Societe Generale e-Sourcing portal SOURCING HUB Supplier’s ... · Sourcing Hub - Supplier's Guide P.14 You will be notified in your mailbox about all new messages posted on the

Societe Generale e-Sourcing portal SOURCING HUB Supplier’s guide

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Agenda

P.2 Sourcing Hub - Supplier's Guide

1. How to Update Organization Profile and Data Password modification at 1st connexion

Navigate in the dashboard

Manage Users

Manage Areas of Categories

2. How to answer online Invitations to RFx Access on-line Invitations to RFxs

Consult and acknowledge receipt of Invitations to RFxs

Prepare and publish answers

Update answers

Delete and consult messages

3.Support

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How to update organization profile and data


1. How to Update Organization Profile and Data Password modification at 1st connexion

Navigate in the dashboard

Manage Users





Update answers


3.Support

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Password modification at 1st connexion


After subscribing as supplier you

will receive an automatic NO Reply

e-mail confirmation provinding your

username and temporary password.

You must log in on the portal and it will give

you access to change your password

https://sourcing-hub.societegenerale.com

XXXXXX

XXXXXX

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Dashboard (1/2)


Dashboard content:

• Contracts in Negotiation

• My running Surveys

• New Messages

• My RFIs with pending responses

• My RFPs with pending responses

• Open and Pending Auctions

• Quick Links: Profile

My Auctions

My RFIs

My RFPs

My contracts

List of directories

By clicking on your name, you’ll be able to modify:

- your language

- your user profile

1

2

To change your password 1

2 To change your profile

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Dashboard (2/2)

P.6 Sourcing Hub - Guide Fournisseur

The navigation bar is available on the left

Quick access to the dashboard

Access to the projects

Access to your organization details

Access to your orgnization’s users

Access to file sharing

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Manage Users to add/edit contacts


If you are authorized to create User accounts, you will be

able to view and manage User Rights. Click on User Roles

The login details (User ID and temporary password) are

automatically sent via email to the contact email address

Access the User Management tab to manage users and

associated roles within your organisation

Access the Users section to declare and update

contacts within your organisation (e.g. Sales Manager)

Fulfill all mandatory fields* (e.g. Last name, First Name,

Email, User name, …) to create a user and click on

Click on Edit on top of the page or on the Edit buttons of

each sections to manage rights on Invitations to tender

7

If you select Yes, the rights will be granted, if you select

Yes if I’m added to the User Rights in the Objet, this

specific user will be able to access specific Invitations to

tender only

Supplier’s contacts and their authorizations are managed

by supplier’s admin (ie. Supplier is responsible for

deactivating any leaving resources)

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Select activities by ticking accurate boxes

Click on

Create / Update your organisation activities by clicking

on the category name preselected

Access My Categories tab to update the list of Goods or

Services that your organization could provide to Societe

Generale

Click on to select activities in Societe

Generale Purchasing Classification Tree.

You can Search Areas within the entire tree by clicking on

Or Search by using key words (e.g. Maintenance) in the Area

of category code field and click on Search.

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1. How to Update Organization Profile and Data Account creation email

Consult Organisation Profile

Update Organisation Profile

Manage Users





Update answers


3.Support

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Access on-line Invitations to tenders (RFX)


Invitations to Tenders open to all bidders are

accessible under the tab RFPs Open to All Suppliers

available from the Dashboard of the Main Page.

If you are invited to respond to an Invitation to Tender,

you will receive an email asking you to connect to the SG e-

Sourcing Portal: https://sourcing-hub.societegenerale.com

Click on the Invitation to tender title to open the object.

Your dedicated Invitations to Tenders are available

directly from the Main Page of the Portal, under the tab My

RFIs or RPs with Pending Responses, with the

corresponding status.

The Quick Links also enable you to access your favorite

menus with one click (e.g. My RFX)

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Consult and acknowledge receipt of Invitations to tenders RFxs


Access the My response section to acknowledge receipt of

the invitation to tender and display all Societe Generale

questions and Purchasing requirements of both Technical

and Commercial envelopes

Please note that:

• you can decline to respond and eventually add a comment

•It is still possible to answer the Invitation to tender (before the

deadline) if you click on

• If you click on Crea Information and/or confirmation

pop-up messages will guide you throughout the process

Click on the Invitation to tender title to open the

Invitation to Tender Details tab

Access the Buyer Attachments section to display the list

of files attached by the buyer within the invitation to tender

Your Response will be prepared, managed and published

under My Response section

Access the Settings section to have an overview of the

invitation to tender

You can click on to acknowledge receipt of the

invitation to tender and start preparing your answer.

You can access User Rights section to add contacts in the

team that will be in charge of following-up the Invitation to

tender You can click on Add to select a user already registered on

the Portal

For more details on how to manage users on the Portal,

please refer to previous slides.

Please take into consideration the time needed to

fulfill your answer on-line to ensure you comply with

the deadline for submitting your bid

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Click on Refresh to check answers and highlight missing

mandatory data. A pop-up message will appear if compulsory

data are missing

Click on Validate response to check answers and highlight

missing mandatory data. A pop-up message will appear if

compulsory data are missing

Prepare and Publish Answers


You can click on xxxxxxxxx on top of each envelop Click on Save and Continue to save data and continue the

entry on the same page or click on Save and Return

once the completion is entirely done to close the window and

complete another envelop response if required.

Go to Settings section to get an overview of the event

Go to Buyer Attachments to access to documents

shared by the buyer

Click on My Response section to access Responses

envelops

Please note that the Qualification Response envelop is

automatically populated with the information provided under

your Profile.

It is possible to modify it directly under the Profile section or

under the Qualification Response

Click on at the bottom down right to

attach additional documents to each section if needed

Your offer will be prepared, managed and published in the

section My Response

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Then click on Save Changes to update the information

Click on Submit Changes to send the updated answer to the

buyer in charge of the Invitation to tender

Click on Keep Changes to send the updated answer to the

buyer in charge of the Invitation to tender

Publish and update Answers


A confirmation pop-up appears and an automatic

notification is sent (to you and the buyer)

After you make sure that you have reviewed your

response for completeness, including attachments :

Click on Submit responses

Click on Export/Import response in order to extract an

Excel copy of the questionnaire to be completed offline.

Please note that all mandatory fields* will be compulsory

to publish your answer

After Publication, it is still possible to modify your answer

until the closing date of the Invitation to Tender

Click on Download to export the entire questionnaire

Once completed off line and saved, click on Import

Excel to upload the spreadsheet. All answers will be

automatically populated within the online questionnaire You can click on Edit Responses on top of each

envelop

Under the My Response Summary section, you can open

both envelops and modify/update all the information needed

Or

If needed, you can click on Delete Response to delete an

answer. A notification will be sent to the buyer to inform him

Following evaluation of your response, if so, you will be

notified by email in case you are requested to submit a

revised bid. In this occasion, the process to publish a new

answer remains as described above.

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Consult Messages


You will be notified in your mailbox about all new

messages posted on the Portal or you’ll be able to access to

it through the Dashboard

Please click on the above link List of Directories you will

find the documents provided by buyers, those documents

can be information as guider.

You will be able to access all received/sent messages

from/to the buyer in charge of the Invitation to tender via this

Messages section

Communication regarding Invitations to tender shall be

made through the Messages section under each Invitation

to tender

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1. How to Update Organization Profile and Data Account creation email

Consult Organisation Profile

Update Organisation Profile

Manage Users





Publish and update Answers

Consult messages

3.Support

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Hotline Support


For information on your access to the e-Sourcing Portal and use, please call hotline numbers available on the

login page or email : [email protected]

For information on purchasing procedures, please use the Messages section available in the Invitation to tender

to contact the Buyer in charge

mailto:[email protected]





Documents

Societe Generale e-Sourcing portal SOURCING HUB Supplier’s ... · Sourcing Hub - Supplier's Guide P.14 You will be notified in your mailbox about all new messages posted on the