Software and Multimedia

What Can Your Computer Do For You?

Chapter 3

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Objectives

1. Differentiate the roles of application and system software within a computer system.

2. Define the characteristics of various personal productivity software packages and how they can help you be more productive.

3. Define the role of operating system software and identify the popular operating system software packages available today.

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Objectives cont.

4. Describe the concept of files and how files can be effectively organized.

5. Define multimedia and the various hardware and software needed to view and build multimedia.

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Software Categories

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A:// The Application Software You Need

• Software that allows you to perform specific tasks

• Layer of software closest to you

• Important when deciding which computer to buy– Most tasks on computer can be directly

related to application software

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Personal Productivity Software

• Writing a letter

• Creating a presentation

• Maintaining a checking account balance

• Creating a graph

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Typical Ad for Computer Software

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Software Publishers, Names, and Versions

Corel Paradox 9

PUBLISHER NAME VERSION

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Application Software Suites

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Let Your Needs Drive Your Purchase

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Types of Applications

• Word processing• Desktop publishing• Web authoring • Graphics • Presentation • Spreadsheet • Personal info mgmt & finance• Communications

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Word Processing & Desktop Publishing

• Word processing software helps you create letters, memos, and other basic documents

• Desktop publishing software extends word processing software to include design and formatting techniques– Your text was written with the first and

formatted with the second

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Web Authoring Software

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Graphics Software

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Presentation Software

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Spreadsheet Software

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Personal Information Software

• Can create and maintain…• To-do lists• Appointments and calendars• Points of contact

• Primary software for PDAs or palmtop computers

• Software available for desktop or notebook computers

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Finance Software

• Personal Finance software– Maintain a checkbook– Prepare a budget– Track investments

• Online banking – Write checks– Transfer funds– Obtain list of transactions

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Communications Software

• Helps you communicate with other people

• Standard feature on all new computers

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I•BuyCan My Software Really Help Me Be

More Productive?

• Yes, software can help you be more productive

• Must have good basic skills first

• If you do something wrong, a computer will help you do it wrong a million times faster!

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Making the GradeSection A://

1. _______________ software extends word processing software by including design and formatting techniques to enhance the layout and appearance of a document.

2. _______________ software helps you create and edit photos and art.

3. Spreadsheet software allows you to enter numbers in __________, the intersections of rows and columns.

4. __________________ is the use of your computer system to interact with your bank electronically.

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B:// Your Choice of System Software

• Task manager for your entire computer

• Gets computer going upon booting

• Notifies printer when you want to print

• Manages system resources

• Categories– Operating system software– Utility software

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Operating System

• Controls your application software

• Manages how your hardware devices work together

• Functions– Multitasking– System resource management– Security

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Popular Operating Systems Microsoft

• Microsoft Windows 2000 Millennium– Windows 2000 Me– Home computer use

• Microsoft Windows XP Home– Windows XP Home– Newest home computer software– Upgrade to Windows 2000 Me

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Popular Operating SystemsMicrosoft

• Microsoft Windows 2000 Professional– Windows 2000 Pro– For computers connected to a network of

other computers at home or school

• Microsoft Windows XP Professional– Windows XP Pro– Newest software for computers connected

to a network

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Microsoft’s Windows XP Home

Create unique users for the

same computer.

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Popular Operating Systems Non-Microsoft

• Linux– Open-source operating system– For high-end workstations & network

servers

• Mac OS– For Apple computers– GUI similar to Windows – Can "speak" password with newest release

MAC

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Graphical User Interface Mac OS Operating System

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Utility Software

• Provides additional functionality to the operating system

• Definitely needed to perform specific functions

• Software types Anti-virus Crash-proof Uninstaller Disk optimization

Anti-Virus Software

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Making the GradeB:// Section

1. ___________________ is an operating system function that allows you to work with more than one piece of software at a time.

2. Microsoft’s home computer user operating system is Windows 2000 Me or __________________.

3. ________________ is software that provides additional functionality to your operating system.

4. _____________________ is utility software that scans for and often eliminates ______________ in

your RAM and on your storage devices.

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C:// File and File Management Concepts

• File – Collection of information– Most of the information you work with is

stored in files

• File management– Keeps track of files– Helps you manage the files on your

computer

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File Naming Conventions

• Filename - unique name

• Filename extension – Called an extension– Further identifies the contents of a file

• Word – doc• Excel – xls• Access – mdb• PowerPoint - ppt

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File Naming ConventionsRules

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Organizing Files

• File manager utility software– Manage and organize– Find and copy– Mover, rename, and delete

• Identify storage devices with device letters– Unique identifier for each storage device

What letter is used for the floppy disk drive? The hard disk?

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Directories and Folders

• Directory– A list of files on a particular storage device– Main directory is called the root directory

• Folder – Special portion of your root directory into

which you can place files that have similar information

– Can have folders within folders• Called subfolders

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Folder Structure

C

Finance

Finance

3213

Finance

4032

C

Finance

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Pathname

A:\Finance\Finance 4032\Finance Final Analysis.xls

Device letter

Folder

Subfolder

Filename

Extension

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Making the GradeSection C://

1. A ________ is a collection of information you need to effectively use your computer.

2. A filename ___________ furthers identifies the contents of your file usually by specifying the file type.

3. A _____________ is a list of the files on a particular storage device.

4. A _____________ is a special portion of your root directory into which you can place files that have similar information.

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D:// Multimedia

• Presentation of information you control that can include:– Sound– Text– Graphics– Video– Animation

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What do I Need to View Multimedia?

• A fast CPU• Speakers• Monitor• CD or DVD player

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Equipment for Building Multimedia

• Hardware– Microphone– Scanner– Digital camera– Digital video camera

• Software– Multimedia authoring

software– Adobe After Effects– CorelDRAW– Director 7

Shockwave– Media Forge– DazzlerMax

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Making the GradeSection D: //

1. Multimedia is a presentation of information, which can include sound, text, graphics, video, and animation and over which you have some ______________.

2. A ______________ is an input device that captures live sounds such as your voice or perhaps a dog barking.

3. A _____________ is an input device that helps you capture live photos or pictures and transfer them directly to your computer.

4. ___________________ is software that you use to build your multimedia application.

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E:// Consumer Issues

• Rights to software– Software license

• Shrink-wrap license

• Free and almost-free– Public domain– Shareware– Freeware

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Software Questions and Answers

• Is installing software a difficult task?

• Can I buy utility software as a suite just like personal productivity software?

• Is my software compatible with other publishers’ software?

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I•Series InsightsEthics, Security & Privacy

• Software is only as good as the people who develop it– Errors can produce bad results– Some errors “bugs” can do permanent

damage

• Experts must validate that software is working perfectly

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Making the GradeSection E: //

1. A _________________ defines the way in which you can use your software.

2. ________________ is software that you can “test drive” or “try before you buy”.

3. _______________ software is software that you copy, distribute, and even modify without obtaining permission.

4. A ____________ license is a document that is shrink-wrapped to the outside of the software box.

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F:// “Key” Key Terms

• application software (p. 3.2)

• file (p. 3.15)• filename (p. 3.16)• multimedia (p. 3.19)• pathname (p. 3.19)

• personal productivity software (p. 3.2)

• software license (p. 3.22)

• software suite (p. 3.4)• system software

(p. 3.2)• utility software

(p. 3.14)

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Frequently Asked Questions

• What is the difference between application and system software?

• Why should I purchase an entire software suite if I only need to use one or two of the applications included?

• Help! I need to create a newsletter. What software should I use?

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FAQs cont.

• I scanned a photo and it is too large to fit into my word processing document. Is there a software program I can use to resize it?

• What is PIM software and what can it do for me?

• Why don't computer ads mention communications software?

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FAQs cont.

• What version of the Windows operating system should I use for my home computer?

• What is the difference between a folder and a file?

• What is multimedia authoring software? Why would I use it?

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Hands On ProjectsE-Commerce

• How does a site owner make money “giving away’ software? How does this type of business work?

• How does renting a video on the Web work? Is there such a thing as “late” charges?

• Some people are predicting that brick-and-mortar banks will be obsolete in favor of click-and-order banks. What do you think?

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Hands On ProjectsOn the Web

• Discuss the advantages and disadvantages of getting map directions from the Web. How can you be sure you are getting the correct directions?

• What is personal productivity software and what type will be useful to me as a student? Are there any sites that give student discounts?

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Hands On ProjectsEthics, Security & Privacy

• I found a site where I can download a current movie for free. Why is it free? Is this legal? Please discuss.

• There are so many free anti-virus programs on the Web. Why buy one when I can download a different one each month?

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Hands On ProjectsGroup Activities

• If there was chapter in your text book about game and entertainment software, what topics would be included?

• Find out what application software is included when you buy a new computer. What software do you feel should be included and why?