Soil Conservation Service Engineering Records · 2019-11-12 · geology, highway protection, hydrology, irrigation, operation and maintenance, snow survey, soil mechanics1 landscape

REqUEST AUTHORITY TO DISPOSE OF RECORDS

(See Instructions on Reverse)

LEAVE BLANK DATE RECEIVED JOB NO

f4AR l l 1975

TO GENERAL SERVICES ADMINISTRATION NC-114-75-2 NATIONAL ARCHIVES AND RECORDS SERVICE WASHINGTON DC 20408 NOTIFICATION TO AGENCY

1 FROM (AGENCY OR ESTABLISHMENT)

USDA Soil Conservation Service 2 MAJOR SUBDIVISION

In accordance with the provision s of 44 USC 33030 the disshyposal request including amendments is approved except for items that may be stomped disposal n ot approved or withshydrawn in column 10

Administrative Services Di vision 3 MINOR SUBDIVISION

Records amp Communications Management Branc h 4 NAME OF PERSON WITH WHOM TO CONFER

James S Bonar 6 CERTIFICATE OF AGENCY REPRESENTATIVE

5 TEL EXT

447-3907

I hereby certify that I om authorized to act f his agency in matters pertaining to the d1sposol of the agencys records that the records proposed for disposal in this Request of poge(s) ore not now needed for t e bu iness of this agency or will not be needed ofter the retention periods specified

1 (rlate)

7 ITE M NO

Attachment

Attachment

Agency Records Officer

8 DESCRIPTION OF ITEM (With Inclusive Dates or Retention Periods)

The Engineering records of the Soil Conservation Service (RG114) described herewith are classed Program Records on pages 10 and 11 of the Retention Plan for the Records of the Soil Conservation Service NARS Job No NN-471-1

(Title)

9 SA MPLE OR 10

JOB NO A CTION TAKEN

The attachment requests disposal authority for the record created in the primary filing subject ENGINEERING

E middot (o bull middotcrc -i wkamp ltcerJ1 --c- tbull c- 1Jl Records designate Permanent will be offered to the National Archi ves foF aFehlal preseYVatiofta Engineering case files records listed as permanent for Watershed projects (see page 14 NN-471-1) will be offered to the Archives ranch of the designated GA rfegion for eFefiivel lreeenetieft 1 I Jlt 4amp t bull _ pound- 1tu +udmiddotbull- 1middotmiddotmiddot $peclL middot rt _1 -R-

Engineering Records Guide

Retention Plan NN-471-1 for Records of the Soil Conservat on Servic

file designations of ENGINEERING PROGRAM RECORDS deservi g

permanent preservation

fl Pq t) J if 5

STANDARD FORM 11 S Revised November 1970 Prescribed by General Services

Administration FPMR (41 CFR) 101-114 115-105

1

RECORDS GUIDE ENGINEERING

Definiion The rccordo in this category are the policy procedure and specifics of soil and water conservation engineering encompassing planning through application and operation and maintenance Activities are conservation practices construction design drainage erosion control geology highway protection hydrology irrigation operation and maintenance snow survey soil mechanics1 landscape architecture and sanitary engineering

Per filing purposes these records are divided in two principal groups

General Piles Engineering files which relate to overall operations

Case Piles project case files or case files which relate to directly to specific construction jobs major structures or leasures etc

Piling SUbjects and ccxles are basically the same for both general files and case files In setting up case files the name of the project job etc is shown on folders field books etc in addition to file subject and code

GBNBRAL PILES

BNGINBERING - General Classify and file overall or general BNG (0) records pertaining to Engineering in this first position folder

In some officeo his single folder may be sufficient for all Engineering material However where the volume of records or need for accessibility necessitates a further breakdown use one or more of the following recurring secondary or tertiary subjects Use case files as described under CASE PILSS11 for RCampD watershed protection and flood prevention and other project activities

Recurring subjects The following recurring subjects may be used as needed with the primary or with any secondary subject (See definition of recurring subjects and how to use them in the Instructions part of the Records Guide)

Folder Label Position

Left

W - Washington office T - Technical Service Center S - State office A - Area office P - Field office project

office PMC etc Pmiddot- Permanent records

Page 1

Retention Period (Yrs) w

I p

bull

T S A

5 5 5

p

3

bull

--1


Authorization and Directives

Committees and Panela

Meetings and

Conf erencea

Opinions and Decisions I

(Code for case files)

Outside Relations

Reports

Reviews and Inspections

Secondary and tertiary subjects Following are approved secondary and tertiary subjects that may be used as needed Normally case files are described immediately following the approved secondary and tertiary subjects However in the case of Engineering case files for Watershed Protection and Flood Prevention design and conshystniction work the case files should be kept together for each particular constniction phase Par this reason

case files for engineering constniction (including 11AS Built plans) and design are described under Case Files The numbers given these case files correspond to the related secondary or tertiary subject

Conservation Practices

General records of the various Engineering conservation practices Set up case files for the various individual practices where needed to segregate records for accessibility

ENG-1

ENG-2

ENG-3

ENG-4

ENG-_-s

ENG-6

ENG-7

ENG-8

ENG-11


Left Center

Left Center

Left Center

Left Center

Left Center

Left Center

Left Center

Center

l

Page 2

Retention Period (Yrs) w T s A F

2 5 5 5 3

ts- s

5 3

PJ(s

n

5 3 r1

r p 5 5 3

p 5 5 3 1

p 5 5 3

10 5 5 3

p 5 5 3

-

e

--------

Page 3 RECORDS GUIDE

ENGINEERING

prr- Folder Label Retention Period (Yrs) Position bull

T s A p

Construction BNG-12 Center IIgt p 5 5 3

General records of construction phases of Engineering (Por construction t recoida see projeat or major job 01111e file11) AS BUILT Plens ENG-12-11 Right I 5 5 5 3 1

Gener el records erid infonnetion perteining to As Built plans bull

Design ENG-13 Center 12 p 5 5 3 1

General recordY 6f policy procedures and criteria of the design of conservetion meeaures

Drainage 7h ENG-14 Center IJ p 5 5 3 -1

Generel records of drainage work or activities

Brosion Control ENG-15 Center p 5 5 3 1

General records of erosion control work including erosion control structures

Geology ENG-16 Center 1r p 5 5 3

General records of geology Use tertiary subjects shown below where needed to segregete records for a9cessibi li ty

Engineering Cleology ENG-16-11 Right ( p 5 5 3 1

Ground Water yen BNG-16-12 Right p 5 5 3

Sedimentation ENG-16-13 Right If p 5 5 3 1

Hfghvey P1otecon BNG-17 Center p 5 5 3 1

General records regarding highway protection volk

i i

-----rmiddotmiddot- -middot7 middotmiddot--1--r_ __ - -middot----middot------- ------ ------------------ ------- _ - -

I

e

----- I

RECORDS GUIDE ENGINEER ING

Hydrology General hydrology records

Irrigation yen General irrigation records

Maintenance General records on maintenance of conservation measures

Snow Surveys -General or overall snow survey and water supply forecasting records and correspondence

Case files set up as needed by name of State River Basin etc Arosnge in alphabetical order

Directives

Snow surveysdirectives

Committees

General records of snow survey committees

Set up case fi lea as needed by name of committee

National Regional State

Meetings and

Conferences

General records regarding meetings and conferences

Set up case files as needed for Western Snow Conference Colorado River Basin Missouri River Basin Columbia River Basin etc

ENG-18

ENG-lg

ENG-20

ENG-2 1

ENG-2 1-0-5

ENG-21-1

ENG-2 1-2

ENG-21-2-5 ENG-21-2-5 ENG-21-2-5

ENG-2 1-3

ENG-21-3-5

Page 4

Folder Label Retention Period (Yrs) Position

w T s A F

Center Ao p 5 5 3

Center ( p 5 5 3

Center lJ p 5 5 5 5

Center l1 g11 p 5 5 5

Center 1i 5 p 15 5 5

Center z 5 5 5 3 1

Center 5 5 5 5 5

tf1r Center J _ r r 5 3 Center JI 5 r 3 Center 5 5 3 1

Center 3o 5 p 5 3

Center J 15 p 15 5 5

-- ------- ---- ------- - - ___ ___ --- r----------- ---- - aj _k __

bull RECORDS GUIDB ENGINBBRING

Page 5

Folder Label middotPosition Retention Period (Yrs)

Outside Relations

Set up case files as needed by name of Agency or organization ie Bureau of Reclamation Forest Service Weather Bureau Geological Survey etc Arrange in alphabetical order Note Working copies of agreements may be included in these case files (Record copies of agreements are filed under AS-12)


Reports

General records regarding snow surveys reports

Inspection and Reviews

General information regarding snow survey inspections

Automatic Data Processing

Basic Data

General records primarily correspondence and basic hydroshymeteorological data from sources other than SS Basic data pertaining to individual snow courses soil moisture stations etc shoull be included in the case files described under Snow Survey Courses

Forecasting

Includes forest procedure ani methodology equations accuracy economic benefits associated with forecasting

Mailing Lists

Case file1 set up for each mailing list

- -c_ __ - ---____ - -- --- _ --- -f

SNG-21-6-5 ENG-21-6-5 ENG-21-6-5

ENG-21-7

BNG-21-8

ENG-21-11

BNG-21-12

BNG-21-13

EN0-21-14

BNG-21-14-5

Center

Center Center Center

Center

Center

Right

Right

Right

Right

Right

w

3z 5

SJ

1Y

lo

All

5

5

5

5

-

4t-

T

p

5 p 5

5

5

5

5

5

11 IJ -bull 4 11u10lt EijA i 0 fi1114 44

s

5

5

r 5

5

tr Ir

A

5

3 3 3

3

3

3

3

3

--

p

5

1 1 1

1

3

3

3

Utivli( middot flj) gtJ ilfft4i4pound4Rgt44t 41U=lt if-


Folder Lebel Position

Snow Survey Courses ENG-21-15-5 Right

Case file set up for snow course aerial marker and soil moisture station Include map forecast formula and correspondence Also include soil moisture data photoshycanopy data and basic hydrometeoriological data relating to the individual courses

Original field notes of snow survey measurements taken since 1936 are to be microfilmed The following items should be considered in microfilming bull h Cs

l Use 16mm roll film with o original (negative) and one copy (positive) Retain_i ti in the State office bullbullbullbullbullbulld_tb smiddots_taitb bullRampamp id Go W amiddot t PfJI t p b

2 Use microfilming facilities at the GSA Regional office

3 Include on the film maps showing location of snow courses and any other data pertinent to a specific course

Note Pile documents and correspondence relating to snow survey equipment under Administrative Services relatilJg to training of lF rsonnel under Pel]so9nel etcbull

frieamp 8bull--bullbullbullbull bullbull 1 J 4bull1Lr1- _tbull Soil Mechanics

General records of soil tests and use of soil tests in design and construction

ENG-22

Specifications ENG-23

Generalmiddotrecords of specifications for construction conshystruction methods materials standardization etc Set Up Cse Piles for specific specifications

Center

Center

Page 6

Retention Period (Yrs)

w T s A F

5 3 3

p 5 5 3

p 5 5 3


Water Conservation and Management ENG-24

General or overall and correspondence of water conservation and management

Water Plans ENG-24-1 1

General records o n water plans Includes state water plans other federal agency water plns water develop-ment schemes of foreign countries water plans of local irrigation or water districts and other local water agenc__

Water Rights General records on water law rights and authorities to take and use water and allocations and adjudications of water for beneficial uses

ENG-24-12

Water Quality - ENG-24-13

Genera records on water quality and pollution such as laws regulations standards criteria practices and treatments

Sea Water Conversion

General records on conversion of sea and brackish water to fresh water

Landscape Architecture

General records of landscape architecture

Sanitary Engineering

General records of sanitary engineering

yen ENG-24-14

ENG-25

- ENG-26


w

Center

Right p

Right p

Right p

Right p

Center p

Center Ji p

Page 7

Retention Period (Yrs

T S A

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

F

____----___ llflmiddotbullbull--- -E4$4W _ - fibull _ W +PCR 9 M-O q


CASE FILES

CASE FILES covering normal individual on-farm engineering practices Engineering records of specific structures jobs or construction units wherever filed eg resource plan job or project case file folder etc

ENG-12-5

Engineering notes drawings technical data etc covering ENG-13-5 normal individual on-farm (including RECP amp GPCP) engineering practices such as terraces diversions waterways farm ponds grade stabilization structures drainage systems irrigation systems and land leveling and grading

Some engineering notes drawings and other data may have a value for future work beyond the normal 5 year period Do not dispose of them until the period of usefulness has expired Guidance in detennining what records may have future value is to be obtained from the Area Engineer or State Conservation Engineer Similar materials required by state laws to be retained will be kept for the legal retention period Notes drawings and data covering structures or measures in controversy are considered as active and should be retained for a period of 5 years after the controversy is settled

Examples of materials which may be deemed useful for future work are

(a) Elevations and descriptions of pennanent bench marks

(b) Topographic maps which still reflect field conditions

(c) Maps locating buried work such as tile or pipelines if there is a likelihood of such work being extended or physically tied in with adjacent work

(d) Plans and construction records on important irrigation or drainage ysteme or important structures sponsod

bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y

-- -------middot- -_--_- ---- ----middot------_- - --_ _____ ______ F_yen__ __ Ngt _ bull fff l __ 4 __ --

middot

-middotf--- - -middot - middot-


ENGINEERING

(e) Engineerinq notes drawings and data for jobs that did not materialie but which may do so in the future

(f) Technical reports or other technical material related to the above items

(g) Survey records construction plans and related engineering data for Federal or Soil Conservation District owned structures and facilities

Constniction drawings location maps sketches and similar material that would be useful to cooperators or groups in maintenance or repair of the work they cover will be offered to such cooperators or groups before they are thrown away

CASE FILES for major structures or measures includes ENG 12 Construction andmiddotENG 13 Design

Following are file subjects codes and disposition schedules for project and major job case files The file subjects and codes are also preprinted on gummed labels as Form SCS-66 (ASH Exhibit 8426-A) In addition to the official file code on the folder label placed in the specified position the other two label positions on the folder may be used for the name of a project or job site number or location Other appropriate information such as PL 566 RCampD contract number etc may be added for identifying or cross reference purposes

ARCHIVAL RECORDS

ENGINEERING Design and Construction Case Piles for certain PL 566 Flood Prevention (FP) and PILOT Watershed projects have been designated for offer to the National Archives States designated will consolidate ENG case files with WS case file records similarly listed uder thq primary subject WATERSHEDS and offer to the Archives Branch of the GSA region

The states listed on page 10 are designated ae the archival i record copy office for the identified (1) PL 566 (2) Flood Prevention (FP) and (3) Pilot Watershed projects They will identify records (case files) and offer them to the archives

Branch of the GSA region in which the state is located when files become inactive for administrative purposes (see ASH 833)

-------- middotmiddot-1------ - --- - ---- __ -- --r-f--bull--- ____ _ _ ___ _ middotbullmiddot_

I

middot


State

( l)

Massachusetts New York Pennsylvania Mississippi Indiana Nebraska Oklahoma North Dakota California Washington

PL 566 Projects

PL 566 Project

Washington Mountain Brook Ischua Creek Marsh Creek West Hatctie Little Raccoon Creek Buckley Creek Four-Mi le Creek Boundary Creek Escondido Creek Locke

Page 10

GSA Region

2 3 4 5 6 7 8 9

10

(2) Flood Prevention (FP) Projects

State

New York West Virginia Georgia Oklahoma California

FP Project

Buffalo Creek Potomac River Coosa River Washita River Los Angeles

Watershed

Cayuga Creek Patterson Creek Little River Oak Creek Los Angeles River

GSA Region

2 3 4 7 9

( 3) Pilot Projects

State

New Hampshire New Jersey West Virginia Georgia Indiana Nebraska Oklahoma North Dakota California Washington

Pilot Project GSA Region

Baboosia River 1 Pequest River 2 middot

Salem Fork of Ten Mile Creek 3 North For k Broad River 4 Flat Creek 5 Upper Salt Swederburg Tribe 6 Double Creek 7 Tongue River 8 Walnut Creek 9 Mission Creek 10


Construction Records

Case file of overall correspondence data forms etc not specifically related to one of the tertiary subjects listed below

Reviews end Inspections

State TSC Washington

File

ENG-12-5

ENG-12-8-5


Center sr

Center r

AS BUILT PLANS ENG-12-11-5 Right r7 These are the prints of the construction drawingbull on which all changes are recorded during oonstruction

Compbtation Sheets

Control Tests on Construction Material

Includes concrete aggregate analysis and other tests

Field Density Determinations

Includes weekly summaries

Field Notebooks

Inspector1s Construction Reports

Job Diary

ENG-12-12-5 Right GS ENG-12- 13-5 Right Jf

ENG-12- 14-5 Right 10

ENG-12-15-5 Right ENG-12-16-5 Right bullz ENG-12-17-5 Right

Pge 1 1


w T s A

bull

gt

Case files are retained in offices creating records as long as the records (specific structure job or construction unit) are active

See disposition instructions on pages ljand l for details

4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS

Send As Built plans (the field copy upon which changes are originally recorded) to the engineering and watershed planning unit or state design office as designated by the state office 90 days (three months) after completion of construction to Which they apply

Send As Built plans from the EampWP unit or state design office to the artographic unit upon completion of checking As Built data but not later than 6 months after receipt

The cartographic unit will within 3 months after receipt of As Built plans from the EampWP unit or state design office take the following steps

1 Prepare one set of photographic negatives (minimum size 35rnrn maximum size Sx7 inches)10pound As Built plans or of original tracings that have been corrected to show As Built conditions or of original tracings when the construction was exactly as shown on original tracings

Send negatives (SCS record copy) to the Federal Records Center three years (3 yrs) after close of calendar year in which made The Centers in Atlanta Georgia Denver Colorado Kansas City Missouri Suitland Md and Seattle Washington have special facilities for protecting and handling negatives on a long-range basis Use the most convenient and accessible of the Records Centers mentioned above for negatives

2 Prepare and send to 10xl5 inch photographic or 3 sets of phoostats

appropriate state office prints of negatives made of the same data bull bull

3 sets of in Step l

3 Send As Built plans and original tracings that apply to the specific site or structure to the state office

4 Throw away multilith plates and all extra copies of prints of reduced size and other drawings upon completion of Steps 1 2 and 3

Fold er Lebel Position

ENG-12-11-tRight

ENG- 12-11-5 Right ENG-12-11-5 Right

Page 12

w T s A F

+3mo +3mo

+6mo +6mo

+3 Federal Records Centers throw

away after 100 years

w __ -- _ -- -_____ __ __ __ ----____r-bull--bullbullbull--_---middotmiddot I__ bull _-

RECORDS GUIDll llNGINllllRING

The state office will send out one set of photostats described in Step 2 under Cartographic Unit to organization thet has operation and maintenance responsibilities send one set to appropriate area or field office and retain one sat duplicate to the one the cartographic unit sent to FRC in the state office files


Retein As Built plens end original tracings (stete office copy) llNG-12- 11-5 Right that apply to specific channel or structure for 10 years after close of calendar year in whichconstruction is completed At end of this period send originals to owner or sponsor

Throw away ell other copies of prints or working drawings

Sand conntruction nnn I nrgtrn n thn oltvnrnmnnt ropronantativau area nnd Cinld off[cn connt1middotuction rncordn to the state ltffioe or the state design unit os deoignated by the state office 90 days (thraemonths) after construction is completed under the appiicable contract

Send llampWP unit case file (if eny) to the state office 90 days (3 months) after completion of construction under the epplicshyeble contract

The state office will consolidate construction records throw away duplicates and send consolidated case file to Federal Records Center within 3 years after close of calendar year in which construction under applicable contract is completed identify es RG 114 SGS Records

_

FN0-12-5 CCntor BN0-1 -0-5 Center ENG-12-12-5 Right llNG-12-13-5 Right llNG-12-14-5 Right llNG-12- 15-5 Right llNG-12-16-5 Right llNG-12-17-5 Right

llNG-12-5 Center ENG-12-8-5 Center llNG-12-12-5 Right llNG-12-13-5 Right llNG-12-5 Center llNG-12-8-5 Center llNG-12-12-5 Right llNG-12-13-5 Right i llNG-12-14-5 Right ENG-12-15-5 Right llNG-12-16-5 Right llNG-J2-17-5 Right

Page 13 _

Retention Period (Yrs) w T s A

lO(P)

+3mo +3mo +3mo +3mo +3mo +3mo +3mo +3mo

+3mo +3mo +3mo +3mo

poundr 151P l r 15 p II 15(P) 15(P) deg 15(P) 15( P) amp 15( P)

15(P)

( P) States designeted es archival record copy offices for those watershed projects listed on pagel 10 will ide_ntify such records as archival and transfer to Archives Branch GSA region listed Records for all -oth6r projects will be transferred to PRC and disposed of when appropriate i e when they are 10 or 15 years old

F

fmiddotlrno +Jmo +3rno +3mo +3mo +3mo +3mo +3mo

___ _____ _ -- _ -r -- -- _______ ___ ____ ___ middot- ----middot-----4 bullbull JI PO_ _ __ bull _zla Ati

e

Page 14


File Folder Label Retention Period (Yrs) Position

w T s A

Design Data ENG-13-5 Center

Case file of overall orrespondence data forms etc not specifically related to one of the tertiary subjects listed below

Design Report ENG-13-7-5 Center v

Drainage ENG-13-11-5 Right

Field Notebooks and Engineering Surveys ENG-13-12-5 Right 1

Geologic Reports ENG-13-13-5 Right

Include Logs of Borings

Engineering Geology ENG-16-11-5 Right I

Forms SCS-35A SS-ENG-35B and SCS-ENG-35C

Hydrology ENG-13-14-5 Right to

Irrigation ENG-13-15-5 Right 11middot

Preliminary and Final Design Computations ENG-13-16-5 Right

Includes Hydraulic and structural

Sedimentation ENG-13-17-5 Right 11

Soil Mechanics Reports ENG-13-18-5 Right 1+

Including Test Results

Specifications ENG-13-19-5 Right 1r

Case files are retained in offices creating records as long as the records (specific structure job or construction unit) are active See disposition inst-uctions on page 15 for details

ao se Q Wyen4il$ilf ft 4 4 $ ZS iljtJIWSihM+ft ii4l+laquo

4

F

flWJ4gtyenAAltS cpaz A I

poundHGbull1J-r poundc 3 bull ( JpoundNCi- Iibull 11bull4

deg T $ A P _ 3- --

bullbull bullbull RECORDS GUIDE ENGINEERING

bull -

Send design data records from area and field offices and edgineers under their jurisdiction soils mechnics laboratory soils mechanics unit and engineeringmiddotand watershed planning unit design data case files to the state office or state design office as designated by the state office 90 days (three months) after canpletion of construction specified in the design

Consolidate all design data case files in the state office or state design office as designated by the state office Throw away duplicate records Send consolidated design data case files (the record copy) to the Federal Records Center within six months after completion of structural works of improveshyment in the construction unit

ENGINEERING design case files for PL 566 Flood Prevention (PP) and PILOT watershed projects listed on pages 8 and 9 have been designated for offer to the National Archives States listed will consolidate ENG case files with WS case file records similarly listed under the primary subject WATERSHEDS and offer tomiddot the Archives Branch of the GSA region listed when files become inactive for administrative purposes (See ASH 833)


ENG-13-12-5 Right ENG-13- 13-5 Right ENG-16-11-5 Right ENG-13-14-5 Right ENG-13-15-5 Right ENG-13-16-5 Right ENG-13-17-5 Right ENG-13-18-5 Right ENG-13-19-5 Right

ENG-13-12-5 Right ENG- 13-13- 5 Right ENG-16-11-5 Right ENG-13-14-5 Right ENG-13-15-5 Right ENG-1316-5 Right ENG-13-17-5 Right ENG-13- 18-5 Right ENG-13-19-5 Right

I a bull r Elol amp bull _ 1-S EdegN iideg bull 13bull II -s

1t1i

Page 15


w T s A F

3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo 3mo

15( P) 15( P)

100( P)

25(P) 25( P) 25(P) 25(P)

15( P) 4 25(P) r tlt(rbull) bullr ti

tJ

(P) States designated as archival record copy offices for those Watershed projects listed on pages 8 and 9 will identify such records as archival and transfer to Archives Branch GSA regio n listed Records for all other projects will be transferred to PRC and disposed of when appropriate ie when they are 15 25 or 100 years old

Cut off files on June 30 Destroy all files not marked P (pennanent) at the end of the number of successive years from cutoff date

PP I 4 4 4i f1lj 7 tt Ji + S qq I fA 12H

bull

1


Definiion The rccordo in this category are the policy procedure and specifics of soil and water conservation engineering encompassing planning through application and operation and maintenance Activities are conservation practices construction design drainage erosion control geology highway protection hydrology irrigation operation and maintenance snow survey soil mechanics1 landscape architecture and sanitary engineering

Per filing purposes these records are divided in two principal groups

General Piles Engineering files which relate to overall operations

Case Piles project case files or case files which relate to directly to specific construction jobs major structures or leasures etc

Piling SUbjects and ccxles are basically the same for both general files and case files In setting up case files the name of the project job etc is shown on folders field books etc in addition to file subject and code

GBNBRAL PILES

BNGINBERING - General Classify and file overall or general BNG (0) records pertaining to Engineering in this first position folder

In some officeo his single folder may be sufficient for all Engineering material However where the volume of records or need for accessibility necessitates a further breakdown use one or more of the following recurring secondary or tertiary subjects Use case files as described under CASE PILSS11 for RCampD watershed protection and flood prevention and other project activities

Recurring subjects The following recurring subjects may be used as needed with the primary or with any secondary subject (See definition of recurring subjects and how to use them in the Instructions part of the Records Guide)


Left

W - Washington office T - Technical Service Center S - State office A - Area office P - Field office project

office PMC etc Pmiddot- Permanent records

Page 1

Retention Period (Yrs) w

I p

bull

T S A

5 5 5

p

3

bull

--1




Meetings and

Conf erencea



Outside Relations

Reports






ENG-1

ENG-2

ENG-3

ENG-4

ENG-_-s

ENG-6

ENG-7

ENG-8

ENG-11


Left Center

Left Center

Left Center

Left Center

Left Center

Left Center

Left Center

Center

l

Page 2


2 5 5 5 3

ts- s

5 3

PJ(s

n

5 3 r1

r p 5 5 3

p 5 5 3 1

p 5 5 3

10 5 5 3

p 5 5 3

-

e

--------


ENGINEERING


T s A p

















i i


I

e

----- I







Directives


Committees




Meetings and

Conferences



ENG-18

ENG-lg

ENG-20

ENG-2 1

ENG-2 1-0-5

ENG-21-1

ENG-2 1-2

ENG-21-2-5 ENG-21-2-5 ENG-21-2-5

ENG-2 1-3

ENG-21-3-5

Page 4


w T s A F

Center Ao p 5 5 3

Center ( p 5 5 3

Center lJ p 5 5 5 5



Center z 5 5 5 3 1

Center 5 5 5 5 5


Center 3o 5 p 5 3


-- ------- ---- ------- - - ___ ___ --- r----------- ---- - aj _k __


Page 5


Outside Relations



Reports





Basic Data


Forecasting


Mailing Lists


- -c_ __ - ---____ - -- --- _ --- -f

SNG-21-6-5 ENG-21-6-5 ENG-21-6-5

ENG-21-7

BNG-21-8

ENG-21-11

BNG-21-12

BNG-21-13

EN0-21-14

BNG-21-14-5

Center


Center

Center

Right

Right

Right

Right

Right

w

3z 5

SJ

1Y

lo

All

5

5

5

5

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Page 7


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5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

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CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


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Meetings and

Conf erencea



Outside Relations

Reports






ENG-1

ENG-2

ENG-3

ENG-4

ENG-_-s

ENG-6

ENG-7

ENG-8

ENG-11


Left Center

Left Center

Left Center

Left Center

Left Center

Left Center

Left Center

Center

l

Page 2


2 5 5 5 3

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5 3

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ENG-18

ENG-lg

ENG-20

ENG-2 1

ENG-2 1-0-5

ENG-21-1

ENG-2 1-2

ENG-21-2-5 ENG-21-2-5 ENG-21-2-5

ENG-2 1-3

ENG-21-3-5

Page 4


w T s A F

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Center z 5 5 5 3 1

Center 5 5 5 5 5


Center 3o 5 p 5 3


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Page 5


Outside Relations



Reports





Basic Data


Forecasting


Mailing Lists


- -c_ __ - ---____ - -- --- _ --- -f

SNG-21-6-5 ENG-21-6-5 ENG-21-6-5

ENG-21-7

BNG-21-8

ENG-21-11

BNG-21-12

BNG-21-13

EN0-21-14

BNG-21-14-5

Center


Center

Center

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Right

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5 5 3

5 5 3

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CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


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ENG-18

ENG-lg

ENG-20

ENG-2 1

ENG-2 1-0-5

ENG-21-1

ENG-2 1-2

ENG-21-2-5 ENG-21-2-5 ENG-21-2-5

ENG-2 1-3

ENG-21-3-5

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Center z 5 5 5 3 1

Center 5 5 5 5 5


Center 3o 5 p 5 3


-- ------- ---- ------- - - ___ ___ --- r----------- ---- - aj _k __


Page 5


Outside Relations



Reports





Basic Data


Forecasting


Mailing Lists


- -c_ __ - ---____ - -- --- _ --- -f

SNG-21-6-5 ENG-21-6-5 ENG-21-6-5

ENG-21-7

BNG-21-8

ENG-21-11

BNG-21-12

BNG-21-13

EN0-21-14

BNG-21-14-5

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Center

Center

Right

Right

Right

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ENG-22



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Page 7


T S A

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5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

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CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

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----- I







Directives


Committees




Meetings and

Conferences



ENG-18

ENG-lg

ENG-20

ENG-2 1

ENG-2 1-0-5

ENG-21-1

ENG-2 1-2

ENG-21-2-5 ENG-21-2-5 ENG-21-2-5

ENG-2 1-3

ENG-21-3-5

Page 4


w T s A F

Center Ao p 5 5 3

Center ( p 5 5 3

Center lJ p 5 5 5 5



Center z 5 5 5 3 1

Center 5 5 5 5 5


Center 3o 5 p 5 3


-- ------- ---- ------- - - ___ ___ --- r----------- ---- - aj _k __


Page 5


Outside Relations



Reports





Basic Data


Forecasting


Mailing Lists


- -c_ __ - ---____ - -- --- _ --- -f

SNG-21-6-5 ENG-21-6-5 ENG-21-6-5

ENG-21-7

BNG-21-8

ENG-21-11

BNG-21-12

BNG-21-13

EN0-21-14

BNG-21-14-5

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Center

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Right

Right

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Right

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ENG-22



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Page 6


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Center p

Center Ji p

Page 7


T S A

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

F



CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

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Page 5


Outside Relations



Reports





Basic Data


Forecasting


Mailing Lists


- -c_ __ - ---____ - -- --- _ --- -f

SNG-21-6-5 ENG-21-6-5 ENG-21-6-5

ENG-21-7

BNG-21-8

ENG-21-11

BNG-21-12

BNG-21-13

EN0-21-14

BNG-21-14-5

Center


Center

Center

Right

Right

Right

Right

Right

w

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5

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Center p

Center Ji p

Page 7


T S A

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

F



CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

+3mo +3mo

+6mo +6mo












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Page 13 _


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ENG-22



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Page 6


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ENG-25

- ENG-26


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Center

Right p

Right p

Right p

Right p

Center p

Center Ji p

Page 7


T S A

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

F



CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

+3mo +3mo

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ENG-25

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Center

Right p

Right p

Right p

Right p

Center p

Center Ji p

Page 7


T S A

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

5 5 3

F



CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

+3mo +3mo

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Page 15


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bull


CASE FILES


ENG-12-5








bull bY grups


Center

Center ltt bull

Page 8


5 5 5 y y y

5 5 5 y y y


middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

+3mo +3mo

+6mo +6mo












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1t1i

Page 15


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bull

middot



ENGINEERING







ARCHIVAL RECORDS





I

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

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1t1i

Page 15


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25(P) 25( P) 25(P) 25(P)


tJ




bull

middot


State

( l)


PL 566 Projects

PL 566 Project


Page 10

GSA Region

2 3 4 5 6 7 8 9

10


State


FP Project


Watershed


GSA Region

2 3 4 7 9

( 3) Pilot Projects

State










File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

+3mo +3mo

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1t1i

Page 15


w T s A F


15( P) 15( P)

100( P)

25(P) 25( P) 25(P) 25(P)


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bull






File

ENG-12-5

ENG-12-8-5


Center sr

Center r


Compbtation Sheets





Field Notebooks


Job Diary


ENG-12- 14-5 Right 10


Pge 1 1


w T s A

bull

gt



4P -bullbulltJ I Ai

F

u 1AA+oPz


AS BUILT PLANS








3 sets of in Step l




ENG-12-11-tRight


Page 12

w T s A F

+3mo +3mo

+6mo +6mo












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Page 13 _


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1t1i

Page 15


w T s A F


15( P) 15( P)

100( P)

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bull


AS BUILT PLANS








3 sets of in Step l




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Page 12

w T s A F

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Page 13 _


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1t1i

Page 15


w T s A F


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_



Page 13 _


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1t1i

Page 15


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Page 14



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1t1i

Page 15


w T s A F


15( P) 15( P)

100( P)

25(P) 25( P) 25(P) 25(P)


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bull


deg T $ A P _ 3- --


bull -








1t1i

Page 15


w T s A F


15( P) 15( P)

100( P)

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bull

Documents

Soil Conservation Service Engineering Records · 2019-11-12 · geology, highway protection, hydrology, irrigation, operation and maintenance, snow survey, soil mechanics1 landscape