SOAR Preparing for Launch Author Information January 2015
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Todays Agenda 1. Welcome 2. Methodology underlying the
initiative 3. Support service & academic program lists 4.
Survey questions for authors 5. Process & workflow for authors
and Task Forces 6. Next steps for launch 7. Q&A
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Greetings!
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Coordination Committee Goals for Methodology Goal 1: Define
overarching initiative methodology to provide clear, transparent
guidelines for program definition, survey questions that will drive
data entry & program evaluation process, safeguard process
integrity, and generate valid, meaningful outcomes. Goal 2: Listen
to and incorporate Task Force feedback to accomplish the above Goal
3: Facilitate efficiency & effectiveness with sensitivity to
time, effort of Task Forces, Authors, Approvers
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Academic Methodology Overview (Sensible, Consistent) Step 1:
List of programs populated using Campus Connection academic plans
for AY 2013-14, including Majors, 2 nd majors, minors,
certificates, pre-majors Step 2: Program refined to a function
engaged in by faculty, leading to adjustments, per Task Force input
2nd Majors (removed as not distinct) Essential Studies, Service
Courses, Research/Scholarly/Creative Activity, Service (added) Step
3: Based on a list of centers and institutes, additional items
added to Academic Programs list if functions engaged in by faculty
Step 4: Vice Presidents & Deans provide input regarding the
programs identified for their unit. In no case are programs allowed
to be rolled up (i.e., any of the above combined into one
program)
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Support Services Methodology Overview (Sensible, Consistent)
Step 1: List of programs populated using PeopleSoft Department Code
numbers as of AY/FY 2013-14, excluding those associated with
academic departments Step 2: Based on a list of centers and
institutes, additional items added to Support Services Programs
list based on function Step 4: Vice Presidents & Deans provide
input regarding the programs identified for their unit. In no case
are programs allowed to be rolled up (i.e., multiple Department
Codes combined into one program) Because Code number may
encapsulate multiple functions (i.e., designated purpose, activity,
or service that, regardless of its size, does not fundamentally
change), VPs & Deans identify any additional programmatic
functions within each Code Step 4: Guideline: anything falling
outside of management, leadership, or administration (M/L/A) should
be identified as a separate function
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Support Service & Academic Program List Overview (Task
Force-driven)
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Three-Step Process & Workflow Overview (Straightforward for
all) Authors (Department Heads) Electronic submission via
SharePoint Data & survey questions provided Approvers (Deans or
Vice Presidents) Receive electronic submission & data files
Approve & submit Authors program surveys Taskforces Receive
approved program surveys Conduct reviews of program surveys
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Author Process & Workflow Overview (Straightforward)
Preparation Information session on survey questions & data
Authoring Data & survey questions provided Delegate writing as
appropriate Completion Electronic submission to Approvers via
SharePoint
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Task Force Process & Workflow Overview (Straightforward)
Preparation Norming sessions to establish review consistency Review
All reviews are submitted anonymously Completion Data are
aggregated & used to categorize each program
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Survey Questions for Authors (Sensible, clear, meaningful,
doable)
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Survey Questions for Authors (Easy Data Entry)
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Task Force Process Methodology Review Sheet Easy online access
to Program Evaluation Sheet Anonymous Submission automatically
aggregates data for processing without identification
SOAR Process Creates Common Language for Dialogue Generates
snapshots based on collective peer evaluation Becomes information
tool Creates common language for dialogue, discussion Predicated on
commonly held & applied guidelines for time, effort
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Authoring Process You will be authoring for such Programs as
Athletics, Facilities, Housing & Dining (Support) Majors,
minors, certificates, pre-majors (Academic) Service, service
courses, Essential Studies courses, research/scholarly/creative
activity (Academic) Total number of programs is ~200 (Support)
& ~800 (Academic) Authors are responsible parties for
submission Microsoft Word document as template for easy preparation
Actual authoring can be delegated to Program directors or others,
as appropriate Authoring time will vary, based on Program type May
range between 1-3 hours, depending on Program mission &
function, survey question
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Academic Programs Total Number of Programs: ~800 Service
programs: 83 Service course programs: 82 Essential Studies
programs: 79 Research/Scholarly Activity programs: 83
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Sample Academic Program Review Output
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Sample Support Service Program Review Output
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Timeline for SOAR Completion Jan. 12-15 process meetings with
TFs, Authors Feb. 2 distribute survey questions, program-specific
data to Authors Feb. 16 priority deadline for Author survey
completion Approval by Deans & Division Heads begins Rolling
Task Force review begins as soon as practicable March 2 Final
deadline for Author survey completion 4 weeks total to author
assumes rolling submission Priority deadline for approved reports
by Deans & Division Heads Rolling Task Force review continues
March 16 Final deadline for approved reports by Deans &
Division Heads 4 weeks total to approve assumes rolling submission
Final deadline for Task Force review to begin May 15 Task Forces
complete their program reviews 9-13 weeks total review time