include:

• What town/city are you calling about? • Is it a traffic light or a streetlight?

o What is the street and pole number? • What is your name and number in case we have questions? • Is this an emergency? (Vehicle accident, pole blocking traffic, spark, sfire, injury, etc)

o If an emergency, a truck is dispatched at this point. • If not an emergency, other questions are asked so the problem is clearly identified:

o Is the light out or on or flashing? o Is there apparent damage (tree limb fell, etc) o Is the light taped to the bottom of the pole (NGRID does this when installing new oles

despite being required to notify the municipality to remove the light for the pole transfer.)

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3.07 Proposed LED Luminaires and Controls Manufacturers Warranties and Cut Sheets LED Luminaires-SMITHFIELD All proposed luminaires are eligible for National Grid and Office of Energy Resource incentives. They are to be Design Lights Consortium, DLC, qualified where possible, dimmable through the use of proposed controls except as may be noted, and meet the requirements described in Specification for LED Luminaires. Specify the preferred LED luminaires proposed to replace the HPS MV, and/or other streetlights as depicted in the streetlight inventory in your proposal. Respondents shall provide two (2) options for LED luminaires as follows: Option 1: Leotek GCJ series fixtures. The Leotek J series fixtures have the highest overall efficiency at the lowest relative costs of the LED fixtures in the market. Leotek is one of the leading LED manufacturers in the world. This fixture has superior light distribution with low glare and is fully compatible with all 0-10 volt dimming systems. In a side-by-side comparison with other fixtures meeting the specifications and requirements of this RFP, this fixture will result in higher overall energy savings, increased incentives, and offers range of light outputs that can be selected with an internal dimming switch. It meets all of the required specifications except the “preferred” glass optics. In addition, it offers the best shielding options in the industry, offering, backlight, left or right side, cul-de-sac, and all-around shielding options not offered by our Option 2 product. To the right is a table depicting the energy savings and incentives for the LEOTEK products selected that meet or exceed the required lumen and wattage specifications. In Floodlights, please note we propose the Howard XFLE series flood lights as they are DLC approved, have the dimming driver, a warranty that can be extended to ten years, a L70 at 150,000 hours, and can come equipped with motion sensor. The minimum RFP requirement is for 13,500 lumens to replace the existing 250w floods. We selected the 97-watt version which would put it in the lower billing bucket (billed at 80 watts,) but it produces 13,494 lumens and as such is just short (0.00044%) of the RFP minimum of 13,500 lumens, well within the +/- 3% accuracy of most meters and be indiscernible to the human eye. This light will produce more than adequate light. If Smithfield determines that 13,500 is the absolute minimum lumen level, we can provide a much fixture that will exceed the 13,500 but is much more expensive and we know from long experience a difference of only 6 lumens is invisible to the human eye. We believe it would be a better choice for both the incentives and long-term energy savings. The alternative would be the Lumecon LFS-SFL 110 that provides 13,967 lumens at 109 watts and

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costs $561 and would be billed at 120 watts verses the Howard costs less than $200 and would be billed at 80 watts. We trust the evaluators will allow a deviation of .00044% from the 13,500 listed. If not, we are providing the price on the Lumecon which may be substituted. Option 2: Option 2: Option 2 is the Acuity Autobahn series fixtures that use the borosilicate glass optics which is listed as “preferred.” We chose to present this as our second option as the overall costs, incentives, energy consumption, and glare factors are slightly higher than the Option 1 Leotek. This product meets or exceeds the technical specifications herein and includes the preferred glass optics. While the Acuity is an excellent fixture when all factors including costs, higher energy efficiency and design flexibility of the Leotek fixture we believe outweigh the benefits of the glass optics. At the same time if we were provided some flexibility in the fixture required performance per the RFP specifications to allow slight deviation, then the advantages of the Leotek might be mitigated. However, in order to fully comply with the product required specifications we were forced to make some selections and adjustments with the Acuity series fixtures to meet those requirements we would not ordinarily make. In the embedded tables are the required energy calculations:

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Streetlight Controls Proposed controls shall be “state of the art” in terms of technology and shall be fully functional in salt air environments and capable of operating within the variable voltage range allowed by regulation. Quoted controls should include all streetlights listed in the initial inventory, including decorative lights. Bidders are encouraged to offer up to three (3) types of controls with varying capabilities and prices, as described below: It is important to note that the addition of controls will provide for increased incentives from both NGRID and the OER. By understanding the diming operation incentives and the impact on the billing we can increase the incentives and maximize the benefit of the long-term energy cost savings. In addition, OER offers an added $20 per control deployed. Option 1: Products proposed under option one (1) shall be a dimming controls system with capabilities for lighting management such as scheduling, alarms/notifications, and remote control. We have chosen to lead with the Verizon control as Option 1. It is price competitive with the other options but does not rely on either gateways or towers to communicate but rather the Verizon cellular network. As such each node communicates directly via the network back to the control center. This provides great flexibility in deploying network, and lights can be more widely spaced than on the “mesh” networks we and others have used all over Rhode Island. With mesh networks, nodes communicate with and through each other to get to gateways to the internet. With the new Verizon solution, each node communicated directly, speeding communication and making more reliable and predictable connections. Communities can install controls in limited areas that can be widely scattered where they want the advanced controls and use conventional photocells in others or the Dimulator discussed later. In addition, Verizon allows for a mix of controls so that controls with HD capability or other low latency high data requirements can be deployed only where needed. We believe the point to point cellular based system will provide greater reliability at lower overall initial and long-term costs. In LightSmart’s Verizon deployment in Beverly Massachusetts, Verizon’s on-site support was superior to any manufacturer response we have yet seen, and when there was an issue it was all-hands-on-deck to resolve the issue. We believe given Verizon’s financial strength and commitment to this program; they will be there to support for the long haul. Option 2: Products proposed under option two (2) shall be a networked controls system that allows for integration of additional smart features, beyond dimming and scheduling. We are also offering the Verizon system for option 2 for the reasons specified in Option 1. However, it should be pointed out the option 1 proposal does allow for integration of added smart features, but it would be limited to high latency low data bandwidth devices. Option 2 would provide for high definition cameras, low latency and high data bandwidth requirement on every streetlight. As a practical matter this does not make sense and the language of the RFP is not clear if it intended for every streetlight to have the HD capability. It is far more likely that

28

this requirement would be limited to specific locations such as high traffic intersections, and the cost would be far less than we had to propose to meet the RFP requirement. The Verizon system in option 1 would provide for the intermingling of the Option 2 controls where needed and the added flexibility to easily move them around. Most systems from current intelligent controls provide for the ability to use their systems to support some ancillary capabilities. Verizon is using a system that has already a proven capability for HD cameras, license plate detection etc. They recognized this is not needed on every streetlight so created a much less expensive system for managing the streetlights and low-level capabilities but the ability to integrate the more expensive high capable units in the system where needed. We in fact believe the Option 1 offer meets both Option 1 and option 2 requirements. Option 3: Standard photocell for on/off operation. We have selected a long-life photocell that uses zero-cross technology to protect against the problems that can be associated with inrush current and the required NGRID fusing. Zero cross circuitry will eliminate the potential voltage spikes (in-rush current) that can occur with LED lights that can lead to fuse failures under certain conditions. We believe this will lead to less maintenance calls and a more overall reliable system. Not offered is the Dimulator photocell that automatically dims lights at a set time and increases light levels at a set time. These do not offer remote operation but will qualify for the added control incentive from OER and the increased incentive rates from NGRID. They al4710so produce an added 26% savings year over year on the energy bills so should be considered by any community not choosing wireless control networks. We would be happy to review this option should you be interested. Decorative / Post Top Fixtures: Specify the LED luminaires proposed to replace the post top streetlights in the Towns inventories. Describe the technical capabilities and features of the proposed products. Specify the manufacturer, model numbers, rated wattage and manufacturer’s warrantees, and attach cut sheets for the proposed luminaires. Include an estimate of the energy and demand (kWh and KW) savings as described in this RFP. Respondents may offer up to two (2) Proposals for different types of Decorative Luminaires as detailed below: Option 1: A replacement fixture for Decorative Streetlights. As noted, the existing post-top fixtures are the GE Town and Country. We are proposing GE’s LED version of the Town and Country fixture as our replacement option as we are certain they will be compatible with the existing posts and are quite reasonably priced and have a ten-year warranty. They include the 0-10 volt dimming driver, will be compatible with controls, maintain at least a L82 at 100,000 hours, have available house side shields and ladder rests, and are available in 3000K, 4000K and 5000K versions. We have selected the 30-watt version for the 50-watt HPS

29

post tops and the 44-watt version for the 100w HPS lamps. This will optimize the billing bucket for each. The 30w version in the 20- to 40-watt bucket and the 44w version in the 40- to 60-watt bucket. Our prices include the polycarbonate Refractor because it will exhibit less effect from UV light. The table below illustrates the energy savings: Smithfield

QTY Existing Rated wattage LED Fixture

LED Wattag

e Lumens

KW saved

KWH saved Incentive

12 50 61 T & C EPTT 30 3320 0.4 1,553.1 $233.11

174 100 118 T & C EPTT 44 4710 12.9 53,757.3

$8,068.75

Totals 13.2 55,310.4

$8,301.86

Option 2: A drop in retrofit kit for Decorative Streetlights. We have chosen to offer the Vega Adaptive light source as our second option primarily because it offers a ten-year warranty, can be ordered in a type-three distribution providing less light trespass on the house side, can come with a built in Bluetooth control allowing control of uplight, dimming, diagnostic reporting and asset tag ID. The release of a mesh networking capability is imminent but would likely not affect Smithfield if it chooses our recommended Verizon control system that does not operate as a mesh network. It also offers CCT down to 2200K and up to 5000K. It should be noted the Vega light in 3000K version produces 4857 lumens and in the 4000K version 5119 so the 30.5 watt version can replace both the 50 and 100 watt lights. The table below illustrates the energy savings in the 3000K version. Smithfield

QTY Existing Rated wattage LED Fixture

LED Wattag

e Lumens

KW saved

KWH saved Incentive

12 50 61 Vega D4A 30.5 4857 0.4 1,528.1 $229.35

174 100 118 Vega D4A 30.5 4857 15.2 63,564.4

$9,540.75

Totals 15.6 65,092.4

$9,770.10

There is a much lower-cost option that does not provide for dimming or control of the distribution pattern but is simply a screw-in replacement LED bulb rated for outdoor use: the Philips Trueforce lamp that costs less than $40. It has a five-year warranty. It can be a great solution that actually generates more incentive than it costs. We are not proposing this but wanted to provide awareness of a high-quality simple screw-in replacement for the existing HID lamp and would be happy to provide additional information.

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3.08 References

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3.09 Price Proposals Please see enclosed sealed envelope. LED Luminaires

Proposed luminaires shall be eligible for National Grid and Office of Energy Resource incentives. They shall be Design Lights Consortium qualified, Dark Sky-compliant, dimmable through the use of proposed controls, and meet the requirements described in Specification for LED Luminaires. PRISM has selected its proposed luminaires carefully to exactly meet or exceed the minimum lumen requirements, wattage limits, surge protection, and other specified requirements. The Ave/Min ratio cannot be calculated because division by zero is arithmetically impossible. This metric is for new installations do not retrofits like Smithfield’s streetlight program. PRISM notes that it is our belief and experience that using lumen level as required will result is significantly over-lit streets, with the areas between lights appearing even darker. This would lead to less safe and far less attractive streets.

Include an estimate of the energy and demand (kWh and KW) savings as described in this RFP. The worksheets in the Pricing Proposal calculate these savings. THEY ARE NOT CORRECT. First, the spreadsheets calculate total wattage reduced, but label it kWh, not watts. Then, to calculate total annual kWh, it uses part of the correct equation: multiplying saved wattage by 4,175 to reflect the annual hours, but then it should divide by 1,000 to convert to kWh from watt-hours.

Technical Discussion The RFP specifies minimum lumen levels to be met by each fixture replacement. Our proposal meets those requirements but we sincerely hope the Town is not contemplating operating the LED lights at these levels. In most cases the specified minimums are significantly above the existing light outputs. As an example, for the 100watt HPS fixture the minimum specified lumens is 7100. A 100-watt HPS bulb can produces a nominal 9600 lumens but the fixture only produces 6,540 lumens1 due to internal fixture loses and this is initial lumens. Mean lumens is even less due to rapid normal HPS lumen depreciation. Similarly, a 50w HPS lamp produces a nominal internal 4000 lumens when new but has a design with a mean lumen level of 3200- 3600 (See e.g. Sylvania Lumalux LU50/ECO or Philips Ceramalux 50w 36867-0) and accounting for the internal 32% losses, the fixture output is less than 2448 mean lumens. The 4600 lumen minimum specified in the RFP is 188% higher than the existing lights when they were brand new.

1 DOE Table 1a Caliper Summary of Results Round 7 of Product Testing January 2009

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In addition, the human eye perceives a high color rendering light source as brighter than a low color rendering source. Unfortunately, the IESNA RP-8 Guidelines do not account for the color rendering index of the light source and treat every lumen the same regardless of the source. Strict adherence to the RP-8 Guidelines with high color rendering lights results in higher lighting levels than necessary to achieve the same visual effectiveness. IESNA is working on this and is expected to address this in future guidelines. The Table below comes from the European Professional Lighting Association, which is ahead of the US on this issue. What this table shows is the amount you can reduce the lux levels by when using a higher color rendering source. This study is further affirmed by work done by Rensselaer Polytechnic Institute2. Table from Presentation by the European Professional Lighting Association The impact of these higher than needed levels is of course higher energy usage, less savings a, a reduction in incentives and grants and most importantly citizen complaints. The lights we have proposed does come with the ability to internally adjust the fixture output, but setting them to produce the wattage we believe will be most acceptable in the field would mean not meeting the RFP’s minimum lumen levels, so we have not done so. PRISM does typically recommend fixtures with both an upside and downside capability with internal adjustability. This allows you the flexibility if you have a control system to increase light levels for emergencies and special events. It also allows for adjustments in the field if you later determine the lights are too bright or not bright enough. So, if the intent of the City is to have this flexibility then we agree with these unusually high minimum lumens specified, but we would recommend some field trials to select the right operating wattages to meet the lighting level requirements with the least complaints. PRISM has used significantly lower light levels in

all of its installations with no complaints. In fact, the only complaints have been the light is too bright even at the reduced level. Typical streetlight mounting heights are 25 to 30 feet. At these mounting heights there is no justification for a 400-watt (or equivalent) streetlight. This light is way too bright and creates excessive glare and an intense hotspot under the light. The human eye does not respond well to high contrast and drastically varying lighting levels. Further during periods of inclement weather excessively bright streetlights will reduce visibility due to glare on the windshield. In all of our installations we have treated the 400-watt fixtures at typical mounting heights as if

2 Rensselaer Outdoor Lighting: Visual Efficacy Volume 6, Issue 2.

Benchmark HPS S/P = 2 LED

Lighting Class E Average (lux)

E Minimum (Lux)

E Average (lux)

% Reduction from Benchmark

E Minimum (Lux)

% Reduction from

Benchmark

P3 7.5 1.5 5.5 27% 1.1 27%

P4 5 1 3.4 32% 0.7 30%

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they were 250-watt fixtures with great success and to date no one has noticed. Uniformity in lighting is more important than overall brightness to achieve good nighttime visibility. In association with this The City should consider at least a minimum review of lighting level street-by-street to achieve uniformity. The City has 1668 named streets and 200 of these have more than one wattage streetlight on them. Some as many as five different wattages. In addition, the City has some 400 lights temporarily turned off. The expectation is that most streets should be lit the same throughout their length unless there is some justification for higher levels due to increased activity areas. We have found that being more consistent not only increases savings by an average of 15 to 17% it also simplifies maintenance. As a minimum we would recommend at least visiting the streets that are not uniform and making a determination of the appropriate lighting levels as part of the design process and determining if the lights currently temporarily turned off should be restored to service or removed altogether. We understand the City not wanting the expense of a full audit, preferring to gather this information as part of the conversion process. One advantage of an audit in advance is the audit file can be used to set up the installation map that is provided to the installer. They can document their work as they go and also document any issues found in the field. Having them collect the information during the install increases their time at each location, slowing the work pace and increasing their costs. Audits typically would represent about 2% of the project costs which is largely offset by having a more accurate inventory therefore a more accurate material ordering basis, a better over all design and faster production rates which will result in getting to the savings faster. AMA The AMA has recommended that towns and cities should use lights that are 3000 Kelvin temperature or lower to reduce their blue light content which affects sleep patterns. While this recommendation’s basis has been largely debunked the fact remains that the lower Kelvin temperature LEDs are preferred by most people. At the same time both domestic (Virginia Tech) and British studies have shown that the 4000 Kelvin lights provide faster reaction and recognition times and therefore improve safety. In addition, the police fire and DPW plow operators also prefer the 4000 Kelvin lights. The human eye is more sensitive to blue light and will perceive a 4000 K light as brighter than a corresponding 3000K light even if they produce the identical Lumen output. Some communities have opted to use the 3000k lights in the neighborhoods and the 4000K lights on the main thoroughfares. PRISM’s goal is to provide the community with as much information as possible so as to help them make an informed decision. We are agnostic to brand.

Town of Smithfield

Location Subject QtyTable 1 Base Bid, Extended Price, Total Sum $366,301.20

Table 1.1 Coastal Coating Price, Extended Price $28,500.00Table 2 Base Bid, Proposed Wattage Reduction 102,855Table 2 Total kWh Reduction 429,419,625

Item No. Existing Fixture Estimated Total Qty.

Rated Wattage (W) of Existing

Fixture

Total Wattage (W)

Total Annual Usage (kWh) of Existing Fixture**

Type of Fixture Proposed (Description)

Please include proposed S-05 wattage bin in your description.

Proposed Manufacturer

Proposed Model #

Rated Wattage (W) of Proposed

Fixture*

Total Wattage (W) of Proposed

System

Total Annual Usage (kWh) of

Proposed Fixtures**

Unit Price Extended Price

1 250W HPS Flood 5 295 1,475 6,158 Floodlight 4K (S-05 100-140w) Howard dimmed 10% XFLE 4150 135 675 2818 $283.00 $1,415.002 400W HPS Flood 10 460 4,600 19,205 Floodlight 4K (S-05 60-100w) Howard XFLE 4100 97 970 4050 $261.00 $2,610.003 50W HPS Roadway 1547 65 100,555 419,817 Cut off Cobra 4K (S-05 20-40w) Leotek GCJ1 30J 40k 045 27 41769 174386 $185.10 $286,349.704 70W HPS Roadway 2 90 180 752 Cut off Cobra 4K (S-05 20-40w) Leotek GCJ1 30J 40k 045 27 54 225 $185.10 $370.205 100W HPS Roadway 236 130 30,680 128,089 Cut off Cobra 4K (S-05 40-60w) Leotek GCJ2-30J 40K 70 44 10384 43353 $204.90 $48,356.406 150W HPS Roadway 1 190 190 793 Cut off Cobra 4K (S-05 60-80w) Leotek GCJ3 30J 090 64 64 267 $220.90 $220.907 250W HPS Roadway 90 295 26,550 110,846 Cut off Cobra 4K (S-05 100-140wLeotek GCM3-60j 40k-170 111 9990 41708 $270.90 $24,381.008 400W HPS Roadway 3 460 1,380 5,762 Cut off Cobra 4K (S-05 140-220wLeotek GCL1-80J 171 513 2142 $432.00 $1,296.009 400W MH Flood 1 455 455 1,900 Floodlight 4K (S-05 60-100w) Howard XFLE 4100 97 97 405 $261.00 $261.0010 70W Mercury Vapor Roadway 2 90 180 752 Cut off Cobra 4K (S-05 20-40w) Leotek GCJ1 30J 40k 045 27 54 225 $185.10 $370.2011 100W Mercury Vapor Roadway 2 455 910 3,799 Cut off Cobra 4K (S-05 40-60w) Leotek GCJ2-30J 40K 70 44 88 367 $204.90 $409.8012 175W Mercury Vapor Flood 1 455 455 1,900 Floodlight 4K (S-05 60-100w) Howard XFLE 4100 97 97 405 $261.00 $261.00- Total Sum 1,900 N/A 167,610 699,772 N/A N/A N/A N/A 64,755 270,352 N/A $366,301.20

Item No. ItemEstimated Total

Qty. Unit Price Extended Price13 Coastal Finish 1,900 $15.00 $28,500.00

4,175 hrs

102,855 kW429,419,625 kWh

Total Rated Wattage Reduction (Total Rated Existing W - Total Proposed Rated W)Total kWh Reduction (Total Rated Wattage Reduction * 4,175)

Dusk to Dawn OperationsTable 2: Total kWh Reduction Calculation

Overhead Streetlight Conversion - Option 1 Please Complete All Sections

Summary Table for Overhead Streetlight Pricing

Carry totals from the tables below

Existing LED Luminaires: Overhead Streetlights Proposed LED Luminaires: Overhead Streetlights

Table 1.1: Coastal coating Pricing

Table 1: Pricing for Proposed New LED Luminaires (includes all incidental work as defined in the RFP). *Do NOT adjust for potential dimming schedules.

**Run Hours defined as Dusk to Dawn (4,175 hours).

Please Note: The Town of Smithfield estimates to decomission approximately 500 lights during the conversion process that will not be replaced with new LED fixtures.

NOTE: The "kW" amount in Table 2 should be labeled "Watts." The "kWh" amount must be divided by 1000 in order to show true kilowatt-hours. Also the definitions for equipment pricing do not include installaiton labor. We have added install labor to lights and controls because there is no other place to do so.

<--- This should be labeled "Watts" <--- This must be divided by 1,000 to be accurate for kWh

Town of Smithfield

Location Subject QtyTable 3 Base Bid, Extended Price, Total Sum $406,956.92

Table 3.1 Coastal Coating Price, Extended Price $0.00Table 4 Base Bid, Proposed Wattage Reduction 99,073Table 4 Total kWh Reduction 413,629,775



Fixture

Total Wattage (W)

Total Annual Usage (kWh) of Existing Fixture**


Please include proposed S-05 wattage bin in your description.

Proposed Manufacturer

Proposed Model #


Fixture*


System


Proposed Fixtures**

Unit Price Extended Price

1 250W HPS Flood 5 295 1,475 6,158 Floodlight 4K (S-05 100-140w) Howard dimmed 10% XFLE 4150 135 675 2818 $283.00 $1,415.002 400W HPS Flood 10 460 4,600 19,205 Floodlight 4K (S-05 60-100w) Howard XFLE 4100 97 970 4050 $261.00 $2,610.003 50W HPS Roadway 1547 65 100,555 419,817 Cut off Cobra 4K (S-05 20-40w) Acuity ATBS P10 FAO 5 28 43316 180844 $209.74 $324,467.784 70W HPS Roadway 2 90 180 752 Cut off Cobra 4K (S-05 20-40w) Acuity ATBS P10 FAO 5 28 56 234 $209.74 $419.485 100W HPS Roadway 236 130 30,680 128,089 Cut off Cobra 4K (S-05 40-60w) Acuity ATBS P20 50 11800 49265 $212.05 $50,043.806 150W HPS Roadway 1 190 190 793 Cut off Cobra 4K (S-05 60-100w)Acuity ATBS P40 70 70 292 $217.00 $217.007 250W HPS Roadway 90 295 26,550 110,846 Cut off Cobra 4K (S-05 100-140wAcuity ATBM P30 118 10620 44339 $274.12 $24,670.808 400W HPS Roadway 3 460 1,380 5,762 Cut off Cobra 4K (S-05 140-220wAcuity ATB2 80B 850mA 214 642 2680 $575.16 $1,725.489 400W MH Flood 1 455 455 1,900 Floodlight 4K (S-05 100-140w) Howard dimmed 10% XFLE 4150 135 135 564 $283.00 $283.00

10 70W Mercury Vapor Roadway 2 90 180 752 Cut off Cobra 4K (S-05 20-40w) Acuity ATBS P10 FAO 5 28 56 234 $209.74 $419.4811 100W Mercury Vapor Roadway 2 455 910 3,799 Cut off Cobra 4K (S-05 40-60w) Acuity ATBS P20 50 100 418 $212.05 $424.1012 175W Mercury Vapor Flood 1 455 455 1,900 Floodlight 4K (S-05 60-100w) Howard XFLE 4100 97 97 405 $261.00 $261.00- Total Sum 1,900 N/A 167,610 699,772 N/A N/A N/A N/A 68,537 286,142 N/A $406,956.92

Item No. ItemEstimated Total Qty. Unit Price Extended Price

13 Coastal Finish 1,900 $0.00

4,175 hrs

99,073 kW413,629,775 kWh

Table 3: Pricing for Proposed New LED Luminaires (includes all incidental work as defined in the RFP). *Do NOT adjust for potential dimming schedules.

**Run Hours defined as Dusk to Dawn (4,175 hours).

Total kWh Reduction (Total Rated Wattage Reduction * 4,175)

Overhead Streetlight Conversion - Option 2 Please Complete All Sections

Summary Table for Overhead Streetlight Pricing

Carry totals from the tables below

Existing LED Luminaires: Overhead Streetlights Proposed LED Luminaires: Overhead Streetlights

Table 3.1: Coastal coating Pricing

Table 4: Total kWh Reduction CalculationDusk to Dawn Operations

Total Rated Wattage Reduction (Total Rated Existing W - Total Proposed Rated W)

Please Note: The Town of Smithfield estimates to decomission approximately 500 lights during the conversion process that will not be replaced with new LED fixtures.

NOTE: Table 2 contains errors. The number labeled "KW" should be labeled "Watts." Therefore the kWh figures in the Summary AND in Table 2 are incorrect and should be divided by 1,000 to be accurate. ALSO: The definitions of equipment do not include labor for installation, so we have added installation labor to each unit price. We would prefer to keep this separate but there is no provision to do so.

<--- this is Watts, not kW <-- This is calculated by the spreadsheet as WATT-HOURS and should be divided by 1,000 for Kilowatt

Town of Smithfield

Location Subject QtyTable 5 Option 1: Base Bid, Extended Price, Total Sum $81,224.76Table 6 Option 1: Base Bid, Proposed Wattage Reduction 15,384Table 6 Option 1: Total kWh Reduction 97,695Table 7 Option 2: Base Bid, Extended Price, Total Sum 43,803Table 8 Option 2: Base Bid, Proposed Wattage Reduction 17,727Table 8 Option 2: Total kWh Reduction 97,695



Fixture

Total Wattage (W)

Total Annual Usage (kWh)

of Existing Fixture**


Please include proposed S-05 wattage bin in your

description

Proposed ManufacturerProposed Model #


Fixture*


System


Proposed Fixtures**

Unit Price

Extended Price

1 100W HPS Post 174 130 22,620 94,439 GE T & C (S-05 40-60) GE T & C EPTT 44 7656 31964 $439.46 $76,466.042 50W HPS Post 12 65 780 3,257 GE T & C (S-05 20-40) GE T & C EPTT 30 360 1503 $396.56 $4,758.72

- Total Sum 186 N/A 23,400 97,695 N/A N/A N/A N/A 8016 0 N/A $81,224.76

4,175 hrs15,384 kW97,695 kWh



Fixture

Total Wattage (W)

Total Annual Usage (kWh)

of Existing Fixture**


Please include proposed S-05 wattage bin in your

description.

Proposed ManufacturerProposed Model #


Fixture*


System


Proposed Fixtures**

Unit Price

Extended Price

3 100W HPS Post 174 130 22,620 94,439 Retro Kit 4K (S-05 20-40W) Vega D4A 30.5 5307 22157 $235.50 $40,977.00

4 50W HPS Post 12 65 780 3,257 Retro Kit 4K (S-05 40-60W) Vega D4A 30.5 366 1528 $235.50 $2,826.00

- Total Sum 186 N/A 23400 97,695 N/A N/A N/A N/A 5673 0 N/A $43,803.00

4,175 hrs17,727 kW97,695 kWh

Existing LED Luminaires: Decorative Streetlights Proposed LED Luminaires: Decorative Streetlights

Decorative Streetlight ConversionPlease Complete All Sections

Summary Table for Decorative Streetlight Pricing

Option 1 - ReplacementTable 5: Base Bid: Pricing for Decorative Streetlights, Installed: Proposed New LED Luminaires (including In-Line Fuses)

*Do NOT adjust for potential dimming schedules.**Run Hours defined as Dusk to Dawn (4,175 hours).

Total kWh Reduction (Total kWh - Total Proposed kWh)

Table 6: Total kWh Reduction Calculation

Dusk to Dawn OperationsTotal Actual Wattage Reduction (Total W - Total Proposed W)Total kWh Reduction (Total kWh - Total Proposed kWh)

Option 2 - RetrofitTable 7: Base Bid: Pricing for Decorative Streetlights, Installed: Proposed Retrofit kits (including In-Line Fuses)

*Do NOT adjust for potential dimming schedules.**Run Hours defined as Dusk to Dawn (4,175 hours).

Existing LED Luminaires: Decorative Streetlights Proposed LED Luminaires: Decorative Streetlights

Table 8: Total kWh Reduction CalculationDusk to Dawn OperationsTotal Actual Wattage Reduction (Total W - Total Proposed W)

Town of Smithfield

Item No. ItemProposed Control (Include Manufacturer, Model #)

Unit Unit Price Extended Price

1 Photocells Suntech ELL 124 Each $16.85 $32,015.00


Unit Unit Price Extended Price

2 Network Controls: (Option 1) Verizon Light Sense 4G LTE Each $95.94 $182,286.003 Network Controls: (Option 2) Verizon City Hub 4G LTE Each $654.79 $1,244,101.00


Unit Annual Unit Price Extended Price

4 Network Controls: (Option 1) Verizon Light Sense 4G LTE Each $5.00 $9,500.005 Network Controls: (Option 2) Verizon City Hub 4G LTE Each $21.00 $39,900.00

Table 11: On-going Service Fee - Unit pricing for annual cost of operating controls software package

Note: Provide base cost for each type of controls option as described in this RFP

Qty.

1,9001,900

Qty.

1,9001,900

Overhead Streetlight Controls - All OptionsPlease Complete All Sections

Note: At least one (1) of the options must be dimming controls only.

Table 9: Controls Photocell Option: Unit Pricing - Photocells for Overhead Streetlights

Qty

1,900

Table 10: Unit Pricing - Add-Alternate: Pricing for Network Controls for Overhead Streetlights

NOTE: The definitions for equipment pricing do not include installaiton labor. We have added install labor to lights and controls because there is no other place to do so.

Town of Smithfield

Pole Quantity 2,086

Per unit pole price (Monthly) $1.83Total Monthly Pole Price $3,817.38Total Annual Pole Price $45,808.56

Before Conversion - Written forty-five thousand, eight hundred eight and 56/100

Pole Quantity 2,086Per unit pole price (Monthly) $0.60Total Monthly Pole Price $1,251.60Total Annual Pole Price $15,019.20

After Conversion - Written fifteen thousand, nineteen and 20/100

Price Escalator if Contract Extended (Optional)Year 4 3Year 5 3

Optional Price Escalator - Written

Table 13: Streetlight Maintenance (before LED conversion) - Overhead Street Light Fixtures and Decorative

Contractor to Provide Labor and Materials Not Covered by Warranty Years 2 & 3*


three percent per year

* First year post conversion maintenance should be included within the conversion price.

Maintenance PricingPlease Complete All Sections

*Term extends to Conversion Effective Date; but not to exceed 3 years(as defined in the RFP)

Contractor to Provide Labor and Materials*


Town of Smithfield

Item Description Price Units1 Remove standard mast arm $100.00 Each

Item Description Price Units1 4' standard mast arm $85.00 Each2 6' standard mast arm $112.00 Each

Item Description Price Units1 Remove town owned lamp post $100.00 Each

Remove and decomission existing lamp posts, connection hardware, coordinate capping power supply with utility.

Table 19: Pricing for removal of town-owned lamp post

Table 18: Pricing for addition of mast arms.Furnish & install mast arm, connection hardware, complete with power supply line lead and coordinate connection to secondary with

utility.

Table 17: Pricing for removal of town owned mast arms.

Remove and decomission existing mast arm, connection hardware, coordinate capping power supply with utility.

Mast Arm Removal or AdditionPlease Complete All Sections

Please note that your price should include labor and materials.

Town of Smithfield

Item Description UnitsE-1 Journeyman Electrician/Lineman Per Hour

E-1 Price in Words:

E-2Journeyman Electrician/Lineman –

OvertimePer Hour

E-2 Price in Words:E-3 Apprentice Electrician/Lineman Per Hour

E-3 Price in Words:

E-4Apprentice Electrician/Lineman –

OvertimePer Hour

E-4 Price in Words:E-5 Lamp and Photocell Service Person Per Hour

E-5 Price in Words:E-6 Laborer Per Hour

E-6 Price in Words:E-7 Laborer - Overtime Per Hour

E-7 Price in Words:

Product Details

Item Description Price UnitsE-1 Truck (35 to 40 foot bucket truck) 60.48 Per Call

E-1 Price in Words: sixty and 48/100E-2 Dump Truck (2 to 3 yard) 78.4 Per Call

E-2 Price in Words: seventy-eight and 40/100E-3 Crane (5 to 10 ton) 77.28 Per Call

E-3 Price in Words: seventy-seven and 28/100E-4 Pole truck with pole auger 60.48 Per Call

E-4 Price in Words: sixty and 48/100

E-5Group relamp (including bulb and

photocell cleaning and tree trimming, five or more per request)

66.64 Per Fixture

E-5 Price in Words: sixty-six and 64/100E-6 Cobra lens (dish or flat lens-glass) 50 Each

E-6 Price in Words: fifty and 00/100

E-73 foot mast arm w/ hardware w/o

fixture70 Each

E-7 Price in Words: seventy and 00/100


fixture85 Each

E-8 Price in Words: eighty-five and 00/100


fixture112 Each

E-9 Price in Words: one hundred twelve and 00/100


fixture150 Each

E-10 Price in Words: one hundred fifty and 00/100


fixture200 Each

E-11 Price in Words: two hundred and 00/100


fixture224 Each

E-12 Price in Words: two hundred twenty-four and 00/100

E-13Relocate existing lamp and bracket

from old pole to new pole (associated with utility replacements

224 Each

E-13 Price in Words: two hundred twenty-four and 00/100E-14 Pole – wood 600 Each

E-14 Price in Words: six hundred and 00/100E-15 Pole – fiber (<25 feet) 924.75 Each

E-15 Price in Words: nine hundred twenty-four and 75/100E-16 Pole – Metal (>25 feet) 2531.2 Each

E-16 Price in Words: two thousand five hundred thirty-one and 20/100E-17 Standard material markup 10 Percent

E-17 Price in Words: ten percent

Standard response time for emergencies will not be more than two hours from the time the call is received. Emergency work is billed based on time and materials as shown in Tables 15 and 16.

Non-Routine and Emergency Services

120.72

Labor and Materials PricingPlease Complete All Sections

Table 15: Labor/Wages

Price

152

one hundred twenty and 72/100

176.72

one hundred seventy-six and 72/10080.4

eighty and 40/100

119.6

one hundred nineteen and 60/100120.72

one hundred twenty and 72/100102

one hundred two and 00/100

one hundred fifty-two and 00/100

Table 16: Materials Pricing

Specify materials pricing for items not included in Per Pole pricing above (10% maximum markup). Attach additional bid sheets as needed, using the same format. All materials must meet National Grid Standards.

one hour; Zero if routine maitenance in

Assume two hours

Assume one hour

Assume one hour

Smithfield Street Light GIS Inventory Analysis

Operation Light Diet May 2020

Proposed map view of retrofit & decommission schedule

Evaluation Criteria

To ensure public safety, security and adequate illumination levels are maintained to the greatest extent practicable, the LED streetlight conversion program aims to reduce a number of existing streetlight fixtures, where they can safely be removed from the inventory without making sacrifice to public safety. The reduction of inventory is aimed to minimize costs, eliminate redundancy in over-lit areas and provide sufficient lighting levels for the purposes of safely illuminating our local roadways.

To do so, the existing inventory was obtained, analyzed, mapped, considered for removal from a “bird’s eye view”, reviewed using Google Street-View application and field verified prior to proposal of removal recommendation. To supplement this selection process, the Police Department was requested to review the removal inventory under “night-time” conditions for final confirmation.

Primary Selection objectives for consideration of removal:

1. Maintain existing lighting at intersections. 2. Maintain, to the greatest extent feasible, existing lighting at front and back of roadway curves. 3. Maintain lighting at public facilities. 4. Maintain lighting at pedestrian crosswalks. 5. Generally maintain existing lighting at utility pole intervals, every 5th utility pole, where applicable.

Evaluations Instructions:

1. Evaluate locations of existing street lights currently proposed for decommissioning (removal) under night-time conditions. On the maps included in this workbook, the units proposed for decommissioning are denoted in the legend on the key on the right side of the work sheet.

2. Evaluating under night-time conditions requires the evaluator to view the currently lit fixture and consider if its removal would be detrimental or appropriate.

3. If the evaluation deems the removal is appropriate, leave the form as is. 4. If the evaluation deems the removal is detrimental, circle the fixture proposed for removal and it will be included in the retrofit

program.

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DISCLAIMER: This map is not a product of a Professional Land Survey.It was created by Smithfield Engineering & GIS for general reference,informational, planning or guidance use and is not a legally authoritativesource as to the location of natural or manmade features. The Town ofSmithfield makes no warranty, express or implied, related to the spatialaccuracy, reliabil ity, completeness, or currentness of this map.

Smithfield Town Engineers OfficeSmithfield GIS MappingStreetlight Conversion AuditMay, 2020

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PUTNAM PIKE

BARNES STREET

SPRAGUE STREET

RANDALL STREET

WILLOW ROADPL

EASA

NT VI

EW AV

ENUE

MOWRY ROAD

SPRI

NG S

TREE

T

CONC

ORD

STRE

ET

TUCKER ROAD

WEST

PROS

PECT

STRE

ET

APPL

E TRE

E LAN

E

STEPHEN STREET

ASA STREET

QUAK

ER LA

NE

DANECROFT AVENUE

BAXTER LANE

DAVID STREETOLD TAVERN LANE

SOUTH GLEN DRIVE

LOOKOUT STREET

PLEASANT VIEW CIRCLE

CONC

ORD

STRE

ET

CONCORD STREET

WILLOW ROAD ¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

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INDIAN RUN TRAIL

PEACE PIPE TRAIL DEER RUN TRAIL

BLAC

K HA

WK

TRAI

L

WAMPUM TRAIL

RED WING TRAIL

INDIAN HEAD TRAIL

TOTEM POLE TRAILWH

ITE D

OVE T

RAIL ¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

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FARNUM PIKE

CAPRON ROAD

PLEASANT VIEW AVENUE

¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

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FARNUM PIKE

LAKESIDE DRIVE

ROUT

E 295

SOU

TH

ROUT

E 295

NOR

TH

OLD COUNTY ROAD

GLENNA DRIVE

SCENIC VIEW DRIVE

CIRC

LE R

OAD

CANDY COURT

PRIMROSE DRIVE

NORTH CANDY COURT ¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

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FARNUM PIKE

OLD COUNTY ROAD

WOLF HILL ROAD

HIGG

INS S

TREE

T

HOMESTEAD AVENUE

ST. MICHAEL'S WAY

DINARO DRIVE

WHIPPLE AVENUE

STILLWATER ROAD

WOLF HILL ROAD

¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

$+

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OLD COUNTY ROAD

WATERMAN AVENUE

ESMON

D STR

EET

HIGH STREET

HILLSIDE STREET

PENBRYN AVENUE

WHITM

AN S

TREE

T

OAKDALE STREET

LELAND MOWRY DRIVE

LINCOLN STREET

MAPLE AVENUE

PINEWOOD DRIVE

KENSINGTON STREET

WALTHAM STREET

RIVE

R ST

REET

PRIVATE ROAD 7

ELM COURTTHORNTON AVENUE

RANGELEY COURT

WATERMAN AVENUE ¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

$+

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ESMON

D STR

EET

DEAN AVENUE

SEBILLE ROAD

JULIE

N STR

EET

HILL AVENUE

PRIVATE ROAD 7OLD COUNTY ROAD

VILLA

GE DR

IVE

PENBRYN AVENUE

FOURTH STREET

WARREN STREET

OLIVER STREET

URSU

LA RO

AD

SECOND STREET

ERNEST STREET

OAK STREET

HAZEL DRIVE

FATIMA DRIVE

BROO

K STR

EET

THIRD STREET

VILLAGE DRIVE

¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

$+

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RIDGE ROAD

WHIPPLE ROAD

LANT

ERN

ROAD

DOUGLAS PIKE

VARIN DRIVE

HAVEN STREET

CARO

L ANN

AVEN

UE

DEERHILL DRIVE

¯

0 400 800 1,200200

Feet




$+ Remove


$+ Remove

rivers

streams

wetlands

Road Name

Edge of Road

Easement 02-2020

Parcels 02-2020

town boundary

Documents

SMITHFIELD TOWN COUNCIL MEETING · 02-06-2020 · Jessica Accetturo working at “Body Grateful Day Spa”, 10A Cedar Swamp Road 2. Katelynn Tessier working at “Body Grateful Day