Social Safeguard Monitoring Report Project No. 36173-013 January to June 2017

Sri Lanka: Greater Colombo Wastewater

Management

Prepared by the Colombo Municipal Council, Ministry of Provincial Councils and Local Government for the Asian Development Bank. This Social Safeguard Monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section on ADB’s website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area

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Greater Colombo Wastewater Management Project

Loan Number 2557 (OCR) / 2558 (SF) - SRI

Social Safeguard Bi-Annual Report January to June 2017

Implementing agency

Colombo Municipal Council (CMC)

Executing Agency

Ministry of Provincial Councils and Local Government

November 2017

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Table of Contents

1. INTRODUCTION ..................................................................................................................................... 3

1.1. Project Background ....................................................................................................................... 3

1.2. Social Safeguards Parameters ....................................................................................................... 3

2. DETAILED SOCIAL SAFEGUARD ACTIVITIES UNDER EACH MAJOR WORKS CONTRACT ........................ 6

2.1. Rehabilitation of Pumping Stations and Pumping Mains ............................................................. 6

2.2. Rehabilitation of Selected 10 km Sewer lines and Condition Assessment of 125 km Sewer lines

within the Colombo Municipal area ......................................................................................................... 7

2.3. Rehabilitation of Sea Out Falls .................................................................................................... 10

2.4. Upgrading Wanathamulla gravity sewer network for Colombo municipal council .................... 10

2.5. Supply and Delivery of Equipment for Operation & Maintenance of sewer System ................. 11

3. PHOTOS ............................................................................................................................................... 12

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ACRONYMS

ADB Asian Development Bank

Aps Affected Persons

CMC Colombo Municipal Council

CGR Ceylon Government Railways

DSC Design and Construction Supervision Consultants

DSD Divisional Secretariat Division

EA Executing Agency

GCWMP Greater Colombo Wastewater Management Project

GND Grama Niladhari Division

HH Households

IR Involuntary Resettlement

MPCLG Ministry of Provincial Government and Local Government

NIRP National Involuntary Resettlement Policy

PD Project Director

PMU Project Management Unit

RAP Resettlement Action Plan

RS Resettlement Specialist

SC Safeguards Committee

SIA Social Impact Assessment

SSO Social Safeguard Officer

SPS Safeguards Policy Statement

UDA Urban Development Authority

URP Urban Regeneration Project

WP Western Province

EMP Environment Monitoring Plan

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1. INTRODUCTION

1.1. Project Background

The Greater Colombo Wastewater Management Project (GCWMP) is financed by the Asian

Development Bank (ADB) and the Government of Sri Lanka to a total of USD116.5 million. Out of which

ADB is financing USD100 million. The project became effective in April 2009 and is planned to be

completed by 31 March 2019. The Ministry of Provincial Councils and Local Government (MPCLG) is the

executing agency of the Project. Colombo Municipal Council (CMC) and the National Water Supply and

Drainage Board (NWSDB) are the project implementing agencies. This report elaborates details of

activities under the CMC component.

The expected project impact is an improved urban environment and better public health in the Greater

Colombo area. The project outcome is an improved wastewater management services to the residents

within the project area. The project has three components;

1. Upgrade sewerage infrastructure, including rehabilitating the main sewerage system in Greater

Colombo;

2. Strengthening institutional and operational capacity; and

3. Project management and implementation support.

All major works contracts are carried out under Component-1 which directly involves with environment

and socials safeguards matters.

1.2. Social Safeguards Parameters

Project classification - As per ADB’s Involuntary Resettlement Policy (1995) this project is classified as

Category-B for Involuntary Resettlement. The Construction works under the project are limited to

upgrading existing sewerage infrastructure within existing facility boundaries. Screening during project

preparation showed no impacts on indigenous peoples and based on ADB’s Policy on Indigenous People

(1998) it is classified as Category-C.

Financing - All social safeguard and resettlement related activities are financed by Government of Sri

Lanka as a part of the co-financing to the project.

Resettlement Plans - A Resettlement Planning Document was prepared in May 2009 and was

subsequently approved by the ADB. Resettlement Plans for all major civil works contracts were also

prepared during the project implementation stage and approved by ADB. National Involuntary

Resettlement Policy (NIRP) has been considered in preparation of these documents to avoid

unnecessary disturbance to the people and the project implementation. Details on significant changes to

the project’s originally planned safeguard activities, are submitted in Supplementary Resettlement Plans,

for MPCLG and ADB approval. Socio economic surveys were carried out in preparing the Resettlement

Plans and the following activities were identified in order to mitigate any social safeguard issues

Impact Suggested mitigation measure

• Transportation and

access difficulties

• Difficulties faced by

vehicle users

• Environmental

related impact such

• Road sections should be developed stage by stage (staggered

rehabilitation) without excavating the entire area at once

• Construction work should be completed in a speedy manner

• Exploring all possibilities to use alternative access roads

• Conducting construction activities during night hours (only in suitable

sub-project’s sections).

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as dust, noise,

vibration, odor, etc.

• Explore possibilities to apply trenchless technology in laying pipes

(especially, in narrow roads).

• Effective management of the project site (clearing the road, providing

steel plates as temporary entrances to houses during construction

period)

• Providing safe vehicle parks during construction phase

• Implementation of the environment management plan to minimize

environment related impact.

Table-1

Planning and implementation – Socio economic surveys were done before preparation of each

resettlement plan. Public awareness programs were carried out under the respective civil work

contracts, and people are informed of the construction activities and the complaint handling procedure

of the project, beforehand. Display boards with contact details are kept at sites for any affected people

to make a complaint. Complaint registers are also maintained in all sites. Complaints are handled

through the Grievance Redress Mechanism as prescribed in the Resettlement Planning Document.

Monitoring and Reporting - CMC’s Project Management Unit (PMU) regularly visits the sites and notes

down all social safeguards activities against the details provided in the Resettlement Plans. PMU reports

to ADB on bi-annual reports on its observations and updates. PMU’s Sociologist and Grievance Redressal

Officer, is the focal point for all monitoring and reporting activities. Project Director (PD) supervises

PMU’s Sociologist.

Stakeholders involvement – Under the MPCLG’s overall responsibility, PMU is in charge of

implementing and overseeing all the social safeguard activities of the project. The Design, Supervision,

and Monitoring (DSC) consultant carry out their respective duties under the PMU’ requirement.

Domestic Resettlement Specialist (DRS) of the DSC is responsible for these activities. PMU’s activities are

also strengthened by staff from CMC. Project’s national steering committee, headed by the ministry

secretary, regularly reviews significant social safeguard issues. Issues which involve external

stakeholders are invited to this committee meeting and solutions are proposed.

Following table illustrates more details on these responsibilities:

Activity Action Approval

Institutional Strengthening:

Consultancy support to PMU Sociologist PMU PMU-PD

Training and support to PMU and District Offices DSC PMU-PD

Preparation of Resettlement Plans:

Design of DMS questionnaire DSC-RS PMU-Sociologist

Implementation of DMS, screening of vulnerable DSC-RS PMU- Sociologist

Calculation of average values for entitlements DSC-RS PMU- Sociologist

Preparation of RP DSC-RS PMU- Sociologist

Public consultation on RP and entitlements DSC-RS PMU- Sociologist

Incorporation of comments, preparation of final RP DSC-RS ADB

Public disclosure of RPs PMU- Sociologist EA, ADB

Implementation of Resettlement Plans:

Appointment of external monitor PMU PMU-PD

Internal and external monitoring PMU- Sociologist PMU-PD, ADB

Allocation of RP budgets PMU Accountant PMU-PD

Preparation of lists of entitled persons and entitlements DSC-RS PMU- Sociologist

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Evacuation and resettlement of APs UDA, PMU and DSC PMU-PD

Monitoring of Resettlement related activities PMU, DSC PMU-PD

Reporting of monitoring results to ADB and CMC PMU, DSC PMU-PD

Communication of outcome of GRC cases GRC -

Surveys to determine level of AP satisfaction PMU - Sociologist PMU-PD

Table-2

Projects’ Grievance Redress Mechanism (GRM) - Reporting the grievances to the site staff of the

Contractor and the Engineer by the affected persons (APs) and the complaints received by other parties

such as CMC, PD or other relevant officers shall also be channeled through this process. The Contractor

(Contractor’s Public Relations Officer) should then acknowledge in writing the receipt of the complaint

to the APs and report the incident to Engineer’s site staff and the PMU immediately. Contractor shall

attaint to the complaint with the agreeable solution with the consultation of the Engineer’s site staff

within about three days and inform of the solution to the APs/Engineer’s site staff/PMU in writing with

agreeable time frame to solve the issue. If the agreed period is more than month contractor should

update complainant periodically. If the fresh complaint reaches to the level 1 above contractor such as

PMU, CMC, MPCLG or ADB it should be sent to the contractor and acknowledge the complainant. The

PMU SS officer shall follow up on each of these complaints periodically. If the Contractor fails to solve

the complaint within agreed time frame or lagging to adhere to the proposed millstones, the complaint

shall now be informed the PMU- PD level for further action. PD shall provide agreeable solution to the

compliant within the one week. During this period the PMU SS officer shall be responsible to update the

complainant on the same procedure as mentioned above. If PMU PD fails to solve the complaint within

the agreed time frame or lagging schedule, the complainant can take up this to the Safeguard

Committee (SC) the same procedure shall precede to an agreeable solution within two weeks, all these

statuses shall be informed to the APs at the appropriate times. If the SC fails to provide an agreeable

solution, complainant may seek to legal action.

Figure-1: GRM

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Land Acquisition and Involuntary Resettlement - There are no any land accusations under any of

components under this project due to all the sewer line construction work along the public road and

pumping station construction at existing lands belongs to the CMC. but some resettlement has been

occurred to get land clear for the access to the construction site and the affected parties paid

compensation for their losses what was propose in the resettlement plan before commencing of the

construction works.

2. DETAILED SOCIAL SAFEGUARD ACTIVITIES UNDER EACH MAJOR WORKS

CONTRACT

Under Project Component-1, five major contracts were awarded. Four contracts are of civil works and

the rest is supply of vehicles and equipment. Following paragraphs explain progress of each contract and

the social safeguard matters handled, respectively.

2.1. Rehabilitation of Pumping Stations and Pumping Mains

Contract details - Under this contract 10 number of CMC owned Sewerage pumping stations

(Wanathmulla, Thibirigasyay, Maligawata, Bambalapitiya, Vistvyke, Polwatta, Boralla, Fort, CS3 and Slave

Island) will be rehabilitate. Construction works of 5 number of pumping stations are in progress.

Details Date of

award

Date of

complete

Status Physical

progress

Financial

progress

Contractor: M/s

Larson and

Turbo Pvt. Ltd.

Contract

amount: $57.84

million

30 July

2015

28

August

2018

Designs are in progress in five

numbers of pumping stations

for complete new

construction. Shoring for

excavation is in progress in

three pumping stations.

19%

17%

Table-3

Detailed social safeguard activities - There are no any land accusations under this component. It is

planned to establish social safeguard committee in parallel with the construction work at all pumping

station sites.

Following table illustrates complaints received during the reporting period and their status.

Construction

site

Category Number of

complaints

Status

Wanathamulla House damage 02 Solved & Closed

Regarding drugs addicted people 01 Solved & Closed

Thibirigasyaya House damage 01 Solved & Closed

Table-4

The second round of awareness program has been done for public who are living around the

Wanathamulla, and Vsytvyke pumping station sites to disclose on construction related disturbances and

complaint handling procedure of the project. The site visits are proposed regularly at Wanathamulla,

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Bambalapitiya, Vistvyke, Thibirigasyaya, and Slave Island pumping stations to follow up for the next half

year.

2.2. Rehabilitation of Selected 10 km Sewer lines and Condition Assessment of 125 km Sewer lines

within the Colombo Municipal area

Contract details - Under this contract there are 5 sub component named A1 sewer, M26, T1, U1, U3 and

CFM9. Rehabilitation works of U1and U3 series has been finished and handed over to the CMC.

Rehabilitation works of the M26 and T1 series now are in progress. CCTV based conditional assessment

of 125 km pipes are also in progress.

Details Date of

award

Date of

complete

Status Physical

progress

Financial

progress

Contractor: Teacly(s)

Pvt. Ltd.

Contract amount:

$35.51 million

3 May

2014

19

December

2017

Cleaning and CCTV work

and Sewer construction

through no- dig

technique and open cut

are in- progress

87% 65%

Table-5

Detailed social safeguard activities – As per the original Resettlement Plan, only one HH along M26 pipe

line at Mallikarama Rd, Demattagoda, was identified for temporary resettlement. However, during the

project implementation, permanent resettlement was proposed. CMC prepared a Supplementary

Resettlement Plan (SRP-1) to cover this change and ADB conditionally approved this in April 2017.

In addition to the above resettlement case along the M26 pipeline, a further 67 HHs were originally

identified along the Railway Quarters Rd Demattagoda, by the project to be permanently resettled

bythe UDA. However, the government had already planned to resettle them in better places under a

separate program, outside the GCWMP scope. This 67 HHs included families living in 57 Quarters

buildings belonging to the Ceylon Railways Dept. and the rest being encroachers. By end of 2016,

Government changed its original plan and accommodated only the 57 HHs to be resettled under the

other government program. Thus, the balance 10 families were determined as project affected parties.

A small shop is also identified which will need to be closed down during the construction and financially

affected. CMC proposed resettlement entitlements for these 10 HHs and the small shop, in a second

Supplementary Resettlement plan (SRP-2) and submitted it to ADB in March 2017. Based on ADB’s

comments a revised version was submitted in May 2017. CMC expected approvals from the ADB and

government for all resettlement activities to be received by second half of 2017.

Following resettlement entitlements have been proposed:

Type of loss Entitled

Persons

Entitlements Intent / Requirement Responsib

ility

A. RESIDENTIAL LAND AND STRUCTURES

A1. Loss of

Residential

structure

Non-titled

users

(encroachers),

Land-for-land option.

Housing unit to be provided

on a freehold basis for each

HH

Replacement of land and

structure

CMC,

MPCLG,

PMU

A2. temporary

removal of

business place

Non-titled

users

(encroachers),

Shop will be allowed to

recommence his business

after the completion of

construction work

Recommence of business at

the same location

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B. LIVELIHOOD RESTORATION & REHABILITATION ASSISTANCE

B.1 Materials Transport Allowance

HHs

requiring

relocation for

housing

Relocating

HHs

Cash assistance (shifting

allowance) of LKR5,000 per

HH for transportation to new

location

Allowance to cover

transport of household

items

CMC,

MPCLG,

PMU

B.2 Livelihood Restoration (Grant)

Improving

livelihoods

All HHs Livelihood restoration grant

– as cash assistance of

LKR10,000.00 per month for

06 months

Cash sum to offset income

losses not directly paid for,

to provide support while

business re-establishing or

as start-up investment for

new business if AP has to

change livelihood

PMU

B.3. Special Assistance

Effects on

vulnerable

HHs

Vulnerable

HHs including

the poor,

elderly,

female-

headed, and

disabled

A special grant of LKR10,000

per HH to improve living

standards

Assistance, over and above

payment for lost assets, to

reduce impacts of

resettlement which can

disproportionately affect

the already vulnerable and

to ensure that the project

does not simply re-establish

poverty, or levels of

vulnerability/

marginalization

CMC,

MPCLG,

PMU

Income loss

compensation

Small shop/

Business

owner

Livelihood restoration grant

– as cash assistance of

LKR25,000 per month for 06

months

Table-6

Following social safeguard related activities were carried out in terms of information disclosure:

Event Name of the sub project Reason

Second round of

Socio economic

survey

M 26 sewer section of GS

sub project

To collect data to prepare of supplementary

resentment plans for Railway quarters road

and Mallikarama road

Meeting with CGR

and UDA

M26 site On resettlement issue

Distributed leaflet M 26 sewer section of GS

sub project

To educate people on construction work and

benefits of the project

Awareness program T1 sewer section of GS sub

project

To disclose construction information to

Public

Site visit with ADB T1 sewer section of GS sub

project

To inspection of public complaint at St

Michael Rd

Table-7

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Complaints received under this contract and their status as follows:

Construction

site

Category Number

of

complaint

Status

Solved Ongoing

T1 site Dust 1 1

House/Structure damage 8 4 4

traffic Congestion 1 1

Utility interruption, 29 29

Public health 6 6

Other 7 6 1

M26 site

Vibration 1 1 -

House/Structure damage 1 1

Utility interruption 6 6

Public health 1 1

Other 2 1 1

CCTV Public health 1 1 -

traffic Congestion 2 2

Spot repair Utility interruption 1 1

U3 Utility interruption 1 1

Table-8

Events planned for the next half of the year:

Construction site Event

T1 i Site visits

ii. attending complaints SC committee meetings

iii. preparation of SC report

iv. paying compensation for affected people

27th Lane Site visits, SC committee meetings, attending complaints

M26 i. preparing supplementary resentment plan

ii. SC committee meeting

iii. communicating with CGR and UDA URP on relocating of CGR workers

iv. preparation of SC report

v. paying compensation for affected parties before relocating

vi. house selection

vii. keys hand over to the Aps

viii. awareness session for Aps and host communities on relocation

ix. relocation of the Aps and monitoring

x. site visits

Table-9

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2.3. Rehabilitation of Sea Out Falls

Contract details - Under this contract Wellawatta and Mutwal long Sea out falls and junction chamber of

the Mutwal Sea Outfall have been rehabilitated.

Details Date of

award

Date of

complete

Status Physical

progress

Financial

progress

Contractor- M/s

Leader civil-

Guangzhou

Salvage

Contract amount:

$15.67 million

5 March

2013

19 May

2015

Completed and under

defects

liability

98%

89%

Table-10

Detailed social safeguard activities - Due to cracks in incoming line to the chamber of Mutwal Sea out

fall it was planned to rehabilitate this sewer section with the combination of Wanathamulla balance

work using saving funds of the project.

2.4. Upgrading Wanathamulla gravity sewer network for Colombo municipal council

Contract details – Under this contract there are two sub components named Sewali Mawatha sewer

and Saranapala him Mawatha sewer to laying new pipe to. Length of the rehabilitation of this sewer line

is 1073 M; and now 662M has been finished.

Procurement

method

Date of

award

Date of

complete

Status Physical

progress

Financial

progress

Contractor: M/s

Vonlan

Construction (Pvt)

Ltd

Contract amount:

$2.45 million

20

December

2013

29

February

2016

Contractor was advised to

continue the work. Third-party

damages for uninsurable

properties of the balance

working area were decided to

be paid by the Project.

65%

50%

Table-11

Sewer construction work along Sewali Mawatha and Saranapalahimi Mawatha is not yet completed;

contractor not capable to complete contract within agreed time therefore employer decided to deduct

delay damage from January 2017 and contract was suspend from March 2017.

Detailed social safeguard activities - Due to suspension of contractor the contractor leave from house

repairing works which was damage by construction works. Therefore, project has prepared estimate to

repair of damage houses but affected people didn’t agree on it therefore, project request to Aps to

prepare estimate by they own due to estimated amount about three time higher than project prepared

estimate project didn’t agreed that estimate. Afterward, project has hired NBRO to prepare estimate

with the approval of Ministry.

Due to unstable house construction and the soil condition, houses along the sewali lane and the

Saranapalahimi Mawatha were damaged during construction work. And as per the condition of contract,

contractor was advised to repair the damage houses. However, due to un-authorized house

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construction the insurance company declined to pay compensation for the damages. Therefore, the

contractor himself engaged the house repairs. These repairs mainly involve cracks appearing on the

building walls. Around 70 housed had repair works and the contractor attended to 29 of them. As per

the advice of Secretary-MPCLG project has to prepare survey plan on condition of household at

remaining pipe laying road sections. This is proposed for the second half of 2017.

Follow up of events in the next half of the year:

Site Event

Seevali Mawatha I Preparation estimate for damage houses by NBRO

ii. discussion with Aps on NBRO estimate get their agreement

iii. Preparation compensation plan

iv. approval from Ministry ADB

v. pay compensation

Saranapala himi Mawatha I Preparation estimate for damage houses by NBRO

ii. discussion with Aps on NBRO estimate get their agreement

iii. Preparation compensation plan

iv. approval from Ministry ADB

v. pay compensation

Table-12

2.5. Supply and Delivery of Equipment for Operation & Maintenance of sewer System

Contract details – Two contracts were awarded to M/s. Access International Ltd. for a total of $4.44

million to Supply and Deliver the prescribed equipment for Operation & Maintenance of sewer Systems.

All equipment has been delivered and the contracts have been successfully completed.

Detailed social safeguard activities – These contracts involve no social safeguard issues.

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3. PHOTOS

Public awareness programm at Vystvyke PS site

Aware public on construction works of PS

contract

Safety wall for Dispensary to prevent from dust,

Thibirigasyaya PS site Public awareness programm at Wanathamulla PS

Site