TIJ[{-i1.ri\'{:t{$[]fi.l''|trTHhJNT:$$ngI(N{)XV {L},FDate
Received:Sorority and FraternityEvent NotificationFormCompletionof
this form doesnotdesignatethis event as anUniver s iQ ffili at ed
activityDUE 5 BUSINESSDAYSPRIOR TOTHE EVENTOFilC.ECF:ir,r1ili,liil
i Y'&FRATrRl.,lll \/ i iir: ir.The EventNotification Form is a
planning tool for sororitiesand fraternities.This formspurposeis
toassist in reducingrisks at organizationsponsoredevents. This
formmust be submittedfor any eventatwhicha sorority or
fraternityreasonablyanticipates that alcohol will,beservedandor
present...,,:.:l::L,l:i,l',:tFailureto submitthis form to the
Office of Sorority and Fraternity,,=+feat leastfive (5)
businessdays inadvanceof such an event couldresult in
disciplineagainsta c]pptei though the Office of
StudentConductandCommunityStandards.': i1'.;r::;:i.:" il
lrli..l'..Dav & Dateof Eventr F raternityor Sorority:Event
title:Officer in Chargeof Event:lloursofevent:
fromCo-sponsoredevent student orgq4lzationname(s):All
participatingsororityandliaternityorganization3musq.submitaNameandaddressof
the venue:Phone(duringevent)Mode of
Transportation:NbtificationtForiu,[ ] Notco-sponsoredDescriptionof
Event:,, ,l;,,,, lncludreTheme,Band name,DJ, etcGuests: [ ]
MembersOnly [ ] Membersand Guests [ ]
PublicExpectedAttendance:Advertising Methods (n/a if
none):TicketPrice (n/aif none):Compliance: Alcoholmustbeprovided
through a licensed thirdparfyvendorEventmustcomply with
federalandstatelawReminder:Thelegalageto consumealcohol is 21Does
this event require advisor or Headquartersapproval?Did the venue
providea contractthathas beenapprovedby youradvisor[ ]Yes [ ]No[
]Yes [ ]NoThefollowingbestpracticesfor socialevent planningare
notedin in mostsororityandfraternity social
eventpolicies.Pleasecheckall methodsof harm reductionthat apply to
your event. If itemsarenot checked,youmaybe askedto follow up with
OSFLstaffprior to your event.Cardingfor 21 andup at entranceto
eventChapterfundsare notused to
purchasealcoholNon-alcoholicbeveragesavailableOnesober monitorper
10- i 5 guestsGuestlist or sign-in list at entranceSecurityguard at
entranceofeventOnlyoneentrance/exitto eventNon-saltyfood will be
servedNon-removablewrist bandsand/orhandstampto
identi$,legaldrinking ageBysigning below, on behalfof my
organization,I/we understandandwill follow all policiesof
theUniversity of Tennessee,theStateof
Tennessee,appropriategoverning
council,andinter/nationalsocialeventpolicy.OrganizationPresidentName
OrganizationPresidentSignature Phone#Officerin ChargeofEventName
Officerin ChargeofEventSignatureReferenceand
planningmaterials:Fraternal Information& Programming
Group(FIPG)The missionof FIPG is: "To promote
soundriskmanagementpoliciesand practicesand to be the
leadingresourceof risk management education,programming and
informationto the broad based constituencyinvolvedin all aspects of
GreekLife."FIPG standardsarewidely used in sororityand
fraternitylife andare available online at www.fipg.org.Tennessee
SocialHost LawIt is againstthe law for a host to knowinglyallowan
underageadult(defined as a person who is at least18,butlessthan 2l)
to consume alcohol on propertythehost ownsor controls.It is
alsoillegalfor apersonto giveor buy alcohol to anyminor
(personsunder18) for any purpose.A provisionof thislawstatesthat
hosts who allowminors to obtainalcohol or other unlawful
substancescan be chargedwithcontributing to the delinquencyof a
minor.HilltopicsStudentHandbookEachyear the Universityof Tennessee
producesthe HilltopicsStudent Handbook.
InsideHilltopicsstudentswill find general campuspoliciesand
procedures,standardsof conduct,academicpolicies andprocedures,and
informationabout student
support,services,andorganizations.http://dos.utk.edu/publications/hilltopics/index.shtmlChapterEventsAn
eventis a chapterevent if a reasonablepersonwitnessingthe
eventwould associateit with a fraternityor sorority.To further
assistyou in determining if an eventis a chapter event or not,the
OffrceofSorority and Fraternity Life has createda resource
availableat http://gogreek.utk.edr.r/policies/index.shtmlin the
Office policiessection titled "Is this eventa ChapterEvent?
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